11/19/2012November 19, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on November 19, 2012 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
Absent was: Alan Farkas
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Ian Kelsey, 2012 IHSA golf champion, led those in
attendance in reciting the Pledge of Allegiance.
Deerfield High School golf coach Jeff Fishbein stated this is the first State Golf Champion in the
school's history. Coach Fishbein commended Mr. Kelsey on being an outstanding student
athlete. Mayor Rosenthal noted that Mr. Kelsey is a Junior at Deerfield High School and wished
him luck in the tournament again next year. Coach Fishbein noted this year they sent three
students to sectionals and two students made it to State.
A GUY, A GIRL AND A BENCH Kevin Quigley and Eden Chaban reported they will
be hosting a food drive to benefit the West
Deerfield Township Food Pantry this weekend. The food drive will take place on November 24
and 25 at the bench in front of Kevin's Place. Mr. Quigley stated people can bring non-
perishable food, hygiene supplies or money to benefit the Food Pantry.
LAKE COUNTY BOARD Representative Ann Maine of the Lake County
REPRESENTATIVE (DISTRICT 21) Board introduced herself. She was elected to
ANN B. MAINE represent the newly created District 21, which
includes the western part of Deerfield.
Representative Maine is looking forward to working with the Village. Trustee Benton noted
there are three County Board Representatives in Deerfield and noted he would hope that the
other two Representatives have an opportunity to attend a Village Board meeting.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the November 5, 2012 Board of
Trustees meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the
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bills and payroll dated November 19, 2012. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Struthers (4)
NAYS: None (0)
ABSTAIN: Jester (1)
TREASURER'S REPORT Acting Finance Director Erik Burk presented
highlights from the Treasurer's Report representing
six months of the fiscal year. This was another positive month. Sales tax was up 1.4 percent
over the same period last year. He noted that some of the increase was due to Walgreens. Mr.
Burk noted the Village has not yet felt the complete affects of Best Buy closing. Water and
sewer revenues are still showing positive signs. This is one of the last months that will show
summer water usage. Building permit revenue is still exceeding the budgeted amount year to
date. Mr. Burk noted that operating revenues have exceeded operating expenditures. He
reminded the Board there are a few large payments coming due shortly.
REPORT ON DEPARTMENTAL Acting Finance Director Mr. Burk presented
OBJECTIVES — FINANCE highlights from the Finance Department's six month
report. There have been a number of changes over
the past six months including the retirement of former Finance Director Robert Fialkowski. Mr.
Burk noted the Village received a clean opinion from the fiscal year 2011/12 audit. The Finance
Department assisted Administration with rewriting the Village's purchasing manual and will
work with the actuary on pension funding. He noted they have upcoming projects including the
possibility of switching to a calendar fiscal year. They are also implementing an electronic
payment approval system. Mr. Burk noted that they are working with the Northern Trust on the
final bond issuance for the Wastewater Reclamation Facility and Library. The Department has
been monitoring the affects of the healthcare reform law and have attended a number of meetings
regarding the insurance cooperatives.
PUBLIC COMMENT Don Anderson representing the Deerfield Village
Caucus stated the Caucus has been around nearly 60
years. The Caucus will announce their endorsements later this week on their website, as well as
candidate videos and information. Mr. Anderson invited all Deerfield residents to attend the
Town Meeting on December 4 and vote to accept or modify the Caucus' selections.
REPORTS
REPORT AND RECOMMENDATION Village Manager Kent Street reported that the Plan
OF THE PLAN COMMISSION RE: Commission held a Public Hearing on November 8,
REQUEST FOR APPROVAL FOR A 2012 to consider the request for approval of a
PRELIMINARY PLAT OF preliminary plat of resubdivision for the property
RESUBDIVISION FOR THE PROPERTY located at 1332 Meadow Lane. The petitioners are
AT 1332 MEADOW LANE (OXFORD) requesting the single lot be resubdivided into two
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build -able lots. The Plan Commission voted 5 -0 in favor of the request.
Don Fielding from Greengard, Inc. of Lincolnshire, stated they prepared all of the documents
and represent Oxford. The proposed subdivision is zoned R -3 and would be an even split with
both lots fully conforming.
Mr. Fielding stated drainage was a concern and in fact, they will be improving the drainage. The
lots to the east and north are 60 foot lots. This lot was part of the subdivision 15 years ago.
There are newer homes, including five or six teardowns /rehabs on the block.
Jerry Kayne, 1331 Meadow Lane, is directly across the street from the subject property. He
expressed concern that the street is very narrow. He asked that the developer store the materials
and trucks on the property and stage workers vehicles on Stratford. Mr. Fielding stated that one
of the advantages of subdividing the property is that there will be a vacant lot for storage and
deliveries. He stated they would only stage their vehicles in designated areas. Trustee Benton
noted the contractors involved would be responsible for any damage to the street. Trustee Seiden
questioned what would happen to materials when the second lot is built. Mr. Fielding stated in _
that case it would be like any other lot location where construction takes place and they would
comply with Village requirements. Trustee Oppenheim asked if they have built under similar
conditions. Mr. Fielding noted they did build three houses on Meadowbrook, which also was a
very narrow street.
Trustee Seiden made a motion to accept the report and recommendation of the Plan Commission.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
There was no Old Business.
NEW BUSINESS
ORDINANCE PROHIBITING THE Director of Public Works and Engineering, Barbara
USE OF GROUNDWATER AS A Little, reported this is the First Reading of an
POTABLE WATER SUPPLY BY THE ordinance for a limited use of groundwater in the
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INSTALLATION OR USE OF POTABLE area of Merit Cleaners. In summary, the Village
WATER SUPPLY WELLS OR BY ANY received a request from Merit Cleaners to institute
OTHER METHOD WITHIN A CERTAIN the ordinance in accordance with IEPA
AREA OF DEERFIELD, ILLINOIS — 1R requirements. It states no new wells may be put in
place with in the designated contamination area.
The Village retained the services of a professional engineering firm to review the materials and
they were in agreement with the proposed plan. The limited ground water ordinance would be
part of the package going to the IEPA, and after approval it would become part of the site
remedial action plan.
This will stand as a First Reading.
ORDINANCE ADOPTING Assistant to the Village Manager Jenny Maltas
RESIDENTIAL COMPOSTING reported the Board approved a Resolution
REGULATIONS — 1R approving the SWALCO 60% recycling task force
earlier this year. One of the recommendations in
the report was to pass an ordinance that allows residents to compost in their backyards. The
Sustainability Commission reviewed the proposed regulations and voted 7 -0 in favor of sending
a favorable recommendation to the Board.
Ms. Maltas noted the ordinance sets regulations regarding size of compost pile or bin. Food
scraps, for example, could only be composted in a compost bin, not in an open compost pile.
The proposed ordinance also regulates where a compost pile or bin can be located on the
property. Ms. Maltas noted that Code Enforcement Officer Clint Case wanted some explicit
regulations included in the ordinance so he could better handle complaints. There is nothing
currently in the Village Code.
Trustee Jester noted he has three composting bins; therefore, he is not conforming with the
proposed ordinance. He asked that some of the restrictions be revisited. Trustee Oppenheim
questioned why compost piles or bins were not allowed on easements. She also believes the
proposed size for compost piles may be too limiting. Ms. Maltas noted many of the limits were
the recommendations of the USEPA. She suggested changing the numbers rather than creating
an appeals process. Trustee Struthers noted that 5x5 is pretty small and the location is limiting.
Trustee Jester noted the most logical place for composting is the far, back corner of a lot.
Trustee Oppenheim believes the Village needs to educate residents on what should go into a
compost bin. She would not want to discourage residents form composting by having an
ordinance that is too restrictive.
Ms. Maltas noted the restrictions in the ordinance will be reexamined and brought back to the
board for consideration at the second reading.
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DISCUSSION
ECUMENICAL SERVICE Trustee Benton noted yesterday evening was the
Thanksgiving Ecumenical Service for Highland
Park and Deerfield. Mayor Rosenthal gave an excellent address. This year it was held in
Highland Park. It is nice the communities comes together. Trustee Benton congratulated
everyone that attended.
BELL RINGING Trustee Struthers reported that they volunteers will
be ringing the bells in front of Walgreens and
Starbucks for the West Deerfield Township Food Pantry and the Deerfield Emergency Fund on
December 1, 2012.
WINTER CELEBRATION Management Analyst Lichterman reported that
the Deerfield Winter Celebration will take place the
evening of Friday, November 30 and continue on Saturday, December 1. Residents are invited
to come to Village Hall to enjoy live entertainment, hot cocoa, cookies and horse -drawn carriage
rides from 5 — 9 p.m. on Friday evening. The DHS Choraliers will be singing, Bobby's
Deerfield is donating warm food and the Patty Turner Center is donating cookies. A complete
schedule of events is available on the Village's website and brochures will be mailed to all
Deerfield residents. He noted many of the downtown businesses are participating on Saturday
and will be offering holiday festivities.
COMMITTEE OF THE WHOLE Mr. Street reminded everyone that there will be a
Committee of the Whole meeting on November 26,
2012 at 8:00 pm.
ADJOURNMENT There being no further business or discussion,
Trustee Seiden made a motion to adjourn the
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:30 pm.
APPROVED:
Mayor
ATTEST:
Village Clerk