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Home My WebLink AboutO-24-21VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ORDINANCE NO. 0-24-21 AN ORDINANCE AMENDING AND REVISING THE ANNUAL BUDGET OF THE VILLAGE OF DEERFIELD FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, this 19th day of June , 2024. Published in pamphlet form by authority of the President and Board of Trustees of the Village of Deerfield, Lake and Cook Counties, Illinois, this 20th day of June , 2024. VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ORDINANCE NO. 0-24-21 AN ORDINANCE AMENDING AND REVISING THE ANNUAL BUDGET OF THE VILLAGE OF DEERFIELD FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 WHEREAS, the corporate authorities of the Village of Deerfield adopted an annual budget for the fiscal year that commenced on January 1, 2024 and that will end on December 31, 2024; and, WHEREAS, the Budget Officer has recommended that an amendment be made to the annual budget of the Village of Deerfield for the fiscal year beginning January 1, 2024 and ending December 31, 2024, revising certain Fund budgets by adding funds to certain line items as shown in the Budget Amendment attached hereto as Exhibit A; and, WHEREAS, the President and Board of Trustees of the Village of Deerfield have determined that funds are available to effectuate this revision to the annual budget for the fiscal year beginning January 1, 2024 and ending December 31, 2024 as shown in the attached Budget Amendment; and, WHEREAS, the President and Board of Trustees of the Village of Deerfield have determined that it is in the best interests of the Village of Deerfield that the annual budget for the fiscal year beginning January 1, 2024 and ending December 31, 2024 be revised as shown on the Budget Amendment attached hereto as Exhibit A; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION 1: That the annual budget for the Village of Deerfield for the fiscal year beginning January 1, 2024 and ending December 31, 2024 be and the same is hereby revised and amended as provided in the Budget Amendment attached hereto as Exhibit A. SECTION 2: This Ordinance, and each of its terms, shall be the effective legislative act of a home rule municipality without regard to whether such Ordinance should: (a) contain terms contrary to the provisions of current or subsequent non -preemptive state law; or, (b) legislate in a manner or regarding a matter not delegated to municipalities by state law. It is the intent of the corporate authorities of the Village of Deerfield that to the extent that the terms of this Ordinance should be inconsistent with any non -preemptive state law, this Ordinance shall supersede state law in that regard within its jurisdiction. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. PASSED this 17th day of June , 2024. AYES: Benton, Berg, Goldstone, Jacoby, Metts-Childers, Oppenheim NAYS: None ABSENT: Shapiro ABSTAIN: None APPROVED this 19th day of June , 2024. Mayor ATTEST: Village Clerk Ordinance 0-24-21 Exhibit A Budget Amendment #1 — 2024 Increase (decrease) appropriations in the following fund and accounts: Vehicle Equipment and Replacement Fund 211150-5860 $ 648,000 Deerfield Police Department DATE: May 24, 2024 TO: Chief John Sliozis FROM: Deputy Chief Fry CC: Deputy Chief Budny SUBJECT: Patrol Fleet Purchase Vs. 111 In the final quarter of 2023, we were notified by Ford that we should consider placing our order sooner -than -later for our 2025 replacement fleet of Ford Explorer Police Interceptors due to the uncertainty of the automobile industry's ability to fulfill orders. At the regularly scheduled Board Meeting on November 20, 2023, we went before the Board regarding this and they approved a resolution authorizing the Police Department to place the order with an expected delivery in the first quarter of 2025. On February 10, 2024, I was notified by Highland Park Ford that the order was placed for our vehicles, and on April 16, 2024, I received a follow-up email saying our vehicles were unexpectedly scheduled to go into production in late May. If the schedule remains on time, we may begin receiving the new vehicles in late June or early July, which is well ahead of the projected date and creates a significant financial challenge as these were budgeted for 2025, not 2024. If the vehicles arrive in the summer of 2024, we may be able to delay outfitting the vehicles until late Summer or Early Fall, however, these unexpected costs will still be incurred in 2024, not 2025 as planned in the VERF. The breakdown of the anticipated expenses related to acquiring the fleet in 2024 is listed below: Item Ouandty/Cost Total Ford Explorer Police Interceptor 10 ($46,000/each) $460,000 Equipment Outfitting 10 ($15,000/each) $150,000 Decals 10 ($650/each) $6,500 In -Car Cameras 10 $155,742.00 (over 5 years) -31,148.40/year 2024 Budget Amendment Request: $647,648.40 (estimated) A variable in the costs listed above is the equipment outfitting cost. Due to the fact that the 2025 Explorer is a new body -style, there will be some equipment that will not be compatible. However, Ford has announced that a number of body features are remaining the same to reduce costs and allow the transfer of existing equipment to the 2025's. Until the new 2025's are received, our equipment outfitter can not definitively say what will transfer. The price of $15,000/car was provided to us to ensure we have enough budgeted for the project. - I Deerfield Police Department Additionally, initial plans were for the Department to purchase new in -car cameras for the fleet. During research for new cameras and our current projects involving AXON products, we will be recommending the transition to their AXON Fleet in -car camera system. In doing so, we will pay the costs over 5 years resulting in smaller annual payments and allow us to prepare our annual budgets with an exact cost during the 5-year plan. The cameras were not initially proposed in the prior Board approval request memo as they too were not scheduled to be replaced until 2025 (as scheduled in the VERF), however, due to supply issues it is critical for these to be ordered and scheduled for installation in the new fleet. If the purchase and installation is delayed for the new fleet, we will be paying twice for installation and removal of the old system. We will be preparing a proposal and resolution for the in -car camera system purchase request. I understand the challenges presented by this unexpected equipment delivery and understand a budget amendment will be needed to authorize this expenditure. I am available for further discussion if needed. rl��*4. 1 Deputy Chief Chris M. Fry