HomeMy WebLinkAboutR-25-13VILLAGE OF DEERFIELD
RESOLUTION NO. 2025- R-25-13
A RESOLUTION APPROVING AN INTERGOVERNMENTAL WITH THE ILLINOIS
DEPARTMENT OF TRANSPORTATION REGARDING MAINTENANCE AND
ENERGY COSTS FOR TRAFFIC CONTROL DEVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the Illinois Department of Transportation ("IDOT') requires
municipalities that have traffic signals on State roads to enter into an intergovernmental
agreement with IDOT that governs the maintenance and apportionment of the energy costs
for the signals; and
WHEREAS, there are traffic signals located on many Village streets where they
intersect with State roads; and
WHEREAS, IDOT is requiring the Village to enter into the intergovernmental
agreement to govern the traffic signals in the Village located on State roads to govern the
signals' maintenance and energy costs ("IGA'); and
WHEREAS, the Village Board has determined that entering into the IGA with IDOT
will serve and be in the best interests of the Village and its residents; and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: APPROVAL OF INTERGOVERNMENTAL AGREEMENT. The
Village Board hereby approves the IGA in the form attached to this Resolution as Exhibit
A.
SECTION 3: AUTHORIZATION TO EXECUTE INTERGOVERNMENTAL
AGREEMENT. The Mayor and the Village Clerk are hereby authorized and directed to
execute and attest, on behalf of the Village, the final IGA. If the executed copy of the final
agreement is not received by the Village Clerk within 60 days after the effective date of this
Resolution, then this authority to execute and attest will, at the option of the Mayor and
Board of Trustees, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval by a majority of the members of the Board of
Trustees.
[SIGNATURE PAGE FOLLOWS]
4901-3474-7929, v. 1
AYES: Berg, Goldstone, Jacoby, Oppenheim
NAYS: None
ABSTAIN: None
ABSENT: Benton, Metts-Childers
PASSED: February 18, 2025
APPROVED: February 19, 2025
RESOLUTION NO: R-25-13
ATTEST•
15
K nt S. Street, killage Clerk
Dani C. Shapiro, Mayor
,`OF'DEFR,
Ci
SEAL CO
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4901-3474-7929, v. 1
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
4901-3474-7929, v. 1
Illinois Department of Transportation
tion
Division of Highways/Region One 1 District One
201 West Center Court/Schaumburg, Illinois 60196-1096
RT 1 (C) IL 43 at Hazel Ave/Elder Ln and at Greenwood Av
Contract 62W59
November 18, 2024
Ms. Barbara K. Little, P.E.
Director of Public Works and Engineering
Village of Deerfield
465 Elm Street
Deerfield, IL 60015
Dear Ms. Little:
The IIIlnois.Department of Transportation (Department) is planning a Highway
Safety Improvement project to improve the following traffic signal Village of
Deerfield (Village). The. general scope of work for this improvement consists of
trombone mast arm replacement and relocation of Emergency Vehicle Pre-
emption (EVP) of IL 43 at Hazel Ave/Elder Ln and IL 43 at Greenwood Av.
The Department anticipates letting this project in April 2025 with work to
commence sometime in the summer of 2025.
The total cost for the project is estimated at $252,000.00 for locations IL 43 at
Hazel Ave/Elder Ln. Federal funds may be used for 90% of the traffic signal
costs with the Department and the Village sharing in the remainder of the cost,
based on the proportionate share of approach leg jurisdiction.
The total cost for the project is estimated at $152,000.00 for locations IL 43 at
Greenwood Av. Federal funds may be used for 90% of the traffic signal costs
with the Department and the Village sharing in the remainder of the cost, based
on the proportionate share of approach leg jurisdiction.
At the intersection of IL 43 at Hazel Ave/Elder Ln, the Village has jurisdiction on
the east and west leg of Hazel Ave/Elder Ln; therefore, Village's share of the
costs will be approximately $14,490.00 (15% engineering included).
At the intersection of IL 43 at Greenwood Av, the Village has jurisdiction on the
east and west leg of Greenwood Av; therefore, Village's share of the costs will
be approximately $9,740.00 (15% engineering -included).. -
There is an existing EVP device at the traffic signal of IL 43 at Hazel Ave/Elder
Ln. The estimated cost to reinstate the EVP devices after the traffic signal
replacement is $5,451.81 (15% engineering included).
Also, existing EVP device at the traffic signal of IL 43 at Greenwood Av cost
estimation to reinstate the EVP devices after the traffic signal replacement is
$3,660.36 (15% engineering included).
November 18, 2024
Contract 62W59
Page Two
The financial responsibility for the EVP devices for this improvement and any
future improvements requiring modifications to the traffic signals, including
maintenance and energy costs, shall be borne by the Village.
The financial responsibility for maintenance and electrical energy for the
operation of the traffic signal shall remain as outlined in current agreement
between the Department and the Village.
Enclosed for your signature are three (3) counterparts of the Agreement for
trombone mast arm replacement.
Also enclosed is one (1) set of preliminary plans for this improvement. Please
review them and send a written approval to our office as required per Item 2 of
the Agreement.
Please return the three (3) partially executed Agreements to our office for final
processing. We will send you a completed Agreement upon its execution by
our Springfield office. ' It is the utmost importance that you forward the
Agreement to:
Ms. Lisa E. Heaven -Baum, P.E.
Bureau Chief of Traffic Operations
Illinois Department of Transportation
201 West Center Court
Schaumburg, IL 60196
If you have any questions or need additional information, please contact Mr.
Kamil Kobylka, Traffic Signal Engineer at (847) 705- 4737
Very truly yours,
Jose Rios, P.E.
Region One Engineer
Lis
a
Lisa E. �Heaven-Badm;�`PE��
Bureau Chief of Traffi Operations
Enclosure
AGREEMENT
THIS AGREEMENT entered into this day of A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and Village of Deerfield, of the State of Illinois, hereinafter called the VILLAGE.
WITNESSETH
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the
motoring public as part of the Highway Safety Improvement Program is desirous of improving the
existing signalized intersections on IL 43 at Hazel Ave/Elder Ln and IL 43 at Greenwood Av as
Section No. 2023-938-N, TS, Contract No. 62W59 and by improvement of trombone mast arm
replacement and Emergency Vehicle Pre-emption (EVP) in accordance with the plans and
specifications; and,
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate
benefit to the VILLAGE, and permanent in nature; and,
WHEREAS, the intersections of IL 43 at Hazel Ave/Elder Ln and IL 43 at Greenwood Av lies
within the corporate limits of the VILLAGE.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated.
2. The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the construction costs and engineering
costs of this improvement shall be as follows:
FEDERAL
Trombone replacement FUNDS
STATE
FUNDS
VILLAGE
FUNDS
1L Rte 43 at Hazel/Elder Ln
90%
5%
5%
IL Rte 43 at Greenwood Av
90%
5%
5%
Emergency Vehicle Pre-emption EVP
IL Rte 43 at Hazel/Elder Ln
0%
0%
0%
100%
IL Rte 43 at Greenwood Av
0%
1 100%
4 It is mutually agreed that the estimated construction costs and engineering costs of this
improvement are divided as follows:
Trombone Trombone replacement
IL Rte 43 at Hazel/Elder Ln
Engineerin.q (15%)
IL Rte 43 at Greenwood Av
Engineering (15%)
EVP relocation
IL Rte 43 at Hazel/Elder Ln
Engineering (15%)
IL Rte 43 at Greenwood Av
Engineering.(15%)
TOTAL
FEDERAL ISTATE
FUNDS. FUNDS
$226,800.00
$12,600.00
$34,020.00
$1,890.00
$136,800.00
$7,600.00
$20, 520.00
$1,140.00
VILLAGE PROD.
FUNDS TOTAL
$252,000.
$12,600.00
$1,890.00
$7,600.00
$1,140.00
$- $- $4,740.70
$711.11
$- $- $3,182.92
$477.44
$418,140.00 j $23,230.00 1 $32,342.17
152, 000.00
$4,740.70
$3,182.92
5. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #4 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds"allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of -its obligation (including any non -participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
6. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current Master Agreement between VILLAGE and
the STATE.
7. The actual maintenance will be performed by the STATE with its own forces or through an
ongoing contractual agreement.
8. Payment by the ,STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
9. The STATE retains the right to control the. sequence of timing on the traffic signals.
10. The VILLAGE agrees to exercise its franchise right to cause private utilities to be relocated at no
expense to the STATE.
11. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
ATTEST•
CLERK
Village of Deerfield
By:� _
Mayor.
Date: Fe6ruavv
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By:
Jose Rios,,P.E.
Region One Engineer
Date:
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersection of IL 43 at Hazel Ave/Elder Ln
and IL Rte 43 at Greenwood Av, Village of Deerfield hereby approves the plans and specifications
for the proposed traffic signal improvements at said intersections above.
APPROVED:
By:
VILLAGE ENGINEER
Date:
INTERGOVERNMENTAL AGREEMENT
This Interagency Agreement is entered into between the Village of Deerfield ("GOVERNMENTAL
BODY") and the Department of Transportation("DEPARTMENT") pursuant to the "Intergovernmental
Cooperation Act" (S ILCS 220)and in accordance with The DEPARTMENT's rules at 92 III. Adm. Code 544.
1. Governmental Body and the DEPARTMENT have a mutual interest in and the maintenance and
apportionment of energy costs for traffic control devices located on State highways within or
near the Governmental Body as shown on the attached Exhibit A, which is hereby made a part
of this agreement.
2. In furtherance of said interests of, the entities agree:
a. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance
responsibility and to the division of energy costs, for the traffic signals and other traffic
control devices listed on the attached Exhibit A.
b. Maintenance. Modernization of traffic control devices is not covered under this
agreement. It is agreed that the actual maintenance will be performed by the
DEPARTMENT indicated on Exhibit A, either with its own forces or through contractual
agreements
c. Maintenance Level. It is agreed that the signals and devices shall be maintained to at
least the level of maintenance specified in the attached Exhibit B, which is hereby made
a part of this agreement. It is understood this will meet the minimum requirements of
the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways.
Additional provisions regarding maintenance may be incorporated in this document
(Exhibit B) upon agreement by both parties.
d. Interconnect & Timing. The DEPARTMENT agrees to maintain all signal equipment and
interconnects associated with interconnected signal systems or Advanced Traffic
Management System and interconnects with at -grade railroad crossings, at
DEPARTMENT maintained locations. The DEPARTMENT shall determine the signal
timing to coordinate and regulate the flow of traffic. No signal timing shall be changed
at any state system intersection without prior DEPARTMENT approval. The
GOVERNMENTAL BODY shall submit to the DEPARTMENT any changes proposed in
signal timings.
e. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the
cost of installing or maintaining traffic signals not on (but interconnected to traffic
signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt
to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and
shall be the responsibility of the GOVERNMENTAL BODY.
f. Master Monitoring Costs. Master controllers installed on State intersections for the
coordination of traffic signals are primarily used for the traffic signals located on U.S. or
1
State routes. The GOVERNMENTAL BODY may connect traffic signals to a State-owned
master controller or Advanced Traffic Management System for the coordination or
operation of non -State-owned traffic signals, for the purpose of synchronizing time or
gaining remote access. If the GOVERNMENTAL BODY desires a communications link to
their office for monitoring purposes, the GOVERNMENTAL BODY shall pay the entire
cost of installing and maintaining such monitoring system.
S. Payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL
BODY for the DEPARTMENT'S proportionate share of the energy charges.
0" h. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the
DEPARTMENT for any and all third -party claims for personal injury and property damage
arising solely out of the maintenance of the signals and devices listed in Exhibit A.
Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and
maintenance of emergency vehicle preemption systems shall be the sole responsibility
of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT
of any change in the emergency vehicle preemption system. However, the
DEPARTMENT reserves the right to approve or reject, at anytime, the placement of such
systems on its traffic signal equipment.
j. Previous Agreements. All traffic signal and traffic control device maintenance and
electrical energy provisions contained in presently existing agreements or
understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic
signals and/or other traffic control devices covered by this Master Agreement shall upon
execution of this Master Agreement by the DEPARTMENT be superseded and be of no
force or effect.
All parking ordinances and provisions bearing on items other than traffic signal and
traffic control device maintenance and energy charges contained in presently existing
agreements or letters of understanding between the DEPARTMENT and the
GOVERNMENTAL BODY shall remain in full force and effect.
k. Modification. Exhibit A can be modified to add or delete signals or devices, but only by
written revision signed by the Regional Engineer, the Engineer of Operations and the
authorized representative for the GOVERNMENTAL BODY. The modification shall be
effective when fully executed and filed with the Department and the Clerk or Secretary
of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A.
I. Plan Review. All traffic signal plans prepared by others for installation on State
highways within municipal corporate limits, which are to be added to this agreement,
must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY.
m. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic
signals, and/or other traffic control devices generally are shared in proportion to the
number of approaches maintained by each unit of government, however, other
K
DEPARTMENT policies and practices require cost sharing of energy and maintenance to
be based on other criteria besides the number of approaches maintained. The
maintenance costs of the interconnect system and related equipment as well as
engineering costs for any approved coordination and timing studies shall be shared
within the interconnect system, unless otherwise agreed to in a permit or by other
agreement.
n. Jurisdictionally Transferred. The GOVERNMENTAL BODY will be responsible for the
maintenance costs of all traffic signal and/or other traffic control devices related to a
roadway or roadways that has or have been jurisdictionally transferred by the
DEPARTMENT to the GOVERNMENTAL BODY in a prior agreement(s).
o. Billing. Bills shall be submitted by the DEPARTMENT on a three (3) month basis. The
amount billed shall be the costs incurred less any proceeds from third party damage
claims received during the billing period for repair of signals or devices that are the
responsibility of the GOVERNMENTAL BODY.
i. Any proposed single expenditure in excess of $10,000 for repair or damage to
an installation must be approved by the GOVERNMENTAL BODY before the
expenditure is made.
ii. The hours, or parts thereof, billed for each maintenance item will beat the
actual time directly related to the work task.
ill. THE DEPARTMENT costs are composed of labor, equipment, materials and the
quantity of each. The cost for labor will be determined by the actual hourly rate
for the employee plus a multiplier to include direct and indirect labor related
costs, retirement, social security, health, hospitalization and life insurance,
holidays, vacation, sick leave and workers compensation. Equipment costs will
be as listed in the Schedule of Average Annual Equipment Ownership Expense.
Materials will be at cost.
iv. The cost for contracted work will be the actual cost for the contractor. In
District One, maintenance costs are based on the District's Electrical
Maintenance Contract's (EMC) related bid cost and may vary from contract to
contract. The length of District One's EMC is generally 2 to 3 years.
3. Notice under this agreement shall be as follows:
3
For The DEPARTMENT:
For the GOVERNMENTAL BODY:
4. Effective Date. This Agreement shall be effective from July 1, 2021 through June 30, 2031 and
may be terminated prior to that date, by either party, upon 30 days written notice.
FOR THE GOVERNMENTAL BODY:
Signature and
t'j
Representative
FOR THE DEPA E T:
G.
Jose Rios, Regional er, DIWslSj of Highways
Aiddasein s'/- ZeZ
J
Type or Print Name of Authorized Representative Date
, Chief Counsel
OWoved as to form)
Date
By:
Joanne Woodworth, Acting Chief Fiscal Officer J Date
By:
By-,
Omer Osman, , Secretary of Transportation ~ Date
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EXHIBIT B
SHORT FORM
TRAFFIC SIGNAL MAINTENANCE PROVISIONS
A. GENERAL PROVISIONS
1. CABINET PACK
Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal
controller cabinet at the time of construction completion shall remain in the cabinet. Written
documentation of all traffic signal timing changes shall be provided in the cabinet. All entries
shall be written in a clear and concise manner. The agent of the maintaining agency making
any entries shall provide his/ her signature and date of entry. These shall be kept in the cabinet
to assist the DEPARTMENT on emergency call outs.
2. HARDWARE SPECIFICATIONS
All equipment and material used shall comply with the requirements of the DEPARTMENTs
Standard Specifications for Road and Bridge Construction and the district special provisions.
3. HIGHWAY LIGHTING
For maintenance involving combination traffic signal and lighting unit mast arm assemblies and
poles, the foundation, traffic signal mast arm assembly, pole lighting arm, luminaire and lighting
cable and all signal cable shall be considered part of the traffic signal system and are the
responsibility of the DEPARTMENT.
The highway lighting system components of each combination mast arm assembly and pole
shall be tested for proper operation and physical condition during the intersection cabinet
inspection. All costs of repairing or replacing damaged or missing non-standard IDOT highway
lighting system equipment is the responsibility of the GOVERNMENTAL BODY.
4. EMERGENCY VEHICLE PREEMPTION SYSTEM
Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and
physical condition during the intersection cabinet inspection. All program settings and each
sequence of operation must be verified to be correct during each inspection. All cost of
inspection and maintaining the EVPS equipment, including the light detectors, light detector
amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and
related components, is the responsibility of the GOVERNMENTAL BODY. In addition to regular
inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS
equipment is the responsibility of the GOVERNMENTAL BODY.
5. RAILROAD PREEMPTION
At all locations with railroad/traffic signal interconnects, respond to any and all emergency and
all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the
GOVERNMENTAL BODY of the malfunction.
None of the traffic signal railroad preempt parameters including but not limited to the phase
timings, phase sequences and pedestrian and vehicular clearance intervals can be modified
without prior approval from the Illinois Commerce Commission.
Maintain unique spare controller data modules or sets of data chips containing the final railroad
preemption parameters for each location.
Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois
Commerce Commission.
The DEPARTMENT shall provide contact personnel available at all times to who railroad
preemption malfunctions must be reported.
6. DAMAGE REPAIRS
Repair or replace any and all standard DEPARTMENT equipment damaged by any cause
whatsoever. Equipment owned by a third party, such as EVP, lighted street name signs, TSP,
and the like are the responsibility of others.
7. ACCIDENT DAMAGE
Be responsible to make recovery for damage to any part of the installation or system from the
party causing the damage.
Whenever third -party claims cannot be recovered, the GOVERNMENTAL BODY shall share in
the loss.
8. TEMPORARY TRAFFIC CONTROL
Provide temporary traffic control during a period of equipment failure or for when the controller
must be disconnected. This may be accomplished through the installation of a spare controller
placing the intersection on flash, manually operating the controller, manually directing traffic
through the use of proper authorities, or installing temporary stop signs which will be removed
once the signal is in working condition.
9. EMERGENCY PERSONNEL
Provide skilled maintenance personnel who will be available to respond without delay to
emergency calls. This may be provided by agency forces, contract, or maintenance agreement
Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are considered
emergencies.
B. AS REPORTED OR OBSERVED
1. LAMP REPLACEMENT
Replace burned out lamps for all red signal indications within twenty-four (24) hours of
notification of burnout or on the next business day following the notification. However, if two or
more red indications for an approach are burned out, these lamps must be replaced as soon as
possible, ,and under no circumstances longer than twenty-four (24) hours after notification.
Replace all other burned out lamps within forty-eight (48) hours or next business day of
notification of burnout. Lamp changes shall always include a lens cleaning.
2. SIGNAL ALIGNMENT
Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller
cabinets, signal posts and controller pedestals should be tight on their foundations and in
alignment.
3. CONTROLLER PROBLEMS
Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that
they are functioning properly and make all necessary repairs and replacement.
4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT
An L.E.D. module shall be considered failed and shall be replaced if the indication is dark or if
the module fails to meet ITE specification on minimum maintained luminous intensity.
Replace failed modules for all red signal indications within twenty-four (24) hours of notification
of failure or on the next business day following the notification. However, if two or more red
indications for an approach are failed, these modules must be replaced as soon as possible,
and under no circumstances longer than twenty-four (24) hours after notification. Replace all
other failed modules within forty-eight (48) hours or next business day of notification of faillure.
C. WEEKLY
1. MASTER CONTROLLER or ADVANCE TRAFFIC MANAGEMENT SYSTEMS
At locations that are a part of a closed loop signal or advance traffic management systems
maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner
so that the signals remain under the control of the master at all times.
As needed assist in the implementation of the signal system timing plans.
Maintain the central signal system software on a PC so that the signal system is monitored
weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy
to central office software.
D. BI-MONTHLY (Every 2 months)
1. CABINET INSPECTION
Check the controllers, relays, and detectors to ascertain that they are functioning properly
and make all necessary repairs and replacement.
Keep interior of controller cabinet in a clean and neat condition at all times. Replace filters
per manufacturer's recommendations.
2. OBSERVE SIGNALS
Observe the signals at the time of the bi-monthly cabinet inspection. This involves stopping
and watching for correct detection and timing operation.
3. DETECTION TESTING
Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian
detection during cabinet visit bi-monthly.
4. VIDEO DETECTION TESTING
Inspect, maintain, and clean all video detection and surveillance systems bi-monthly or as
needed, to achieve clean lenses, and adjust for proper alignment and proper focus. This
shall include system camera, lenses, camera housings and hood/shield, pan tilt, and zoom
mechanisms and motors, mounting brackets and hardware, poles, microprocessors,
controller, cables and communication equipment, and other related components.
Maintenance shall include modifications to programmable detection zones.
5. CONTROLLER CHECK
When controllers malfunction, they shall be removed, repaired, and bench checked. The
controllers shall not be removed for annual maintenance inspections.
This bi-monthly check should verify software with central office software and reprint cabinet
pack timings sheet. Controller check shall occur during the bi-monthly cabinet inspection.
6. FUSE AND BREAKER CHECKS
Fuse and breaker checks should occur during the bi-monthly cabinet inspection. Replace
burned out fuses or deteriorated breakers as needed.
7. CLEARANCE TRIMMING
Remove any obstruction blocking the line of sight of the traffic signal face to the motorist
including trimming trees, bushes or any other form of vegetation blocking said lines of sight..
E. GENERAL
1. ANNUAL HARDWARE INSPECTION
Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware)
supporting traffic heads or pedestrian signal heads on an annual basis.
2. ANNUAL CONFLICT MONITOR AND MMU TEST
Test all conflict monitors and MMUs once every two years in accordance with manufacturer
recommendations.
3. PAVEMENT MARKINGS
In District 1, the GOVERNMENTAL BODY shall inspect stop bars, symbols, special
pavement treatments and crosswalks and replace as necessary to insure proper motorist
and pedestrian guidance;
Whereas, in District 2 through District 9, the cost of pavement markings is shared between
the DEPARTMENT and the GOVERNMENTAL BODY according to Exhibit A.
4. The GOVERNMENTAL BODY shall also be responsible for maintenance of the installed
street name signs on approaches to a State highway from a local road. Because of the value
of street name signs to motorists, the GOVERNMENTAL BODY shall provide such signs at
all named State highway intersections.
s:Ggen4wpdo&-trafriecygM11\201 I—Rreverse master agreement changes accepted exhibit b 392011 (1) (2) Onal.docx
d