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04/15/20131 1 1 April 15, 2013 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on April 15, 2013 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. MOMENT OF SILENCE PLEDGE OF ALLEGIANCE Mayor Rosenthal requested those in attendance to observe a moment of silence in respect of those affected by the bombing in Boston. I.H.S. State Chess Champion Jonathan Kogen led those in attendance in reciting the Pledge of Allegiance. Mayor Rosenthal congratulated Mr. Kogen on his 5 -0 championship in the Illinois invitational tournament. He has been ranked a National Master in chess since last summer. Mr. Kogen is a junior at Deerfield High School. Mayor Rosenthal presented Mr. Kogen with a road sign that will be displayed at the entrances to the Village. Mr. Kogen thanked his family for their support throughout the entire process. He has been through numerous tournaments throughout the country. PROCLAMATION Mayor Rosenthal proclaimed April 28, 2013 as Breathe Deep North Shore Day in the Village of Deerfield. There was a press conference with many neighboring communities prior to this meeting. Breathe Deep North Shore has a 5K fun run at Deerfield High School. Trustee Farkas made a motion to accept the Proclamation. Trustee Oppenheim seconded the motion. The motion passed unanimously. Mayor Rosenthal presented the Proclamation to representatives from Breathe Deep North Shore and the LUNGevity Foundation. Susan Bersh thanked the Village and the many generous residents and businesses. They are proud and appreciative of the young volunteers and supporters. She invited the community to the fun run on April 28, 2013 Board of Trustees Meeting April 15, 2013 Page 2 of 10 k Andrea Ferris, LUNGevity Chair, thanked everyone for their support of the cause of lung cancer. The students at Deerfield High School raised more than $130,000 for the organization through School Chest. Their efforts are an aspiring example of what kids can accomplish. Ms. Ferris presented a plaque to Deerfield High School students for their record breaking support. Trustee Oppenheim, as a lung cancer survivor, thanked LUNGevity and Breathe Deep North Shore for their work. PROCLAMATION Mayor Rosenthal proclaimed April 26. 2013 as Arbor Day in the Village of Deerfield. She urged all citizens to celebrate Arbor Day and support the planting of trees in the Village. Assistant to the Village Manager Andrew Lichterman invited residents to participate in the tree planting along Waukegan Road by Deerfield High School on April 26, 2013. Trustee Farkas made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. PROCLAMATION Mayor Rosenthal proclaimed April 14 - 20, 2013 as National Public Safety Telecommunicators Week in the Village of Deerfield. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. Mayor Rosenthal discussed dialing 9 -1 -1 in an emergency. She noted the best way to dial 9 -1 -1 is on a land line, as that goes directly to the police. The precious few seconds for a call to be re- routed to Deerfield are very important. Trustee Farkas noted a 911 call allowed the police department to respond quickly in the recent T- Mobile incident. PROCLAMATION Mayor Rosenthal proclaimed April 22, 2013 as Earth Day in the Village of Deerfield. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Mayor Rosenthal presented the proclamation to Donald Anderson, Chairman of the Sustainability Commission. MINUTES OF PREVIOUS MEETING Trustee Oppenheim made a motion to approve the minutes from the April 1, 2013 Board of Trustees meeting. Trustee Farkas seconded the motion. The motion passed unanimously with Trustee Benton abstaining. 1 L Board of Trustees Meeting April 15, 2013 Page 3 of 10 Trustee Seiden made a motion to approve the minutes from the March 30, 2013 Committee of the Whole meeting. Trustee Struthers seconded the motion. The motion passed unanimously with Trustee Benton abstaining. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated April 1, 2013. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) TREASURER'S REPORT Finance Director Erik Burk presented highlights from the Treasurer's Report representing 11 months of the fiscal year. Overall, the funds are doing well. The sales tax is down substantially from last year. He indicated there was a one -time $78,000 adjustment last year which attributed to the deficit. The hotel tax, and water and sewer revenues are up. Electric utility tax is down from last month, but consistent with last year. Building permits are up this month. Operating expenditures are below projection. There will still be a large general fund transfer for capital projects. The Village should be in good shape moving into the next fiscal year. REPORT ON DEPARTMENTAL Mr. Burk presented highlights from the finance OBJECTIVES — FINANCE department report on departmental objectives. He noted they spent a significant amount of time on the budget transition to the calendar year end. The Village will now be able to start a new budget year in January 2014. Mr. Burk reported the Village received two awards; the fiscal year 2013 budget received the Government Finance Officers Association's Distinguished Budget Award and the 2012 audit received the Certification of Achievement for Financial Reporting. Mr. Burk also reported that the department completed an actuarial analysis of the police pension fund and issued the final debt on the Water Reclamation Facility and the library. Mayor Rosenthal clarified that the Village is not responsible for the library; rather, just issued the debt for them. Mr. Burk noted the Village maintained its AAA rating. The department worked with the Village Manager's office to begin the process of recruiting a human resources coordinator, which will replace the assistant finance director position. The department also assisted the Public Works department in recruiting a new Wastewater Reclamation Facility superintendent, distributed W -2 and 1099 forms, and attended vendor presentations with the Public Works department. The department also explored the possibility of employee wellness programs through the health insurance carrier. PUBLIC COMMENT Ellen Waltz, 1641 Grand Drive, requested a change to the Village's overnight parking regulations that would allow for her children and their friends to park on the street overnight. The Village allows twelve call -ins per year to allow on- street guest parking during the restricted hours of 2 and 6 a.m. Ms. Waltz has eight children and indicated that her children and their friends will sometimes drink and choose to stay the night for safety reasons but receive parking tickets. She Board of Trustees Meeting April 15, 2013 Page 4 of 10 does not want to be worried that her guests or children will be fined if they stay overnight. This law does not make sense to her. Ms. Waltz said the Village indicated she was the only person to complain about this law. Trustee Struthers questioned whether there could be more leeway in the number of call -ins per household. Mayor Rosenthal suggested Ms. Waltz meet with Chief Sliozis. REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR AN AMENDMENT TO THE WEINBERG COMMUNITY PLANNED UNIT DEVELOPMENT TO ALLOW THE DEVELOPMENT OF MULTI - FAMILY RESIDENTIAL APARTMENTS AT 1525 LAKE COOK ROAD, AN AMENDMENT TO THE COMPREHENSIVE PLAN, A TEXT AMENDMENT TO THE I -1 DISTRICT AND A PRELIMINARY PLAT OF SUBDIVISION — AMLI COMPANY / JFMC FACILITIES CORPORATION, THE REAL ESTATE ARM OF THE JEWISH FEDERATION OF REPORTS The Plan Commission held a Public Hearing on March 14, 2013, and a prefiling conference on December 13, 2012, to consider the request for an amendment to the Weinberg Community Planned Unit Development to allow the development of multi - family residential apartments at 1525 Lake Cook Road, an amendment to the Comprehensive Plan, a Text Amendment to the I -1 District and a preliminary plat of subdivision for AMLI Company/ JFMC Facilities Corporation. In three separate votes, the Plan Commission voted 6 -0 in favor of the requests with the proposed variances. Mr. Street indicated the Village received letters from the DBR Chamber of Commerce and Walgreens in support of the development. METROPOLITAN CHICAGO AND Ivan Kane, attorney with Mayer Brown Law LLP, ITS AFFILIATED AGENCIES explained this will be a joint venture between AMLI Company and JFMC Facilities Corporation. He noted that AMLI properties have multi - generational appeal. Stephen Ross, National Director of Development for AMLI Company, summarized the development rationale for the project. He noted Deerfield currently does not have this type of housing and there are synergies with the corporate partners in the Village. Mr. Ross believes this project would freshen -up this part of Lake Cook Road. He noted AMLI Residential is part of the Morgan Stanley prime property fund and owns and manages all of its properties. Mr. Ross indicated AMLI owns and operates luxury rental apartments that are built to a LEEDS Silver certification. Trustee Oppenheim asked about the occupancy rates in AMLI developments. Mr. Ross indicated they have 93 -94% occupancy. Nick Patera, planner and landscape consultant from Teska & Associates, discussed the site plan. The property encompasses six acres between Huehl and Wilmot roads. The Lake Cook Road corridor has a mixed -use character with hotels, education facilities and senior living. He stated they are looking to add a residential component that will fit nicely into the regional character. The property is close to public transportation and the PACE Shuttle Bug goes to nearby business parks. 1 n 1 Board of Trustees Meeting April 15, 2013 Page 5 of 10 Patera indicated the identification signage along Lake Cook Road would act as a welcome to the corridor. Trustee Farkas asked if the easements have been secured. Mr. Patera indicated they are working on securing easements. Trustee Struthers asked about the retention area. Mr. Patera stated they would be replanting the area with native plants. He also discussed the vehicular circulation plan, indicating they have a number of access points into the site and in and out of the parking garage. Michael Werthman from KLOA Traffic Engineers & Consultants noted the Lake Cook Road - Wilmot Road intersection is very congested and they need to get people across the busy intersection. Trustee Struthers noted they planned a bicycle area and questioned how bikers would access the bicycle path on.Deerfield Road. Mr. Werthman stated that because the development is residential in a commercial setting, the traffic from the residential use will be reverse of the normal traffic flow. Trustee Oppenheim indicated the intersection would still be very congested. Mr. Werthman explained there would not be a lot of office traffic going out of the lot when the residential traffic is exiting the area. They are projecting 96 outbound movements during peak hours; however, the movements will be distributed to several locations. Trustee Farkas noted some people would travel east to access the Spur. Mr. Werthman believes the residential traffic exiting the property between 6 and 7:30 a.m. will find other ways to exit the property. Trustee Farkas stated he would like to address the traffic issues upfront. Trustee Struthers is hopeful Walgreens employees will live in the development and hopes they would have pedestrian access to get to work. Mr. Werthman noted pedestrian safety is important and young, urban professionals are used to biking in traffic. Trustee Jester noted there are a number of people on the north side of Lake Cook Road that have bikes, but he has not seen anyone cross Lake Cook Road on bike or foot. Trustee Oppenheim noted that the development should find a way to encourage pedestrian travel as it is possible that many residents could be within walking distance from their office. Trustee Oppenheim noted Lake Cook Road is a big, fast, heavily traveled thoroughfare that needs to be made easy for pedestrians to cross so they are not isolated from other residential parts of the Village. Brad Lewis, architect with Schwartz Lewis Architects, reported that he wanted to create a sophisticated, contemporary building. He noted that he placed the parking garage inside the structure to improve exposure around the building. Each unit will be upscale with granite counters, walk -in closets and balconies. The materials are primarily masonry with accents and there are two pedestrian elevators, on one side and a combination pedestrian /freight elevator on the other side of the building. Mr. Ross reported the parking garage allows residents to park on the same level as they live. He noted this is a green development. He noted that the building would be smoke -free and amenities include a community room, a lounge with a coffee bar, a fitness center and a pool. Board of Trustees Meeting April 15, 2013 Page 6 of 10 Trustee Farkas asked about security. Mr. Ross noted they would not have a specific attendant. The garage will be accessed from a coded key fob and there will be security cameras throughout the property. Trustee Struthers inquired about the projected amount of children and questioned the number of school -aged children the building would produce. Mr. Ross believes they will have few school - aged children in these units, as this type of housing is not typically favored by families with children. He noted they expect multi - generational residents, especially empty nesters and young professionals. Trustee Seiden indicated there could be a number of empty nesters in the units. He questioned whether two elevators would be enough. Mr. Ross explained their consultant felt three elevators will be sufficient. Mr. Ross noted there are a number of large businesses in the area that want this kind of workforce housing nearby for young professionals. He noted only 20% of people that work in Deerfield live in Deerfield. Mr. Ross indicated the projected 418 residents that will live in these units will shop, dine and spend money in the Village. He noted that 60% of the housing will be affordable at an income under $62,000 per year. The Village, library and park district will have a $2.2 million infusion in fees and $675,000 in taxes. Mayor Rosenthal indicated everyone seems pleased with the architecture and amenities, but noted that some questions remain about pedestrian crossing, vehicle stacking, and other transportation issues. She suggested accepting the report and having the petitioner address these concerns at the next Village Board meeting. Trustee Farkas indicated there has been excitement over other proposals and asked if anything could derail the project on the developer's side. Mr. Ross noted AMLI does not require any financing and is highly incentivized to start building as soon as possible. Trustee Seiden questioned the size of the project and stacking of vehicles on the parking structure ramps. Mr. Ross responded that other buildings have a similar parking structure and he has not heard of any problems getting in or out of the parking deck. Mr. Ross indicated there are a number of ways to enter and exit the property, so he does not believe there will be an issue with vehicles stacking on Lake Cook Road. Trustee Struthers asked about snow removal. Mr. Ross noted they have more parking in the plan than what is required. The uncovered level of the parking deck will be unparked and snow will be pushed into that area. Mr. Patera reported they are required to have 405 parking spaces but have 421. Trustee Oppenheim made a motion to accept the report and recommendation of the Plan Commission. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Mayor Rosenthal confirmed the petitioners are expected to develop a report in response to the issues raised for consideration at the next meeting. Board of Trustees Meeting April 15, 2013 Page 7 of 10 CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0 -13 -15 ADOPTING THE BUDGET OF THE VILLAGE OF DEERFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 2013 AND ENDING DECEMBER 31, 2013 -2R The motion passed by the following vote: An Ordinance adopting the budget of the Village of Deerfield for the fiscal year beginning May 1, 2013 and ending December 31, 2013. Second reading. Trustee Struthers made a motion to adopt the Ordinance. Trustee Farkas seconded the motion. AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Trustee Seiden complimented Mayor Rosenthal for how she conducted the budget review. He was very impressed with the line -by -line review. Mayor Rosenthal noted the Board and staff spent a lot of time reviewing the budget both independently and in Committee of the Whole meetings. ORDINANCE 0 -13 -16 AMENDING THE An Ordinance amending the wage and salary plan. WAGE AND SALARY PLAN — 2R Second reading. Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R -13 -03 ADOPTING A A Resolution adopting a consolidated fee schedule CONSOLIDATED FEE SCHEDULE FOR for fiscal year 2013A. FISCAL YEAR 2013A Trustee Farkas made a motion to adopt the Resolution. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) ORDINANCE 0 -13 -17 APPROVING A An Ordinance approving a variation request for the VARIATION REQUEST FOR THE property located at 301 Pine Street. Second PROPERTY AT 301 PINE STREET — 2R Reading. Board of Trustees Meeting April 15, 2013 . Page 8 of 10 Trustee Jester made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) NEW BUSINESS ORDINANCE AMENDING A An Ordinance amending a commercial Planned Unit COMMERCIAL PLANNED UNIT Development to permit renovations to the northeast DEVELOPMENT TO PERMIT RENOVATIONS TO THE NORTHEAST CORNER OF DEERBROOK SHOPPING CENTER PUD, AND A SPECIAL USE FOR A STARBUCKS WITH A DRIVE - THROUGH — 1R initial left turn as discussed at the last Boar Reading of the Ordinance. corner of the Deerbrook Shopping Center PUD and a Special Use for a Starbucks with a drive - through. First Reading. Mayor Rosenthal indicated the Village did not receive any comments from the public since the last meeting. Trustee Struthers noted they changed the d of Trustees meeting. This will stand as a First RESOLUTION R -13 -04 Mr. Street indicated this is looked at every year. REALLOCATING 2013VOLUME CAP This lets home rule communities pool resources. TO THE VILLAGE OF BUFFALO Deerfield does not have any projects that may GROVE THROUGH PRIVATE qualify in 2013 and staff recommends approval ACTIVITY BOND CLEARING HOUSE of the Resolution. Trustee Jester made a motion to approve the Resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R -13 -05 ADOPTING THE Director of Public Works and Engineering Barbara 2013 MFT STREET REHABILITATION Little reported this would help pay for the 2013 PROJECT MFT street rehabilitation project. This year, the Village will utilize $694,000 in MFT funds to rehabilitate two streets in the northwest quadrant, two streets in the southwest quadrant and three streets in the southeast quadrant. The work will include pavement grinding and replacement, curb and gutter removal and replacement, and sidewalk work as necessary. Trustee Struthers made a motion to adopt the Resolution. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) 1 1 Board of Trustees Meeting April 15, 2013 Page 9 of 10 NAYS: None (0) AUTHORIZATION TO PURCHASE Chief Sliozis is seeking authorization to order six POLICE VEHICLES replacement vehicles for the marked fleet. This is a budgeted expense for the budget year beginning May 1, 2013. The Village may not take delivery for three or four months. Chief Sliozis indicated the new Ford Explorers would replace six Crown Victorias. Chief Sliozis reported Curry Motors holds the State contract through the Suburban Purchasing Cooperative; however Highland Park Ford has agreed to supply the same vehicles at a lower price. Trustee Struthers made a motion to waive the competitive bidding process. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Trustee Oppenheim made a motion to authorize the purchase of six Ford Explorers from Highland Park Ford in an amount not to exceed $155,100. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) DISCUSSION DEERFIELD ROAD TRANSFER Mayor Rosenthal and Mr. Street met with Lake County Board President Aaron Lawler and Board Members Anne Main and Steve Mandel in regards to Deerfield Road. Mayor Rosenthal explained some of the Village's concerns and the County will respond to the Village. CONSORTIUM AGGREGATION BID Mayor Rosenthal congratulated the Electricity Consortium on another successful bid. Last year, Deerfield residents saved on average $366 apiece by being part of the consortium. She urged residents to support renewable energy. The consortium will allow 100 percent green power at an additional cost of approximately $1 per month. It is an opportunity to show concern for sustainability and the environment. VILLAGE ELECTION Trustee Farkas is sad that the Trustees will say goodbye to Trustee Oppenheim. He noted the election was handled very well. There were a number of contested elections throughout the Village and all candidates were very respectful. ADJOURNMENT There being no further business or discussion, Trustee Oppenheim made a motion to adjourn the meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting Board of Trustees Meeting April 15, 2013 Page 10 of 10 was adjourned at 9:50 p.m. APPROVED: Mayor ATTEST: I.Viflage Clerk 1