Loading...
10/15/2012October 15, 2012 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on October 15, 2012 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Kent Street. PLEDGE OF ALLEGIANCE Members of the Holy Cross Church led those in attendance in reciting the Pledge of Allegiance. . Student Council President Case Brennen and Treasuer Trace Garcia spoke about Red Ribbon Week. This year, Holy Cross families will decorate the town in red for Red Ribbon Week to signify drug awareness. Mayor Rosenthal thanked the students for their efforts and stated the Village wants to keep the children drug -free. PROCLAMATION — RED RIBBON Mayor Rosenthal read the Proclamation for the Red WEEK Ribbon Week. The Red Ribbon'campaign is celebrated in America from October 23, 2012 October 31, 2012 to educate people about the dangers of drugs. The Village supports Red Ribbon Week and encouraged residents to participate in drug -free activities. Trustee Seiden made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. PROCLAMATION — WORLD POLIO DAY world. Rotary has contributed more than $1 Mayor Rosenthal read the Proclamation for Rotary International World Polio Day. Rotary is one of the first and largest non - profit organizations in the billion as well as countless hours toward the eradication of Polio. Mayor Rosenthal proclaimed October 24, 2012 as World Polio Day in the Village of Deerfield. She encouraged all residents to support the eradication of Polio. Trustee Struthers made a motion to accept the Proclamation. Trustee Oppenheim seconded the motion. The motion passed unanimously. President of the Deerfield Rotary Club, Dorothy Collins spoke about the PolioPlus program that helps to eradicate Polio and educate people all over the world about the debilitating disease. Board of Trustees Meeting October 15, 2012 Page 2 of 7 PROCLAMATION — DOMESTIC Mayor Rosenthal proclaimed October Domestic VIOLENCE AWARENESS MONTH Violence Awareness Month. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to accept the minutes from the October 1, 2012 Board of Trustees , Meeting. Trustee Farkas seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to accept the bills and payroll dated October 15, 2012. Trustee Oppenheim seconded the motion. Trustee Struthers questioned the $11,000 charge for stump grinding. Director Little reported the majority of the cost was for tree removal. Once in a while, the Village asked the contractor to remove the stump to expedite things. The stump grinder purchased by the Village has worked very well and staff has removed 80 stumps for a savings of $8,000. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) TREASURER'S REPORT Acting Finance Director Eric Burk presented highlights from the Treasurer's Report representing five months or 42 percent of the fiscal year. He stated non -home rule sales tax net Walgreens was down from same period last year, but was the second highest month of the current fiscal year. We have received all our property tax revenue for the year. Building permits had a good month at $100,000. The Village is exceeding the projection for the month. Hotel tax is up. He reported operating revenues exceeded operating expenditures, but pension contributions and abatement transfers are due shortly. REPORT ON DEPARTMENTAL Code Enforcement Supervisor Clint Case stated OBJECTIVES — COMMUNITY the Building Division intends to revise the building DEVELOPMENT codes to bring them up to date. He stated fire suppression is now required in all new residences. Mr. Case will work with the Fire District to possibly increase the square foot requirements. He noted the estimated cost of a sprinkler system is about $5,000 during the initial build, not including the water supply cost. Mayor Rosenthal asked if the Village would be liable if the Village lessened the restrictions. Mr. Coblentz reported the Village would not be taking on any additional liability. It is something the Village can consider based on what is in the best interest of the community. Mr. Case discussed construction statistics. He reported there were fewer permits issued than last year, but the Village collected more fees. The difference is the commercial and industrial Board of Trustees Meeting October 15, 2012 Page 3 of 7 permits. A number of the large corporations are updating their buildings. 87 percent of the permits were residential, down from 91 percent. The Building Division performed 1457 inspections over the past six months. Staff is now recording every inspection. The Deerfield Public Library is underway and moving along rapidly. The Wastewater Reclamation Facility is moving along very well and is about 87 percent complete. North Shore University and Northwestern Memorial are working quickly to occupy their office spaces. Briarwood Country Club just started a large remodeling project. The paddleball courts will be underway shortly. Bobby's Deerfield has completed all their inspections. The Board of Zoning Appeals had one hearing for McDonald's. 139 temporary use permits for garage sales /estate sales and events at hotels have been issued over last 6 months. Staff is also working on the limited ground water ordinance. Staff completed the Municipal Code fee schedule. There were only 40 actionable violations over last 6 months. Trustee Farkas asked about foreclosures. Mr. Case reported that there are 197 properties listed for foreclosure and 130 of those properties are in pre- foreclosure. 24 of the properties in foreclosure are not within Deerfield corporate limits; leaving 43 homes in foreclosure within Deerfield. The average has been 35 -45 properties in pre- foreclosure at any given time. Trustee Benton noted a number of properties in foreclosure are not single family homes. Mr. Case noted there are 5 — 7 properties in foreclosure that are not single family homes. Trustee Oppenheim asked about the Chicken Keeping Ordinance and stated she was contacted by the original applicant. Mr. Street stated staff will be presenting a recommendation for a limited license opportunity and pilot program. Principal Planner Jeff Ryckaert presented highlights from the Planning Division. He stated the major items discussed by the Plan Commission included redevelopment of the George's What's Cooking property into a medical office. They plan on seeing patients in January. McDonald's was approved for double order boards as well as vehicular connection. Peapod plans are in for review. Essence Pilates is working out well. Seta Salon was approved. The Library is in their temporary location. Briarwood Country Club received approvals for their improvements. The redevelopment of Deerbrook Mall started, but was withdrawn. The Appearance Review Commission has been busy over the past six months. They reviewed 15 petitions. The Village Center Development Commission recognized long- standing businesses in the Village Center. The Northwest Quadrant Unified Task Force is making good progress. The Task Force is made up of many stakeholders in the quadrant. They are currently working with the design consultant on three alternative plans. The consultant will help come up with a master plan. The task force is looking to present their plan at an upcoming public meeting. The Cemetery Commission met and has worked on a landscaping plan and tree inventory. They noticed some headstones need restoration. They will make a proposal to the Board. They filed for an exemption from the Cemetery Oversight Act with the State. Staff does not anticipate any issues. The Village is maintaining an inventory of available commercial spaces. They are also working on changes to the C2 District to further support retail. Mr. Ryckaert noted the Plan Commission Board of Trustees Meeting October 15, 2012 Page 4 of 7 started looking at changes and will hold a Public Hearing on November 8, 2012. All property owners will be contacted by mail. Mr. Ryckaert noted the Plan Commission has considered placing a cap on the size of non - retail uses in the district. They are looking at also making non - retail uses over a certain size a Special Use as well as loosening the restrictions for businesses south of Lake Cook Road. There is nothing concrete yet. Trustee Struthers asked if anyone is looking to recruit businesses. Mr. Ryckeart reported the various shopping centers are trying to recruit new businesses. Mayor Rosenthal noted the Village has been in contact with some businesses and property owners as well. Mr. Ryckeart noted that One Deerfield Place purchased a single family home on Cambridge Circle. They fixed up the landscaping, electrical and painting. The property will be owned by One Deerfield Place and will be rented out to a family of modest income. Mayor Rosenthal suggested also recognizing long- standing businesses in the C2 district and thanked the Building and Planning Divisions for their thorough reports. PUBLIC COMMENT There were no Reports. There were no public comments. REPORTS CONSENT AGENDA ORDINANCE 0 -12 -38 FOR LIMITED Trustee Oppenheim made a motion to adopt the AREA GROUNDWATER USE Ordinance. Trustee Farkas seconded the motion. RESTRICTIONS — 2R The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) There was no Old Business. OLD BUSINESS NEW BUSINESS APPROVAL OF WASTEWATER Ms. Little requested approval of change order 13 in 1 Board of,Trustees Meeting October 15, 2012 Page 5 of 7 RECLAMATION FACILITY the amount of $220,107. She noted nearly IMPROVEMENT PROJECT $200,000 of that amount is due to sludge removal CHANGE ORDER #13 from the excess flow pond. The Village has never emptied the pond prior to this. Ms. Little noted the amount came in higher than the allowance, even though extensive sampling was done during the design phase. Mayor Rosenthal asked how much was budgeted when it was part of the capital improvement plan. Ms. Little believes it was $500,000. Trustee Jester asked about the percentage of sludge removed above the initial estimate, stating $200,000 is a large amount. Trustee Jester asked that 13G be held until the next meeting. Trustee Jester made a motion to approve wastewater reclamation facility improvement change order #13 with the exception of 13G. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) APPROVAL OF WASTEWATER Ms. Little reported the major items in this change RECLAMATION FACILITY order include the additional paved access to the IMPROVEMENT PROJECT aeration tank and construction of the berm that CHANGE ORDER 414 will provide screening of the area. In addition, a credit was achieved with the change in the communication method between the remote facilities and the main plant. She noted this comes with a 49 day extension. Trustee Oppenheim made a motion to accept wastewater reclamation facility improvement change order #14 in an amount not to exceed $28,046. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION FOR THE VILLAGE MANAGER TO EXECUTE CONTRACT WITH D &W EVENTS FOR 2013 DEERFIELD FESTIVAL OF FINE ARTS with the DBR Chamber of Commerce for tl Management Analyst Andrew Lichterman stated the Fine Arts Commission and staff are recommending utilizing the services of D &W events. The contract is largely the same as in previous years; however, there is now an addition referencing the partnership ie addition of local food vendors. Trustee Seiden made a motion to authorize the Village Manager to execute the contract with D &W Events for the 2013 Deerfield Festival of Fine Arts. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Board of Trustees Meeting October 15, 2012 Page 6 of 7 AUTHORIZATION TO PURCHASE Computer Systems Coordinator Matt Weiss SOFTWARE LICENSING reported the reason for the software purchase is to bring the Village up to date on Microsoft Office. The Village is currently using the 2003 version of the software. Microsoft has released two versions since then. Mr. Weiss noted there are different licensing models. The Village staff recommends the option that will help meet the Village's long -term goals. The purchase can be divided over three years. Trustee Oppenheim made a motion to authorize the purchase for software licensing as recommended. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) DISCUSSION FARMER'S MARKET Mayor Rosenthal stated the last Farmer's Market took place on Saturday, October 13. She thanked the Committee for a great year. STATE GOLF CHAMPIONSHIP Mayor Rosenthal stated Deerfield High School student Ian Kelsey won the 2012 IHSA State Golf Tournament. NORTHWEST MUNICIPAL PLANNING Mayor Rosenthal reported she and Mr. Street CONFERENCE attended the Northwest Municipal Conference Planning session. She stated the meeting was very constructive. CUB SCOUT ROCKET LAUNCH Mayor Rosenthal stated the Cub Scouts launched their rockets on Saturday, October 13 at Shepherd Middle School. She noted the Cub Scouts enjoyed attending the Board meeting early in the month. BOBBY'S RESTAURANT Mayor Rosenthal stated Bobby's restaurant will open tomorrow for reservations. They had a soft opening and it looks like it will be a great restaurant. She encouraged everyone to patronize the business. WATER BACKUP Mr. Street noted there were some water backups on streets due to leaves blocking sewers. He urged residents to clear the drains if they observe blockage. 1 i Board of Trustees Meeting October 15, 2012 Page 7 of 7 TRICK OR TREAT NEXT MEETING three weeks. ADJOURNMENT Mr. Street stated the Halloween trick or treat hours will be between 3:30 and 7:00 pm on October 31. Mr. Street noted the next Board of Trustees meeting will take place on November 5, 2012, which is in There being no further business or discussion, Trustee Oppenheim made a motion to adjourn the meeting. Trustee Benton seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:40 pm. 1 ATTEST- Village Clerk 1 APPROVED: Mayor