08/20/2012August 20, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on August 20, 2012 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Assistant Code Enforcement Supervisor Jeffery
Hansen, and his family led those in attendance in
reciting the Pledge of Allegiance.
EMPLOYEE RECOGNITION Mayor Rosenthal stated Mr. Hansen was hired in
August 1987 and worked in the Village's Street
Division for 2 years before joining the Building Division. He holds numerous international code
enforcement certifications. Mr. Hansen serves as a Deerfield- Riverwoods Fire Protection
District Trustee. Mayor Rosenthal presented Mr. Hansen with a 25 Year Service Award in
appreciation of his contributions and dedicated service to the Village of Deerfield. Mr. Hansen
thanked the Village for the opportunity. He noted Deerfield is a great Village and is happy to be
part of the organization.
MANPOWER APPOINTMENT Mayor Rosenthal nominated Jerry Witkovsky to
serve on the Sustainability Commission. Trustee
Oppenheim
made a motion to accept the recommendation. Trustee Benton seconded he motion. The motion
passed unanimously.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the August 6, 2012 Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills
and Payroll dated August 20, 2012. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Board, of Trustees Meeting
August 20, 2012
Page 2 of 8
TREASURER'S REPORT Acting Finance Director Eric Burk reported
highlights from the Treasurer's Report ending July
31, 2012 representing one fourth of the fiscal year. He noted sales tax net of the Walgreens
rebate is up slightly from last month but still down from the same period last year. July water
and sewer revenues are up. Electric utility tax is up over June. The State income tax amount
reflects a timing variance, as last fiscal year the Village only received 11 payments and this May
the Village received two payments. The financial auditors have been on -site for the past two
weeks. In accordance with the Governmental Accounting Standards Board, the library will no
longer be included in the Village's financial reporting. The Library's information will still be
available, but it will be presented separately and is a change from previous years.
Trustee Struthers inquired about the sewer and water administration line items, as the actual
year -to -date exceeds the projected. Mr. Burk noted that the variance is because the general
liability insurance is paid all at once.
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REPORT ON DEPARTMENTAL Police Chief Sliozis presented highlights from the
OBJECTIVES — POLICE DEPARTMENT Police Department's report on departmental
objectives. He stated the semi - annual report is
generally a statistical report to compare where the Village stands compared to last year. He
noted the crime index, which shows the more serious crimes, went down from 97 to 92 incidents.
The number of burglaries increased slightly, but criminal damage and theft were down. Traffic .
accidents were down significantly. Chief Sliozis suggested this may be caused by the mild
winter and lack of major construction projects during the past six months.
Chief Sliozis stated the Village's cell phone ordinance is being used as an educational tool.
Deerfield officers will continue that approach unless there are obvious violations, multiple
warnings or accidents. Trustee Farkas observed that hand -held phones are still being used
frequently while driving and noted he would like to see more enforcement and compliance.
Chief Sliozis stated the department continues to participate in drop box programs and
fundraising. The Police Department donated more than $15,000 to Special Olympics last year,
including participation in the Lake Michigan Polar Plunge.
The Police Department has made the narrow - banding transition required by the Federal
Communications Commission and is in compliance ahead of the January 1, 2013 deadline. The
Deerfield Emergency Operation Plan has been revised and submitted to the Lake and Cook
County agencies for approval.
Mayor Rosenthal asked if there is any gang activity in the Village. Chief Sliozis reported the
Village has not seen gang activity over the past six months. They understand gang members
may travel through the Village but gang related activity has not been reported. Trustee Struthers
asked if the Village has seen any more or less drug traffic over the past six months. Chief Sliozis
noted there have not been noticeable changes. Trustee Oppenheim asked if there are traffic
issues the department is monitoring in response to the start of the school year. Chief Sliozis
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August 20, 2012
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noted the signs have been posted near schools notifying drivers that school started and the
Village is preparing for cell phone and speed enforcement. The department is asking for
cooperation from the parents and the schools regarding traffic flow.
DEERBROOK MALL STATEMENT
Mayor Rosenthal read a statement regarding Deerbrook Mall. She stated Rreef has advised that
they are withdrawing their request for public redevelopment assistance and not pursing the
proposed project at this time. The combination of the financial uncertainty associated with
Supervalue's ownership of Jewel, along with the time interests of present tenants and the over -all
challenges presented by the economy have caused them to withdraw the request and re- assess
their strategy for Deerbrook. While disappointed that a comprehensive upgrade to Deerbrook is
not moving forward at this time, the Board has expressed many reservations with participation in
financing the proposal. The Board welcomes the opportunity to work with Deerbrook ownership
going forward so that it continues to be a sound economic investment for them, and an important
asset to our Deerfield community.
PUBLIC COMMENT
Mark Brown stated the property owner at 747 Lake Cook Road could use some assistance. As it
currently stands, the only westbound access to the property is from the neighbor to the east. If
there is anyone that has an idea, he would appreciate the assistance.
Eric Hogberg, 2012 Caucus Advisory Council Chair, reported the Deerfield Caucus Party is
actively preparing for the upcoming election season. The nominating committee will be forming
in early September and there are still are open spots available. He encouraged all registered
voters to get a petition packet and submit it to the Committee. Petition packets are available at
Village Halls, on the caucus website at www.deerfieldcaucus.org. Mr. Hogberg thanked
everyone that supports the caucus.
Anna Pamula of 1230 Cenral Avenue recently observed a number of unleashed dogs walking in
Deerfield. She noted one instance where a black lab had an altercation with pedestrians. She
requested the Village to publicize the leash ordinance and inform residents of the Village
regulation and dangers of having unleashed dogs. Mayor Rosenthal noted the Village will
include a reminder in the DTales newsletter.
GROCERY PARCEL PICK -UP CENTER
REPORTS
The Plan Commission held a Public hearing on
Ju ly 26, 2012 to consider a request for a Text
Amendment to the Zoning Ordinance and a Special
use to allow a grocery parcel pick -up center with a
drive -thru and an Amendment to a Special Use
Planned Unit Development for the Home Depot
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A TEXT AMENDMENT
TO THE ZONING ORDINANCE AND
SPECIAL USE TO ALLOW A
GROCERY PARCEL PICK -UP CENTER
REPORTS
The Plan Commission held a Public hearing on
Ju ly 26, 2012 to consider a request for a Text
Amendment to the Zoning Ordinance and a Special
use to allow a grocery parcel pick -up center with a
drive -thru and an Amendment to a Special Use
Planned Unit Development for the Home Depot
Board of Trustees Meeting
August 20, 2012
Page 4 of 8
WITH A DRIVE -THRU, AND AN .
AMENDMENT TO A SPECIAL USE/
PLANNED UNIT DEVELOPMENT FOR
THE HOME DEPOT DEVELOPMENT —
development. The Plan Commission voted 5 -1 in
favor of sending a favorable recommendation to the
Board.
PEAPOD PARCEL PICK -UP CENTER Bruce Chanen, lead counsel with JMF Group Law,
AT 677 LAKE COOK ROAD discussed the concept of Peapod Pick -Up. He
stated Peapod was founded in 1989 and is based in
Skokie. Peapod has come up with a new idea where customers go online and select their
groceries then go to a centrally located pick up point to pay and receive their order. The groceries
will be delivered to the site during non -peak hours.
Trustee Farkas asked if this would be the first time for this concept in the area. Mr. Chanen
noted they are pursuing other locations at the same time and have some hybrid concepts on the
east coast. Mr. Chanen noted this would be the first, free - standing, independent pick up site.
Trustee Farkas expressed concerned about the point -of- purchase being processed outside of
Deerfield. Peapod will benefit from being located in Deerfield and Trustee Farkas asked them to
reconsider how the payments are processed so Deerfield receives sales tax revenue as well.
Trustee Struthers believes this is a good use for the building. She noted the building can be seen
by traffic going east on Lake Cook Road. She asked if Peapod would consider something other
than blank blinds on the windows. Trustee Struthers suggested the possibility of using decals
rather than blank blinds. Trustee Benton added the decals are transparent and are easy to change.
Mr. Chanen stated they would work with the Appearance Review Commission on the possibility
of decals.
Trustee Oppenheim asked if the new concept has a provision for people to walk in and buy
groceries. Mr. Chanen stated that is not in their current plans. Mr. Chanen noted small
adjustments can be made if customers arrive early or late and customers can reschedule their
pick -ups online as well.
Trustee Struthers asked how long vehicles would be sitting on -site. Mr. Chanen reported they
expect the wait time to be five minutes or less. Trustee Oppenheim believes this is a great use
for a building with bank drive -thru lanes. Trustee Farkas noted the Village recently had an anti -
idling education program and encourages anti - idling at this site as well. Mr. Chanen stated they
would remind customers of anti - idling regulation with the appropriate signage.
Mayor Rosenthal summarized the Board expressed concern about sales tax, windows and idling.
She recommended the petitioner have responses for these concerns at the September Board
meeting.
Trustee Struthers made a motion to accept the report and recommendation of the Plan
Commission. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
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Board of Trustees Meeting
August 20, 2012
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CONSENT AGENDA
ORDINANCE 0 -12 -31 AMENDING THE
MUNICIPAL CODE OF THE VILLAGE
OF DEERFIELD RE: COMPETITIVE
BIDDING AND PURCHASING — 2R
RESOLUTION R -12 -15 APPROVING
THE VILLAGE OF DEERFIELD
PURCHASING MANUAL
An Ordinance amending the Municipal Code of the
Village of Deerfield regarding competitive bidding
and purchasing. Second Reading.
A Resolution approving the Village of Deerfield
purchasing manual.
ORDINANCE 0 -12 -32 AUTHORIZING An Ordinance authorizing the disposition of
THE DISPOSITION OF CERTAIN certain surplus personal property owned by the
SURPLUS PERSONAL PROPERTY Village of Deerfield. Second Reading.
OWNED BY THE VILLAGE OF
DEERFIELD — 2R Trustee Jester made a motion to approve the
Consent Agenda and adopt the Ordinances. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
ORDINANCE INCREASING THE
NUMBER OF CLASS D LIQUOR
LICENSES FROM 1 TO 2 (TENNAQUA
SWIM AND TENNIS CLUB) —1R
APPROVAL OF THE PROPOSAL TO
RETAIN TESKA ASSOCIATES FOR
DESIGN SERVICES FOR THE
NORTHWEST QUADRANT OF THE
VILLAGE CENTER
define issues the group would like to address
design services in the amount of $136,524.
An Ordinance increasing the number of Class D
liquor licenses from 1 to 2 for Tennaqua Swim and
Tennis Club. First Reading.
Village Manager Street reported the Board of
Trustees authorized the Northwest Quadrant
Unified Task Force last year. The purpose of the
Task Force was to bring the stakeholders of the
northwest quadrant together and develop a plan.
The Task Force held three meetings that helped
. They recommend retaining Teska associates for
Board of Trustees Meeting
August 20, 2012
Page 6 of 8
Trustee Jester is Chairman of the Task Force and noted representatives from all of the property
interests in the quadrant participate and the process has been cordial and enthusiastic. Trustee
Jester stated they are looking forward to going through the next stage.
Trustee Farkas made a motion to accept the proposal subject to counsel review. Trustee Benton
seconded the motion. Trustee Oppenheim noted there has been a lot of information compiled on
the area over several years and believes they will make use of all the work that has been done.
Mayor Rosenthal noted the scope of work includes three plans. She questioned whether the
Village needs to look at three plans or if the Village could ask Teska to come back with one plan
and revise it as necessary, to reduce the scope of the contract. Trustee Jester believes it is
important to look at a range of projects. The Task Force's intent is to get some breadth of
thinking and ideas. Trustee Oppenheim believes it is advisable to get multiple options and noted
there are many stakeholders with different objectives. She does not believe it would be possible
to encapsulate all the points of view in one plan. Mayor Rosenthal believes it may be easier to
look at one plan and it may reduce the amount of the contract.
Trustee Jester noted the scope of work includes three proposals. He thinks the intent is to illicit a
broad spectrum of thinking. Mr. Brown, President of Teska reported the three plans will have
distinct characteristics so that when the community reviews the plans they will see the
differences and be able to determine which is best for the Village.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
APPROVAL OF WASTEWATER Director of Public Works Barbara Little reported
RECLAMATION FACILITY PROJECT she is requesting concurrence with administrative
CHANGE ORDER #12 approval of change order 11 in the amount of
$7,438. Additionally, she is requesting approval of
change order 12 is in the amount of $33,192. Ms. Little stated the change orders total 0.8% of
the original contract value and the brings the total contract cost to $29,681,282.48.
Trustee Benton made a motion to approve the change orders. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
APPROVAL OF DEERBROOK MALL Assistant Director of Public Works Brad Fink,
LIFT STATION PROJECT CHANGE reported the Deerbrook Mall lift station project
ORDERS was completed in May 2012. Mr. Fink noted there
were a number of change orders, totaling
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Board of Trustees Meeting
August 20, 2012
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$13,860.17, which represented 3% of the original contract value of $388,400. He noted all the
work was performed as directed and has been accepted by Village staff. The new contract
amount would be $402,260.17. Trustee Oppenheim noted the new amount is still lower than the
budgeted amount for the project.
Trustee Oppenheim made a motion to approve the Deerbrook Mall lift station project change
orders in the amount of $13,860.17. Trustee Struthers seconded the motion. The motion passed
by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustees,Seiden noted he and Trustee Struthers will
be available to answer questions at the Farmer's
Market on Saturday, September 1.
MOSQUITOES Trustee Struthers reported that the recent
weather conditions have promoted the growth of
mosquitoes. She noted the West Nile virus is present in Illinois and urged residents to protect
themselves and wear insect repellant. She recommended getting rid of standing water and 1
visiting the Southlake Mosquito Abatement District website at www.slmad.org for more
information.
GRILL FEST Mayor Rosenthal thanked the Farmer's Market crew
for a wonderful Grillfest at last Saturday's market.
She noted 288 ears of corn were grilled.
START OF SCHOOL Mayor Rosenthal reminded residents that school
starts on Wednesday and urged residents to drive
carefully. She also reminded residents that school zones are also hands -free zones.
NEXT MEETING Manger Street reported the next Board of Trustees
meeting would take place on Tuesday, September 4,
2012 due to the observance of the Labor Day holiday on Monday.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim made a motion to adjourn the
meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 9:00 pm.
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Board of Trustees Meeting
August 20, 2012
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APPROVED:
'Mayor
ATTEST:
Village Clerk
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