07/16/2012July 16, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on July 16, 2012 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Illinois High School Association 2012 Singles
Tennis Champion, Jason Brown, led those in
attendance in reciting the Pledge of Allegiance.
Coach Leighton congratulated Mr. Brown as the first boys State Champion since 2004. Coach
Leighton noted Mr. Brown gotten better each year and has done spectacular with an overall
record of 35 -4. Mr. Brown graduated this year and will be attending Yale University in the fall.
Mr. Brown stated there was a lot of support at the State tournament from Deerfield. Mayor
Rosenthal noted Mr. Brown was Salutatorian for his class as well. She presented Mr. Brown
with a sign that will be posted at the entrances of the Village acknowledging his
accomplishments.
MINUTES OF PREVIOUS MEETING Trustee Farkas made a motion to approve the
minutes from the July 2, 2012 Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously with Trustee
Benton abstaining.
Trustee Oppenheim made a motion to approve the minutes from the June 16, 2012 Committee of
the Whole meeting. Trustee Farkas seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Struthers made a motion to approve the
Bills and Payroll dated July 16, 2012. Trustee
Jester seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Acting Finance Director Eric Burk presented
highlights from the Treasurer's Report representing
two months or 17% of the fiscal year. Mr. Burk stated the non -home rule sales tax less
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July 16, 2012
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Walgreens was in -line with the past two months, but was lower than the same period last year.
There were two significant commercial building permits issued this month. He noted annual
vehicle sticker sales are being finalized and the Finance Department will send unpaid residents a
friendly reminder. He stated the first installment of the Lake County property taxes was
collected. Mr. Burk noted the Infrastructure Impact Fee became effective on June 1. The water
and sewer revenues are lagging, but the summer months are not reflected in this report. In May,
the annual premiums for the general liability insurance were paid. There will be a large transfer
of $1.6 million to cover upcoming capital projects as well as the police pension fund
contributions.
ANNOUNCEMENTS Mayor Rosenthal announced that the
Deerbrook Mall Letter of Intent is not on the
agenda this evening, because staff is still working with the consultants and the mall on the
economic options. She hopes the item will be on the agenda in August. Mayor Rosenthal stated
the Board will refrain from comment on the project until the proposal is before them. She
thanked everyone for their patience.
Mayor Rosenthal stated Kraft's new international snack division, Mondelez, signed a lease for
their new corporate headquarters at 3 Parkway North. She noted it will be a wonderful addition
to Deerfield bringing added investment, employment and customers to the community. She
thanked Kraft for its decision and the John Buck Company, owners of Parkway North, for its
diligence and professionalism resulting in this key corporate addition to Deerfield. She hopes
that Mondelez International is located in Deerfield by the early part of next year.
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, expressed concern
about Jewel in the Deerbrook Mall redevelopment
proposal with SuperValue's financial problems. Mr. Marwick noted there is a lot of open retail
space in the area as well, including the former Office Depot and Cadwell's Corners.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
PUBLIC HEARING RE: 303 TAXI
Mayor Rosenthal reported the Village received a
REQUEST TO INCREASE THE
request from American Taxi to increase the
NUMBER OF LICENSED CABS IN
number of their taxi licenses in addition to the
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July 16, 2012
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DEERFIELD FROM 39 TO 45 original request from 303 Taxi. She suggested
opening the Public Hearing for comments and
scheduling a second Public Hearing to formally consider the American Taxi request. She
recommended voting on both taxi requests at the next Public Hearing date.
Trustee Benton made a motion to open the Public Hearing. Trustee Oppenheim seconded the
motion. The motion passed unanimously.
Jym Antoneule, 303 Taxi, stated they want to get more cars on the road and into the Village. He
noted there will be additional ridership when Kraft opens. Trustee Struthers noted 303 Taxi has
an approximate passenger wait time of 10 minutes. Mr. Antoneule acknowledged Ms. Struthers
and stated that is during rush hour.
Trustee Farkas asked for Mr. Antoneule's thoughts on the level of taxi service overall between
the 303 Taxi company and the other companies that service the Village. Trustee Farkas
questioned whether there is capacity for the number of requested licenses or whether the Village
is close to saturation. Mr. Antoneule stated he worries about his company and welcomes the
competition.
Trustee Benton stated 303 Taxi currently hold 39 licenses and North Shore Yellow holds an
additional 7 licenses. He questioned whether 303 Taxi owns North Shore Yellow as well. Mr.
Antoneule reported the companies are separately owned, but 303 Taxi dispatches for both
companies.
Mayor Rosenthal stated there is a resident that is at the train station every morning and sees
many cab drivers smoking in and outside their vehicles. She wants the Village attorney to put
some language in the Ordinance stating their licenses will be pulled if this behavior persists.
Jim Buer, American Taxi, stated he does not want residents to wait for a taxi and believes there
is a good reason to increase the number of licenses.
Trustee Seiden made a motion to set a new public hearing for August 6, 2012 to consider both
the 303 Taxi and American Taxi requests for additional taxi licenses. Trustee Jester seconded
the motion. The motion passed unanimously.
NEW BUSINESS
ORDINANCE 0 -12 -29 AUTHORIZING An Ordinance authorizing a Special Use for a
A SPECIAL USE FOR A photography studio at 720 Waukegan Road for.
PHOTOGRAPHY STUDIO AT 720 Lifetouch. Second Reading. Trustee Jester made a
WAUKEGAN ROAD — 2R motion to adopt the Ordinance. Trustee Struthers
seconded the motion. The motion passed by the following vote:
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July 16, 2012
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AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -12 -30 AMENDING
SECTION 22 -164 OF THE DEERFIELD
MUNICIPAL CODE TO AUTHORIZE A
FOUR -WAY STOP SIGN AT ROBERT
YORK AND OSTERMAN AVENUES
An Ordinance amending Section 22 -164 of the
Deerfield Municipal Code to authorize a four -way
stop sign at Robert York and Osterman Avenues.
Trustee Benton made a motion to adopt the
Ordinance. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Struthers (4)
NAYS: Farkas, Jester (2)
AUTHORIZATION TO APPROVE Mayor Rosenthal inquired whether it is common
CROWN CASTLE LEASE EXTENSION to extend a lease agreement when there are five
years left on the lease. Village Attorney Coblentz
noted Crown Castle has their own leases and needs to provide assurance to their tenants.
Assistant to the Village Manger Ms. Maltas reported Crown Castle asked for an extension
because they were having trouble securing tenants with a short-term lease option. Mayor
Rosenthal noted this would be a 10 year extension and would be 15 years in total.
Trustee Farkas made a motion to approve the extension. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Mayor Rosenthal thanked the Cable and Telecommunications Commission, Ms. Maltas and Mr.
Coblentz for their hard work on this effort.
AUTHORIZATION TO AWARD BID Assistant Director of Public Works Mr. Fink
TO SAWVELL TREE SERVICE, INC. reported the Village is responsible for trimming
FOR PARKWAY TREE TRIMMING parkway trees throughout the Village to maintain
proper heath and appearance of the trees as well as
have proper clearance. The Village trims approximately' /4 of the trees each year. This year, the
northwest quadrant is scheduled to be trimmed. The Village received five bids this year. The
lowest, qualified bidder was Sawvell Tree in the amount of $41,175. Staff is recommending
awarding the contract. They have been awarded the contract each year since 2003. Trustee
Struthers questioned the variation in bids. Mr. Fink noted they contacted Sawvell Tree to ensure
they could do the work at this cost. He noted the bid price reflects a two percent increase from
their previous bid.
Trustee Oppenheim made a motion to award the 2012 parkway tree trimming contract to Sawvell
Tree Service, Inc. up to the budgeted amount of $40;000. Trustee Struthers seconded the motion.
The motion passed by the following vote:
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July 16, 2012
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AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Mr. Fink reported that from time to time, tree and
TO ADVANCED TREE CARE, INC. stump removals are necessary due to dead,
FOR PARKWAY TREE AND STUMP hazardous or diseased trees. The contract to
REMOVAL provide the service was bid competitively and five
bids were received. The lowest, qualified bid was
received from Advanced Tree Care, Inc. The Village has never done work with this company
but did background checks and found Northbrook has used them for several years. Staff also had
Advanced Tree Care, Inc. conduct test work in the Village and they did an excellent job. Staff is
recommending awarding the contract on an as- needed basis up to the budgeted amount of
$70,000.
Mayor Rosenthal asked about the stump grinder purchase. Mr. Fink noted the Village will do
stump grinding in house, but left the unit price in the contract for emergency use. The Village
can add /delete the quantity in the contract.
Trustee Oppenheim asked what percentage of trees needed to be removed would be covered in
the budgeted amount if the stump grinding portion of the bid were pulled. Mr. Fink reported the
majority of the cost would be for the tree removal. Staff will remove some trees in- house, but
will utilize Advanced Tree Care's services for the larger trees.
Trustee Seiden questioned why the Village was not using Sawvell. Mr. Fink reported Sawvell
did not fill out the bid sheet properly, so they were not a qualified bidder. He noted staff does
not believe Sawvell could carry out the work at the price they bid. Mr. Coblentz noted staff
could not calculate the costs based on the way the bid documents were filled out and their bid
cannot be accepted. Mr. Coblentz noted that even if staff calculated the rates based on what they
felt Sawvell was trying to do, it would not be a savings to the Village.
Trustee Struthers made a motion to award the parkway tree and stump removal contract to
Advanced Tree Care, Inc. on an as- needed basis up to the budgeted amount of $70,000. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
MOSQUITOS Trustee Struthers reported the lack of
rainfall has caused the mosquito population to
decrease, but the number of mosquitos with the West Nile Virus has increased. She suggested
ensuring all standing water is eliminated. She advised that if residents have an issue to contact
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July 16, 2012
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the Mosquito Abatement hotline at 800 - 942 -2555 or visit SLMAD.ORG.
GLENVIEW TRAGEDY Trustee Farkas noted the family of victims from
the recent train derailment in Glenview/Northbrook
live in Deerfield.
THANK YOU Mayor Rosenthal thanked SWALCO for hosting the
Household Chemical Waste Collection on Saturday
July 7. She noted more than 800 vehicles came through.
ADJOURNMENT There being no further business or discussion, the
meeting was adjourned at 8:15 pm.
ATTEST:
Village Clerk
APPROVED:
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r Mayor
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