01/22/2013January 22, 2013
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on January 22, 2013 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
Barbara Struthers
Absent: William Seiden
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Matthew Wylie, Chairman of the Sustainability
Commission, led those in attendance in reciting the
Pledge of Allegiance. Mayor Rosenthal read a Proclamation recognizing Mr. Wylie's dedication
and achievements for the Village.
Trustee Oppenheim made a motion to accept the proclamation. Trustee Benton seconded the
motion. The motion passed unanimously.
Mr. Wylie thanked the Board for its support. He is optimistic on what the Sustainability
Commission can achieve.
MANPOWER APPOINTMENTS Mayor Rosenthal nominated Don Anderson to serve
as Chairman of the Sustainability Commission.
Trustee Oppenheim made a motion to accept the appointment. Trustee Struthers seconded the
motion. The motion passed unanimously.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the January 7, 2013 Board of Trustees
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Farkas made a motion to approve the
Bills and Payroll dated January 22, 2013. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
January 22, 2013
Page 2 of 6
TREASURER'S REPORT Village Treasurer Erik Burk presented highlights
from the Treasurer's Report ending December 31,
2012 representing eight months or two - thirds of the fiscal year. Sales tax net of the Walgreen's
rebate decreased from the prior month and the same period last year. He noted this is the first
full month without Best Buy. Water and sewer revenues are consistent with the same period last
year. Building permit revenues continue to exceed the budgeted amount. Hotel tax revenues are
down from the previous month and the General fund does not show the upcoming police pension
transfer of just over a million dollars.
REPORT ON DEPARTMENTAL Director of Public Works and Engineering, Barbara
OBJECTIVES — PUBLIC WORKS Little, presented highlights from the Report on
Departmental Objectives for Public Works and
Engineering. She listed the projects that the street division, engineering division, water division,
sewer division and garage division are working on and have completed over the past six months.
Ms. Little discussed the green initiatives undertaken by the department and also noted the
Wastewater Reclamation Facility is nearing substantial completion.
Mayor Rosenthal and the Board thanked Ms. Little and the Public Works Department for their
excellent service to the Village.
PUBLIC COMMENT
There was no Public Comment on non - agenda items.
REPORTS
REPORT AND RECOMMENDATION The Village Center Development Commission held
OF THE VILLAGE CENTER workshop meetings in June, September and
DEVELOPMENT COMMISSION RE: November to discuss the request for a Zoning
REQUEST FOR A ZONING Amendment to the temporary business sign
AMENDMENT TO THE TEMPORARY regulations in the Commercial Zoning Districts.
BUSINESS SIGN REGULATIONS IN The Village Center Development Commission
THE COMMERCIAL ZONING voted 6 -0 in favor of sending a favorable
DISTRICTS recommendation to the Board of Trustees at their
November 7, 2012 meeting.
Mayor Rosenthal suggested the. Board accept the report and direct the Plan Commission to
review the request.
Trustee Farkas made a motion to accept the report and recommendation of the Village Center
Development Commission and direct the Plan Commission to review the request. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
Board of Trustees Meeting
January 22, 2013
Page 3 of 6
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -13 -02 AUTHORIZING An Ordinance authorizing text amendments to the
TEXT AMENDMENTS TO C -2
C -2 Outlying Commercial District to strengthen
OUTLYING COMMERCIAL
retail. Second Reading.
DISTRICT TO STRENGTHEN RETAIL
-2R
ORDINANCE 0 -13 -03 AMENDING
An Ordinance amending Article 12 (Special
ARTICLE 12 (SPECIAL PURPOSE
Purpose Boards and Commissions) of Chapter 2
BOARDS AND COMMISSIONS) OF
(Administration) of the Municipal Code of the
CHAPTER 2 (ADMINISTRATION) OF
Village of Deerfield regarding Sustainability
THE MUNICIPAL CODE OF THE
Commission membership. Second Reading.
VILLAGE OF DEERFIELD RE:
SUSTAINABILITY COMMISSION
MEMBERSHIP — 2R
ORDINANCE 0 -13 -04 APPROVING An Ordinance approving and authorizing a ground
AND AUTHORIZING A GROUND lease between U.S. Bank National Association and
LEASE BETWEEN U.S. BANK the Village of Deerfield. Second Reading.
NATIONAL ASSOCIATION AND THE
VILLAGE OF DEERFIELD — 2R Trustee Jester made a motion to adopt the
Ordinances. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -13 -05 RE: Mayor Rosenthal reported the Ordinance reflects
CONSTRUCTION AND DEMOLITION 75% debris diversion, as discussed during the prior
DEBRIS DIVERSION — 2R Board of Trustees meeting. Mr. Street noted that
Enforcement Officer Clint Case suggested changing
the effective date to March 1, 2013, to allow added notice to builders.
Trustee Oppenheim inquired about Section 3 regarding alternative citations and fines for
miscellaneous offenses. Mr. Coblentz noted there are two ways to cite a violation. The Village
can issue the offender a citation to be settled by fine in lieu of initiating prosecution of the
offense or requiring mandatory court appearance. He noted it gives the Village more flexibility
Board of Trustees Meeting
January 22, 2013
Page 4 of 6
for enforcement. Trustee Benton noted that court costs would be incurred if a complaint is filed
In circuit court.
Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: None (0)
NEW BUSINESS
ORDINANCE APPROVING A TEXT
An Ordinance approving a Text Amendment and
AMENDMENT AND SPECIAL USE
Special Use for Joy of the Game facility at 158 S.
FOR JOY OF THE GAME FACILITY AT
Waukegan Road in Deerbrook Shopping Center to
158 S. WAUKEGAN ROAD IN
allow additional programs and services. First
DEERBROOK SHOPPING CENTER TO
Reading. This will stand as a First Reading.
ALLOW ADDITIONAL PROGRAMS
AND SERVICES— 1R
ORDINANCE AMENDING CHAPTER
An Ordinance amending Chapter 3 (Alcoholic
3 (ALCOHOLIC BEVERAGES) OF THE
Beverages) of the Municipal Code of the Village
MUNICIPAL CODE OF THE VILLAGE
of Deerfield to create the Class L liquor license
OF DEERFIELD TO CREATE THE
classification. First Reading. This will stand as a
CLASS L LIQUOR LICENSE
First Reading.
CLASSIFICATION — 1R
APPROVAL OF WASTEWATER Ms. Little reported this change order encompasses
RECLAMATION FACILITY a long list of items the Village is catching up with
IMPROVEMENT PROJECT CHANGE as well as some credits for allowances that were
ORDER NUMBER 17 part of the bid package but were not fully utilized.
She noted that at this point in the construction, all
the work has been completed under this category resulting in a credit of $208,416. This yields
an overall increase of $304.051.70 or 1% of the original contract value. Ms. Little noted that
Strand Associates and staff both reviewed and recommended approval. She requested an
authorization for Mayor Rosenthal to sign Wastewater Reclamation Facility improvement project
change order number 17.
Trustee Oppenheim made a motion to authorize Mayor Rosenthal to sign Wastewater
Reclamation Facility improvement project change order number 17. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
January 22, 2013
Page 5 of 6
RESOLUTION R -13 -01 APPROVING Mr. Street reported the intergovernmental
FIRST AMENDMENT TO THE NORTH agreement for the NSEAC was established one year
SHORE ELECTRICITY AGGREGATION ago. The proposed amendment extends the
CONSORTIUM ( NSEAC) duration of the consortium. Mr. Street noted
INTERGOVERNMENTAL AGREEMENT that Village electric customers are projected to save
more than $2 million in the current year. The
extension also allows the consortium to consider expanding into other activities. Mr. Street
reported that future supply contracts may require multiple year contracts, but the Village has the
right to withdraw from the consortium.
Trustee Struthers made a motion to accept the Resolution. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: None (0)
DISCUSSION
CONGRATULATIONS Mayor Rosenthal congratulated Andrew Lichterman
on his new position as Assistant to the Village
Manager.
Mayor Rosenthal also congratulated Sherry Wood, Police Department Telecommunicator, on
celebrating 40 years of service to the Village.
REMINDER Mayor Rosenthal reminded residents and businesses
that the Cook County Highway Department will be
facilitating a meeting on January 31, 2013 at 3:00 p.m. to discuss details regarding their
upcoming Lake Cook Road Widening Project. The meeting will take place at Deerfield Village
Hall and is being hosted by the Village of Deerfield, Northbrook and the DBR Chamber of
Commerce. The 3:00 p.m. meeting is intended for businesses and will be followed by a 4:30
p.m. meeting intended for residents. Mr. Street added there will be more meetings once the
project is awarded.
PRESIDENT'S DAY Trustee Benton provided reminded residents the
second meeting in February will take place on
Tuesday, February 19, 2013 due to the President's Day holiday.
COMMITTEE OF THE WHOLE Mr. Street announced the next Committee of the
Whole meeting will take place on February 4, 2013
at 6:00 PM. The Committee of the Whole will discuss capital projects.
ADJOURNMENT There being no further business or discussion,
Trustee Farkas made a motion to adjourn the
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January 22, 2013
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meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:15 pm.
APPROVED:
Mayor
ATTEST:
Village Clerk
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