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Home My WebLink AboutR-25-30VILLAGE OF DEERFIELD RESOLUTION NO. 2025- R-25-30 A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING A CONTRACT WITH CONTINENTAL RESOURCES, INC., OF BEDFORD, MASSACHUSETTS, FOR IT EQUIPMENT WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and WHEREAS, the Village desires to retain a company to provide IT Equipment ("Equipment'); and WHEREAS, pursuant to Section 9-16 the "Municipal Code of the Village of Deerfield, Illinois, 1975," as amended ("Village Code'), the bidding requirements may be waived for contracts for supplies and services available from a single source or, which by their nature, are not adaptable to competitive bidding; and WHEREAS, the Equipment is not adaptable to competitive bidding because industry practices result in manufacturers extending lowest pricing through customers' existing partner of record or first channel partner contacted; and WHEREAS, Continental Resources, Inc., of Bedford, Massachusetts ("Contractor'), has proposed to provide the Equipment for a price not to exceed $62,273.92 ("Contract'); and WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding and entering into the Contract with Contractor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16 of the Village Code and the Village's home rule authority, the Village Board waives the requirement of competitive bidding for the procurement of the Equipment. SECTION 3: APPROVAL OF CONTRACT. The contract by and between the Village and Contractor is hereby approved in substantially the form attached to this Resolution as Exhibit A ("Contract'), and in a final form and substance acceptable to the Village Manager and the Village Attorney. SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Mayor and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the final Contract upon receipt by the Village Clerk of at least one original copy of 4888-8891-7673, v. 1 the final Contract executed by Contractor; provided, however, that if the executed copy of the final Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the Mayor and Board of Trustees, be null and void. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage, by a vote of two-thirds of the Village Board, and approval in the manner provided by law. AYES: Benton, Berg, Goldstone, Greenberg, Jacoby, Oppenheim NAYS: None ABSTAIN: None ABSENT: None PASSED: May 19, 2025 APPROVED: May 19, 2025 RESOLUTION NO: R-25-30 ATTEST: Kent S. Street, Vill ge Clerk OF DF off;, SEAL o�, /FLD , ��..••`�� Daniel C. Shapiro, Mayor 4888-8891-7673, v. 1 EXHIBIT A Contract See attached. 4888-8891-7673, v. 1 NiG Prepared For Customer: Village ofDacifield //�/�y�� Matt Weiss c ■ ■� I! SOLUTIONS Continental Resources, Inc. -175 Middlesex Turnpike, Bedford MA 01730 ("ConRes") Dated: 5115 2025 30 Days Validity Period: Quote Number: CONFIDENTIAL Deerfield 051425 Lenovo - FINAL NET 30 This Quotation Is the sole ore y of ConRes and ma not be reproduced in an ca acR without proper authorizatlon. Terms Pendl Credit A royal : Item # QTY PRODUCT Oescription Unft P. firundw ThinkPad Xl 2-in-1 G9, Intel Core Ultra 5 125U (E-cores up to 3.60GHz, 12MB), 14" WUXGA 10 34 21KE005PUS Touch, W11P64 ENG, 16.013B, 1x512GB SSD M.2 2280 PCIe Gen4 Performance TLC Opal, Intel $1,550.00 $52,700.00 Graphics, BT5.1 or BT5.3,InmlAX211vPro, No Wired Ethernet, FPR, 108OPFH❑ RGB+IR, 3 Cell Li-Pol 57Wh, 65W, 3YR Premier NBD,3CourierCarryin, Backlit, Grey -English (US) ThinkPad X1 2-in-1 G9, Intel Core Ultra 5 125U (E-cores up to 3.60GHz, 12MB) 141920 x 20 1 21KE006YUS 1200 Touch, Windows 11 Pro 64,16.OGB, 1x512GB SSD M.2 2280 PCIe Gen4 Performance $2,450.00 $2,450.00 TLC Opal, Intel Graphics, Queete1RM520NGL,BT5.1 or BT5.3, Intel AX211 vPro, No Wired Ethernet, 1080PFHD RGB+IR, 3 Cell Li-Pol 57Wh, 1CourierCarryin, Backlit, Grey -English (US) 30 12 40B0013SUS Dock - Black/Red - Power Supply -20V- 3.5mm Audio combo lack, Thunderbolt $265.00 $3,180.00 Port,USB,HDMI,DP 1.4,Gigabit Ethernet- 3 years warranty 40 34 SWSOW86716 WARRANTY 4Y PREMIER SUPPORT $81.00 $2,754.00 50 1 SWSOT36143 4YR PRE MI ER SUP WITH ONSITE NBD $350.00 $350.00 Subtotal: $61,434.00 Freight/Freight Insurance: $839.92 Tax: $0.00 Total: $62,273.92 TERMS OF SUE Unless otherwise agreed upon in writing by ConRes an it Customer all pa ges of this q notation are governed by the a pp licable Terms & Conditions outlined at www.conres.com and as described below. All auoted items are Non -Cancellable and Non -Refundable unlesss otherwise defined within this uote and/or subject to each manufactuerers policies. Available quantities reflect a point in time and do not guarantee availability at time of order. It is your ICustomers) sole responsibility to evaluate the accuracy of, completeness, and usefulness of the Information on this quotation. All payments are in United States Dollars. License and Maintenance Agreements: If customer agrees to purchase any items that carry a license or maintenance agreement and if invoice(s) for these product(s) is tare) not paid within approved credit terms, ConRes reserves the rig ht to antl customer g rants Con Res the permission to revoke the areement"sl. TERMS OF USE All Items on this quote are governed by each manufacturers applicable license agreements, warranties, return policies, terms of service, and privacy policies (Customer may be required to confirm acceptance of these policies). ConRes makes no representations or warranties with respect to the performance of the products and the accuracy of the information, and any and all warranties, whether oral or written, express or implied, are hereby expressly disclaimed including, but not limited to, warranties of merchantability and fitness for a particular purpose and liability arising from errors and/or omissions in the information. TERMS APPLICABLE TO SUBSCRIPTIONS Customer acknowledges and agrees there may be monthly pricing fluctuation for each subscription, and a formal change management process or amended Purchase Order will not be required for such monthly pricing fluctuations and that Customer is obligated to make payments for each subscription to ConRes. ConRes will Invoice Customer monthly or annually (as defined within this quote) for Customer's usage of the subscription which will Include subscription usage and any one-time charges. In addition to any other remedies that may be applicable based on the type of subscription, ConRes or any of its resellers (e.g., AWS, (LAND, Ingram, Microsoft) may suspend (remove right to access or use any portion of the subscription) or cancel (also defined as "terminate") Customers access if Customer falls to pay in full when due any two (2) Invoices, other than amounts being reasonably, actively, and diligently disputed by Customer in good faith ("Disputed Charges"). ConRes will have the right to suspend or terminate Customers access to its account and to any subscriptions if Customer has not paid in full all undisputed charges within ten ISO) days following Customers receipt of notice of past due charges. Upon termination— all u ndb uted amount shall be due and Anable. PRIVACTSTATEMENT Continental Resources, Inc. ("ConRes") and its corporate affiliates ("Affiliates" or "ConRes Affiliates") are committed to the protection of your privacy, data, and personal information ("DATA") as further defined within the ConRes Privacy Policy which is available on our websne www.conres.com or vou mav contact us at Priva0p6conres.cern for further information.