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HomeMy WebLinkAboutR-24-46VILLAGE OF DEERFIELD RESOLUTION NO. R-24-46 A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING AN AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE FLEET3A PROGRAM WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and WHEREAS, the Village desires to obtain a built-in recording system for Village Police Department squad cars to capture audio and video ("System'; and WHEREAS, the Village currently uses various recording systems from Axon Enterprise, Inc. ("Vendor'); and WHEREAS, the Village has received a proposal from Vendor to provide the System pursuant to an agreement ("Agreement'); and WHEREAS, the Village has determined that the proposal from Vendor to provide the System is the most advantageous for the Village because the Vendor's System would integrate with the other recording systems currently being used by the Village; and WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding and entering into the Agreement with Vendor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16 of the Village Code and the Village's home rule authority, the Village Board waives the requirement of competitive bidding for the procurement of the System. SECTION 3: APPROVAL OF AGREEMENT. The Agreement by and between the Village and Vendor is hereby approved in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance acceptable to the Village Manager and the Village Attorney. SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The Mayor and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the final Agreement upon receipt by the Village Clerk of at least one original copy of the final Agreement executed by Vendor; provided, however, that if the executed copy of the final Agreement is not received by the Village Clerk within 60 days after the effective date of 4865-5758-3813, v. 1 this Resolution, then this authority to execute and attest will, at the option of the Mayor and Board of Trustees, be null and void. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage, by a vote of two-thirds of the Village Board, and approval in the manner provided by law. AYES: Benton, Berg, Goldstone, Jacoby, Metts-Childers, Oppenheim NAYS: None ABSTAIN: None ABSENT: Shapiro PASSED: June 17, 2024 APPROVED: June 19, 2024 RESOLUTION NO: R-24-46 L_� �_ Daniel C. Shapiro, Mayor ATTEST: .6c�7_ , �9 Ken , S. Street, Villag Clerk 4865-5758-3813, v. 1 EXHIBIT A AGREEMENT 4865-5758-3813, v. 1 ARIZONA 85255 June 4, 2024 To: United States state, local, and municipal public safety agencies Re: Sole Source Letter for Axon Enterprise, Inc.'s Axon brand products and Axon Evidence (Evidence.com) Data Management Solutions' A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from Axon Enterprise. Axon Digital Evidence Solution Description Axon Body 4 Video Camera (DVR) • Improved, 160-degree field of view • Upgraded sensor provides sharper, more detailed images • Full -shift battery, even when using Axon Respond real-time services • Bi-directional communications with Watch Me button allowing support teams to view wearer's footage. (Requires Axon Respond) • Real-time support allows wearer to view user locations on live maps, receive alerts, and view live streams. (Requires Axon Respond location services) • Faster recharging • Optional point -of -view (Flex POV) camera module • Thirteen -hour battery • Up to 120-second buffering period to record footage before pressing the record button • Simplified registration Axon Body 3 Video Camera (DVR) • Improved video quality with reduced motion blur and better low -light performance • Multi-mic audio —four built-in microphones • Wireless upload option • Gunshot detection and alerts • Streaming audio and video capability • "Find my camera" feature • Verbal transcription with Axon Records • End -to -end encryption • Twelve-hour battery • Up to 120-second buffering period to record footage before pressing record button Axon Flex 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 0.1 lux • Audio tones to alert user of usage • Low SD, high SD, low HD, and high HD resolution (customizable by the agency) • Up to 120-second buffering period to record footage before pressing record button Axon is also the sole developer and offeror of the Evidence.com data management services. Evidence.com is both a division of Axon and a data management product solution offered by Axon. Evidence.com is not a separate corporate entity. Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 1 �AXON rlr100 N 851H STREf • Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available • 120-degree diagonal field of view camera lens, 102-degree horizontal field of view, and 55-degree vertical field of view Axon Flex 2 Controller • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • Haptic notification available • Tactical beveled button design for use in pocket • Compatible with Axon Signal technology Axon Air System • Purpose-built solution for law enforcement UAV programs • Supported applications on iOS and Android • Automated tracking of pilot, aircraft, and flight logs • Unlimited Storage of UAV data in Axon Evidence (Evidence.com) • In application ingestion of data in Axon Evidence (Evidence.com) • Axon Respond integration for live streaming and situational awareness Axon Body 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 1 lux • Audio tones and haptic (vibration) notification to alert user of usage • Audio mute during event option • Wi-Fi capability • High, medium, and low quality recording available (customizable by the agency) • Up to 2-minute buffering period to record footage before pressing record button • Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • 143-degree lens • Includes Axon Signal technology Axon Fleet 3 Camera • High -definition Dual -View Camera with panoramic field of view, 12x zoom, and Al processing for automatic license plate reader (ALPR) • High -definition Interior Camera with infrared illumination for back seat view in complete darkness • Wireless Mic and Charging Base for capturing audio when outside of vehicle • Fleet Hub with connectivity, global navigation satellite system (GNSS), secure solid- state storage, and Signal inputs Automatic transition from Buffering to Event mode with configurable Signals Video Recall records last 24 hours of each camera in case camera not activated for an event Intuitive mobile data terminal app, Axon Dashboard, for controlling system, reviewing video, quick tagging, and more Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 2 17800 N 85TH STREET ARIZONA 85255 AXON COM • Ability to efficiently categorize, play back and share all video and audio alongside other digital files on Evidence.com ■ Multi -cam playback, for reviewing up to four videos, including body -worn and in -car footage, at the same time • Fully integrated with Evidence.com services and Axon devices • Automatic time synchronization with all Axon Fleet and other Axon on -officer cameras allows for multi -camera playback on Evidence.com. • Prioritized upload to Evidence.com of critical event videos via 4G/LTE • Wireless alerts from the TASER CEW Signal Performance Power Magazine (SPPM) and Signal Side Arm (SSA). • Best -in -class install times, wireless updates and quick remote troubleshooting • Optional Axon Respond live stream, alerts, and location updates for situational awareness • Optional Axon ALPR hotlist alerts, plate read retention, and investigative search Axon Fleet 2 Camera • Fully integrated with Axon Evidence services and Axon devices • Automatic time synchronization with other Axon Fleet and Axon on -officer cameras allows for multi -camera playback on Axon Evidence. • Immediate upload to Axon Evidence of critical event videos via 4G/LTE • Wireless alerts from the TASER CEW Signal Performance Power Magazine (SPPM). • Automatic transition from BUFFERING to EVENT mode in an emergency vehicle equipped with the Axon Signal Unit • Decentralized system architecture without a central digital video recorder (DVR). • Cameras that function independently and communicate wirelessly with the computer in the vehicle (MDT, MDC, MDU) for reviewing, tagging and uploading video. • Wireless record alert based on Bluetooth communication from Axon Signal Vehicle when a configured input is enabled (e.g. emergency light, siren, weapon rack, etc.). • Receives alerts from Axon Signal Sidearm. • Plug -And -Play design allowing for cameras to be easily replaced and upgraded. • Ability for an unlimited number of agency vehicles recording in the same vicinity with an Axon Fleet system to be automatically associated with one another when reviewing video in the video management platform. This feature is also supported across body cameras. Axon Signal Unit (ASU) • Communications device that can be installed in emergency vehicles. • With emergency vehicle light bar activation, or other activation triggers, the Axon Signal Unit sends a signal. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal Performance Power Magazine (SPPM) • Battery pack for the TASER X2 and X26P conducted electrical weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 3 Anon Signal Sidearm Sensor • Can be installed on common duty holsters • Drawing a service handgun from the holster sends a signal from the Axon Signal Sidearm sensor. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Interview Solution • High -definition cameras and microphones for interview rooms • Covert or overt camera installations • Touch -screen user interface • Motion -based activation • Up to 7-minute pre- and post -event buffering period • Full hardware and software integration • Upload to Axon Evidence services • Interview room files can be managed under the same case umbrella as files from Axon on -officer cameras and Axon Fleet cameras; i.e., Axon video of an arrest and interview room video are managed as part of the same case in Axon Evidence • Dual integration of on -officer camera and interview room camera with Axon Evidence digital evidence solution Axon Signal Technology • Sends a broadcast of status that compatible devices recognize when certain status changes are detected • Only compatible with TASER and Axon products Axon Dock • Automated docking station uploads to Axon Evidence services through Internet connection • No computer necessary for secure upload to Axon Evidence • Charges and uploads simultaneously • The Axon Dock is tested and certified by TUV Rheinland to be in compliance with UL 60950-1: 2007 R10.14 and CAN/ CSA-C22.2 N0.60950-1-07+AI:2011+A2:2014 Information Technology Equipment safety standards. Axon Evidence Data Management System • Software as a Service (SaaS) delivery model that allows agencies to manage and share digital evidence without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share digital evidence with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access to evidence based on pre -defined roles and permissions and pre- defined individuals • Password authentication includes customizable security parameters: customizable password complexity, IP-based access restrictions, and multi -factor authentication support • Automated category -based evidence retention policies assists with efficient database Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 4 /AXON management • Ability to recover deleted evidence within seven days of deletion • Stores and supports all major digital file types:.mpeg, .doc, .pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to Axon Evidence via an Internet browser • Data Security: Robust Transport Layer Security (TLS) implementation for data in transit and 256-bit AES encryption for data in storage • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff • Protection: With no on -site application, critical evidence stored in Axon Evidence is protected from local malware that may penetrate agency infrastructure • Stability: Axon Enterprise is a publicly traded company with stable finances and funding, reducing concerns of loss of application support or commercial viability • Application and data protected by a CJIS and ISO 27001 compliant information security program • Dedicated information security department that protects Axon Evidence and data with security monitoring, centralized event log analysis and correlation, advanced threat and intrusion protection, and incident response capabilities • Redact videos easily within the system, create tags, markers and clips, search 7 fields in addition to 5 category -based fields, create cases for multiple evidence files Axon Evidence for Prosecutors • All the benefits of the standard Axon Evidence services • Ability to share information during the discovery process • Standard licenses available for free to prosecutors working with agencies already using Axon Evidence services • Unlimited storage for data collected by Axon cameras and Axon Capture Attorney Premier • All the benefits Axon Evidence for Prosecutors • Purpose-built user interface optimizes evidence management, review functionalities, and case relevant information • Unlimited Al transcription of playable video and audio files • Native image and PDF redaction software • Ability to natively play a wide variety of 3rd party video codecs (CCTV) and extract file into an MP4 • Ability to obtain evidence directly from members of the community via secure web link • Unlimited storage and data collected and shared by Axon partner agencies via Axon Evidence (Evidence.com) • Available unlimited 31d party data source storage plan • Pro Licenses — all users have access to pro license features, including the Redaction Studio, Transcription Assistant, and Multi -Cam, and Reporting functionalities Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 5 AXON ! C(.OT 1 i, _' . ' ARIZONA 85255 • Transcription is Unlimited and automatic (i.e. all videos ingested into Attorney Premier are automatically transcribed) Discovery module designed to optimize all aspects of discovery management Axon Capture Application • Free app for iOS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their Axon Evidence account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data Axon Commander Services • On -premises data management platform • Chain of custody reports with extensive audit trail • Automated workflows, access control, storage, and retention • Compatible with multiple file formats Axon View Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 camera in real-time • Allows for playback of videos stored on a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data Axon Records • Continuously improving automated report writing by leveraging Al and ML on officer recorded video, photo, and audio from BWC, In -Car, Mobile App (Axon Capture), or other digital media • Collaborative report writing through instantly synced workspaces allowing officers to delegate information gathering on scene • Instant access to records allowing detectives to begin their investigation and records clerks to update information exchanges on things like missing people or stolen property as soon as possible • Complete leveraging of Axon Evidence sharing to allow fast, efficient, digital, and secure sharing of records and cases to DAs and Prosecutors • Robust API and SDK allows data to be easily ingested and pushed out to other systems —preventing data silos • Deep integration with Axon Evidence putting video at the heart of the record and automating the process of tagging and categorizing digital evidence stored in Axon Evidence • Automatic association of digital evidence to the record and incident through Axon Evidence integration • In context search of master indexes (people, vehicles, locations, charges) — promoting efficient report writing through prefilling of existing data which promotes clean and deduped data in the system • Quick views for users to track calls for service and reports in draft, ready for review, kicked back for further information, or submitted to Records for archiving. • Federal and State IBRS fields are captured and validated —ensuring the officer Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 6 A AXON 17800 N 85TH STREET ARIZONA 85255 knows what fields to fill and what information needs to be captured • Intuitive validation ensures officers know what information to submit without being burdened by understanding the mapping of NIBRS to state or local crime codes • Ability to create custom forms and add custom fields to incident reports —allowing your agency to gather the information you find valuable • Software as a Service (SaaS) delivery model that allows agencies to write, manage, and share digital incident reports without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share records and cases with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access based on pre -defined users, groups, and permissions • Password authentication includes customizable security parameters: customizable password complexity, IP-based access restrictions, and multi -factor authentication support • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff Axon Standards • Internal affairs and professional standards reporting • Customizable information display, including custom forms • Customizable workflows and user groups • Automated alerts • Compatible with digital documents, photos, and videos • Connection with Transcription (beta) • Shared Index with evidence.com and Records • Data Warehouse allowing custom summary reports and integration into 3rd party analytic tools. • Workflow analytics to provide SLA on throughputs • Integration with the TASER 7 and TASER 10 energy weapons for automatically pulling firing logs (alpha) • Available as an option for Axon Records • Automatically bundled with Officer Safety Plan 7+ Axon Professional Services • Dedicated implementation team • Project management and deployment best practices aid • Training and train -the -trainer sessions • Integration services with other systems Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 7 A,a, AXON 17800 N 85TH STREET Axon Auto -Transcribe • Transcribes audio to text, producing a time -synchronized transcript of incidents • Allows searches for keywords (e.g., names, and addresses) • Embedded time stamps when critical details were said and events occurred • Produce transcripts in substantially less time than with manual methods • Pull direct quotes and witness statements directly into reports Axon Support Engineer: • Dedicated Axon Regional/Resident Support Engineer Services • Quarterly onsite visits • Solution and Process Guidance custom to your agency • White -Glove RMA and TAP (if applicable) Service for devices • Monthly Product Usage Analysis • Resident Support Engineer also includes onsite product maintenance, troubleshooting, and beta testing assistance Axon Respond for Dispatch (CAD) • Integration with Axon Respond for Devices (Axon Body 3) for location and/or live streaming in CAD. • Integration with TASER 7 and TASER 10 energy weapons for enhanced situational awareness. • Native ESRI based mapping with ability to connect to ESRI online communities and your agency's local ArcGIS data. • SaaS model reduces security and administration by local IT staff: no local installation • Robust API and SDK allows data to be easily ingested and pushed out to other systems -- preventing data silos. • Complete leveraging of Axon Evidence (evidence.com) sharing to allow fast, efficient, digital and secure sharing of data to DAs and Prosecutors. • Future versions/enhancements included with minimal down time and no need to purchase an upgrade to the latest version. • Native integration with Axon Records. • Reliability: Fault — and disaster — tolerant infrastructure in at least four redundant data centers in both the East and West regions of the United States. • Security Testing: Independent security firms perform in depth security and penetration testing. • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement. Axon Investigate • Video analysis software • Compatible with video from cell phones, on -officer cameras, in -car camera systems, social media, and other sources • Oriented to investigators and prosecutors • Integration with Axon Evidence services • Automatically identify video file codecs, formats, hash values, and other metadata • Automatically determine the required codec necessary to play a wide variety of video formats • Play forwards/backwards and fast forward through almost any video file Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 8 /.AXON 1 780N8;6 Ir.S!F-EET SCOTTSDALE, ARIZONA 85255 AXON.COM • Scrub forwards/backwards through almost any video file • Mark and auto export an unlimited number of tagged video frames • Create subclips from any readable media • Batch transcode files to standard file formats (including uncompressed, lossless h.264, wmv, and more) • Add filters to transcode workflow (including resize, deinterlace, pad, crop, blur, concatenate, etc.) • Provide enhancement capabilities, such as stabilization, brightness adjustments, and frame averaging • Produce dynamic frame analysis spreadsheets to xml documents • Validate results compared with hexadecimal analysis tools • Build and share workflows with other users • Transcode files directly to Avid Media Composer projects • Identify duplicate files in any folder based on md5 hash • Produce detailed written reports via interactive PDF with embedded video and image content within INPUT -ACE • Extract 1-frames • Decimate • Canvas Editor (picture -in -picture) • Add raw FFmpeg arguments • Perform four types of macroblock analysis 0 4x4 prediction removed 0 W prediction removed o Color coded block types o Quantization parameter evaluation • Offered INPUT -ACE Software (from Axon Enterprise) • Variable frame rate (VFR) lightboard designed to accurately calculate time and vehicle speed from any video surveillance camera. This feature is designed to eliminate common errors that might occur during calculations based on frame rate. • Camera match overlay tool that provides margin of error reports based on scanner, calibration, and resolution accuracy (e.g., a margin of error of +0.5 feet) for data collected from footage. Axon Justice • Productivity tool for prosecutors and defense attorneys • Streamlined evidence management • Unlimited Auto -Transcribe for audio and video • Discovery workflows, fully integrated with Axon Evidence services • Axon Evidence conversion and playback tools for third -party video, including body - worn, in -car, interview room, and CCTV video • Chain of custody reports with extensive audit trail • Free sharing with partners • Customer -defined data retention policies Axon Customer Support • Online and email -based support available 24/7 • Human phone -based support available Monday —Friday 7:00 AM-5:00 PM MST; support is located in Scottsdale, AZ, USA Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 9 �AXON art. ,...—., � i•r:r SCOTTSDAL.E, • Library of webinars available 24/7 • Remote -location troubleshooting Aa AXON Axon Brand Model Numbers 1. Axon Body 4 Cameras: • Axon Body 4 Camera Model: 100147 • Axon Body 4 Flex POV Module Model: 100200 2. Axon Body 3 Camera Model: 73202 3. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (ofFline) Model: 11529 4. Axon Flex 2 Controller Model: 11532 5. Axon Flex 2 USB Sync Cable Model: 11534 6. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 7. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 8. Universal Helmet Mount Model: 11548 9. Axon Air System with Axon Evidence (Evidence.com) 5-Year License Model: 12332 10. Axon Body 2 Camera Model: 74001 11. Axon Body 2 Camera Mounts: • Axon RapidLock Velcro Mount Model: 74054 12. Axon Flex 2 Controller, Axon Body 2 Camera, and Axon Body 3 Camera Mounts: • Z-Bracket, Men's, Axon RapidLock Model: 74018 • Z-Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 10 17800 N 85TH STREET SCOTTSDALE, ARIZONA 85255 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Mini MOLLE Mount, Axon RapidLock Model: 11703 • Belt Clip Mount, Axon RapidLock Model: 11509 13. Axon Fleet Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 • Axon Fleet 3 Dual View Camera: 72000 • Axon Fleet 3 Interior Camera: 72037 • Axon Fleet Hub: 72010 14. Axon Signal Unit Model: 70112 15. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6-Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6-Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6-Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Dock — 1-Bay for Axon Body 3 Model: 71104 • Axon Dock — 8-Bay for Axon Body 3 Model: 74210 • Axon Dock — Individual Bay for Axon Body 4 Model: 100201 • Axon Dock — Multi -Bay for Axon Body 4 Model: 100206 16. Axon Signal Performance Power Magazine (SPPM) Model: 70116 17. Axon Investigate Standard Seat License Package, 1-Year Renewal Model: 8025 Axon Product Packages 1. Officer Safety Plan: Includes an X2 or X26P energy weapon, Axon camera and Dock upgrade, and Evidence.com license and storage. See your Sales Representative for further details and Model numbers. 2. Officer Safety Plan 7: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Dock, Axon Camera and Dock upgrade, Axon Evidence (Evidence.com) licenses and storage, Axon Respond, and Axon Records Core. 3. Officer Safety Plan 7 Plus: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Evidence (Evidence.com) licenses and storage, Axon Records Core, Axon Respond +, Axon Auto -Tagging Services, Axon Performance, Axon Citizen for Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 11 AXON ARIZONA 85255 AXON.COM Communities, Axon Redaction Assistant, and Axon Signal Sidearm. 4. Officer Safety Plan 7 Plus Premium: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Evidence (Evidence.com) licenses and storage, Axon Records Core, Axon Respond +, Axon Auto -Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, Axon Signal Sidearm, Axon Auto -Transcribe, Axon VR Training, and unlimited first -party and unlimited third -party storage. 5. TASER 7 Basic: Pays for TASER 7 program in installments over 5 years including access to Axon Evidence services for energy weapon program management. 6. TASER 7 Certification: Pays for TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges and online training content. 7. TASER Certification Add -On: Allows the agency to pay an annual fee to receive an annual allotment of training cartridges, unlimited duty cartridges and online training content. 8. TASER 7 Certification with Virtual Reality (VR): Pays for the TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges, online training content, and VR training. 9. TASER 60: Pays for X2 and X26P energy weapons and Spare Products in installments over 5 years. 10. Unlimited Cartridge Plan: Allows the agency to pay an annual fee to receive annual training cartridges, unlimited duty cartridges and unlimited batteries for the X2 and X26P. 11. TASER 60 Unlimited: Pays for X2 and X26P energy weapons and Spare Products in installments over 5 years and receive unlimited cartridges and batteries. 12. TASER 7 Close Quarters Dock Plan: Pays for TASER 7 Close Quarters Plan over a 5- year period in installments including access to Evidence.com for energy weapon program management, rechargeable batteries, annual cartridge shipments, unlimited duty cartridges, and access to online training. 13. Officer Safety Plan 10: Includes a TASER 10 energy weapon, the TASER 10 certification bundle, Axon body camera with Technology Assurance Plan (TAP),2 Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, and Axon Respond. 14. Officer Safety Plan 10 Plus: Includes a TASER 10 energy weapon, the TASER 10 certification bundle, Axon body camera with Technology Assurance Plan (TAP),2 Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, Axon Respond, Axon Respond+, Axon Performance, Axon Community Request, Axon Investigate, Redaction Assistant, auto -tagging with implementation, channel services (3), third -party video storage (100 GB), third -party video playback, and Axon Records. 15. Officer Safety Plan 10 Premium: Includes a TASER 10 energy weapon, the TASER 10 2 Axon Body 3 or Axon Body 4 & Axon Dock (for cameras) hardware purchased separately. Includes two Axon camera upgrades and one camera dock upgrade, which apply to 5-year contracts only. Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 12 AXON 17800 N 85TH STREET SCOTTSDALE, ARIZONA 85255 MiIK41iM certification bundle, Axon body camera with Technology Assurance Plan (TAP),2 Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, Axon Respond, Axon Respond+, Axon Performance, Axon Community Request, Axon Investigate, Redaction Assistant, auto -tagging with implementation, channel services (unlimited), third -party video storage (100 GB), third -party video playback, Axon Records, Axon VR training, Axon Auto -Transcribe, and My90 by Axon. 16. TASER 10 Basic: Pays for the TASER 10 program in installments over 5 years including access to Axon Evidence services for energy weapon program management. 17. TASER 10 Certification: Pays for TASER 10 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges and online training content. 18. TASER 10 Certification with Virtual Reality (VR): Pays for the TASER 10 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges, online training content, and VR training. 19. Axon Core: Pays for the TASER 7 CQ, TASER Dock, weapon Axon Evidence license, training and duty cartridges, Axon Body 3 camera, Professional Axon Evidence license, unlimited storage, camera hardware upgrade every 2.5 years, Axon Respond, Axon Signal Sidearm, and auto tagging. 20. Axon Core+: Pays for the TASER 7 energy weapon, TASER Dock, weapon Axon Evidence license, training and duty cartridges, Axon Body 3 camera, Professional Axon Evidence license, unlimited storage, camera hardware upgrade every 2.5 years, Axon Respond, Axon Signal Sidearm, and auto tagging. 21. Corrections Officer Safety Plan: Includes a TASER 7 energy weapon, Axon Body 3 Camera, Axon Dock, Axon Camera and Dock Upgrade, Axon Evidence Licenses and unlimited Axon storage. 22. Corrections Post OSP: Includes one TASER 7 energy weapon for every two licenses, one Axon Body 3 Camera for every two licenses, Axon Dock, Axon Camera and Dock Upgrade, Axon Evidence Licenses and unlimited Axon storage for each license. SOLE AUTHORIZED DISTRIBUTOR FOR SOLE AUTHORIZED REPAIR FACILITY AXON BRAND PRODUCTS FOR AXON BRAND PRODUCTS Axon Enterprise, Inc. Axon Enterprise, Inc. 17800 N. 85th Street, Scottsdale, AZ 85255 17800 N. 851h Street, Scottsdale, AZ 85255 Phone: 480-905-2000 or 800-978-2737 Phone: 480-905-2000 or 800-978-2737 Fax: 480-991-0791 Fax: 480-991-0791 Please contact your local Axon sales representative or call us at 1-800-978-2737 with any questions. Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 13 {,AXON 17800 N 85TH STREET Sincerely, Josh Isner President Axon Enterprise, Inc. Non -Axon trademarks are property of their respective owners. A, ALAXON, Axon, Axon Body, Axon Evidence, Axon Fleet, Axon Flex, Axon Interview, Axon Records, Axon Respond, Axon Signal, Axon Standards, X2, X26P, TASER 7, TASER 10, and TASER are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information, visit www.axon.com/legal. All rights reserved. © 2023 Axon Enterprise, Inc. Axon Enterprise, Inc. Axon Sole Source Letter Version 46 Page 14 Deerfield Police Department Date: June 10, 2024 To: Kent Street, Village Manager From: John Sliozis, Chief of Police Subject: Resolution waiving the competitive bidding requirements and approving an Agreement with AXON Enterprise, Inc. for F1eet3A (in -car video system) Program On Monday, June 17, 2024, at the regularly scheduled meeting of the Mayor and Board of Trustees, the Police Department will be seeking the Approval of a Resolution Waiving Competitive Bidding and Approving an Agreement with AXON Enterprise, Inc. for the purchase of a Digital In -Car Video System. BACKGROUND The Deerfield Police Department currently utilizes a digital in -car video recording system in the squad cars for use by patrol units during traffic stops, emergency response, pursuit driving, and other situations where the recording of events could assist in the prosecution of offenders, officer safety, the investigation of citizen complaints, training, or other situations where it could be beneficial to have a recorded document of events. The current digital in -car video system, manufactured by WatchGuard, was originally purchased in 2021 and installed in our current fleet of police squads in 2021. The system will reach its end of life in 2025 and the Police Department recommends the replacement. This recommendation is based on end of life, poor maintenance and service response, issues concerning the operation of the equipment (reliability), and the overall operation plan for the Department to have one central location for all digital evidence. The purchase of the AXON Fleet3 Mobil Video Cameras will add to the previous purchases of the AXON Body Worn Cameras, AXON Interview, and AXON Taser7 creating one unified camera system. On November 20, 2023 the Mayor and Board of Trustees authorized the purchase of marked police vehicles to replace the Police Departments current fleet originally scheduled for Spring of 2025. The purchase of the fleet is now earlier than expected as previously presented by Deputy Chief Fry. The earlier than expected arrival of the fleet leads to the earlier need to purchase the in -car video system. By purchasing the system now (2024) rather than 2025 will eliminate extra costs associated with removing the old system and installing the new system. In short it will allow us to do a complete conversion of each squad car. The system we are requesting to purchase this year is scheduled for replacement in the Budget year 2025 and has been funded annually through the Vehicle Equipment Replacement Fund since the original purchase in 2021. -.: Deerfield Police Department The Department requests the waiving of competitive bidding based on: • Integrated recording and storage system with Body Worn Camera's, Taser's, Interview Camera's, and In -Car Video System. RECCOMENDATION The Police Department is asking to waive competitive bidding for the purchase of ten (10) in -car video systems to be installed with the new marked squad fleet. The Department will be able to maintain its current video footage without any disruption through the use of existing software and migration into the new system. The Department is recommending the approval of the resolution to waive competitive bidding and approval of the agreement of the ten (10) Digital In -Car Video System from Axon Enterprise, Inc., 17800 N. 85 h St., Scottsdale, Arizona 85255 for the overall cost of $155,742.00 in installments October 2024 ($28,754.20), October 2025 ($29,904.36), October 2026 ($31,100.54), October 2027 ($32,344.56), and October 2028 ($33,638.34). IN= John J. Sliozis Chief of Police dr01 O LLI 0 000 E c�0 > O N U N ym �co,M LJ.L N W N oOD LLU � � `0 O E a)X LLU o Eli t . W LU J a Q d a O � U C O O) c d Y O 1.0 O a a H CD E `C M J Q 'iv m, Cl mi (0=) LLJ J Q N a C] V � om LL Y O M CD N 0. 0 d co D Wl m E E 0 Or O O � O O CV ti co N. Cl O cN 69 69 o;o Cl)O O C C-�I� O ti ti Ln Ln to In J a O W a g co w c� L LO CR N 14 LLn e N Ln mt r d c R IL 0 0 c 0 0 N El E' yl �.E c N El CNNN N N Cl N aI0 0 0!0I0 J N d im w a 2: 's �' 8 2 8 3 � 2 .k 2 S_ _$ tf% 03� 449, w �§ cc / � � i§ �\ �® 0 ,. d 0 kCY cy a =. 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