HomeMy WebLinkAbout10/16/1995October 16, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by Mr. Franz in the Council Chamber
of the Village Hall on Monday, October 16, 1995, at 8:00 P.M. The
Clerk called the roll and announced that the following were:
Present: John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent:
Bernard Forrest, Mayor
Marvin W. Ehlers
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney James Stucko.
Given the absence of Mayor Forrest, Trustee Swartz made a motion,
seconded by Trustee Heuberger, that Trustee Rosenthal serve as
Mayor pro tem. The motion passed unanimously.
Trustee Seidman made a motion, seconded by Trustee Swartz, to
approve the minutes of the previous meeting. Mayor pro tem
Rosenthal recommended that the section regarding the presentation
of a 25 year service award to Jeff Krase be amended to say that
Mr. Krase is Chairman of the Employee Safety Committee. Trustee
Heuberger recommended that the third paragraph of the section
regarding the residential scavenger contract be. amended to say,
. . including assistance with clean up after wind storms and
flooding . . . ". The motion to approve the minutes as amended
passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded
by Trustee Swartz to approve the Bills
and Payroll. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine
summarized the September Treasurer's
Report. Sales tax receipts are up 1% for the month and are 60 over
the previous twelve month period. Revenues and expenses are as
projected, with the exception of Vehicle and Equipment Maintenance.
Numbers in this fund reflect the early purchase of squad cars. As
of September 30, 1995, 1020 of cash was invested at an average
interest rate of 5.650, which compares with an average rate of
5.37% for the 90 -day Treasury Bill.
PROCLAMATION - RED RIBBON Mayor pro tem Rosenthal read a
WEEK proclamation designating October 23 -
October 31 as Red Ribbon Week in
Deerfield. The purpose of wearing and displaying red ribbons is to
demonstrate commitment to a drug -free, healthy lifestyle. Trustee
Swanson made a motion, seconded by Trustee Heuberger, to accept the
proclamation. The motion passed unanimously. Jen Bently of the
National Family Partnership of Deerfield accepted the proclamation
and thanked the Board for its continued support.
PROCLAMATION - ROTARY DAY Mayor pro tem Rosenthal read a
proclamation designating October 17
as Rotary Day in Deerfield. She extended the Village's
congratulations to the Deerfield Rotary Club on its 65th
anniversary. Trustee Swartz made a motion to accept the
proclamation. Trustee Heuberger seconded the motion. The motion
passed unanimously. Mr. Franz accepted the proclamation on behalf
of the Deerfield Rotary Club.
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REPORTS
REPORT AND RECOMMENDATION Mr. Franz reported that the
OF PLAN COMMISSION RE Comprehensive Plan was last adopted in
AMENDMENTS TO THE 1979. Although there have since been
COMPREHENSIVE PLAN amendments to the Plan, this is its
first major review by the Plan
Commission since its 1979 adoption. The Plan Commission has
recommended certain changes, and a Public Hearing has been
scheduled for November 6.
Trustee Seidman made a motion to accept the Report and
Recommendation of the Plan Commission and to hold the matter over
until the Public Hearing. Trustee Heuberger seconded the motion.
The motion passed unanimously.
Mrs. Houpt noted that copies of the proposed Comprehensive Plan
will be available for review or purchase at Village Hall and at the
Village Hall annex, and the library will have copies available for
check out.
REPORT AND RECOMMENDATION Ameritech Mobile Communications is
OF PLAN COMMISSION RE requesting an amendment to a Special
CELLULAR ANTENNAS AT FIRST Use and a Unique Use /Special Use to
PRESBYTERIAN CHURCH permit the installation of two cellular
antennas at the First Presbyterian
Church. At a public hearing held on September 28, 1995, the Plan
Commission voted unanimously to approve the petitioner's request.
Police Chief Anderson explained that Lake County is moving forward
with an emergency 9 -1 -1 cellular system under which cellular 9 -1 -1
calls originating from Deerfield and Bannockburn are answered at
the county sheriff's office and are then redirected to Deerfield.
This procedure may cause delays and misrouted calls. Additionally,
the sheriff's office does not have the capability to provide
Emergency Medical Dispatch. Chief Anderson would prefer a system
in which calls from within Deerfield's jurisdiction would come
directly to the Deerfield Communications Center or to an answering
point capable of dispatching service for Deerfield. The technology
exists to have the calls come directly to the Deerfield
jurisdiction. There would be a cost involved, but surcharge monies
could be used to pay it.
Jim Leahy of Riley and Associates and radio frequency engineer Rich
Patterson were in attendance to represent Ameritech. They
discussed particulars of the current system. Mr. Riley suggested
meeting with Chief Anderson to find an acceptable solution to the
routing problem.
After further discussion, Trustee Seidman made a motion to accept
the Plan Commission report. Trustee Swartz seconded the motion.
The motion passed unanimously.
Trustee Swartz inquired how the current antennas were able to be
put up without Village approval. Mr. Riley said that a building
permit was issued based on the public utility exemption in the
Zoning Ordinance. Mrs. Houpt responded that in her opinion the
exemption for utilities does not apply in this case. Trustees
agreed that this issue needs to be studied and clarified.
CONSENT AGENDA
ORDINANCE 0 -95 -32 RE An ordinance app:
EXPANSION OF WHITEHALL a Special Use to
NORTH foot addition to
Whitehall North.
patio and a new sidewalk are also proposed.
roving an amendment to
permit a 1,800 square
the east side of
A new brick paved
Second Reading.
ORDINANCE 0 -95 -33 RE An ordinance approving a Special Use to
LA MADELEINE RESTAURANT permit a restaurant with outdoor
seating, an Amendment to an existing
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Planned Unit Development, and an Amendment to Ordinance 0 -81 -28 to
permit a restaurant at Cadwell Corners (La Madeleine). Second
Reading.
ORDINANCE 0 -95 -34 AMENDING An ordinance amending Section 96 of
MUNICIPAL CODE RE SIZE, Chapter 22 of the Municipal Code
HEIGHT AND WEIGHT regarding overweight and oversize
LIMITATIONS FOR TRUCKS trucks. Second Reading.
Trustee Seidman made a motion to adopt the Consent Agenda and pass
the ordinances. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE RE AMENDMENT TO An ordinance amending a Special Use to
SPECIAL USE - WILMOT SCHOOL permit an 8,000 square foot expansion
of Wilmot School and improvements to
the north and south parking areas. First Reading.
Trustee Swartz made a motion to remove the matter from the table.
Trustee Heuberger seconded the motion. The motion passed
unanimously.
Ted Haug of Legat Architects was in attendance to represent School
District 109.
Mr. Haug reported on the four remaining concerns: sidewalk,
signage, lighting, and landscaping to shield the parking lot from
Deerfield Road.
(1) The sidewalk has been moved closer to the road and is in line
with the current sidewalk which continues to the west;
(2) Signage has been moved north to a location 23' 8" from the
road, near the main entrance to the building;
(3) Lighting for the main entry will be 50 watt halogen lamps
aimed toward the school;
(4) Landscaping being proposed is 4' -5' Red Twig Dogwoods.
ORDINANCE 0 -95 -35 RE An ordinance amending a Special Use to
AMENDMENT TO SPECIAL USE- permit an addition to Kipling School.
KIPLING SCHOOL Second Reading.
Trustee Swartz made a motion to remove the matter from the table.
Trustee Heuberger seconded the motion. The motion passed
unanimously.
Don Goers, Director of Business Services for School District 109,
was in attendance to report on the progress of the berm. According
to Mr. Goers, Gewalt Hamilton and Mr. Soyka have been in contact,
plans have been submitted, and changes suggested by Mr. Soyka have
been addressed. Clay needed for the project is not currently
available, but is expected in approximately two weeks. A
contractor has been hired to shape and hydroseed the berm.
Mr. Soyka discussed the berm and commented that he is satisfied
with the plan. He noted that the plan calls for sod rather than
hydroseed. Although sod may have to be staked to the clay to keep
it from sliding, it is nevertheless a better option than
hydrodseeding. Mr. Soyka added that although the berm will
mitigate flooding, it will not entirely eliminate the problem. The
berm will provide water detention for runoff caused by last year's
addition and for runoff which will be caused by the upcoming
addition.
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After further discussion, Trustee Swartz made a motion to adopt the
ordinance as amended. Trustee Seidman seconded the motion. The
motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO PURCHASE Administrative Intern Kelly Cramer
COPIER FOR VILLAGE HALL reported that over the past two months
staff has tested five copiers in an
effort to select the best replacement for the current Xerox 5052
which is six years old. Ms. Cramer is recommending the purchase of
a Mita 6090 copier from CDP Imaging Systems at a cost of $16,000.
After discussion, Trustee Seidman made a motion to accept the bid
of CDP Imaging Systems for a Mita 6090 copier at a cost not to
exceed $16,000. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
DISCUSSION RE INDUSTRIAL George Valentine reported that earlier
REVENUE BONDS- JEWISH this year the Village agreed to issue
FEDERATION PROJECT AT bonds for the construction of the Harry
ARBOR LAKES and Jeanette Weinberg project at Arbor
Lakes. The Village agreed on a $30,000
financing fee plus $5,000 for expenses. The bonds, in the amount
of $27,000,000 - $28,000,000 are to be issued on a tax free basis,
and with a variety of protections so that the Village is -not under
any circumstances liable for payment of principal and interest.
The Village has recently been notified by the Jewish Federation
that they intend to include in the financing not only the
construction of the Arbor Lakes facilities, but also the
acquisition and improvement of an office building in Skokie,
raising the amount of the bond issue to approximately $35,000,000.
In order for the Village to issue bonds for use within the Village
of Skokie, an intergovernmental cooperative agreement will be
required between the two villages. Mr. Valentine recommends that
the Board pass the intergovernmental agreement tonight and have a
public hearing on the issuance of the bonds on November 6.
Renee Friedman of Katten, Muchin and Zavis (bond counsel) was in
attendance to answer.Board questions. She reiterated that these
are limited obligation bonds from the point of view of Deerfield.
The Jewish Federation's Facilities Corporation is the actual
borrower, and they will be indemnifying Deerfield for any costs
that might be incurred as a result of the bond issuance.
This will stand as a First Reading.
DISCUSSION
REDUCTION IN SCAVENGER Mr. Franz reported that due to the
RATES favorable terms of the new scavenger
contract negotiated with Laidlaw, rates
to residential customers will be going down effective November 1.
Mr. Valentine is recommending that the rate for once a week pick up
be lowered from $7.18 /month to $2.68 /month, and that the rate for t
twice a week be lowered from $12.46 /month to $6.09 /month. The cost
of yard waste collection will increase next year, however. Rate
changes will be published in the next D- Tales.
Mr. Franz noted that although yard waste collection will change
next year from a "Deerfield Recycles Bag" system to a sticker
system, the Village will still honor previously purchased bags.
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Trustee Seidman made a motion to approve the new rates as
recommended. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
MEETING WITH RJN Mr. Franz reported that RJN is in
attendance as requested by the Board.
Staff is recommending that the Board go into a meeting of the
Committee of the Whole for their discussion of Streetscape issues.
The public and press are invited to attend if they so desire.
ADJOURNMENT There being no further business to
discuss, Trustee Seidman made a motion,
seconded by Trustee Swartz, to adjourn the meeting. The motion
passed unanimously. The meeting was adjourned at 9:*05 P.M.
APPROVED:
ATTEST:
Mayor ,Qka 7-607
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