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03/04/2013March 4, 2013 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on March 4, 2013 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim Barbara Struthers Absent was: William Seiden and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Special Olympics athlete Ela Stoklosa led those in attendance in reciting the Pledge of Allegiance. Communications Supervisor Mary Anne Glowacz stated Ela Stoklosa is one of the 22,000 athletes supported by the Special Olympics. The Police Department raised over $22,000 for Special Olympics in 2012. Ms. Stoklosa presented the Police Chief Sliozis with a gold plaque in recognition of the Village's support. Ms. Stoklosa thanked the Village and the Police Department for all of their hard work. PROCLAMATION Mayor Rosenthal proclaimed the month of March 2013 as Youth Art Month in the Village of Deerfield. Peggy Goldman, art teacher for District 109, stated the art fair will be held on Saturday, March 16, 2013 from 11:00 — 1:00. All four elementary schools will be in attendance. She thanked the community for supporting the arts. Several elementary students showed pieces of art created by the students. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the February 19, 2013 Board of Trustees meeting. Trustee Farkas seconded the motion. The motion passed unanimously. Trustee Jester made a motion to approve the minutes from the February 4, 2013 Committee of the Whole meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Oppenheim made a motion to approve the Bill and Payroll dated March 4, 2013. Trustee Board of Trustees Meeting March 4, 2013 Page 2 of 6 Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the Police OBJECTIVES — POLICE Department report on departmental objectives. He reported the department is within the top 25 Police Departments in the State of Illinois for fundraising. The Polar Plunge was held last Saturday. Other fundraising activities included the Whole Foods Grill -Off, Dunkin Donuts Cop on Top, the Plane Pull, the golf outing, Burgers and Badges at Tom and Eddie's, Tip a Cop, the Relay for Life and Toys for Tots. The Department has performed almost 1000 car seat installations and inspections. The program is a huge success and very worthwhile. The prescription drug drop box program is also becoming more popular. The department is now in full compliance with the Federal narrow - banding requirements. The emergency operation plan is being reviewed by staff and other Village agencies. It will be submitted to both Lake County and Cook County for approval. Chief Sliozis noted calls for service are down by 1000 from last year. Public roadway accidents are down to 490 for 2012 from more than 600 in 2011. Chief Sliozis noted that construction zones accounted for approximately 60 accidents and he urged residents to be cautious. The number of traffic tickets written has been consistent and written warnings increased by more than 1000 over 2011. Chief Sliozis reported the Illinois House passed state -wide legislation against using handheld devices while driving. Chief Sliozis stated the Department has been successful in locating three groups responsible for the majority of the 76 vehicle thefts. The number of residential burglaries has substantially increased from five in 2011 to 27 in 2012. 27 residential burglaries is consistent with the numbers three to four years ago. He noted several communities have seen substantial increases in residential burglaries. Chief Sliozis indicated there have been more than 1100 burglar alarms each year. Most are false alarms. Chief Sliozis urged residents to be cautious in operating their alarm systems. Trustee Benton questioned whether Internet scams have increased. Chief Sliozis noted there have been a number of ATM thefts throughout the area. He stated there is a device that can read a magnetic credit cards strips through a purse or pocket. Mayor Rosenthal asked about gang activity. Chief Sliozis stated gang affiliations exist through the County but it is not localized in the Village. There is a task force that works with the information. The Village is fortunate to have almost no gang activity. Trustee Struthers asked about the prostitution cases in the Village. Chief Sliozis noted it was a group from California and he believes they will not come back. Board of Trustees Meeting March 4, 2013 Page 3 of 6 PUBLIC COMMENT REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF AN OFFICE ON THE FIRST FLOOR IN THE C -1 VILLAGE DISTRICT AT 700 OSTERMAN FOR STATE There was no Public Comment on non - agenda items. REPORTS The Plan Commission held a pre - filing conference on January 10, 2013 and a Public Hearing on February 14, 2013 to consider a request for approval of a Special Use to permit the establishment of an office on the first floor in the C -1 Village District at 700 Osterman for State Senator Julie Morrison, 291h District. The Plan Commission voted 4 -0 in favor of sending a SENATOR JULIE MORRISON, favorable recommendation to the Board. 29TH DISTRICT REPORT AND RECOMMENDATION SENATOR JULIE MORRISON, The Village Center Development Commission held a Workshop Meeting on February 6, 2013 to consider the request for approval of a Special Use to permit the establishment of an office on the first floor in the C -1 Village District at 700 Osterman for State Senator Julie Morrison, 291h District. The Village Center Development Commission voted 7 -0 in favor of sending a positive recommendation to the Board. 29TH DISTRICT Trustee Jester made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to OF THE PLAN COMMISSION RE: consider the request for a finding of substantial REQUEST FOR A FINDING OF conformance to permit changes to the wall signs SUBSTANTIAL CONFORMANCE TO for Northwestern Medicine at 350 South PERMIT CHANGES TO THE WALL Waukegan Road. The Plan Commission voted 4 -0 SIGNS FOR NORTHWESTERN in favor of sending a positive recommendation to MEDICINE (350 S. WAUKEGAN ROAD) the Board. Mr. Street noted the signage on the north and south walls would be changed to read Northwestern Immediate Care instead of Northwestern Medicine. OF THE VILLAGE CENTER DEVELOPMENT COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF AN OFFICE ON THE FIRST FLOOR IN THE C -1 VILLAGE DISTRICT AT 700 OSTERMAN FOR STATE SENATOR JULIE MORRISON, The Village Center Development Commission held a Workshop Meeting on February 6, 2013 to consider the request for approval of a Special Use to permit the establishment of an office on the first floor in the C -1 Village District at 700 Osterman for State Senator Julie Morrison, 291h District. The Village Center Development Commission voted 7 -0 in favor of sending a positive recommendation to the Board. 29TH DISTRICT Trustee Jester made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to OF THE PLAN COMMISSION RE: consider the request for a finding of substantial REQUEST FOR A FINDING OF conformance to permit changes to the wall signs SUBSTANTIAL CONFORMANCE TO for Northwestern Medicine at 350 South PERMIT CHANGES TO THE WALL Waukegan Road. The Plan Commission voted 4 -0 SIGNS FOR NORTHWESTERN in favor of sending a positive recommendation to MEDICINE (350 S. WAUKEGAN ROAD) the Board. Mr. Street noted the signage on the north and south walls would be changed to read Northwestern Immediate Care instead of Northwestern Medicine. Board of Trustees Meeting March 4, 2013 Page 4 of 6 Ronald Regan Project Manager for Northwestern Medicine reported immediate care is considered to be two steps down from the emergency room. The immediate care will be open seven days a week from 8:00 am — 8:00 pm. It will be open to the public and staffed with medical doctors and nurses. Trustee Benton made a motion to accept the report and recommendation of the Plan Commission for a finding of substantial conformance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0 -13 -10 AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF DEERFIELD TO AUTHORIZE CERTAIN CHILD CARE FACILITIES AS A SPECIAL USE IN AN I -I PLANNED UNIT DEVELOPMENT OF AT LEAST 20 ACRES — 2R change. An Ordinance amending the Zoning Ordinance of the Village of Deerfield to authorize certain child care facilities as a Special Use in an I -1 Planned Unit Development of at least 20 acres. Second Reading. Trustee Struthers questioned whether the petitioner would have to come back if the use changed. Mr. Street noted it would depend on the nature of the Trustee Farkas made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) ORDINANCE 0 -13 -11 AUTHORIZING A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A CHILD CARE FACILITY AT 1650 LAKE COOK ROAD AND AN AMENDMENT TO THE TOLLWAY NORTH PLANNED UNIT DEVELOPMENT IN THE I -1 OFFICE, An Ordinance authorizing a Special Use to permit the establishment of a child care facility at 1650 Lake Cook Road and an amendment to the Tollway North Planned Unit Development in the I -1 Office, Research and Restricted Industry District. Second Reading. RESEARCH AND RESTRICTED Trustee Oppenheim made a motion to adopt the 1 1 1 Board of Trustees Meeting March 4, 2013 Page 5 of 6 INDUSTRY DISTRICT — 2R Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) NEW BUSINESS RESOLUTION R -13 -03 APPROVING Assistant to the Village Manager, Andrew THE FIRST AMENDMENT TO THE Lichterman, reported this is an amendment to POWER SUPPLY AGREEMENT the original three year agreement that was BETWEEN THEVILLAGE OF approved in April 2012. The consortium went DEERFIELD, ILLINOIS AND M C back to M C Squared and negotiated the _SQUARED ENERGYSERVICES, LLC amendment. The amendment guarantees that the Village receives information from ComEd twice annually. The amendment increases the renewable energy credits from 100,000 to 11'0,000 at the same rate. M C Squared also must facilitate a method for residents to sign up for service electronically. The amendment eliminates the $25 early termination fee and the vendor margin was reduced by 20 percent. Mr. Lichterman noted that staff recommends approval of the amendment so rates can be locked in for year two of the contract. Trustee Struthers asked if the Village can do more to promote the green energy program. Mr. Lichterman reported the Village will continue to promote it in D- Tails, at the Farmer's Market and through the Sustainability Commission. Currently, two percent of customers are participating in the green power program. Mayor Rosenthal suggested promoting the green power program more now, because residents understand the program better since the first year was so successful. Trustee Oppenheim suggested emphasizing how little it costs to sign up for the green power program. Trustee Jester made a motion to accept the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) ORDINANCE DECREASING THE Mr. Street reported Whole Foods Market is NUMBER OF CLASS BB LIQUOR looking to add a limited amount of spirits in LICENSES FROM 1 TO 0 AND their liquor department. INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES FROM Dan Gordon, General Manager of the Whole Foods 2 TO 3 — 1 R store in Deerfield, reported they are looking to add organic, local, high -end spirits. It will be less than 0.1 % of their business. He noted customers have requested this and Whole Foods has tried it at other locations. Trustee Oppenheim asked and staff confirmed that there have not been any liquor code compliance issues at Whole Foods Market. Board of Trustees Meeting March 4, 2013 Page 6 of 6 This will stand as a First Reading of the Ordinance. AUTHORIZATION TO APPROVE Director of Public Works and Engineering, Barbara WASTEWATER RECLAMATION Little, reported this change order includes a FACILITY IMPROVEMENT PROJECT $113,550 increase. The change order results in a CHANGE ORDER NO. 18 1.4% increase of the original contract value. The highlights of the change order include tree removal along the west berm, adding shrubs and ground cover, replacing the existing lighting in four structures, which are being reused as part of the project. Ms. Little noted these items were overlooked in the design phase. They are also requesting replacement of the existing lighting with energy efficient fixtures, modern wiring and boxes. This will serve the Village for many years. Trustee Struthers made a motion to approve the Wastewater Reclamation Facility Improvement Project change order number 18 in an amount not to exceed $113,550. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) NAYS: None (0) DISCUSSION INCLEMENT WEATHER Trustee Farkas noted School District 109 stating tomorrow is a snow day in anticipation of a big snowfall. Ms. Little asked residents to try to stay off the roads, if possible, particularly during rush hour. COMMITTEE OF THE WHOLE Mr. Street reminded the Trustees that there would be a Committee of the Whole meeting on Thursday at 3:00 p.m. to begin the line -by -line budget review. ADJOURNMENT There being no further business or discussion, Trustee Oppenheim made a motion to adjourn the meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:17 pm. APPROVED: lV.C.a,�,,c.— Mayor 1 Board of Trustees Meeting March 4, 2013 Page 7 of 6 ATTEST: page Clerk 1