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11/19/2012November 19, 2012 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on November 19, 2012 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent was: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Ian Kelsey, 2012 IHSA golf champion, led those in attendance in reciting the Pledge of Allegiance. Deerfield High School golf coach Jeff Fishbein stated this is the first State Golf Champion in the school's history. Coach Fishbein commended Mr. Kelsey on being an outstanding student athlete. Mayor Rosenthal noted that Mr. Kelsey is a Junior at Deerfield High School and wished him luck in the tournament again next year. Coach Fishbein noted this year they sent three students to sectionals and two students made it to State. A GUY, A GIRL AND A BENCH Kevin Quigley and Eden Chaban reported they will be hosting a food drive to benefit the West Deerfield Township Food Pantry this weekend. The food drive will take place on November 24 and 25 at the bench in front of Kevin's Place. Mr. Quigley stated people can bring non- perishable food, hygiene supplies or money to benefit the Food Pantry. LAKE COUNTY BOARD Representative Ann Maine of the Lake County REPRESENTATIVE (DISTRICT 21) Board introduced herself. She was elected to ANN B. MAINE represent the newly created District 21, which includes the western part of Deerfield. Representative Maine is looking forward to working with the Village. Trustee Benton noted there are three County Board Representatives in Deerfield and noted he would hope that the other two Representatives have an opportunity to attend a Village Board meeting. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the November 5, 2012 Board of Trustees meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Board Meeting November 19, 2012 Page 2 of 5 bills and payroll dated November 19, 2012. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Struthers (4) NAYS: None (0) ABSTAIN: Jester (1) TREASURER'S REPORT Acting Finance Director Erik Burk presented highlights from the Treasurer's Report representing six months of the fiscal year. This was another positive month. Sales tax was up 1.4 percent over the same period last year. He noted that some of the increase was due to Walgreens. Mr. Burk noted the Village has not yet felt the complete affects of Best Buy closing. Water and sewer revenues are still showing positive signs. This is one of the last months that will show summer water usage. Building permit revenue is still exceeding the budgeted amount year to date. Mr. Burk noted that operating revenues have exceeded operating expenditures. He reminded the Board there are a few large payments coming due shortly. REPORT ON DEPARTMENTAL Acting Finance Director Mr. Burk presented OBJECTIVES — FINANCE highlights from the Finance Department's six month report. There have been a number of changes over the past six months including the retirement of former Finance Director Robert Fialkowski. Mr. Burk noted the Village received a clean opinion from the fiscal year 2011/12 audit. The Finance Department assisted Administration with rewriting the Village's purchasing manual and will work with the actuary on pension funding. He noted they have upcoming projects including the possibility of switching to a calendar fiscal year. They are also implementing an electronic payment approval system. Mr. Burk noted that they are working with the Northern Trust on the final bond issuance for the Wastewater Reclamation Facility and Library. The Department has been monitoring the affects of the healthcare reform law and have attended a number of meetings regarding the insurance cooperatives. PUBLIC COMMENT Don Anderson representing the Deerfield Village Caucus stated the Caucus has been around nearly 60 years. The Caucus will announce their endorsements later this week on their website, as well as candidate videos and information. Mr. Anderson invited all Deerfield residents to attend the Town Meeting on December 4 and vote to accept or modify the Caucus' selections. REPORTS REPORT AND RECOMMENDATION Village Manager Kent Street reported that the Plan OF THE PLAN COMMISSION RE: Commission held a Public Hearing on November 8, REQUEST FOR APPROVAL FOR A 2012 to consider the request for approval of a PRELIMINARY PLAT OF preliminary plat of resubdivision for the property RESUBDIVISION FOR THE PROPERTY located at 1332 Meadow Lane. The petitioners are AT 1332 MEADOW LANE (OXFORD) requesting the single lot be resubdivided into two Board Meeting November 19, 2012 Page 3 of 5 build -able lots. The Plan Commission voted 5 -0 in favor of the request. Don Fielding from Greengard, Inc. of Lincolnshire, stated they prepared all of the documents and represent Oxford. The proposed subdivision is zoned R -3 and would be an even split with both lots fully conforming. Mr. Fielding stated drainage was a concern and in fact, they will be improving the drainage. The lots to the east and north are 60 foot lots. This lot was part of the subdivision 15 years ago. There are newer homes, including five or six teardowns /rehabs on the block. Jerry Kayne, 1331 Meadow Lane, is directly across the street from the subject property. He expressed concern that the street is very narrow. He asked that the developer store the materials and trucks on the property and stage workers vehicles on Stratford. Mr. Fielding stated that one of the advantages of subdividing the property is that there will be a vacant lot for storage and deliveries. He stated they would only stage their vehicles in designated areas. Trustee Benton noted the contractors involved would be responsible for any damage to the street. Trustee Seiden questioned what would happen to materials when the second lot is built. Mr. Fielding stated in _ that case it would be like any other lot location where construction takes place and they would comply with Village requirements. Trustee Oppenheim asked if they have built under similar conditions. Mr. Fielding noted they did build three houses on Meadowbrook, which also was a very narrow street. Trustee Seiden made a motion to accept the report and recommendation of the Plan Commission. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS There was no Old Business. NEW BUSINESS ORDINANCE PROHIBITING THE Director of Public Works and Engineering, Barbara USE OF GROUNDWATER AS A Little, reported this is the First Reading of an POTABLE WATER SUPPLY BY THE ordinance for a limited use of groundwater in the Board Meeting November 19, 2012 Page 4 of 5 INSTALLATION OR USE OF POTABLE area of Merit Cleaners. In summary, the Village WATER SUPPLY WELLS OR BY ANY received a request from Merit Cleaners to institute OTHER METHOD WITHIN A CERTAIN the ordinance in accordance with IEPA AREA OF DEERFIELD, ILLINOIS — 1R requirements. It states no new wells may be put in place with in the designated contamination area. The Village retained the services of a professional engineering firm to review the materials and they were in agreement with the proposed plan. The limited ground water ordinance would be part of the package going to the IEPA, and after approval it would become part of the site remedial action plan. This will stand as a First Reading. ORDINANCE ADOPTING Assistant to the Village Manager Jenny Maltas RESIDENTIAL COMPOSTING reported the Board approved a Resolution REGULATIONS — 1R approving the SWALCO 60% recycling task force earlier this year. One of the recommendations in the report was to pass an ordinance that allows residents to compost in their backyards. The Sustainability Commission reviewed the proposed regulations and voted 7 -0 in favor of sending a favorable recommendation to the Board. Ms. Maltas noted the ordinance sets regulations regarding size of compost pile or bin. Food scraps, for example, could only be composted in a compost bin, not in an open compost pile. The proposed ordinance also regulates where a compost pile or bin can be located on the property. Ms. Maltas noted that Code Enforcement Officer Clint Case wanted some explicit regulations included in the ordinance so he could better handle complaints. There is nothing currently in the Village Code. Trustee Jester noted he has three composting bins; therefore, he is not conforming with the proposed ordinance. He asked that some of the restrictions be revisited. Trustee Oppenheim questioned why compost piles or bins were not allowed on easements. She also believes the proposed size for compost piles may be too limiting. Ms. Maltas noted many of the limits were the recommendations of the USEPA. She suggested changing the numbers rather than creating an appeals process. Trustee Struthers noted that 5x5 is pretty small and the location is limiting. Trustee Jester noted the most logical place for composting is the far, back corner of a lot. Trustee Oppenheim believes the Village needs to educate residents on what should go into a compost bin. She would not want to discourage residents form composting by having an ordinance that is too restrictive. Ms. Maltas noted the restrictions in the ordinance will be reexamined and brought back to the board for consideration at the second reading. 1 Board Meeting November 19, 2012 Page 5 of 5 DISCUSSION ECUMENICAL SERVICE Trustee Benton noted yesterday evening was the Thanksgiving Ecumenical Service for Highland Park and Deerfield. Mayor Rosenthal gave an excellent address. This year it was held in Highland Park. It is nice the communities comes together. Trustee Benton congratulated everyone that attended. BELL RINGING Trustee Struthers reported that they volunteers will be ringing the bells in front of Walgreens and Starbucks for the West Deerfield Township Food Pantry and the Deerfield Emergency Fund on December 1, 2012. WINTER CELEBRATION Management Analyst Lichterman reported that the Deerfield Winter Celebration will take place the evening of Friday, November 30 and continue on Saturday, December 1. Residents are invited to come to Village Hall to enjoy live entertainment, hot cocoa, cookies and horse -drawn carriage rides from 5 — 9 p.m. on Friday evening. The DHS Choraliers will be singing, Bobby's Deerfield is donating warm food and the Patty Turner Center is donating cookies. A complete schedule of events is available on the Village's website and brochures will be mailed to all Deerfield residents. He noted many of the downtown businesses are participating on Saturday and will be offering holiday festivities. COMMITTEE OF THE WHOLE Mr. Street reminded everyone that there will be a Committee of the Whole meeting on November 26, 2012 at 8:00 pm. ADJOURNMENT There being no further business or discussion, Trustee Seiden made a motion to adjourn the meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:30 pm. APPROVED: Mayor ATTEST: Village Clerk