HomeMy WebLinkAboutR-24-42VILLAGE OF DEERFIELD
RESOLUTION NO. 2024- R-24-42
A RESOLUTION APPROVING AN INCREASE TO A CONTRACT WITH CIORBA
GROUP, INC. OF CHICAGO, ILLINOIS FOR
CONSTRUCTION ENGINEERING SERVICES
WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in
accordance with Article VH, Section 6 of the Constitution of the State of Illinois of 1970;
and
WHEREAS, on September 8, 2021, the Village awarded a contract to Ciorba Group,
Inc., of Chicago, Illinois ("Consultant') to provide construction engineering services for the
Zion Woods Development Project ("Services'); and
WHEREAS, due to the unexpected increase to the project duration, the Village
needs to expend an additional $49,998.30 to complete the Services ("Additional
Expenditure'); and
WHEREAS, the Mayor and Board of Trustees have determined that entering into
the Agreement with Consultant will serve and be in the best interest of the Village and its
residents;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals
as its findings, as if fully set forth herein.
SECTION 2: APPROVAL OF CONTRACT INCREASE. The Contract Increase
for the Project is hereby approved.
SECTION 3: AUTHORIZATION TO EXECUTE DOCUMENTS. The Mayor and
the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
Village, any documents necessary by and between the Village and Consultant to effectuate
and authorize the Contract Increase for the Services.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
100124077.11
AYES: Benton, Berg, Goldstone, Jacoby, Metts-Childers, Oppenheim
NAYS: None
ABSTAIN: None
ABSENT: None
PASSED: June 3, 2024
APPROVED: June 3, 2024
RESOLUTION NO: R-24-42
Daniel C. Shapiro, Mayor
ATTEST:
Kent S. Street, Village Clerk
{00124077.11
Supplemental Agreement for Engineering Services
Village of Deerfield
Zion Woods Development Construction Observation
Ciorba Project Number 20926.03
This is a SUPPLEMENTAL AGREEMENT between the Village of Deerfield, (hereinafter referred to as the
"CLIENT", and CIORBA GROUP, INC. located at 8725 W. Higgins Road, Suite 600 in Chicago, Illinois, a
firm of Consultants (hereinafter referred to as "CIORBA"). The CLIENT and CIORBA previously entered
into an AGREEMENT hereinafter referred to as the PRIME AGREEMENT, dated September 8, 2021, for
the Zion Woods Development Construction Observation Services (hereinafter referred to as the
PROJECT).
The CLIENT now proposes that CIORBA provides the additional engineering services described in Section
Two - Scope of Work in connection with the PROJECT.
The CLIENT has determined that this change is in the best interest of the CLIENT and is authorized by
law.
NOW THEREFORE, the CLIENT and CIORBA, in consideration of the mutual covenants hereinafter set
forth, agree to as follows:
SECTION ONE - GENERAL PROVISIONS
All work completed under this SUPPLEMENTAL AGREEMENT and any remaining work under the PRIME
AGREEMENT shall be bound by the provisions of the PRIME AGREEMENT except as amended hereinafter.
SECTION TWO - SCOPE OF WORK
CIORBA agrees to perform certain enumerated services in connection with the PROJECT hereinafter
stated as described in EXHIBIT A —SCOPE OF SERVICES.
SECTION THREE - PROJECT SCHEDULE
The completion date for all engineering services as shown in the PRIME AGREEMENT is revised to
December 31, 2025.
SECTION FOUR - COMPENSATION
The PROJECT FEE shown in the PRIME AGREEMENT) is increased as outlined in the attached EXHIBIT B by
$49,998.30 to a total of $156,411.64.
10/21 /2020 Page 1 of 2 <<. CiorbaG rou p
IN WITNESS WHEREOF, the parties have caused this SUPPLEMENTAL AGREEMENT to be executed on the
date shown below.
Executed by the:
Village of Deerfield of the State of Illinois, acting by and through its Board of
Trustees.
By: ATTEST:
Village President Village Clerk
Name: Daniel C. Shapiro Name: Kent S. Street
Date:
Ciorba Group, Inc.
By:
Name:
Title:
Date:
ATTEST:
Name:
Title:
Revised: 3 / 13 / 2023
Page 2 of 2 Oorba
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Exhibit A - Supplemental Scope of Services
Village of Deerfield
Zion Woods Development Construction Observation
The Scope of Services for the project involves performing a combination of full- and part-time
inspections during construction on behalf of the Village to verify that site construction is
proceeding according to approved plans and sequencing. Ciorba's inspection team will
continue to consist of a Senior Resident Engineer who is approved as a Lake County Designated
Erosion Control Inspector (DECI), as well as a Construction Engineer.
This supplemental scope of work is required due to the following:
1. Extended construction duration compared to original expectations.
2. DECI Inspections required during the entirety of the construction duration.
3. Various sections of additional underground utilities added to the original project
requiring inspection.
4. Wetland issues requiring additional coordination and inspections.
Ciorba's inspection activity will continue to be focused on grading, utilities, pavement, and
stormwater management features. Subsequent inspection of the building facilities will be
performed by Village personnel.
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Exhibit B - Supplemental Engineering Fee and Staff Hours
The supplemental construction inspection services will consist of the following:
Work Task
Staff
Hours
Senior Resident Engineer Inspections
80
Construction Engineer Inspections
240
Project Management it Administration
8
Total Staff Hours:
328
The supplemental engineering fee will be as follows:
Labor:
328 Staff Hours x $49.83 per hour x 2.9 = $ 47,398.30
In -House Direct Costs:
Vehicle Days $ 2,600.00
Total Engineering Fee $ 49,998.30
CiorbaGroup