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HomeMy WebLinkAboutR-25-20VILLAGE OF DEERFIELD RESOLUTION NO.2025 - R-25-20 A RESOLUTION APPROVING AGREEMENTS FOR PROFESSIONAL THERAPY SERVICES WITH FIRST RESPONDERS WELLNESS CENTER. LLC, 911 WELLNESS GROUP AND LIVING PONO COUNSELING WHEREAS, the Village desires to provide various types of support services to Village police officers to help cope with the stress of being a police officer ("Services"); and WHEREAS, the Village has budgeted sufficient funds in the 2025 fiscal year for the Services; and WHEREAS, the Village has identified and negotiated an agreement ("Agreement") with the First Responders Wellness Center, LLC ("Center") to provide the Services at a cost of $185.00 per employee; with the 911 Wellness Group ("Wellness Group") to provide the Services at a cost of $175.00 per employee; and with Living Pono Counseling ("Pono") (the Center, Wellness Group, and Polo are, collectively, "Consultants") at a cost of $185.00 per employee; all with an overall cost not to exceed $15,000.00; and WHEREAS, the Village Board has determined that it will serve and be in the best interests of the Village and its residents to approve and enter into the Agreement with the Consultants; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: APPROVAL OF AGREEMENT. The Village Board hereby approves the Agreement by and among the Village and Consultants in substantially the form attached to this Resolution as Exhibit A and in a final form approved by the Village Manager. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The Village Board hereby authorizes and directs the Village Police Chief and the Village Clerk to execute and seal, on behalf of the Village, the final Agreement. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] AYES: Berg, Goldstone, Jacoby, Oppenheim NAYS: None ABSTAIN: None ABSENT: Benton, Metts-Childers PASSED: March 3, 2025 APPROVED: March 3, 2025 RESOLUTION NO: R-25-20 ATTE T: Kent S. Street, Village C erk Daniel C. Shapiro, Mayor OF DF 'q'p p �'q, , <•, SEAL 2 EXHIBIT A Agreement COUNSELING February 5, 2025 Deputy Chief Brian Budny Deerfield Police Department 850 Waukegan Road Deerfield, Illinois 60015 Greetings Deputy Chief Budny, Thank you for taking the time to speak with me regarding the Officer Mental Health Screening and Wellness for your department. In this letter you will find the summary of our verbal conversation along with the language from the Illinois Law Enforcement and Training Standards Board (ILETSB) recommendations. (ILETSB) Agencies should screen all officers at least once annually to evaluate the overall health of the agency. These annual screenings should be general and brief but allow for more detailed questions to be asked if certain metrics are displayed, such as a majority or substantial number of responses indicating the negative impact of lateral trauma, signs of depression/PTSD, or other negative outcomes related to the officer's career. These screenings will be completed using self -reporting metrics and a diagnostic interview for assessment purposes. The screening will be administered in person at a location of your choosing. We can also conduct them in a hybrid manner if any officers elect to come to my office in Libertyville. During this screening, officers should expect a conversation that includes (but is not limited to) an assessment via motivational interviewing, diagnostic and self -reporting testing tools, and the introduction to psychoeducational materials that they will be allowed to keep for further reference. When these sessions take place, I want to be able to educate the officer on wellness and what to look for within themselves and others. This approach has proven to be successful for departments at large. This is conducted in a nonjudgmental way and with the utmost respect and professionalism. (ILETSB) Knowing the well documented negative impact of the stress of law enforcement are exposed to, instances where the overall health of the agency is a concern, programs, training, and in more intense situations; Critical Incident Stress Management (CISM)/counselors or counseling options should made available to the of Icers. All officers should be encouraged to attend sessions with a CISM/counselor and there should be no stigma, negative outcome, financial burden, socially, or professionally, for attending a counseling session. My credentials are included below my signature, but I will use this section to further outline a few of my credentials. I am a Certified First Responder Counselor (CFRC). This means that I have completed additional training to understand the culture of this career path. I have been in this field for over 20 years and am the child of a law enforcement officer and a 911 dispatcher, both retired. i have conducted debriefings and defusing at multiple agencies within the state, and I am also trained and certified in Critical Incident Stress Management (CISM). I present at conventions and local departments on mental wellness. (ILETSB) During any mental health screening, confidentiality is to remain paramount. Responses to all screening questions shall remain anonymous/confidential when conducted internally by the employing agency. These screenings should not be used for any fitness or promotional matters. If the screening of any single officer reveals items of serious concern, the agency may not attempt to ascertain the identity of the responding officer. Confidentiality is of the utmost importance. Recommendations will be made when deemed necessary. If the officer falls into a mandated reporting scenario, we will respond professionally and within the legal guidelines. (ILETSB) Agencies should consider partnering with a third -party to conduct these screenings. Agencies should also consider partnering with a third -party vendor to provide overall follow up of trends that may be identified by the screening outcomes to improve officer wellness and wellness of the agency. The role of a third -party screening entity allows for greater confidentiality and trust, therefore increasing the likelihood of accurate and thorough responses. We are a stand-alone agency that is woman -owned with a robust support staff. Many of our clinicians are trained in cultural competency having done extensive work with the first responder population and their families. Each officer wellness screening is $150 per person. Upon completion, each participating employee will receive a certificate for both themselves as well as for the department. Please let me know if you have any further questions and we appreciate your consideration in partnering with us at Living Pono Counseling. Cindy McKnight - MS, LCPC, NCC, CCTP, BC-TMH Mental Health Professional & Founder Certified First Responder Counselor (CFRC) Certified Critical Incident Stress Management (CCISM) Living Pono Counseling 1850 W Winchester Rd. Ste.108 Libertyville, IL 60048 C: 347.989.4708 O: 224.424.4194 F: 224.424.4102 E: c, iodygtliyingponogogpselina.com W: www.livingponocounselina.conf Illinois License # 180010886 Minnesota License # 3322 Wisconsin License # 6912-125 Florida License # MH20881 Arizona License # LPC-21285 0,041CUR ' Caring for those who dedicate their lives to serving others. gn WELLNESS GROUP Mental Health Wellness Visit Agreement with the Deerfield Police Department Deerfield Police Department 850 Waukegan Road Deerfield, Illinois 60015 911 Wellness Group 765 Ela Road, Suite 300 Lake Zurich, Illinois 60047 WHEREAS the Deerfield Police Department recognizes the importance of mental health wellness for Law enforcement personnel and aims to provide comprehensive mental health support through wellness visits. WHEREAS the 911 Wellness Group utilizes trained professional clinicians to enhance the delivery and effectiveness of mental health services. Now therefore the parties agree as follows: 1. Purpose The purpose of this agreement is to outline the terms under which the 911 Wellness Group will provide mental health wellness visits to members of the Deerfield Police Department. 2. Scope of Services The 911 Wellness Group agrees to deliver the following services: • Conduct Wellness Visits for Deerfield Police personnel. • Provide follow-up services and resources as needed. 3. Confidentiality • The 911 Wellness Group and the Deerfield Police Department agree to maintain the confidentiality of all personal information revealed during wellness visits. 4. Compensation • The Deerfield Police Department agrees to pay the 911 Wellness Group $175.00 per 55- minute wellness visit session. • Payment will be due within 30 days of the date of the invoice. 765 Ela Road, Suite 300 • Lake Zurich, IL 60047 911WELL.COM (847) 550-4520 • info@911well.com Caring for those who dedicate their Jives to serving others. WELLNESS GROUP 5. Duration and Termination • This agreement will commence on April 1, 2025, and will continue until terminated by either party with 60 days' written notice. • Either party may terminate this agreement, immediately for cause, if there is a breach of any material term. 6. Amendments • Any amendments to this agreement must be made in writing, agreed upon and signed by both parties. In witness whereof, the parties have executed this agreement as of December 30, 2024. By: Deerfield Police Department John Sliozis Chief n Date: December 30, 2024 By: 911 Wellness Group Christopher Thompson Chief Operating Officer Date: December 30, 2024 By: 911 Wellness Group Dr. Liza Franklin, PsyD, MA, JD Clinical Director .G CL � �2QaZ,lE%euL Date: December 30, 2024 765 Ela Road, Suite 300 • Lake Zurich, IL 60047 911WELL.COM (847) 550-4520 • info@911well.com FIRST RESPONDERS WELLNESS CENTER 477 E Butterfield Rd. Suite 408 Lombard, Illinois 60148 100 Tri State International Suite 260 Lincolnshire, Illinois 60069 1412 W. Washington Blvd. 2" floor Chicago, Illinois 60607 A reement for Professional Therapy Services for Mental Health Screenin s/Wellness Visits This Agreement was made on l /24/2025 between the First Responders Wellness Center (Hereafter "Contractor") and Deerfield Police Department Communications) (Hereinafter "Agency"). Whereas "Contractor" is an independent therapy provider formed to render therapeutic Officer Mental Health Screenings/Wellness Visits as part of the SAFE-T Act and overall police, dispatch, and/or fire wellness program which incorporates therapeutic services, psychoeducation, and building coping strategies for individual law enforcement officers, firefighters, dispatch and personnel who work for the Agency. Whereas Agency is desirous of securing the services of Contractor and the Contractor will provide services to individuals of the Agency. The Agency will not be privy to the content or conversations during the sessions or any therapeutic notes. The Agency will only be given a brief written or verbal notification that an individual member of the Agency has attended and completed their wellness visit on a specific date. The Agency will not have access to any other documents or information about a specific individual member of the Agency. In consideration of the mutual covenants and conditions hereinafter expressed, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and parties hereto covenant and agree as follows: 1. DUTIES OF CONTRACTOR: FIRST RESPONDERS WELLNESS CENTER) hereby appoints contractor to serve and perform therapeutic officer wellness visits to each member of the Agency in a confidential meeting space (477 E. Butterfield Road Suite 408 Lombard, IL 60148, 100 Tri State International Suite 260 Lincolnshire, Illinois 60069, 1412 W. Washington Blvd. 2°a floor Chicago, Illinois 60607, telehealth, or agreed upon location). During this time, the contractor will spend one, 55-minute session per member in a therapeutic, private office to assess the individual of the Agency's psychological strengths and weaknesses to increase the member's coping skills, give the member psychoeducation about any specific needs and/or trauma, and/or give suggestions for overall mental wellness during the term of this Agreement. The Contractor will not diagnose a member of the Agency with a mental illness or detennine their psychological suitability nor fitness for police and public safety during the wellness visit. The contractor will not provide any information or notes to the Agency other than attendance of the member. The agency will not be responsible to pay for more than one 55 minute sessions per calendar year. 2. CERTIFICATION/LICENSE: Contractor shall at all tunes be duly certified/licensed to practice in the state of Illinois. RELATIONSHIP BETWEEN PARTIES: A) In the performance of the work, duties, responsibilities, and obligations involving Contractor under this agreement, it is expressly understood and agreed between the parties that Contractor shall at all times act and perfonn as an independent contractor, specializing in the provision of wellness visit therapeutic services. Nothing in this agreement shall be deemed to constitute the parties as joint ventures or partners or anything other than independent contractors. B) As an independent contractor, Contractor will not be eligible to participate in any employee benefit program of agency and will not be eligible for vacation or holiday compensation. C) Agency shall neither have nor exercise any control or direction of the methods by which Contractor's work is performed, except that Contractor agrees to perform at all times in strict accordance with the currently approved practice of police psychology and ethics. Furthermore, Contractor shall follow all guidelines, policies, and procedures of Agency. D) Contractor assumes all liabilities and responsibilities concerning the withholding of federal, state, and local taxes and social security taxes, worker's compensation, disability, and unemployment insurance obligations if applicable. Contractor agrees to indemnify agency for any liability (including legal fees and costs) incurred as a result of Contractor not withholding income tax and social security or any other taxes, worker's compensation, disability and unemployment compensation obligations or contractor's failure to pay required income tax and social security or any other taxes, worker's compensation, disability, and unemployment obligations. 4. WRITTEN ALLOCATION AGREEMENT AND ACCESS TO RECORDS: Contractor agrees to not maintain any records for Wellness Visits to the Agency other than the name and date of attendance of service. The Contractor will not maintain any records or notes for individuals of the Agency other than exceptions that are in accordance with Illinois law, these exceptions are if they are immediate harm to themselves or others, or report that they are abusing a child, elderly, or disabled person. Exception see below. Exception: If a member of the Agency discloses to the Contractor that the member is an immediate harm to themselves or another, is abusing a child, elderly or disabled person, the Contractor may have to contact 911 or the nearest police department and/or hospital to ascertain their safety. The cliniciann will not call the department but 911. Additionally, if a member of the Agency discloses that they are abusing a child, disabled or an elderly person. The Contactor will note the appropriate agency and limit the disclosure to the minimum necessary to achieve the purpose and to be in compliance with Illinois law. If this exception would occur the Contractor will keep a report of the actions taken to be in compliance with the law and within the limits of confidentiality and HIPPA. 5. INSURANCE: A) Contractor shall, at its own expense, carry and maintain occurrence type professional liability insurance in amounts not less than one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate. If occurrence type liability insurance is not available, Contractor shall purchase claims -made type professional liability insurance amounts not less than one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate. Upon request, contractor shall provide to Agency certificates of insurance evidence of the above coverage and renewals thereof. B) Upon termination of this agreement for any reason if Contractor shall have purchased and carries claims -made professional liability insurance during the term of this Agreement pursuant to subparagraph (a) above, Contractor shall purchase all professional liability coverage in amounts no less than one million dollars ($ 1,000,000. 00) per occurrence and two million dollars ($2,000,000.00) in the aggregate covering the acts and omissions of Contractor in the event that it terminates its Claims Made Policy or ceases to be insured in the State of Illinois. 6. DISAGREEMENTS: All matters of policy, rules, regulations, services, fees, and other items of induct, wherein Contractor may be involved in carrying out responsibilities, shall be jointly determined by Contractor and Agency. 7. TERM: The term of this Agreement shall be for a period of twelve (12) months once the first wellness visit has been scheduled and renew yearly. (Each year there may be an increase in rate which will be sent in December before the renewal year.) For 2025, the rate will be $185.00 per member for 55 minutes. Either party may terminate this Agreement at any time after 12 months without cause, upon no less than (30) day's written notice given to the other party. In the event of termination, the final visit shall be released 90 days after all required documentation is submitted to the agency. 8. CLINICIANS: The primary clinician for the Deerfield Police Department will be Dr. Alexis Reynolds. If she is not available then Dr. Steiner or Maria Sciortino will be available. If ever there is a conflict and you would prefer a different clinician, please contact Dr. Steiner and they will be replaced. 9. LOCATION OF SERVICES: If the location of services will be at a location other than the FRWC offices, it is required that there will be a minimum of six to eight members during the daytime hours or four to six members in the evening or weekend hours to be seen consecutively on the date the therapist is scheduled to meet at the department with a usual goal of 7-8 members. It should be stated that the location has to be within one hour from our Lombard location. Generally, wellness visit meeting times can be scheduled between 0800-2000 hours, but they will need to be consecutive meeting times. For example, 0800-1630 or 1100- 1930 hours if seeing eight members. FRWC may be able to meet outside of these hours based on clinicians' availability but there is no guarantee or should be an expectation. 10. AMENDMENTS: This agreement may be amended at any time by written instructions executed by the authorized official of Agency and Contractor. 11. BILLING: The Agency will pay bills within the requirements of the Local Government Prompt Payment Act (50 ILCS 505n. A wellness visit is $185.00 per member for a 55-minute wellness visits in 2025. 12. CANCELLATIONS/NO-SHOW: We require a 24-hour notice for cancelations of wellness visit. We do understand that your department works in emergency services, so if there is an emergency, we suggest you have a backup for each wellness visit. We will grant up to two (2) emergency absences per calendar year, but all others will be a charge of $85.00. If there is a no show or late cancellation not within 24 hours with no emergency, there is a $85.00 fee for the therapists time. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. -AGENCY: Deerfield Police Department Authorized Official for Agency: -;20�,VN .S! ioz ► Date: 02-05S-=1 Signature: CONTRACTOR: First Res )onders Wellness Center/Dr. Carrie Steiner Authorized Official for Contractor: Dr. Carrie Steiner Date: 1/24/25 Signature: s� a+ `t JU eerield Police Department Date: February 27, 2025 To: Kent Street, Village Manager From: John J. Sliozis, Chief of Police Subject: Request for Board Action — Resolution Approving an Agreement for Professional Therapy Services with First Responder Wellness Center LLC., 911 Wellness Group, and Living Pono Counseling. (2025-20) On March 3, 2025 at the regularly scheduled meeting of the Mayor and Board of Trustees, the Police Department will seek authorization to enter into an "Agreement for Professional Therapy Services for Wellness Checks" with First Responders Wellness Center, of Lombard, IL. 60148, 911 Wellness Group, of Lake Zurich, IL. 60047, and Living Pono Counseling, of Libertyville, IL. 60048. BACKGROUND As part of Officer and Staff Wellness the Police Department desires to begin scheduling all employees for a "Wellness Check" with staff from the First Responders Wellness Center of Lombard, Illinois, 911 Wellness Group, of Lake Zurich, Illinois, and Living Pono Counseling, of Libertyville, Illinois. The "check" is a 55 minute one -on one session with a licensed mental health professional to evaluate an employee's current abilities to cope with job stressors and to offer additional healthy ways to deal with current and future stress. The clinicians are primarily former first responders which helps build a professional rapport during the wellness check which is not a fitness for duty evaluation, is not a form of punishment, and is not intended to screen for a mental health diagnosis or disorder. The department is not given any information that is shared in session unless of an emergency nature or required by law. Department and union representatives have met to discuss session benefits and methodology and are in agreement concerning the checks. This will be the third time scheduling these "Wellness Checks" with the First Responders Wellness Center, the first time with 911 Wellness Group, and Living Pono Counseling and meets the requirements of the Illinois SAFE-T Act. The cost is not expected to exceed $15,000 and is included in the FY 2025 Budget. The agreement has been reviewed by Village Counsel. RECOMMENDATION The Department recommends the Mayor and Board of Trustees approve the Resolution authorizing the Police Department to enter into the agreement to provide a Wellness Check for each employee of the Police Department. This service will be provided by First Responders Deerfield Police Department � r Wellness Center, Lombard, IL 60148, 911 Wellness Group, of Lake Zurich, IL. 60047, and Living Pono Counseling, of Libertyville, IL. 60048. John J. Sliozis Chief of Police