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05/06/2013May 6, 2013 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on May 6, 2013 at 7:32 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent was: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE IESA 801b. State Wrestling Champion Dylan Utterback led those in attendance in reciting the Pledge of Allegiance. Mayor Rosenthal recognized Mr. Utterback from Caruso Middle School as the State champion for his weight class in wrestling. The team placed 3`d in the State out of 123 schools. Mayor Rosenthal presented Mr. Utterback with a street sign recognizing his achievement that will be placed at the entrances to the Village. PROCLAMATION Trustee Oppenheim read a Proclamation supporting Relay for Life, a fundraising event supporting the American Cancer Society. This year, the Deerfield/Highland Park Relay for Life event will take place from 6:00 p.m. on June 7, 2013, to 6:00 a.m. on June 8, 2013. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Emily Shapiro and Barbara Reich with the Deerfield /Highland Park Relay for Life accepted the Proclamation. Ms. Shapiro reported there would also be a benefit on May 13, 2013, at the Italian Kitchen and a Battle of the Bands competition at the Cubby Bear. Ms. Reich thanked the Village for their support. She noted the Village has a team this year and she thanked everyone for their assistance. Ms. Reich stated they are still signing up teams or individuals can join the Village team. She encouraged everyone to come to the Relay. PROCLAMATION Mayor Rosenthal proclaimed May 27, 2013, — June 2, 2013, as Hunger Awareness Week in Deerfield. She noted Three Guys and a Truck have been part of the event for l l years in Deerfield. They are holding a farewell event on June 2, 2013, from 1 p.m. to 3 p.m. at the West Deerfield Township building. Board of Trustees Meeting May 6, 2013 Page 2 of 7 Trustee Oppenheim made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. Carl Berg from Three Guys and a Truck thanked the Village for its support over the past 11 years. He stated they are stepping down this year because there are many other organizations that have activities to support the food pantry. PROCLAMATION Mayor Rosenthal proclaimed May 12 — 18, 2013, as National Prevention Week in Deerfield to promote increased public awareness of substance abuse and mental health problems. The Village supports the prevention efforts of Parents. The anti -drug. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. Susie Wexler, Vice President of Parent. The Anti -Drug thanked the Village for its support. PROCLAMATION Trustee Struthers, who spent much of her career working for women's health issues, read the Preeclampsia Awareness Day Proclamation supporting the Chicago Promise Walk on May 19, 2013. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Nikki Mather accepted the Proclamation on behalf of the Preeclampsia Foundation. She noted the Chicago Promise Walk is their main fundraiser. Their hope is to bring more awareness to mothers. Ms. Mather thanked the Village for its support. MINUTES OF PREVIOUS MEETINGS Trustee Oppenheim made a motion to approve the minutes from the April 15, 2013, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT There were no Reports. There was no Public Comment. REPORTS 1 1 Board of Trustees Meeting May 6, 2013 Page 3 of 7 CONSENT AGENDA There was no Consent Agenda. OLD BUSINESS . SUPPLEMENTAL REPORT FROM AN COMPANY /JFMC FACILITIES CORPORATION, THE REAL ESTATE ARM OF THE JEWISH FEDERATION OF METROPOLITAN CHICAGO AND ITS AFFILIATED AGENCIES RE: PROPOSED MULTI - FAMILY ILI Ivan Kane, attorney with Mayer Brown Law LLP, stated he and Stephen Ross, National Director of Development for AMLI Company, were present to answer any questions. They provided a memo to the Board which was part of the packet and appreciates the Trustees' feedback. RESIDENTIAL APARTMENT Mr. Kane addressed the various points discussed at DEVELOPMENT AT 1525 LAKE COOK the last meeting. He believes the pedestrian ROAD crossing is a great idea for the community, neighbors and the residents and AMLI will pursue it at their expense. Mr. Kane has reached out to Cook County and determined the best location for the crossing would be on the east side of Wilmot, as it would meet the existing sidewalks. One of their goals is the connectivity to transportation. They met with a representative from Pace to find out how to connect to the Shuttle Bug and the fixed lines. They suggested presenting the plans and working with Shuttle Bug and Metra to meet the residents' needs. Mr. Kane reported they added two electric vehicle charging stations in the parking garage. They are also negotiating with IGOCAR and ZipCar to explore establishing car sharing services. Mr. Kane also discussed the traffic circulation. He noted the area is congested; however, recognized they did not cause the congestion and do not feel they will add to it significantly. Their traffic will be countercyclical as residents would leave the area at the same time the office workers enter the area and vice versa. Mr. Kane stated one of their partners, JFMC Facilities Corporation, owns the parcel to the west and would cooperate with AMLI. The existing conditions include the frontage road picking up traffic from the east and a frontage road picking up traffic from the west, creating a potential weaving issue, which creates a dysfunctional situation. Their big picture is to cut off the movement from the east and the movement from the south and direct traffic to come from the west. Mr. Kane showed the vehicular circulation plan. There is a non - signalized entry off Lake Cook Road, which they will use as their main marketing entry. The leasing office, club house, fitness center and amenities will be near the marketing entry. There will be identification signage and landscaping. The main hours for the marketing entry will be in the middle of the day or on weekends. 7 L Board of Trustees Meeting May 6, 2013 Page 4 of 7 The parking garage is located in the center of the building. There is a one -way out access lane that can access the south leg of the Wilmot intersection. In the morning, there is very little exiting traffic. Another exit is to the west leading to the signalized intersection at Wilmot. They will widen the approach from the west to create additional lanes including a protected left turn lane and a bypass lane. Trustee Oppenheim noted this is a complicated internal intersection. She questioned what signage would be put at the one -way access road leading to the intersection. They stated they would install a stop sign. Mr. Kane summarized that although they did not create the situation, they are doing what they can to create options that will work well. They would adopt a new traffic flow and will improve -the west spur of the frontage road. Mr. Ross noted they have decided to build a roof over the top level of the parking garage to eliminate the need for snow removal. Mr. Ross displayed a drawing to highlight the location of the elevators and stairways. There are three elevators and six stairwells. He also noted there will be two handicapped - accessible parking stalls per level. Trustee Seiden reported that he visited AMLI facilities in Vernon Hills and Evanston and appreciates the update to the Board. The AMLI facility in Vernon Hills has 298 units in three buildings. He noted that there are two elevators per building - one passenger and one freight elevator — in Vernon Hills, but the proposed Deerfield facility has 240 units with three elevators. This equates to one elevator for 80 units instead of one elevator for 50 units. Trustee Seiden stated he understands the need will be diminished because there is parking on the same floor the residents live, but noted that some residents will go down to the first floor for activities and believes one elevator for 80 units may not be enough. Mr. Ross indicated they have 20 operating properties that were built with the same number of elevators proposed for the Deerfield facility. With parking spaces on each floor, it will alleviate elevator congestion. Mr. Ross stated that appreciates Trustee Seiden's concern, but does not share it. Trustee Seiden noted he was very impressed with the two facilities he visited. Mr. Coblentz noted that the proposal is not yet at the Ordinance stage. He recommended the proper action from the board would be voting on whether to approve the supplemental report for pedestrian and vehicular circulation. Trustee Oppenheim made a motion to accept the supplemental pedestrian and vehicular circulation plans. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Struthers (4) NAYS: Seiden (1) ORDINANCE 0 -13 -18 AMENDING A Mayor Rosenthal noted the Village did not receive COMMERCIAL PLANNED UNIT any comments since the first reading. Trustee �1 1 Board of Trustees Meeting May 6, 2013 Page 5 of 7 DEVELOPMENT TO PERMIT RENOVATIONS TO THE NORTHEAST CORNER'OF DEERBROOK SHOPPING CENTER PUD, AND A SPECIAL USE FOR A STARBUCKS WITH A DRIVE- THROUGH-2R Seiden made a motion to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) PROCLAMATION Mayor Rosenthal read a Proclamation honoring the public service of Trustee Mary Oppenheim to the Village of Deerfield. Trustee Oppenheim has been an outstanding ambassador for the Village. She has been a Deerfield resident more than 30 years. Mayor Rosenthal recognized and honored Trustee Oppenheim for her continued dedicated public service for the residents and businesses in Village. Trustee Seiden made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Trustee Oppenheim thanked her colleagues on the Board. She also thanked the staff for their dedication and hard work. -She thanked all the volunteers on Village Commissions who commit so much time and effort to make Deerfield a better place. ADJOURNMENT Trustee Oppenheim made a motion to adjourn the meeting. Trustee Benton seconded the motion. The motion was adjourned at 8:32 PM. OATH OF OFFICE Judge Wallace Dunn swore in Harriet Rosenthal as Mayor of the Village Deerfield. Dunn also swore in Robert Nadler and Barbara Struthers as Trustees of the Village of Deerfield. The regular meeting of the Board of Trustees of the Village of Deerfield was reconvened by Mayor Rosenthal in the Council Chambers of the Village Hall on May 6, 2013, at 8:54 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Robert Nadler William Seiden Barbara Struthers Absent was: Alan Farkas Board of Trustees Meeting May 6, 2013 Page 6 of 7 and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PUBLIC COMMENT There was no Public Comment. NEW BUSINESS AUTHORIZATION TO AWARD Director of Public Works and Engineering Barbara PROPOSALS FOR RICHFIELD Little requested authorization to purchase a RESERVOIR 5 MGD PUMP replacement 5 million gallon per day replacement REPLACEMENT PROJECT TO pump. The pump would be located in Highland RELIABLE PUMP SERVICES Park, but substantially benefits the Village and it is the Village's responsibility to operate and maintain the pumps. Ms. Little stated the Village has one 5 MGD pump and two 2.5 MGD pumps at that facility. One of the 2.5 million gallons per day pumps is defective and needs to be replaced. The Village received multiple quotes. The Village's preferred provider is Reliable Pump Services. The Village budgeted $125,000 for the replacement. The quote received was slightly higher at $128,800. Ms. Little requested authorization to waive the competitive bidding process and authorize the purchased of the replacement pump for the Richfield Reservoir. Trustee Struthers made a motion to waive the competitive bidding process. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) Trustee Benton made a motion to authorize the purchase of the 5 MGD pump replacement for the Richfield Reservoir from Reliable Pump Services in an amount not to exceed $128,800. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) Trustee Jester questioned why the Village is going with a 5 MGD pump. Ms. Little stated they want to expand the pump for redundancy for the Richfield Reservoir. It would serve as a back- up to the main 5 MGD pump. DISCUSSION CONGRATULATIONS Trustee Benton congratulated the Frank Cisek and George Isaacs who retired after a combined 62 years of service at the Wastewater Reclamation Facility. He thanked them for a job well done. Board of Trustees Meeting May 6, 2013 Page 7 of 7 COMMITTEE OF THE WHOLE May 13, 2013, from 6 p.m. to 7 p.m. Mr. Street reminded the Trustees that there would be a Committee of the Whole meeting on Monday ADJOURNMENT There being no further business or discussion, Trustee Struthers made a motion to adjourn the meeting. Trustee Benton seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:00 PM. ATTEST: Village Cler 1 1 APPROVED: Mayor