01/07/2013January 7, 2013
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on January 7, 2013 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Assistant to the Village Manager Jennifer Maltas
led those in attendance in reciting the Pledge of
Allegiance. Ms. Maltas will be leaving her position with the Village. She thanked the Village
for all of their support. Mayor Rosenthal and the Board of Trustees thanked Ms. Maltas for all
her great service to the Village.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim made a motion to approve the
minutes from the December 17, 2012 Board of
Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously.
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Trustee Oppenheim made a motion to approve the minutes from the November 26, 2012
Committee of the Whole meeting. Trustee Struthers seconded the motion. The motion passed
unanimously.
BILLS AND PAYROLL Trustee Farkas made a motion to approve the bills
and payroll dated January 7, 2013. Trustee .
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PRESENTATION OF THE GFOA Mayor Rosenthal presented the Government
DISTINGUISHED BUDGET AWARD Finance Officers Association budget award to
Village Treasurer Eric Burk. Mayor Rosenthal
noted this is the 22nd consecutive year this award was received by the Village.
Mayor Rosenthal thanked Mr. Burk and the Finance Department for their good work and noted
this award demonstrates that the Village's budget is a transparent policy document.
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January 7, 2013
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PUBLIC COMMENT
There was no Public Comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF A TEXT
AMENDMENT AND SPECIAL USE FOR
THE JOY OF THE GAME FACILITY AT
158 S. WAUKEGAN ROAD IN
DEERBROOK SHOPPING CENTER TO
Manager Street reported that the Plan Commission
held a Public Hearing on November 13, 2012 to
consider the request for a text amendment and
special use for the Joy of the Game facility located
at 158 S. Waukegan Road in the Deerbrook
Shopping Center to allow additional programs and
services. The Plan Commission voted 6 -0 to
ALLOW ADDITIONAL PROGRAMS send a favorable recommendation to the Board. Mr.
AND SERVICES Street noted that if the Board accepts the report a
liquor license will also need to be considered at the
next Board meeting to allow a catering company to offer alcohol. Dan Shapiro, Plan
Commission Chairman, Josh Carl and Mike Nekritz, from Joy of the Game were present to
answer questions.
Mr. Nekritz reported they will offer some educational programming and bring in opportunities
for special education kids as well. He noted they would like to expand some of the services Joy
of the Game provides including private parties, some educational programs and classes. Mr.
Nekritz added they want to offer tutoring and ACT preparation for their students as well.
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Mr. Carl noted there was a change in ownership about 19 months ago and they wanted to ensure
the community and the Board was aware of the products. He stated their programming has
grown based on the needs of the community.
Mayor Rosenthal reported they currently offer sports - related parties but wanted to also offer the
opportunity for people to gather and watch sporting events on TV as well. They also want to
offer the availability of a DJ. Mr. Carl noted the Board did not want this to become an
entertainment venue. He stated their events would have a sports theme and could be related to
basketball tournaments. They have hosted a number of charity events that offer a combination of
sports and dancing. Mr. Carl noted they would only offer alcohol during private parties.
Trustee Oppenheim made a motion to accept the report and recommendation of the Plan
Commission to consider text amendments and a special use for Joy of the Game. Trustee Benton
seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE DECREASING THE An ordinance decreasing the number of Class E
NUMBER OF CLASS E LIQUOR liquor licenses from 15 to 14, decreasing the
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January 7, 2013
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LICENSES FROM 15 TO 14;
DECREASING THE NUMBER OF
CLASS C LIQUOR LICENSES FROM
6 TO 4; AND DECREASING THE
NUMBER OF CLASS J LIQUOR
LICENSES FROM I TOO —I R
There was no Old Business.
number of Class C liquor licenses from 6 to 4 and
decreasing the number of Class J liquor licenses
from 1 to 0. First Reading.
This will stand as a First Reading of the Ordinance.
OLD BUSINESS
NEW BUSINESS
ORDINANCE 0 -13 -01 ESTABLISHING Mr. Burk reported the Ordinance provides for
THE FISCAL YEAR OF THE VILLAGE a transition year from May 1, 2013 through
OF DEERFIELD — 2R December 31, 2413. He stated the levy will still be
passed in December and will be collected the
following June and September. The audit revenue recognition will remain the same. The budget
revenues from the 2012 levy, which was passed last month, will be collected in June and
September of 2013 of the transition year. Then, the levy will be passed in December 2013 and
will be collected in June and September of 2014.
Trustee Farkas made a motion to adopt the Ordinance. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Struthers (5)
NAYS: Seiden (1)
ORDINANCE AUTHORIZING TEXT An Ordinance authorizing text amendments to the
AMENDMENTS TO C -2 OUTLYING C -2 outlying commercial district to strengthen
COMMERCIAL DISTRICT TO retail. First Reading.
STRENGTHEN RETAIL —1 R
This will stand as a First Reading of the Ordinance.
ORDINANCE APPROVING AND Management Analyst Andrew Lichterman
AUTHORIZING A GROUND LEASE reported that after frequent requests from residents,
BETWEEN U.S. BANK NATIONAL commissions, and service clubs for US Bank to
ASSOCIATION AND THE VILLAGE OF . improve the appearance of their corner park
DEERFIELD — 1 R property, staff negotiated a lease for the northeast
corner of Deerfield and Waukegan Road. The lease
provides the Village with the framework to improve the property and allows the property to be
used as a public plaza. The lease is for 15 years and the Village will pay rent of $1 per year.
The bank will continue to pay the property taxes and reimburse the Village of certain costs, in
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January 7, 2013
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the event the lease is cancelled early. Mr. Lichterman noted US Bank representatives have
confirmed acceptance of the lease as presented. If approved, the lease will commence on April 1,
2013.
Trustee Struthers believes this will be an improvement to the downtown. Trustee Farkas noted
that any structures added to the leased premises remain the property of the Village. Trustee
Seiden noted if US Bank terminates the lease before 15 years, they would reimburse the Village
on a pro -rata basis for the initial improvements made to the premises. Mr. Lichterman noted the
lease agreement guarantees the first five years.
This will stand as First Reading of the Ordinance.
ORDINANCE AMENDING ARTICLE 12 Ms. Maltas reported the Sustainability
(SPECIAL PURPOSE BOARDS AND Commission is proposing allowing representatives
COMMISSIONS) OF CHAPTER 2 of Deerfield -based businesses to be full- voting
(ADMINISTRATION) OF THE members on the Sustainability Commission. She
MUNICIPAL CODE OF THE VILLAGE noted a lot of what the Commission works on
OF DEERFIELD RE: SUSTAINABILITY impacts and relates to businesses. She added that
COMMISSION MEMBERSHIP— 1 R no more than one -third of the membership, or three
members, could be corporate members at any one
time. Sustainability Commission Chairman Matt Wylie believes having businesses represented
on the Commission would be beneficial to the Village.
Trustee Farkas questioned whether an individual or the corporation would be the member. Ms.
Maltas noted the definition states the commission member must be a representative of a
Deerfield -based business. They want to find someone that has an interest and expertise in
sustainability. Trustee Struthers questioned what would happen if the representative got
transferred or left the company. Mr. Coblentz noted the individual is appointed and must remain
employed by the Deerfield business. Trustee Farkas believes there may be potential to gain a lot
of knowledge.
This will stand as the First Reading of the Ordinance.
ORDINANCE RE: CONSTRUCTION Ms. Maltas reported this is part of the 60%
AND DEMOLITION DEBRIS Recycling Task Force report. The Sustainability
DIVERSION — 1 R Commission considered this during three meetings.
The Commission analyzed the draft from SWALCO
and the survey of different communities and put together a report. The major components
include the requirement to divert material to a recycling facility when a new principle structure is
built, when there is demolition of a principle structure or when the renovation or demolition is
greater than or equal to 1500 square feet. The ordinance proposes that from March through
December, 2013, at least 50% of construction debris must be diverted. As of January 1, 2014, at
least 75% of construction debris must be diverted. The builder must submit the name and
contact information of the recycling agent as well as confirming documents. There is an
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January 7, 2013
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exemption for unusual situations that do not set a precedent. Ms. Maltas noted the nearest
recycling center is in Northbrook.
Mayor Rosenthal asked why the Village is only requiring 50% diversion the first year, especially
if Northbrook and Highland Park already require 75% of construction debris to be diverted. Ch.
Wylie reported that the Commission is generally cognizant of how people do business and how
this may impact some businesses. Trustee Oppenheim questioned how much difference this
would make to a builder and noted many builders are already used to doing this. Ms. Maltas
noted Code Enforcement Officer Clint Case did not think there would be a lot of backlash.
Trustee Struthers believes it would be easier to start with 75% and publicize it.
Mayor Rosenthal questioned what would be an example of an exemption. Ms. Maltas noted an
exemption would be if there was a hazardous material situation where the material could not be
recycled.
Mayor Rosenthal asked the Board if they have reservations about starting at a 75% diversion
requirement to be consistent with neighboring municipalities. Trustee Oppenheim would be
inclined to start with 75 %. Ch. Wylie noted if the Board's sense is to accept a higher percentage
from the start, the commission would not discourage that. Trustee Oppenheim noted requiring a
different percentage would be more confusing for the builders. Mayor Rosenthal asked that the
Ordinance be amended to start with 75% diversion requirement.
This will stand as First Reading of the Ordinance.
DISCUSSION
NEW YEARS Mayor Rosenthal asked Chief Sliozis to report on
New Years in Deerfield. Chief Sliozis stated it was
quiet in town and there are no major incidents to report. Mayor Rosenthal thanked residents for
making smart choices.
ELECTRIC VEHICLES Trustee Farkas noted he is working with the
Sustainability Commission on putting together a
forum on electric vehicles. The general plan is to hold a half -day forum in the spring. The
forum would be educational in nature and would be open to the public to meet, discuss and learn
about electric vehicles and the infrastructure that supports them.
NEXT MEETING Mr. Street reminded residents that the next Board of
Trustees meeting would take place on Tuesday,
January 22, 2013 in observance of the Martin Luther King holiday.
ADJOURNMENT There being no further business or discussion,
Trustee Seiden made a motion to adjourn the
meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:22 pm.
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January 7, 2013
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APPROVED:
Mayor
ATTEST:
Village Clerk
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