12/03/2012December 3, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on December 3, 2012 at 7:30 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Members of Cub Scout Pack 50 led those in
attendance in reciting the Pledge of Allegiance.
The scouts introduced themselves and noted they are working on their citizenship badge and are
looking to volunteer for community service in the Village.
PROCLAMATION Mayor Rosenthal read a proclamation honoring
Karen May, State Representative of the 58th
District. Representative May has served as State Representative for Deerfield since 2001 and
has been instrumental in attaining improvements for the electric distribution system in the
Village as well as made numerous other contributions to the Village. Mayor Rosenthal declared
December 2, 2012 — December 9, 2012 as Karen May Week in Deerfield. Trustee Oppenheim
made a motion to approve the Proclamation. Trustee Benton seconded the motion. The motion
passed unanimously.
Representative May stated it has been delightful working with the Village. The Trustees are very
active in representing the citizens of Deerfield. Throughout her year's of service she has been
able to meet many residents in Deerfield and thanked them for the opportunity to serve.
NOVA HP Zack Kovack, Co- Executive Director of Nova HP
stated their mission is to get students involved in the
community. They have held a number of events and fundraisers throughout the years. Danny
Goldberg, Student President, encouraged the public to listen to Nova live radio. He stated that
Nova HP is for both Deerfield and Highland Park students and encouraged Deerfield students to
get involved. They started a Nova flag football league this fall and had 120 players in the league.
They will be expanding the sports programs because they have been very well received. Mr.
Kovack reported that Nova is sending students to volunteer for social service projects throughout
the community. Nova is a privately funded organization.
MINUTES OF PREVIOUS MEETINGS Trustee Oppenheim made a motion to approve the
Board of Trustees Meeting
December 3, 2012
Page 2 of 7
minutes from the November 19, 2012 Board of
Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously with
Trustee Farkas abstaining.
Trustee Benton made a motion to approve the minutes from the November 19, 2012 Committee
of the Whole meeting. Trustee Struthers seconded the motion. The motion passed unanimously
with Trustee Farkas abstaining.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills
and Payroll dated December 3, 2012. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There was no Public Comment.
REPORTS
There were no Reports.
CONSENT AGENDA
ORDINANCE 0 -12 -39 PROHIBITING
THE USE OF GROUNDWATER AS A
POTABLE WATER SUPPLY BY THE
INSTALLATION OR USE OF
POTABLE WATER SUPPLY WELLS O
BY ANY OTHER METHOD WITHIN A
CERTAIN AREA OF DEERFIELD, IL
MERIT CLEANERS — 211
An Ordinance prohibiting the use of groundwater as
a potable water supply by the installation or use of
potable water supply wells or by any other method
within a certain area of Deerfield, Illinois.
R Trustee Seiden made a motion to adopt the
Ordinance. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
Board of Trustees Meeting
December 3, 2012
Page 3 of 7
PUBLIC HEARING ON TI4E PROPOSED 2012 TAX LEVY
Trustee Benton made a motion to open the Public Hearing. Trustee Oppenheim seconded the
motion. The motion passed unanimously.
Acting Finance Director Erik Burk stated this is the property tax levy that was discussed at the
November 26, 2012 Committee of the Whole meeting. The Village levy was $6,034,965 and the
library levy was $4,105,867. The total levy of $10,140,832 is more than 5% increase.
Therefore, it is necessary to hold a Truth in Taxation Hearing. Notice of the Public Hearing was
published in the November 22, 2012 Deerfield Review. Mr. Burk suggested abating the Build
America Bonds rebate and all the non- treatment plant debt service, totaling $1,361,226. This
would bring the Village levy down to $4,673,739 or 5.49% increase over 2011 tax levy. Mr.
Burk noted this does not include the proposed bond service for this year, which will be discussed
later tonight.
Manager Street noted that if the General Fund levy was reduced by an additional $26,000, the
increase would be 4.9 %. The additional bonds being considered tonight are exclusively for the
Wastewater Reclamation Facility and add an additional amount to $454,000 to the 2012 levy.
Trustee Farkas questioned the positives and negatives of taking additional amounts out of
General Fund rather than increasing the levy.
Mr. Street noted the Board has always been of the philosophy that the debt service from the
Wastewater Reclamation Facility should be paid for by the residents that benefit from its
improvements in the future.
Mr. Burk noted that $26,000 is being transferred form the General Fund to keep the levy under
5 %. He reported that absorbing an additional $450,000, however, would be very difficult.
Trustee Farkas reported that he is very happy with the proposed bond issuance that is a result of
the Village's aAA bond rating due to the Villages excellent financial health, conservative
approach and reserves. He understands that reducing the reserves by $26,000 would not have a
negative effect on the Village's financial stability.
Trustee Seiden stated he perceives the debt service for the Wastewater Reclamation Facility as a
separate assessment. Trustee Seiden does not believe the Village should look at reducing the
reserve to abate debt service associated with the Wastewater Treatment Plant.
Mayor Rosenthal added that the Village has received very favorable Federal financing support,
such as the Qualified Energy Conservation Bonds that will greatly save the Village in interest
payments. Further she recommended the Board perform a line -by -line budget review for the
upcoming fiscal year.
Marshall Hechter, 1524 Central Avenue and 44 year resident of the Village, stated has seen a lot
of improvements in the Village. He is concerned because every taxing body feels.they need to
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December 3, 2012
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increase the taxes. Although 5% does not seem like a lot, the school districts and townships are
also increasing their taxes. He thanked the Board for taking into consideration fiscal
conservation in the Village. Mr. Hechter prefers to see the Village freeze their property tax levy.
Mr. Hechter asked the Board to look further at debt obligations and would like to see the levy
reduced in the future.
Trustee Benton made a motion to close the Public Hearing. Trustee Oppenheim seconded the
motion. The motion passed unanimously.
ORDINANCE LEVYING TAXES FOR
CORPORATE PURPOSES FOR THE
CURRENT FISCAL YEAR,
COMMENCING ON THE FIRST DAY
OF MAY, 2012, AND ENDING ON THE
THIRTIETY DAY OF APRIL, 2013, FOR
THE VILLAGE OF DEERFIELD, LAKE
AND COOK COUNTIES — I
ORDINANCE ABATING ALL OF THE
2012 TAX LEVY REQUIREMENTS FOR
SERIES 2008 GENERAL OBLIGATION
BONDS — 1 R
An Ordinance levying taxes for corporate purposes
for the current fiscal year, commencing on the first
day of May, 2012 and ending on the thirtieth day of
April, 2013 for the Village of Deerfield, Lake and
Cook Counties. First Reading.
An Ordinance abating all of the 2012 tax levy
requirements for the Series 2008 general obligation
bonds. First Reading.
ORDINANCE ABATING ALL OF THE An Ordinance abating all of the 2012 tax levy
2012 TAX LEVY REQUIREMENTS FOR requirements for the Series 2010 general obligation
SERIES 2010 GENERAL OBLIGATION bonds. First Reading.
BONDS — 1 R
ORDINANCE ABATING ALL OF THE An Ordinance abating all of the 2012 tax levy
2012 TAX LEVY REQUIREMENTS FOR requirements for the Series 2011B general
SERIES 2011 B GENERAL OBLIGATION obligation bonds. First Reading.
BONDS — 1 R
ORDINANCE ABATING ALL OF THE An Ordinance abating all of the 2012 tax levy
2012 TAX LEVY REQUIREMENTS FOR requirements for the Series 2011A general
SERIES 2011A GENERAL OBLIGATION obligation bonds. First Reading.
BONDS — 1R
ORDINANCE 0 -12 -40 AUTHORIZING An Ordinance authorizing the issuance of
THE ISSUANCE OF GENERAL general obligation bonds, Series 2013, of the
OBLIGATION BONDS, SERIES 2013, Village of Deerfield, Illinois.
OF THE VILLAGE OF DEERFIELD,
ILLINOIS Mr. Burk stated the Village has maintained their
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December 3, 2012
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Aaa bond rating and has received an interest rate of
1.82 %. The Village received five bids. The low bidder was Piper Jaffray. Mr. Burk requested a
waiver of the First Reading.
Financial Consultant Mr. Chris Shih of Northern Trust stated the five bids were received and
were very competitive. The overall true interest cost was 2.241% for the four series of bonds
that are funding the WRF project. The Village took advantage of the Build America Bonds and
Qualified Energy Conservation Bonds and received very low financing costs for the Wastewater
Reclamation Facility.
Trustee Seiden made a motion to waive the First Reading of the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Trustee Seiden made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Mayor Rosenthal thanked Northern Trust and Mr. Burk for their outstanding efforts in support of
the WRF financing results.
ORDINANCE 0 -12 -41 ADOPTING Assistant to the Village Manager, Jenny Maltas,
RESIDENTIAL COMPOSTING reported staff made changes to the proposed
REGULATIONS — 2R Ordinance based on the feedback provided by the
Trustees during the First Reading. The most
significant changes included the elimination of the compost bin size, number and setback
requirements.
Trustee Oppenheim noted that Item G in the Ordinance states that food waste is permitted in
closed compost bins, but not compost piles. She noted that a properly maintained compost pile
would not have a problem if food scraps were added. Ms. Maltas noted the restriction is to help
alleviate potential animal issues.
Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR Director of Public Works and Engineering, Barbara
INSTALLATION OF ENERGY Little, recommended installing LED lighting in the
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December 3, 2012
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EFFICIENT EXTERIOR AND garage bays at the Public Works Facility and
INTERIOR LIGHTING AT THE PUBLIC around the building's exterior.
WORKS GARAGE
Ms. Little noted that two years ago, the office
spaces were converted to LED lighting and it has worked well. The Village has received a grant
in the amount of $22,080 to offset the proposed cost supplied by Twin Supplies Limited in the
amount of $32,724.62. Twin Supplies Limited has done work for many municipalities and has
facilitated the grants received by the Village. Ms. Little requested the Board waive the
competitive bidding process and authorize the installation of energy efficient exterior and interior
lighting at the public works garage by Twin Supplies Limited in an amount not to exceed
$32,724.62.
Trustee Oppenheim made a motion to waive the competitive bidding process and authorize the
installation in an amount not to exceed $32,724.62. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Mr. Street noted that all of the Village's main facilities have been converted to LED lighting.
APPROVAL OF WASTEWATER Ms. Little reported change order number 15,
RECLAMATION FACILITY in the amount of $52,401.30, brings the total
IMPROVEMENT PROJECT CHANGE change orders to $338,150.70 or 1.1% of the
ORDER NUMBER 15 original contract value. She noted the contractor
has not requested any additional time to complete
the items in change order 15.
Trustee Jester made a motion to approve Wastewater Reclamation Facility Improvement Project
change order number 15 in an amount not to exceed $52,401.30. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
A GUY, A GIRL AND A BENCH Mayor Rosenthal stated the event at Kevin's Place
in support of the West Deerfield Township Food
Pantry was very well received. She noted that all four major news channels came out to report
on the event.
WINTER CELEBRATION Mayor Rosenthal reported that the Winter
Celebration took place this past weekend. Members
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December 3, 2012
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of the Board served dinner to residents, courtesy of Bobby's restaurant. She thanked the many
businesses that contributed to the festivities over the weekend, as well as police, public works
and administrative personnel. Mayor Rosenthal noted that more residents participated this year
than ever before.
BELL RINGERS Trustee Struthers thanked those that rang bells
for the West Deerfield Township Food Pantry and
Deerfield Emergency Fund. The bell ringers raised $650.
ADJOURNMENT There being no further business or discussion,
Trustee Seiden made a motion to adjourn the
meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:48 pm.
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ATTEST:
Village Clerk
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APPROVED:
Mayor