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07/16/2012July 16, 2012 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on July 16, 2012 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Illinois High School Association 2012 Singles Tennis Champion, Jason Brown, led those in attendance in reciting the Pledge of Allegiance. Coach Leighton congratulated Mr. Brown as the first boys State Champion since 2004. Coach Leighton noted Mr. Brown gotten better each year and has done spectacular with an overall record of 35 -4. Mr. Brown graduated this year and will be attending Yale University in the fall. Mr. Brown stated there was a lot of support at the State tournament from Deerfield. Mayor Rosenthal noted Mr. Brown was Salutatorian for his class as well. She presented Mr. Brown with a sign that will be posted at the entrances of the Village acknowledging his accomplishments. MINUTES OF PREVIOUS MEETING Trustee Farkas made a motion to approve the minutes from the July 2, 2012 Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously with Trustee Benton abstaining. Trustee Oppenheim made a motion to approve the minutes from the June 16, 2012 Committee of the Whole meeting. Trustee Farkas seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Struthers made a motion to approve the Bills and Payroll dated July 16, 2012. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) TREASURER'S REPORT Acting Finance Director Eric Burk presented highlights from the Treasurer's Report representing two months or 17% of the fiscal year. Mr. Burk stated the non -home rule sales tax less Board of Trustees Meeting July 16, 2012 Page 2 of 6 Walgreens was in -line with the past two months, but was lower than the same period last year. There were two significant commercial building permits issued this month. He noted annual vehicle sticker sales are being finalized and the Finance Department will send unpaid residents a friendly reminder. He stated the first installment of the Lake County property taxes was collected. Mr. Burk noted the Infrastructure Impact Fee became effective on June 1. The water and sewer revenues are lagging, but the summer months are not reflected in this report. In May, the annual premiums for the general liability insurance were paid. There will be a large transfer of $1.6 million to cover upcoming capital projects as well as the police pension fund contributions. ANNOUNCEMENTS Mayor Rosenthal announced that the Deerbrook Mall Letter of Intent is not on the agenda this evening, because staff is still working with the consultants and the mall on the economic options. She hopes the item will be on the agenda in August. Mayor Rosenthal stated the Board will refrain from comment on the project until the proposal is before them. She thanked everyone for their patience. Mayor Rosenthal stated Kraft's new international snack division, Mondelez, signed a lease for their new corporate headquarters at 3 Parkway North. She noted it will be a wonderful addition to Deerfield bringing added investment, employment and customers to the community. She thanked Kraft for its decision and the John Buck Company, owners of Parkway North, for its diligence and professionalism resulting in this key corporate addition to Deerfield. She hopes that Mondelez International is located in Deerfield by the early part of next year. PUBLIC COMMENT Andrew Marwick, 442 Kelburn, expressed concern about Jewel in the Deerbrook Mall redevelopment proposal with SuperValue's financial problems. Mr. Marwick noted there is a lot of open retail space in the area as well, including the former Office Depot and Cadwell's Corners. There were no Reports. REPORTS CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS PUBLIC HEARING RE: 303 TAXI Mayor Rosenthal reported the Village received a REQUEST TO INCREASE THE request from American Taxi to increase the NUMBER OF LICENSED CABS IN number of their taxi licenses in addition to the Board of Trustees Meeting July 16, 2012 Page 3 of 6 DEERFIELD FROM 39 TO 45 original request from 303 Taxi. She suggested opening the Public Hearing for comments and scheduling a second Public Hearing to formally consider the American Taxi request. She recommended voting on both taxi requests at the next Public Hearing date. Trustee Benton made a motion to open the Public Hearing. Trustee Oppenheim seconded the motion. The motion passed unanimously. Jym Antoneule, 303 Taxi, stated they want to get more cars on the road and into the Village. He noted there will be additional ridership when Kraft opens. Trustee Struthers noted 303 Taxi has an approximate passenger wait time of 10 minutes. Mr. Antoneule acknowledged Ms. Struthers and stated that is during rush hour. Trustee Farkas asked for Mr. Antoneule's thoughts on the level of taxi service overall between the 303 Taxi company and the other companies that service the Village. Trustee Farkas questioned whether there is capacity for the number of requested licenses or whether the Village is close to saturation. Mr. Antoneule stated he worries about his company and welcomes the competition. Trustee Benton stated 303 Taxi currently hold 39 licenses and North Shore Yellow holds an additional 7 licenses. He questioned whether 303 Taxi owns North Shore Yellow as well. Mr. Antoneule reported the companies are separately owned, but 303 Taxi dispatches for both companies. Mayor Rosenthal stated there is a resident that is at the train station every morning and sees many cab drivers smoking in and outside their vehicles. She wants the Village attorney to put some language in the Ordinance stating their licenses will be pulled if this behavior persists. Jim Buer, American Taxi, stated he does not want residents to wait for a taxi and believes there is a good reason to increase the number of licenses. Trustee Seiden made a motion to set a new public hearing for August 6, 2012 to consider both the 303 Taxi and American Taxi requests for additional taxi licenses. Trustee Jester seconded the motion. The motion passed unanimously. NEW BUSINESS ORDINANCE 0 -12 -29 AUTHORIZING An Ordinance authorizing a Special Use for a A SPECIAL USE FOR A photography studio at 720 Waukegan Road for. PHOTOGRAPHY STUDIO AT 720 Lifetouch. Second Reading. Trustee Jester made a WAUKEGAN ROAD — 2R motion to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: Board, of Trustees Meeting July 16, 2012 Page 4 of 6 AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) ORDINANCE 0 -12 -30 AMENDING SECTION 22 -164 OF THE DEERFIELD MUNICIPAL CODE TO AUTHORIZE A FOUR -WAY STOP SIGN AT ROBERT YORK AND OSTERMAN AVENUES An Ordinance amending Section 22 -164 of the Deerfield Municipal Code to authorize a four -way stop sign at Robert York and Osterman Avenues. Trustee Benton made a motion to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Struthers (4) NAYS: Farkas, Jester (2) AUTHORIZATION TO APPROVE Mayor Rosenthal inquired whether it is common CROWN CASTLE LEASE EXTENSION to extend a lease agreement when there are five years left on the lease. Village Attorney Coblentz noted Crown Castle has their own leases and needs to provide assurance to their tenants. Assistant to the Village Manger Ms. Maltas reported Crown Castle asked for an extension because they were having trouble securing tenants with a short-term lease option. Mayor Rosenthal noted this would be a 10 year extension and would be 15 years in total. Trustee Farkas made a motion to approve the extension. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Mayor Rosenthal thanked the Cable and Telecommunications Commission, Ms. Maltas and Mr. Coblentz for their hard work on this effort. AUTHORIZATION TO AWARD BID Assistant Director of Public Works Mr. Fink TO SAWVELL TREE SERVICE, INC. reported the Village is responsible for trimming FOR PARKWAY TREE TRIMMING parkway trees throughout the Village to maintain proper heath and appearance of the trees as well as have proper clearance. The Village trims approximately' /4 of the trees each year. This year, the northwest quadrant is scheduled to be trimmed. The Village received five bids this year. The lowest, qualified bidder was Sawvell Tree in the amount of $41,175. Staff is recommending awarding the contract. They have been awarded the contract each year since 2003. Trustee Struthers questioned the variation in bids. Mr. Fink noted they contacted Sawvell Tree to ensure they could do the work at this cost. He noted the bid price reflects a two percent increase from their previous bid. Trustee Oppenheim made a motion to award the 2012 parkway tree trimming contract to Sawvell Tree Service, Inc. up to the budgeted amount of $40;000. Trustee Struthers seconded the motion. The motion passed by the following vote: Board of Trustees Meeting July 16, 2012 Page 5 of 6 AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD BID Mr. Fink reported that from time to time, tree and TO ADVANCED TREE CARE, INC. stump removals are necessary due to dead, FOR PARKWAY TREE AND STUMP hazardous or diseased trees. The contract to REMOVAL provide the service was bid competitively and five bids were received. The lowest, qualified bid was received from Advanced Tree Care, Inc. The Village has never done work with this company but did background checks and found Northbrook has used them for several years. Staff also had Advanced Tree Care, Inc. conduct test work in the Village and they did an excellent job. Staff is recommending awarding the contract on an as- needed basis up to the budgeted amount of $70,000. Mayor Rosenthal asked about the stump grinder purchase. Mr. Fink noted the Village will do stump grinding in house, but left the unit price in the contract for emergency use. The Village can add /delete the quantity in the contract. Trustee Oppenheim asked what percentage of trees needed to be removed would be covered in the budgeted amount if the stump grinding portion of the bid were pulled. Mr. Fink reported the majority of the cost would be for the tree removal. Staff will remove some trees in- house, but will utilize Advanced Tree Care's services for the larger trees. Trustee Seiden questioned why the Village was not using Sawvell. Mr. Fink reported Sawvell did not fill out the bid sheet properly, so they were not a qualified bidder. He noted staff does not believe Sawvell could carry out the work at the price they bid. Mr. Coblentz noted staff could not calculate the costs based on the way the bid documents were filled out and their bid cannot be accepted. Mr. Coblentz noted that even if staff calculated the rates based on what they felt Sawvell was trying to do, it would not be a savings to the Village. Trustee Struthers made a motion to award the parkway tree and stump removal contract to Advanced Tree Care, Inc. on an as- needed basis up to the budgeted amount of $70,000. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) DISCUSSION MOSQUITOS Trustee Struthers reported the lack of rainfall has caused the mosquito population to decrease, but the number of mosquitos with the West Nile Virus has increased. She suggested ensuring all standing water is eliminated. She advised that if residents have an issue to contact Board of Trustees Meeting July 16, 2012 Page 6 of 6 the Mosquito Abatement hotline at 800 - 942 -2555 or visit SLMAD.ORG. GLENVIEW TRAGEDY Trustee Farkas noted the family of victims from the recent train derailment in Glenview/Northbrook live in Deerfield. THANK YOU Mayor Rosenthal thanked SWALCO for hosting the Household Chemical Waste Collection on Saturday July 7. She noted more than 800 vehicles came through. ADJOURNMENT There being no further business or discussion, the meeting was adjourned at 8:15 pm. ATTEST: Village Clerk APPROVED: • Zo- /tee_ -,� �•� --x% r Mayor NI 1