02/19/2013February 19, 2013
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on February 19, 2013 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Lake County Board members Mike Rummel, Anne
Maine and Steve Mandel led those in attendance in
reciting the Pledge of Allegiance.
LAKE COUNTY BOARD MEMBERS Lake County Board member Steve Mandel stated he
represents Highland Park, Highwood and a portion
of eastern Deerfield. He is working on new governance model with municipalities. Board
member Mike Rummel represents mid - Deerfield. He is one of 21 elected Board members for the
County. The County budget is more than $400 million. Board member Anne Maine represents
the western precincts in Deerfield. The County is in the midst of planning their strategic goals.
One goal is to reduce congestion and improve transportation within Lake County. Another goal
is to enhance livability and economic opportunities throughout the County. Third is to promote a
sustainable environment. Fourth is to build healthy and sustaining communities and the fifth is
to provide public safety.
The County Board will host five community forums. Each forum will begin with an open house
from 6 — 7 p.m. During the second part of the forum participants will be divided into smaller
groups to refine the vision and prioritize what is most important. The closest forum to Deerfield
is Wednesday March 6, 2013 at Trinity University. Representative Maine stated online
comments are welcome as well. The information from the forums will be brought together in a
report and.the Board will analyze the information and formulate a strategic plan for
implementation.
MINUTES OF PREVIOUS MEETING Trustee Farkas made a motion to approve the
minutes of the February 4, 2013 Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously.
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Board of Trustees Meeting
February 19, 2013
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BILLS AND PAYROLL Trustee Oppenheim made a motion to approve the
Bills and Payroll dated February 19, 2013. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
MANPOWER APPOINTMENTS Mayor Rosenthal recommended two reappointments
to the Board of Zoning Appeals. She recommended
Bob Speckmann be reappointed as Chairman and Theodore Kuczek as a committee member.
Trustee Oppenheim made a motion to accept the appointments. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Village Treasurer Eric Burk presented highlights of
the January 2013 Treasurer's Report representing
nine months or 75% of the fiscal year. He noted the report does not show the expenses for the
recent snow activity this month. That will be reflected in next month's report. The non -home
rule sales tax is up 25.5% over the same period last year and up 5.3% on a running 12 -month
total. Water and sewer revenues are down, but consistent with the same period last year. Hotel
tax is similar to the same period last year. State income tax is up. Building permits are up.
There are three large commercial interior remodeling projects. The infrastructure impact fees
have generated almost $200,000 year to date. Mr. Burk noted the economic incentives and water
purchases are trending higher than originally budgeted. He will likely come back with budget
amendments to better reflect the increases.
Mayor Rosenthal noted that even though the hotel tax and some other revenues are down, the
Village is still ahead of projections overall. Mr. Burk indicated that the building permits have
offset some declining revenue streams.
PUBLIC COMMENT There was no Public Comment on non - agenda
items.
REPORTS
REPORT AND RECOMMEDATION OF The Plan Commission held a meeting on January
THE PLAN COMMISSION RE: 10, 2013 to consider a request for approval of the
REQUEST FOR APPROVAL OF A final plat of resubdivision for the property located at
FINAL PLAT OF RESUBDIVISION AT 1332 Meadow Lane in the Oxford subdivision. The
1332 MEADOW LANE (OXFORD) Plan Commission voted 5 -0 in favor of finding the
Final plat is in substantial conformance to the
preliminary plat of resubdivision.
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February 19, 2013
Page 3 of 6
Trustee Seiden made a motion to accept the report and recommendation of the Plan Commission.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE: January 24, 2013 to consider the request for a plat
APPROVAL OF A PRELIMINARY AND of resubdivision for the northwestern portion of the
FINAL PLAT OF RESUBDIVISION AT Parkway North Center Planned Unit Development.
PARKWAY NORTH CENTER The resubdivision would divide one lot into three
lots. The two vacant lots created would each
require site plan approvals in the future. The Plan Commission voted 6 -0 in favor of
recommending approval of both preliminary and final plat of resubdivision.
Trustee Farkas made a motion to approve the report and recommendation of the Plan
Commission. Trustee Seiden seconded the motion.
Trustee Struthers questioned the location of the parking lots relative to Saunders Road. Mr.
Street noted the site plan review will take place at the Public Hearing when a specific site plan is
proposed. The annexation agreements established required setbacks and other site development
parameters. Trustee Oppenheim noted there would be no new curb cuts; this would just
subdivide the property.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0 -13 -08 AMENDING THE An Ordinance amending the Municipal Code of
MUNICIPAL CODE OF THE VILLAGE the Village of Deerfield to license the keeping of
OF DEERFIELD TO LICENSE THE fowl within the Village. Second Reading.
KEEPING OF FOWL WITHIN THE
VILLAGE — 2R Trustee Oppenheim made a motion to adopt the
Ordinance. Trustee Struthers seconded the motion.
The motion passed by the following vote:
Board of Trustees Meeting
February 19, 2013
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AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5) '
NAYS: Seiden (1)
NEW BUSINESS
ORDINANCE AMENDING THE An Ordinance amending the Zoning Ordinance
ZONING ORDINANCE OF THE of the Village of Deerfield to authorize certain child
VILLAGE OF DEERFIELD TO care facilities as a Special Use in an I -1 Planned
AUTHORIZE CERTAIN CHILD CARE Unit Development of at least 20 acres. First
FACILITIES AS A SPECIAL USE IN Reading. Mayor Rosenthal stated the Village
AN I -1 PLANNED UNIT received a request for a waiver of the First Reading,
'DEVELOPMENT OF AT LEAST 20 but she is not inclined to grant it since there was
ACRES — I R considerable discussion at the last meeting. Trustee
Jester questioned the reason for the request. Mayor
Rosenthal indicated they wanted to move ahead with their construction. This will stand as a First
Reading.
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use to permit
SPECIAL USE TO PERMIT THE the establishment of a child care facility at 1650
ESTABLISHMENT OF A CHILD CARE Lake Cook Road and an amendment to the Tollway
FACILITY AT 1650 LAKE COOK ROAD North Planned Unit Development in the 1 -1 Office,
AND AN AMENDMENT TO THE Research and Restricted Industry District. First
TOLLWAY NORTH PLANNED UNIT Reading. This will stand as a First Reading.
DEVELOPMENT IN THE I -1 OFFICE,
RESEARCH AND RESTRICTED
INDUSTRY DISTRICT— 1R
ORDINANCE 0 -13 -09 PROVIDING
FOR THE FILING OF A TENTATIVE
ANNUAL BUDGET OF THE VILLAGE
OF DEERFIELD AND FOR PUBLIC
INSPECTION AND HEARING
THEREON
An Ordinance providing for the filing of a tentative
annual budget of the Village of Deerfield and for
public inspection and hearing thereon. Mr. Street
indicated staff has requested a waiver of the
First Reading so they can meet the publication
time frame.
Trustee Struthers made a motion to waive the First Reading of the Ordinance. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the
motion. The motion passed by the following vote:
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.February 19, 2013
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AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Director of Public Works and Engineering, Barbara
CONTRACT FOR CONSTRUCTION OF Little, stated the Pfingsten Road lift station is
PFINGSTEN ROAD LIFT STATION located at the southeast corner of Pfingsten and
IMPROVEMENT PROJECT TO MARC Lake Cook Roads. It was constructed in 1991 and
KRESMERY CONSTRUCTION LLC was designed for low flow, office -type uses. In the
last five years, the Village has seen added materials
(wipes, rags, etc.) in the wastewater going into the lift station. The Village has used chopper
pumps in other pump stations and they have worked well. Seven qualified bids were received.
The low bidder was Marc Kresmery Construction in the amount of $184,934. Marc Kresmery
Construction recently completed work on the Deerbrook Mall lift station reconstruction project
and the Village was very pleased. Ms. Little recommended the Board award the contract to Marc
Kresmery Construction LLC in an amount not to exceed $184,934.
Trustee Seiden made a motion to award the contract for construction of the Pfingsten Road lift
station improvement project to Marc Kresmery Construction LLC in an amount not to exceed
$184,934. Trustee Struthers seconded the motion.
Mayor Rosenthal questioned whether the businesses are being requested to dispose of things
properly, even with the chopper pumps. Ms. Little reported the Village will continue an
education campaign through D -Tails and remains in contact with property management
companies, as the materials are increasing Village -wide.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO Ms. Little reported that the upcoming Lake Cook
SIGN INTERGOVERNMENTAL Road construction project will start soon. The
AGREEMENT FOR THE LAKE COOK initial work will include some overhead utility work
ROAD INFRASTRUCTURE for the telephone company. The contractor will
REHABILITATION PROJECT officially start with the Cook County Highway
Department in April. The construction will
primarily include widening and reconstruction between Deer Lake Road and Ellendale. Ms.
Little noted the engineer's estimate has been provided as part of the intergovernmental
agreement. The agreement provides that the Village fund $365,000 initially and the balance of
the funds at the completion of the project when costs are finalized.
Mayor Rosenthal received a letter from three residents that live on Lake Cook Road west of Pine
Street who mentioned they thought the Lake Cook Road construction would be positive for the
Village; however, they have experienced people driving at full speed and throwing litter out of
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Board of Trustees Meeting
February 19, 2013
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their vehicles. They asked that the Village help discourage this behavior. Mayor Rosenthal
requested that Ms. Little make the Cook County Highway Department aware of the issue.
Trustee Oppenheim made a motion to authorize the Mayor to enter into an intergovernmental
agreement for the lake Cook Road infrastructure rehabilitation Department. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
PRELIMINARY BUDGET Mr. Street noted the preliminary budgets will be
distributed next week.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim made a motion to adjourn the
meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:05 p.m.
ATTEST:
illage Clerk
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APPROVED: p
Mayor
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