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HomeMy WebLinkAboutR-25-17VILLAGE OF DEERFIELD RESOLUTION NO. R-25-17 A RESOLUTION WAIVING COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF AN EMERGENCY GENERATOR WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and WHEREAS, the Village has budgeted sufficient funds in the 2025 fiscal year for the purchase of an emergency generator to be used at the Police Department ("Generator'); and WHEREAS, Lionheart Critical Power Specialists ("Lionheart') submitted a proposal for the provision of the Generator in the amount of $128,910.00; and WHEREAS, the Village desires to enter into an agreement with Lionheart for the Generator and expend $128,910.00 ("Agreement'); and WHEREAS, the Village has determined that the proposal from Lionheart to provide the Generator is the most advantageous for the Village because Lionheart recently installed an emergency generator for the Public Works Department in a manner satisfactory to the Village; and WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding and entering into the Agreement with Lionheart for the Generator will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the Village Board. SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16 of the Village Code and the Village's home rule authority, the Village Board waives the requirement of competitive bidding for the purchase of the Generator. SECTION 3: APPROVAL OF AGREEMENT. Pursuant to the Village's home rule authority, the Agreement by and between the Village and Lionheart is hereby approved in substantially the form attached to this Resolution as Exhibit A. SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The Mayor and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the final Agreement upon receipt by the Village Clerk of at least one original copy of the final Agreement executed by Lionheart; provided, however, that if the executed copy of the final Agreement is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the Mayor and Board of Trustees, be null and void. 4924-3158-8883, v. 1 SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval by two-thirds of the Village Board according to law. AYES: Berg, Goldstone, Jacoby, Oppenheim NAYS: None ABSTAIN: None ABSENT: Benton, Metts-Childers PASSED: February 18, 2025 APPROVED: February 19, 2025 RESOLUTION NO. R-25-17 Daniel C. Shapiro, Mayor ATTEST: Kent S. St eet, Village I Clerk 4924-3158-8883, v. 1 EXHIBIT A AGREEMENT 4924-3158-8883, v. 1 LIONHEART CRITICAL POWER SPECIALISTS Deputy Chief Fry Deerfield Police Department 850 Waukegan Road Deerfield, IL 60015 Generator Replacement Quote Transfer Switch Retrofit Quote Revised: February 6, 2025 Hi Deputy Chief, My intention in this correspondence is to provide you with total costs to replace the 125kW Generator, fuel tank, and ancillary components as well as performing automatic transfer switch (ATS) retrofits on the two ATSs in the electrical room. Please view the Scope of Equipment, Scope of Work, Clarifications and Exceptions, and Total Estimated Costs below. SCOPEOF • • 150kW MTU Onsite Energy Diesel Generator, 24-hour fuel tank, weather -protective and sound -attenuated enclosure, standard accessories including a new Remote Annunciator and Remote Emergency Stop Station • 125kW Rental Generator for 2 weeks (temporary during generator replacement and inspections by OSFM and Village) • 225amp and 400amp Asco automatic transfer switches (ATSs) • Test the conductors running underground from the generator breakers to the transfer switches in the electric room. • Supply, transport, and install a 125kW Portable Generator to provide backup power during the replacement / inspections. • Drain fuel, oil, and coolant from the existing generator to dispose / recycle. • Disconnect and remove the existing generator from the pad. • Supply and install a 150kW MTU Onsite Energy generator with 250-gallon subbase fuel tank on existing concrete pad. • Fill the fuel tank with fresh fuel following inspection by the Office of the State Fire Marshal (250gallons included). • Install a fire extinguisher near the generator (required by OSFM) • Supply, mount, terminate and test a Remote Emergency Stop Station outside near the generator. • Supply, mount, terminate and test the Remote Annunciator in the same location as the existing Remote Annunciator. • Perform factory start-up and commissioning of the Generator. • Perform 2-hour Load Bank testing of the Generator to ensure proper operation up to 100% load. • Perform 30-minute Building Load Testing to test system operation and ensure proper operation with ATSs and building loads. • Coordinate permitting and inspections with the Village of Deerfield and the Office of the State Fire Marshal. • Provide operational training for onsite personnel. • Provide operational manuals and close-out documentation. • Disconnect and transport the Portable Generator upon completion. CI •. &.D FYCFPTIOM.N • The current lead time is 20 weeks after LionHeart places an order with the factory. • Pricing is based on work performed during normal hours Monday — Friday. • The portable generator to be staged as close as possible to the existing generator. • Crane lift and flatbed trailers will require blocking -off the parking lot to the north for a full day. • Rental generator is based on 2-week rental and includes transportation, connection, disconnection. • Initial fuel fill is based on $6 per gallon x 250 gallons. Actual fuel charges may vary at the time of fill. • Automatic transfer switch (ATS) retrofits will require powering down the loads fed by the transfer switches. Our technicians will 'cable around' each transfer switch to limit the outages to approximately 20 minutes at the beginning and end of each replacement. • Standard warranty coverage for the generator is 2-years and each ATS is 1 year. • Permitting and associated fees are estimated below. We will invoice the actual amount to ensure fairness. • LionHeart will request 50% of the total cost at project inception — and 50% of the total cost at project completion (Net 30 days) Pricing below is valid for 60 days (due to anticipated material price increases) • Freight and transportation are included. • Sales Tax exempt. 1(a). Total Cost for turnkey generator replacement: $ 105,700-00 1(b). Estimated Cost for Permit and associated fees: $ 2,000-00 2. Cost to retrofit the 225amp automatic transfer switch: $ 9,940-00 (add $1,750 if performed after hours) 3. Cost to retrofit the 400amp automatic transfer switch: $ 13,270•00 (add $1,750 if performed after hours) Thank you for this opportunity. We are hopeful you will choose to rely on the people at LionHeart!! Monty Hagberg & Paul Adank I LionHeart Project Solutions 24/7: 844-LHPOWER 1 844-547-6937 www. PowerAss a red. com Sales and Service October 10, 2024 Prepared by Linda Thompson +1 3092301952 bm552@cummins.com We are pleased to provide you this quotation based on your inquiry. Item GEN Description C125M, Diesel Genset, 601­11z, 125kW U.S. EPA, Stationary Emergency Application C125D6C, Diesel Genset, 60Hz, 125kW Duty Rating - Standby Power (ESP) Emission Certification, EPA, Tier 3, NSPS Cl Stationary Emergency Listing - UL 2200 NFPA 110 Type 10 Level 1 Capable Shutdown - Low Coolant Level Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 Exciter/Regulator - Permanent Magnet Generator, 3 Phase Sensor Voltage - 120/208, 3 Phase, Wye, 4 Wire Alternator - 60Hz, 12L, 208/120V, 105C, 40C Ambient, Increased Motor Starting (IMS) Aluminum Weather Protective Enclosure, with Exhaust System Enclosure Color - Green, Aluminum Enclosure -Wind Load 180 MPH, ASCE7-10 UL142 Sub Base Dual Wall Basic, Diesel Fuel Tank, 24 Hour Minimum Fuel Water Separator Low Fuel Level Switch, 40% Mechanical Fuel Gauge Switch - Fuel Tank, Rupture Basin Control Mounting - Left Facing PowerCommand 2.3 Controller Gauge - Oil Pressure Stop Switch - Emergency Relays - Auxiliary, Qty 2, 25A - 15V DC/10A - 30V DC Control Display Language - English Load Connections - Dual Circuit Breaker, Location A, 125A - 400A, 3P, LSI, 600 Volts AC, UL Circuit Breaker, Location B, 200A, 3P, 600 Volts AC, UL Qty 1 Quotation: Q-341399-20241010-1347 Sales and Service w Engine Governor - Electronic, Isochronous Engine Starter - 12 Volt DC Motor Engine Exhaust Connection - None Engine Air Cleaner - Normal Duty Battery Charging Alternator Battery Charger - 6 Amp, Regulated Engine Cooling - Radiator, High Ambient Air Temperature, Ship Fitted Extension - Coolant Drain Engine Coolant - 50% Antifreeze, 50% Water Mixture Engine Oil Heater - 120 Volts AC, Single Phase Coolant Heater, Extreme Cold Ambient Engine Oil Genset Warranty - 2 Years Base Literature - English Larger Battery Rack Extension - Oil Drain Remote Emergency Stop Switch Annunciator -panel mount with enclosure (RS485) Flatbed Freight to Jobsite ATS OTECB, OTEC Transfer Switch -Electronic Control: 225A OTEC225, Transfer Switch, PowerCommand, 225 Amp Listing - UL 1008/CSA Certification Application - Utility to Genset Cabinet - Type 1 Poles - 3 (Solid Neutral) Frequency - 60 Hz System - 3 Phase, 3 or 4 Wire Voltage - 208 Volts AC Genset Starting Battery - 12V DC PC40 Control Aux Relay - Emergency Position - 12 Volts DC Interface - Communications Network, MODBUS RTU Module Relay - Elevator Signal Transfer Switch Warranty - 1 Year Comprehensive Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 1 Quotation: Q-341399-20241010-1347 Sales and Service a ATS OTECC, OTEC Transfer Switch -Electronic Control: 400A OTEC400, Transfer Switch, PowerCommand, 400 Amp Listing - UL 1008/CSA Certification Application - Utility to Genset Cabinet - Type 1 Poles - 3 (Solid Neutral) Frequency - 60 Hz System - 3 Phase, 3 or 4 Wire Voltage - 208 Volts AC Genset Starting Battery - 12V DC PC40 Control Aux Relay - Emergency Position - 12 Volts DC Interface - Communications Network, MODBUS RTU Module Relay - Elevator Signal Transfer Switch Warranty - 1 Year Comprehensive Service - Startup, Batteries and 2 Hour Load Bank Testing Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 Installation Disconnect and remove existing generator for disposal. Install a new 125kW diesel generator. Install (1) 200A automatic transfer switch to replace the existing switch. Install (1) 400A automatic transfer switch to replace the existing switch. Provide a crane to remove and set the generator. Connect a temporary generator on site if needed. Extend existing concrete generator pad. Reconnect existing controls to the new generator. Provide initial fill of diesel fuel. Clarifications: All work to be performed during regular working hours (7:OOAM-3:30PM) unless noted. Permits and fees are not included. Providing a temporary generator is not included. QUOTE TOTAL: $ 129,250.00 Quote value does not include any tax. NOTES: Proposal is for equipment only, offloading, rigging, and installation by others. Fuel and permits, unless listed above, is not included. Cummins Standard Start-up and testing is included. Additional tests, such as NETA testing, if required, is by others Coordination Study not provided. Quotation: Q-341399-20241010-1347 Project: Deerfield Police Department Generator Sales and Replacement - Sourcewell Service Quotation: Q-341399-20241010-1347 A Please feel free to contact me if you require any additional information; or if you have any further questions or concerns that I may be of assistance with. Thank you for choosing Cummins. Submitted by: Paul Hoogervorst ho9300cummins.com +1 8472262119 SUBMITTALS. An order for the equipment covered by this quotation will be accepted on a hold for release basis. Your order will not be released and scheduled for production until written approval to proceed is received in our office. Such submittal approval shall constitute acceptance of the terms and conditions of this quotation unless the parties otherwise agree in writing. THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS ATTACHED TO THIS QUOTATION, INCLUDING LIMITATIONS OF WARRANTIES AND LIABILITIES, WHICH ARE EXPRESSLY INCORPORATED HEREIN. BY ACCEPTING THIS QUOTATION, CUSTOMER ACKNOWLEDGES THAT THE CONTRACT TERMS AND CONDITIONS HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED. Z 15 Authorized Signatu Date Company Name a 'iA C. Sha ; r Printed Name & Title Purchase Order No Quotation: Q-341399-20241010-1347 Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: 0-341399-20241010-1347 TERMS AND CONDITIONS FOR SALE OF POWER GENERATION EQUIPMENT These Terms and Conditions for Sale of Power Generation Equipment, together with the quote ("Quote"), sales order ("Sales Order"), and/or credit application ("Credit Application") on the front side or attached hereto, are hereinafter collectively referred to as this Agreement" and shall constitute the entire agreement between the customer identified in the Quote ("Customer") and Cummins Inc. ("Cummins") and supersede any previous representation, statements, agreements or understanding (oral or written) between the parties with respect to the subject matter of this Agreement. Customer shall be deemed to have made an unqualified acceptance of these Terms and Conditions and it shall become a binding agreement between the parties on the earliest of the following to occur: (i) Cummins' receipt of Customer's purchase order or purchase order number; (ii) Customer's signing or acknowledgment of this Agreement; (iii) Cummins' release of equipment to production pursuant to Customer's oral or written instruction or direction; (iv) Customer's payment of any amounts due to Cummins; or (v) any other event constituting acceptance under applicable law. No prior inconsistent course of dealing, course of performance, or usage of trade, if any, constitutes a waiver of, or serves to explain or interpret, the Terms and Conditions set forth in this Agreement. Electronic transactions between Customer and Cummins will be solely governed by the Terms and Conditions of this Agreement, and any terms and conditions on Customer's website or other internet site will be null and void and of no legal effect on Cummins. In the event Customer delivers, references, incorporates by reference, or produces any purchase order or document, specifications, agreement (whether upstream or otherwise), or any other terms and conditions related thereto, then such specifications, terms, document, or other agreement: (i) shall be null and void and of no legal effect on Cummins, and (ii) this Agreement shall remain the governing terms of the transaction. 1. SCOPE. Cummins shall supply power generation equipment and any related parts, materials and/or services expressly identified in this Agreement (collectively, "Equipment"). No additional services, parts or materials are included in this Agreement unless mutually agreed upon by the parties in writing. A Sales Order for Equipment is accepted on a hold for release basis. The Sales Order will not be released and scheduled for production until written approval to proceed is received from Customer. A Quote is limited to the plans and specifications section specifically referenced in the Quote. No other sections shall apply. Additional requirements for administrative items may require additional costs. The Quote does not include off unit wiring, off unit plumbing, offloading, rigging, installation, exhaust insulation or fuel, unless otherwise stated and mutually agreed to in writing by the parties. Unless otherwise agreed by Cummins in writing, this Quote is valid for a maximum period of thirty (30) days from the date appearing on the first page of this Quote ("Quote Validation Period"). At the end of the Quote Validation Period, this Quote will automatically expire unless accepted by Customer prior to the end of the Quote Validation Period. The foregoing notwithstanding, in no event shall this Quote Validation Period be deemed or otherwise considered to be a firm offer period nor to establish an option contract, and Cummins hereby reserves its right to revoke or amend this Quote at any time prior to Customer's acceptance. 2. SHIPPING; DELIVERY; DELAYS. Unless otherwise agreed in writing by the parties, Equipment shall be delivered FOB origin, freight prepaid to first destination. For consumer and mobile products, freight will be charged to Customer. Unless otherwise agreed to in writing by the parties, packaging method, shipping documents and manner, route and carrier and delivery shall be as Cummins deems appropriate. Cummins may deliver in installments. A reasonable storage fee, as determined in Cummins' sole discretion, may be assessed if delivery of the Equipment is delayed, deferred, or refused by Customer. In the event Customer fails to take any or all shipments of Equipment ordered hereunder within thirty (30) days of the agreed upon delivery date, Cummins shall have the right, in its sole discretion to either (i) charge a minimum storage fee in the amount of one and one-half percent (1.5%) per month of the total quoted amount; or (ii) consider the Equipment abandoned and, subject to local laws, may (a) make the Equipment available for auction or sale to other customers or the public, or (b) otherwise use, destroy, or recycle the Equipment at Customer's sole cost and expense. The foregoing remedies shall be without prejudice to Cummins' right to pursue other remedies available under the law, including without limitation, recovery of costs and/or losses incurred due to the storage, auction, sale, destruction, recycling, or otherwise of the Equipment. Offloading, handling, and placement of Equipment and crane services are the responsibility of Customer and not included unless otherwise stated. All shipments are made within normal business hours, Monday through Friday. Any delivery, shipping, installation, or performance dates indicated in this Agreement are estimated and not guaranteed. Further, delivery time is subject to confirmation at time of order and will be in effect after engineering drawings have been approved for production. Cummins shall use commercially reasonable efforts to meet estimated dates, but shall not be liable to customer or any third party for any delay in delivery, shipping, installation, or performance, however occasioned, including any delays in performance that result directly or indirectly from acts of Customer or any unforeseen event, circumstance, or condition beyond Cummins' reasonable control including, but not limited to, acts of God, actions by any government authority, civil strife, fires, floods, windstorms, explosions, riots, natural disasters, embargos, wars, strikes or other labor disturbances, civil commotion, terrorism, sabotage, late delivery by Cummins' suppliers, fuel or other energy shortages, or an inability to obtain necessary labor, materials, supplies, equipment or manufacturing facilities. ASA RESULT OF COVID-19 RELATED EFFECTS OR INDUSTRY SUPPLY CHAIN DISRUPTIONS, TEMPORARYDELAYS IN DELIVERY, LABOR OR SERVICES FROM CUMMINS AND ITS SUB -SUPPLIERS OR SUBCONTRACTORS MAY OCCUR. AMONG OTHER FACTORS, CUMMINS' DELIVERY OBLIGATIONS ARE SUBJECT TO CORRECT AND PUNCTUAL SUPPLY FROM OUR SUB -SUPPLIERS OR SUBCONTRACTORS, AND CUMMINS RESERVES THE RIGHT TO MAKE PARTIAL DELIVERIES OR MODIFY ITS LABOR OR SERVICE. WHILE CUMMINS SHALL MAKE COMMERCIALLY REASONABLE EFFORTS TO MEET THE DELIVERY, SERVICE OR COMPLETION Quotation: Q-341399-20241010-1347 Project: Deerfield Police Department Generator Sales and Replacement - Sourcewell .rACe Quotation: Q-341399-20241010-1347 OBLIGATIONS SET FORTH HEREIN, SUCH DATES ARE SUBJECT TO CHANGE. IN THE EVENT DELIVERY, SHIPPING, INSTALLATION, OR PERFORMANCE IS DELAYED, HOWEVER OCCASSIONED, DUE TO EVENTS BEYOND CUMMINS' REASONABLE CONTROL, THEN THE DATE OF DELIVERY, SHIPPING, INSTALLATION, OR PERFORMANCE FOR THE EO UIPMENT OR SERVICES SHALL BE EQ UITABLY EXTENDED FOR A PERIOD EQUAL TO THE TIME LOST, PLUS REASONABLE RAMP -UP. 3. PAYMENT TERMS; CREDIT; RETAINAGE. Unless otherwise agreed to by the parties in writing and subject to credit approval by Cummins, payments are due thirty (30) days from the date of the invoice. If Customer does not have approved credit with Cummins, as solely determined by Cummins, payments are due in advance or at the time of supply of the Equipment. If payment is not received when due, in addition to any rights Cummins may have at law, Cummins may charge Customer eighteen percent (18%) interest annually on late payments, or the maximum amount allowed by law. Customer agrees to pay Cummins' costs and expenses (including reasonable attorneys' fees) related to Cummins' enforcement and collection of unpaid invoices, or any other enforcement of this Agreement by Cummins. Retainage is not acceptable nor binding, unless required by statute or accepted and confirmed in writing by Cummins prior to shipment. If Customer fails to make any payments to Cummins when due and payable, and such failure continues for more than sixty (60) days from the date of the invoice, or less if required by applicable law, then Cummins may, at Cummins' sole discretion and without prejudice to any other rights or remedies, either (i) terminate this Agreement; or (ii) postpone delivery of any undelivered Equipment in Cummins' possession and/or suspend its services until payment for unpaid invoices is received. 4. TAXES; EXEMPTIONS. Unless otherwise stated, the Quote excludes all applicable local, state and federal sales and/or use taxes, permits and licensing. Customer must provide a valid resale or exemption certificate prior to shipment of Equipment or applicable taxes will be added to the invoice. 5. TITLE; RISK OF LOSS. Unless otherwise agreed in writing by the parties, title and risk of loss for the Equipment shall pass to Customer upon delivery of the Equipment by Cummins to freight carrier or to Customer at pickup at Cummins' facility. 6. INSPECTION AND ACCEPTANCE. Customer shall inspect the Equipment upon delivery, before offloading, for damage, defects, and shortage. Any and all claims which could have been discovered by such inspection shall be deemed absolutely and unconditionally waived unless noted by Customer on the bill of lading. Where Equipment is alleged to be non -conforming or defective, written notice of defect must be given to Cummins within three (3) days from date of delivery after which time Equipment shall be deemed accepted. Cummins shall have a commercially reasonable period, of time in which to correct such non -conformity or defect. If non -conformity or defect is not eliminated to Customer's reasonable satisfaction, Customer may reject the Equipment (but shall protect the Equipment until returned to Cummins) or allow Cummins another opportunity to undertake corrective action. In the event startup of the Equipment is included in the services, acceptance shall be deemed to have occurred upon successful startup. 7. LIEN; SECURITY AGREEMENT. Customer agrees that Cummins retains all statutory lien rights. To secure payment, Customer grants Cummins a Purchase Money Security Interest in the Equipment. If any portion of the balance is due to be paid following delivery, Customer agrees to execute and deliver such security agreement, financing statements, deed of trust and such other documents as Cummins may request from time to time in order to permit Cummins to obtain and maintain a perfected security interest in the Equipment; or in the alternative, Customer grants Cummins a power of attorney to execute and file all financing statements and other documents needed to perfect this security interest. Cummins may record this Agreement, bearing Customer's signature, or copy of this Agreement in lieu of a UCC-1, provided that it shall not constitute an admission by Cummins of the applicability or non -applicability of the UCC nor shall the failure to file this form or a UCC-1 in anyway affect, alter, or invalidate any term, provision, obligation or liability under this Agreement. The security interest shall be superseded if Customer and Cummins enter into a separate security agreement for the Equipment. Prior to full payment of the balance due, Equipment will be kept at Customer's location noted in this Agreement, will not be moved without prior notice to Cummins, and is subject to inspection by Cummins at all reasonable times. 05.01.2023 8. CANCELLATION; CHARGES. Orders placed with and accepted by Cummins may not be cancelled except with Cummins' prior written consent. If Customer seeks to cancel all or a portion of an order placed pursuant to this Agreement, and Cummins accepts such cancellation in whole or in part, Customer shall be assessed cancellation charges as follows: (i) 10% of total order price if cancellation is received in Cummins' office after Cummins has provided submittals and prior to releasing equipment to be manufactured; (ii) 25 % of total order price if cancellation is received in Cummins' office after receipt of submittal release to order, receipt of a purchase order for a generator already on order with the factory, or is asked to make any hardware changes to the equipment already on order with the factory; (iii) 50% of total order price if cancellation is received in Cummins' office sixty (60) or fewer days before the scheduled shipping date on the order; or (iv) 100% of total order price if cancellation is received in Cummins' office after the equipment has shipped from the manufacturing plant. 9. TERMINATION. Cummins may, at any time, terminate this Agreement for convenience upon sixty (60) days' written notice to Customer. If the Customer defaults by (i) breaching any term of this Agreement, (ii) becoming insolvent or declared bankrupt, or (iii) making an assignment for the benefit of creditors, Cummins may, upon written notice to Customer, immediately terminate this Agreement. Upon such termination for default, Cummins shall immediately cease any further performance under this Agreement, without further obligation or liability to Customer, and Customer shall pay Cummins for any Equipment or services supplied under Quotation: Q-341399-20241010-1347 Sales and Service Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 this Agreement, in accordance with the payment terms detailed in Section 3. If a notice of termination for default has been issued and is later determined, for any reason, that the Customer was not in default, the rights and obligations of the parties shall treat the termination as a termination for convenience. 10. MANUALS. Unless otherwise stated, electronic submittals and electronic operation and maintenance manuals will be provided, and print copies may be available upon Customer's request at an additional cost. 11. TRAINING; START UP SERVICES; INSTALLATION. Startup services, load bank testing, and owner training are not provided unless otherwise stated. Site startup will be subject to the account being current and will be performed during regular Cummins business hours, Monday to Friday. Additional charges may be added for work requested to be done outside standard business hours, on weekends, or holidays. One visit is allowed unless specified otherwise in the Quote. A minimum of two -week prior notice is required to schedule site startups and will be subject to prior commitments and equipment and travel availability. A signed site check sheet confirming readiness will be required, and Cummins personnel may perform an installation audit prior to the startup being completed. Any issues identified by the installation audit shall be corrected at the Customer's expense prior to the start-up. Portable load banks for site test (if offered in the Quote) are equipped with only 100 feet of cable. Additional lengths may be arranged at an extra cost. Cummins is not responsible for any labor or materials charged by others associated with start-up and installation of Equipment, unless previously agreed upon in writing. Supply of fuel for start-up and/or testing, fill -up of tank after start up, or change of oil is not included unless specified in the Quote. All installation/execution work at the site including, but not limited to: civil, mechanical, electrical, supply of wall thimbles, exhaust extension pipe, elbows, hangers, expansion joints, insulation and cladding materials, fuel/oil/cooling system piping, air ducts, and louvers/dampers is not included unless specified in the Quote. When an enclosure or sub- base fuel tank (or both) are supplied, the openings provided for power cable and fuel piping entries, commonly referred to as "stub - ups", must be sealed at the site by others before commissioning. All applications, inspections and/or approvals by authorities are to be arranged by Customer. 12. MANUFACTURER'S WARRANTY. Equipment purchased hereunder is accompanied by an express written manufacturer's warranty ("Warranty") and, except as expressly provided in this Agreement, is the only warranty offered on the Equipment. A copy of the Warranty is available upon request. While this Agreement and the Warranty are intended to be read and applied in conjunction, where this Agreement and the Warranty conflict, the terms of the Warranty shall prevail. 13. WARRANTY PROCEDURE. Prior to the expiration of the Warranty, Customer must give notice of a warrantable failure to Cummins and deliver the defective Equipment to a Cummins location or other location authorized and designated by Cummins to make the repairs during regular business hours. Cummins shall not be liable for towing charges, maintenance items such as oil filters, belts, hoses, etc., communication expenses, meals, lodging, and incidental expenses incurred by Customer or employees of Customer, "downtime" expenses, overtime expenses, cargo damages and any business costs and losses of revenue resulting from a warrantable failure. 14. LIMITATIONS ON WARRANTIES. THE REMEDIES PROVIDED IN THE WARRANTY AND THIS AGREEMENT ARE THE SOLE AND EXCLUSIVE WARRANTIES AND REMEDIES PROVIDED BY CUMMINS TO THE CUSTOMER UNDER THIS AGREEMENT. EXCEPT AS SET OUT IN THE WARRANTY AND THIS AGREEMENT, AND TO THE EXTENT PERMITTED BY LAW, CUMMINS EXPRESSLY DISCLAIMS ALL OTHER REPRESENTATIONS, WARRANTIES, ENDORSEMENTS, AND CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY STATUTORY OR COMMON LAW IMPLIED REPRESENTATIONS, WARRANTIES AND CONDITIONS OF FITNESS FOR A PURPOSE OR MERCHANTABILITY. The limited warranty does not cover Equipment failures resulting from: (a) inappropriate use relative to designated power rating; (b) inappropriate use relative to application guidelines; (c) inappropriate use of an EPA -SE application generator set relative to EPA's standards; (d) normal wear and tear; (e) improper and/or unauthorized installation; (f) negligence, accidents, or misuse; (g) lack of maintenance or unauthorized or improper repair; (h) noncompliance with any Cummins published guideline or policy; (i) use of improper or contaminated fuels, coolants, or lubricants; (j) improper storage before and after commissioning; (k) owner's delay in making Equipment available after notification of potential Equipment problem; (1) replacement parts and accessories not authorized by Cummins; (m) use of battle short mode; (n) owner or operator abuse or neglect such as: operation without adequate coolant, fuel, or lubricants; over fueling; over speeding; lack of maintenance to lubricating, fueling, cooling, or air intake systems; late servicing and maintenance; improper storage, starting, warm-up, running, or shutdown practices, or for progressive damage resulting from a defective shutdown or warning device; or (o) damage to parts, fixtures, housings, attachments and accessory items that are not part of the generating set. 15. INDEMNITY. Customer shall indemnify, defend and hold harmless Cummins from and against any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, brought against or incurred by Cummins related to or arising out of this Agreement or the Equipment supplied under this Agreement (collectively, the "Claims"), where such Claims were caused or contributed to by, in whole or in part, the acts, omissions, fault or negligence of the Customer. Customer shall present any Claims covered by this indemnity to its insurance carrier unless Cummins directs that the defense will be handled by Cummins' legal counsel at Customer's expense. Quotation: Q-341399-20241010-1347 Sales and Service w Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 16. LIMITATION OF LIABILITY NOTWITHSTANDING ANY OTHER TERM OF THIS AGREEMENT, IN NO EVENT SHALL CUMMINS, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO CUSTOMER OR ANY THIRD PARTY, WHETHER IN CONTRACT OR IN TORT OR UNDER ANY OTHER LEGAL THEORY (INCLUDING, WITHOUT LIMITATION, STRICT LIABILITY OR NEGLIGENCE), FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, LIQUIDATED, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION DOWNTIME, LOSS OF PROFIT OR REVENUE, LOSS OF DATA, LOSS OF OPPORTUNITY, DAMAGE TO GOODWILL, ENHANCED DAMAGES, MONETARY REQUESTS RELATING TO RECALL EXPENSES AND REPAIRS TO PROPERTY, AND/OR DAMAGES CAUSED BY DELAY), OR IN ANY WAY RELATED TO OR ARISING FROM CUMMINS' SUPPLY OF EQUIPMENT UNDER THIS AGREEMENT OR THE USE OR PERFORMANCE OF EQUIPMENT SUPPLIED UNDER THIS AGREEMENT. IN NO EVENT SHALL CUMMINS' LIABILITY TO CUSTOMER OR ANY THIRD PARTY CLAIMING DIRECTLY THROUGH CUSTOMER OR ON CUSTOMER'S BEHALF UNDER THIS AGREEMENT EXCEED THE TOTAL COST OF EQUIPMENT SUPPLIED BY CUMMINS UNDER THIS AGREEMENT GIVING RISE TO THE CLAIM. BY ACCEPTANCE OF THIS AGREEMENT, CUSTOMER ACKNOWLEDGES CUSTOMER'S SOLE REMEDY AGAINST CUMMINS FOR ANY LOSS SHALL BE THE REMEDY PROVIDED HEREIN. 17. DEFAULT; REMEDIES. Customer shall be in breach and default if: (a) any of the payments or amounts due under this Agreement are not paid; (b) Customer fails to comply, perform, or makes any misrepresentation relating to any of the Customer's obligations or covenants under this Agreement; or (c) prior to full payment of the balance due, Customer ceases to do business, becomes insolvent, makes an assignment for the benefit of its creditors, appoints a receiver, commences an action for dissolution or liquidation, or becomes subject to bankruptcy proceedings, or the Equipment is attached, levied upon, seized under legal process, is subjected to a lien or encumbrance, or transferred by operation of law or otherwise to anyone other than Cummins. Upon the occurrence of any event of Customer's default, Cummins, at its sole option and without notice, shall have the right to exercise concurrently or separately any one or all of the following remedies, which shall be cumulative and not alternative: (a) to declare all sums due, and to become due, under this Agreement immediately due and payable; (b) to commence legal proceedings, including collection actions and specific performance proceedings, to enforce performance by Customer of any and all provisions of this Agreement, and to be awarded damages or injunctive relief for the Customer's breach; (c) to require the Customer to deliver the Equipment to Cummins' branch specified on the face of this Agreement; (d) to exercise one or more of the rights and remedies available to a secured party under applicable law; and (e) to enter, without notice or liability or legal process, onto any premises where the Equipment may be located, using force permitted by law, and there to disconnect, remove and repossess the Equipment, the Customer having waived further right to possession after default. A waiver of any event of default by Cummins shall not be a waiver as to any other or subsequent default. 18. CUSTOMER REPRESENTATIONS; RELIANCE. Customer is responsible for obtaining, at its cost, permits, import licenses, and other consents in relation to the Equipment, and if requested by Cummins, Customer shall make these permits, licenses, and consents available to Cummins prior to shipment. Customer represents that it is familiar with the Equipment and understands operating instructions and agrees to perform routine maintenance services. Until the balance is paid in full, Customer shall care for the Equipment properly, maintain it in good operating condition, repair and appearance; and Customer shall use it safely and within its rated capacity and only for purpose it was designed. Even if Customer's purchase of Equipment from Cummins under this Agreement is based, in whole or in part, on specifications, technical information, drawings, or written or verbal advice of any type from third parties, Customer has sole responsibility for the accuracy, correctness and completeness of such specifications, technical information, drawings, or advice. Cummins make no warranties or representations respecting the accuracy, correctness and completeness of any specifications, technical information, drawings, advice or other information provided by Cummins. Cummins makes no warranties or representations respecting the suitability, fitness for intended use, compatibility, integration or installation of any Equipment supplied under this Agreement. Customer has sole responsibility for intended use, for installation and design and performance where it is part of a power, propulsion, or other system. Limitation of warranties and remedies and all disclaimers apply to all such technical information, drawings, or advice. Customer acknowledges and agrees by accepting delivery of the Equipment that the Equipment purchased is of the size, design, capacity and manufacture selected by the Customer, and that Customer has relied solely on its own judgment in selecting the Equipment. 19. CONFIDENTIALITY. Each party shall keep confidential any information received from the other that is not generally known to the public and at the time of disclosure, would reasonably be understood by the receiving party to be proprietary or confidential, whether disclosed in oral, written, visual, electronic, or other form, and which the receiving party (or agents) learns in connection with this Agreement including, but not limited to: (a) business plans, strategies, sales, projects and analyses; (b) financial information, pricing, and fee structures; (c) business processes, methods, and models; (d) employee and supplier information; (e) specifications; and (f) the terms and conditions of this Agreement. Each party shall take necessary steps to ensure compliance with this provision by its employees and agents. 20. GOVERNING LAW AND JURISDICTION. This Agreement and all matters arising hereunder shall be governed by, interpreted, and construed in accordance with the laws of the State of Indiana without giving effect to any choice or conflict of law provision. The parties agree that the federal and state courts of the State of Indiana shall have exclusive jurisdiction to settle any dispute or claim Quotation: 0-341399-20241010-1347 Project: Deerfield Police Department Generator Sales and Replacement - Sourcewell Service Quotation: Q-341399-20241010-1347 d arising in connection with this Agreement or any related matter, and hereby waive any right to claim such forum would be inappropriate, including concepts of forum non conveniens. 21. INSURANCE. Upon Customer's request, Cummins will provide to Customer a Certificate of Insurance evidencing Cummins' relevant insurance coverage. 22. ASSIGNMENT. This Agreement shall be binding on the parties and their successors and assigns. Customer shall not assign this Agreement without the prior written consent of Cummins. 23. INTELLECTUAL PROPERTY. Any intellectual property rights created by either party, whether independently or jointly, in the course of the performance of this Agreement or otherwise related to Cummins pre-existing intellectual property or subject matter related thereto, shall be Cummins' property. Customer agrees to assign, and does hereby assign, all right, title, and interest to such intellectual property to Cummins. Any Cummins pre-existing intellectual property shall remain Cummins' property. Nothing in this Agreement shall be deemed to have given Customer a license or any other rights to use any of the intellectual property rights of Cummins. 24. PRICING. To the extent allowed by law, actual prices invoiced to Customer may vary from the price quoted at the time of order placement, as the same will be adjusted for prices prevailing on the date of shipment due to economic and market conditions at the time of shipment. Subject to local laws, Cummins reserves the right to adjust pricing on goods and services due to input and labor cost changes and/or other unforeseen circumstances beyond Cummins' control. 25. MISCELLANEOUS. Cummins shall be an independent contractor under this Agreement. All notices under this Agreement shall be in writing and be delivered personally, mailed via first class certified or registered mail, or sent by a nationally recognized express courier service to the addresses set forth in this Agreement. No amendment of this Agreement shall be valid unless it is writing and signed by an authorized representative of the parties hereto. Failure of either party to require performance by the other party of any provision hereof shall in no way affect the right to require such performance at any time thereafter, nor shall the waiver by a party of a breach of any of the provisions hereof constitute a waiver of any succeeding breach. Any provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms hereof. These terms are exclusive and constitute the entire agreement. Customer acknowledges that the provisions were freely negotiated and bargained for, and Customer has agreed to purchase of the Equipment pursuant to these Terms and Conditions. Acceptance of this Agreement is expressly conditioned on Customer's assent to all such Terms and Conditions. Neither party has relied on any statement, representation, agreement, understanding, or promise made by the other except as expressly set out in this Agreement. In the event Cummins incurs additional charges hereunder due to the acts or omissions of Customer, the additional charges will be passed on to the Customer, as applicable. Headings or other subdivisions of this Agreement are inserted for convenience of reference and shall not limit or affect the legal construction of any provision hereof. The Parties' rights, remedies, and obligations under this Agreement which by their nature are intended to continue beyond the termination or cancellation of this Agreement, including but not limited to the Section 16. Limitation of Liability provision contained herein, shall survive the expiration, termination, or cancellation of this Agreement. 26. COMPLIANCE. Customer shall comply with all laws applicable to its activities under this Agreement, including, without limitation, any and all applicable federal, state, and local anti -bribery, environmental, health, and safety laws and regulations then in effect. Customer acknowledges that the Equipment, and any related technology that are sold or otherwise provided hereunder may be subject to export and other trade controls restricting the sale, export, re-export and/or transfer, directly or indirectly, of such Equipment or technology to certain countries or parties, including, but not limited to, licensing requirements under applicable laws and regulations of the United States, the United Kingdom and other jurisdictions. It is the intention of Cummins to comply with these laws, rules, and regulations. Any other provision of this Agreement to the contrary notwithstanding, Customer shall comply with all such applicable all laws relating to the cross -border movement of goods or technology, and all related orders in effect from time to time, and equivalent measures. Customer shall act as the importer of record with respect to the Equipment and shall not resell, export, re-export, distribute, transfer, or dispose of the Equipment or related technology, directly or indirectly, without first obtaining all necessary written permits, consents, and authorizations and completing such formalities as may be required under such laws, rules, and regulations. In addition, Cummins has in place policies not to distribute its products for use in certain countries based on applicable laws and regulations including but not limited to UN, U.S., UK, and European Union regulations. Customer undertakes to perform its obligations under this Agreement with due regard to these policies. Strict compliance with this provision and all laws of the territory pertaining to the importation, distribution, sales, promotion and marketing of the Equipment is a material consideration for Cummins entering into this Agreement with Customer and continuing this Agreement for its term. Customer represents and warrants that it has not and shall not, directly or through any intermediary, pay, give, promise to give or offer to give anything of value to a government official or representative, a political party official, a candidate for political office, an officer or employee of a public international organization or any other person, individual or entity at the suggestion, request or direction or for the benefit of any of the above -described persons and entities for the purposes of inducing such person to use his influence to assist Cummins in obtaining or retaining business or to benefit Cummins or any other person in anyway, and will not otherwise breach any applicable laws relating to anti -bribery. Any failure by Customer to comply with these provisions will constitute a default giving Cummins the right to immediate termination of this Agreement and/or the right to elect not to recognize the warranties associated with the Equipment. Quotation: 0-341399-20241010-1347 Sales and Service Project: Deerfield Police Department Generator Replacement - Sourcewell Quotation: Q-341399-20241010-1347 Customer shall accept full responsibility for any and all civil or criminal liabilities and costs arising from any breaches of those laws and regulations and will defend, indemnify, and hold Cummins harmless from and against any and all fines, penalties, claim, damages, liabilities, judgments, costs, fees, and expenses incurred by Cummins or its affiliates as a result of Customer's breach. 27. To the extent applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60- 300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The employee notice requirements set forth in 29 CFR Part 471, Appendix A to Subpart A, are hereby incorporated by reference into this contract. Quotation: Q-341399-20241010-1347 ELECTRIC Inc. January 30, 2025 Deerfield Police Department 850 Waukegan Road Deerfield, IL 60015 Attn: Christopher Fry Re: Generator Replacement — Diesel 400 Corporate Woods Pkwy. Vernon Hills, IL 60061 847-850-5666 847-850-5667 FAX Powerlink Electric is pleased to provide the following price for the project referenced above based on the following scope of work. • Disconnect and remove existing generator for disposal. • Furnish and install a Kohler 150kW diesel generator. • Furnish and install (1) 230A automatic transfer switch to replace the existing switch. • Furnish and install (1) 400A automatic transfer switch to replace the existing switch. • Provide a crane to remove and set the generator. • Provide a temporary generator on site if needed. • Extend existing concrete generator pad. • Reconnect existing controls to the new generator. • Provide initial fill of diesel fuel. Total Price $128,098.00 Clarifications: • All work to be performed during regular working hours (7:OOAM-3:30PM) unless noted. • Sales tax is not included. • Permits and fees are not included. Sincerely, Steve Lipinski Deerfield Police Department DATE: February 10, 2025 TO: Chief John Sliozis FROM: Deputy Chief Fry CC: Deputy Chief Budny SUBJECT: Replacement of Emergency Standby Generator The Police Department currently has an Onan (Cummins) 125kW Emergency Standby Generator that was purchased in 1998. The generator provides emergency power to the Police Department and Communications Center in the event of a power outage. The importance of the generator cannot be overstated, as it allows for the continuity of emergency services including dispatch operations for Deerfield, Bannockburn, Riverwoods and Lincolnshire. The generator has been a planned purchase through the VERF with an initial replacement scheduled in 2018, however, due to the regular maintenance and upkeep, the generator life was able to be extended. Over the last year and a half, we have seen increasing maintenance needs for the generator including an engine coolant heater failure and, more importantly, a bad voltage regulator. The voltage regulator failure resulted in an emergency purchase and repair of almost $8,000.00. Due to the age of the generator nearing end of life and the increasing number of repairs needed, it is recommend the Police Department replace the emergency standby generator. As previously mentioned, this has been a scheduled VERF purchase with more than enough funds allocated for the project. In the fall and winter, staff reached out to three contractors who specialize in the purchase and installation of commercial emergency standby generators. The three contractors all conducted site visits and inspections of the generator to be replaced and supporting systems. The contractors all provided detailed proposals (attached to this memo) that include a turnkey diesel generator replacement. The proposals are listed below (excluding any permits or fees): Powerlink Electric, Inc./Buckeye Power Sales $128,098.00 Lionheart Critical Power Specialists $128,910.00 Cummins $129,250.00 Upon receipt, all proposals were reviewed for thoroughness and completeness as it related to the project. While on -site, staff from Lionheart Critical Power Specialists appeared to be the most Deerfield Police Department 0 thorough and demonstrated their commitment in doing what would be best for the Village if they were chosen for the project. While Lionheart CPS was not the lowest bid ($800 difference), the service they can provide and their history with the Village of being the generator service provider for Public Works, makes them the best qualified option. In addition to installing the recent generator at Public Works, staff also reached out to two other Lionheart customers to compare their experience. On November 18, 2024, staff spoke via phone with representatives of Endeavor Edwards Hospital in Naperville and CBRE Properties in Downers Grove. The responses received from both were very positive. They each recently had generators replaced by Lionheart and have been extremely pleased by the installation and follow up after the project by Project Solutions Manager Monty Hagberg and his staff. The common theme was the thoroughness in the planning and accuracy with the estimated costs. Both said they highly recommend Lionheart and said the Village would not be disappointed if it chose to utilize them. Additionally, the 150kW MTU Onsite Energy Diesel Generator they would install does not have sole proprietary issues in regards to parts or software. Avoiding this can potentially result in easier and quicker repairs, if needed. This was an issue with the emergency repairs previously mentioned. If this recommendation is approved, the project and replacement would most likely be scheduled for mid -to -late summer 2025 due to the delays in generator delivery timeframes. In summary, the Police Department seeks approval from the Village Board for a bid waiver (even though staff received three competitive proposals) to accept the proposal from Lionheart Critical Power Specialists for the turnkey purchase and installation of a 150kW MTU Onsite Energy Diesel Generator and automatic transfer switches in the proposed amount of $128,910.00 (excluding any permits or fees). I spoke with Finance Director Eric Burk regarding this process and recommendation, which he understood and agreed with. If you have any flxrther questions, please let me know. �f� T� /• Deputy Chief Chris M. Fry