07/02/2012July 2, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on July 2, 2012 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
Absent: Robert Benton
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Acting Finance Director Erik Burk led those in
attendance in reciting the Pledge of Allegiance.
MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve
the minutes from the June 18, 2012 Board of
Trustees meeting. Trustee Farkas seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Oppenheim made a motion to approve the
Bills and Payroll dated July 2, 2012. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT
There were no Reports.
There was no Public Comment.
REPORTS
CONSENT AGENDA
ORDINANCE 0 -12 -27 AMENDING An Ordinance amending Article 9 of Chapter 10
ARTICLE 9 OF CHAPTER 10 OF THE of the Municipal Code of the Village of Deerfield
MUNICIPAL CODE OF THE VILLAGE to establish standards for the construction of
OF DEERFIELD TO ESTABLISH facilities on the public right -of -way. Second
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July 2, 2012
Page 2 of 5
STANDARDS FOR THE Reading.
CONSTRUCTION OF FACILITIES ON
THE PUBLIC RIGHT -OF -WAY — 2R Trustee Seiden made a motion to accept the Consent
Agenda and adopt the Ordinance. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
ORDINANCE AUTHORIZING A
An Ordinance authorizing a Special Use for a
SPECIAL USE FOR A PHOTOGRAPHY
photography studio at 720 Waukegan Road in
STUDIO AT 720 WAUKEGAN ROAD
Deerfield Square. First Reading.
IN DEERFIELD SQUARE — 1 R
ORDINANCE 0 -12 -28 AUTHORIZING
An Ordinance authorizing an amendment to the
AN AMENDMENT TO THE SPECIAL
Special Use for Briarwood Country Club to permit
USE FOR BRIARWOOD COUNTRY
changes to the clubhouse area and to install
CLUB TO PERMIT CHANGES TO THE
paddle tennis facilities.
CLUBHOUSE AREA AND TO INSTALL
PADDLE TENNIS FACILITIES
Trustee Farkas made a motion to waive the First
Reading of the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed unanimously.
Trustee Farkas made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE AMENDING SECTION An Ordinance amending Section 22 -164 of the
22 -164 OF THE DEERFIELD Deerfield Municipal Code to authorize a four -way
MUNICIPAL CODE TO AUTHORIZE stop sign at Robert York Avenue and Osterman
A FOUR -WAY STOP SIGN AT Avenue. First Reading.
ROBERT YORK AVENUE AND
OSTERMAN AVENUE — 1R
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Board of Trustees Meeting
July 2, 2012
Page 3 of 5
AUTHORIZATION TO AWARD
CONTRACT FOR THE LINDEN
AVENUE INFRASTRUCTURE
REHABILITATION PROJECT
Assistant Village Engineer Robert Phillips stated
the Village received four bids for the Linden
Avenue infrastructure rehabilitation project and
A -Lamp Concrete Contractors was the low bidder
for the project. The project includes replacing the
roadway and three utilities for 1100 feet of Linden Avenue west of Stratford Road. Mr. Phillips
stated A -Lamp is currently working on the street rehabilitation project and has pushed it along
quickly. They also worked on Wilmot Road and completed two additional street rehabilitation
projects in the Village. He noted they are also prequalified by IDOT.
Trustee Jester made a motion to award the contract for the Linden Avenue infrastructure
rehabilitation project to A -Lamp Concrete Contractors in an amount not to exceed $828,012.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
Mayor Rosenthal noted that when the Village worked on a previous Stratford Road project the
school bus routes were affected. She requested the Village maintain good communications with
A -Lamp Construction, schools and school bus companies during the course of the project. Mr.
Phillips confirmed that will be done.
AUTHORIZATION TO AWARD
CONTRACT FOR UNDERGROUND
WORK ASSOCIATED WITH A FIBER
OPTIC CONNECTION BETWEEN
VILLAGE HALL, PUBLIC WORKS
AND THE WRF
Trustee Oppenheim stated the low bidder came
in much lower than the amount budgeted. She
questioned whether this would complete the project.
Mr. Phillips reported this would complete the
project that was started last year.
Trustee Jester made a motion to award the contract for underground work associated with a fiber
optic connection between Village Hall, Public Works and the WRF to H &H Electric in an
amount not to exceed $28,785. Trustee Farkas seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Assistant Director of Public Works and Engineering
STUMP GRINDER Brad Fink reported the Village started removing
ash trees in poor condition this past spring. He
noted once the trees are removed, the Village needs to grind the stumps. In the past, the Village
contracted this service out through competitive bidding. Staff reviewed the long -term plan for
removing the remaining ash trees on public property and investigated different alternatives
including contracting for stump removal, renting stump grinding equipment and purchasing a
stump grinder. As a result of the investigation, staff is recommending the purchase of a stump
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July 2, 2012
Page 4 of 5
grinder, as it is the most economical option. He noted Village staff will be trained to perform this
operation. He stated the Village received proposals and tested the grinders. Staff recommends
the purchase of the Vermeer grinder because it worked best and provided additional safety
features.
Mayor Rosenthal asked about the life of the equipment. Mr. Fink stated the equipment is very
durable and will last many years. Trustee Oppenheim added it is a substantial piece of
equipment. Trustee Farkas asked if the Village would offer services to residents as well. Mr.
Street expressed concern about going onto private property.
Trustee Oppenheim made a motion to authorize the purchase of a stump grinder from Vermeer -
Illinois in an amount not to exceed $21,800. Trustee Farkas seconded the motion. The motion
passed by the following vote:
AYES: Farkas, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
KUDOS Trustee Seiden thanked Jack Frigo for his
assistance in finding a temporary location for the
Deerfield Library. He noted Mr. Frigo did this on a pro -bono basis.
TRUSTEE IN THE TOWN Mayor Rosenthal stated the Trustee in the Town
was very nice last Saturday. She noted the Village's
selected alternative energy supplier, MC2 was in attendance. Trustee Jester added that MC2
received a number of questions and he received positive feedback. Mayor Rosenthal also
brought back additional information for those residents interested in the "green" energy option.
SPRINKLING RESTRICTIONS Mr. Street reminded residents about the odd /even
sprinkling restrictions in the Village and noted they
continue through September 15.
FAMILY DAYS Mr. Street reminded residents of the upcoming
Family Days events taking place Tuesday, July P
and Wednesday, July 4th. He listed the date and time of a number of the Family Days activities
and noted the complete schedule of events is available on the Village website and was included
in the Family Days brochure mailed with the July /August issue of D- Tales, mailed to all
Deerfield residents.
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Board of Trustees Meeting
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ADJOURNMENT
Trustee Oppenheim made a motion to adjourn the meeting. Trustee Jester seconded the motion.
The motion passed unanimously. The meeting was adjourned at 7:50 pm.
ATTEST:
illage Clerk
I
D
APPROVED:
'Mayor