HomeMy WebLinkAboutR-24-68VILLAGE OF DEERFIELD
RESOLUTION NO. 2024- R-24-68
A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS
AND APPROVING A CONTRACT WITH HEARTLAND BUSINESS SYSTEMS, LLC
OF LITTLE CHUTE, WISCONSIN FOR FIREWALL EQUIPMENT AND
IMPLEMENTATION SERVICES
WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village desires to retain a company to provide firewall equipment
and implementation services ("Equipment and Services'); and
WHEREAS, pursuant to Section 9-16 the "Municipal Code of the Village of Deerfield,
Illinois, 1975," as amended ("Village Code'), the bidding requirements may be waived for
contracts for supplies and services available from a single source or, which by their nature,
are not adaptable to competitive bidding; and
WHEREAS, the Equipment and Services are not adaptable to competitive bidding
because only trusted partners are recommended due to the nature of the project, and industry
practices result in manufacturers extending lowest pricing through customers' existing
partner of record; and
WHEREAS, Heartland Business Systems, LLC, of Little Chute, Wisconsin
("Contractor'), has proposed to provide the Equipment and Services for a price not to exceed
$41,199.15 ("Contract'); and
WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding
and entering into the Contract with Contractor will serve and be in the best interest of the
Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16
of the Village Code and the Village's home rule authority, the Village Board waives the
requirement of competitive bidding for the procurement of the Equipment and Services.
SECTION 3: APPROVAL OF CONTRACT. The contract by and between the
Village and Contractor is hereby approved in substantially the form attached to this
Resolution as Exhibit A ("Contract'), and in a final form and substance acceptable to the
Village Manager and the Village Attorney.
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SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Mayor and the
Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
Village, the final Contract upon receipt by the Village Clerk of at least one original copy of
the final Contract executed by Contractor; provided, however, that if the executed copy of the
final Contract is not received by the Village Clerk within 60 days after the effective date of
this Resolution, then this authority to execute and attest will, at the option of the Mayor and
Board of Trustees, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage, by a vote of two-thirds of the Village Board, and approval in the
manner provided by law.
AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim
NAYS: None
ABSTAIN: None
ABSENT: Metts-Childers
PASSED: September 16, 2024
APPROVED: September 16, 2024
RESOLUTION NO: R-24-68
Daniel C. Shapiro, Mayor
ATTEST:
Kent SAStreet, Villag4 Clerk
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EXHIBIT A
Contract
Due to Contract(s)/Quotation(s) containing sensitive details relating to information and
network security matters, physical copies of these materials will be made available for
Board inspection at the Board meeting.
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