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06/18/2012June 18, 2012 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on June 18, 2012 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Finance Director Robert and his wife Gwen Fialkowski led those in attendance in reciting the Pledge of Allegiance. Mayor Rosenthal reported this would be Mr. Fialkowski's last Board meeting as the Village's Finance Director. RECOGNITION OF LONG - STANDING Several months ago, Mayor Rosenthal asked the BUSINESSES IN THE VILLAGE Village Center Development Commission to CENTER develop criteria to honor long- standing businesses within the Village Center. She thanked and announced the businesses that have been in Deerfield for more than 20 years. Representatives from Baskin Robbins, Coldwell Banker, Commons Cleaners, Dear Franks, Deerfield Auto and Tire Clinic, Deerfield Cyclery, Deerfield's Bakery, First Midwest Bank, Renu Day Spa and the Village Music Store were in attendance and received plaques. The Board and audience applauded the long - standing businesses for their contributions to Deerfield. A short reception followed. TREASURER'S REPORT Finance Director Fialkowski presented highlights from the Treasurer's Report for first month of the fiscal year, through May 31, 2012. He noted there are a lot of expenses incurred during the first month, including insurance and maintenance, which skew the expense side of the report. The Village is maintaining a fairly steady revenue stream and sales taxes are up 8.7 percent over this time last year. He noted the hotel tax revenues are higher this year than they have been for the same month over the past three years. PROCLAMATION HONORING THE Mayor Rosenthal read a proclamation honoring the SERVICE OF FINANCE DIRECTOR service of Finance Director Robert Fialkowski. Mr. ROBERT FIALKOWSKI Fialkowski has served as Finance Director since June 2001. He has been instrumental in managing Board of Trustees Meeting June 18, 2012 Page 2 of 13 the Village's finances. Each year of his service, the Village has been honored with awards in governmental reporting. He has provided financial expertise and has demonstrated the highest ideals of public service with distinction and honor. Trustee Benton made a motion to accept the Proclamation. Trustee Oppenheim seconded the motion. The motion passed unanimously. Mr. Fialkowski thanked the Village, the Board of Trustees, previous Village Manager Robert Franz and staff. Mayor Rosenthal thanked Mr. Fialkowski for his excellent service. APPOINTMENT OF NEW VILLAGE Mr. Street noted he has appointed Erik Burk as the TREASURER Village Finance Director effective July 1, 2012. Mr. Burk has been with the Village for six years as the Assistant Finance Director. He is experienced in public accounting. Mr. Burk recently earned the distinction of Certified Public Finance Officer. Trustee Struthers made a motion approve the appointment of Eric Burk as Village Treasurer. Trustee Oppenheim seconded the motion. The motion passed unanimously. Mayor Rosenthal and the Board wished Mr. Burk well in his new position. MINUTES OF PREVIOUS MEETINGS Trustee Oppenheim made a motion to accept the minutes from the June 4, 2012 Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously. Trustee Seiden made a motion to accept the minutes from the May 31, 2012 Committee of the While meeting. Trustee Struthers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Farkas made a motion to approve the Bills and Payroll. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) PUBLIC COMMENT I There was no Public Comment. REPORTS REPORT AND RECOMMENDATION Mr. Street reported that Gateway Fairview, owners OF STAFF RE: DEERBROOK MALL of Deerbrook Mall, requested approval of a letter of LETTER OF INTENT intent outlining the proposed sequencing and financial incentives for the $26 million redevelopment of Deerbrook Mall. They propose updating the mall in phases, including adding Board of Trustees Meeting June 18, 2012 Page 3 of 13 ` 30,000 square feet of new retail space and 100 new parking spaces. They intend to engage in redevelopment for not more than six years. Mr. Street reported the Village would be responsible for considering land use and business district qualifications and redevelopment agreements. The mall would be responsible for working with the Village and its commissions to gain the necessary land use approvals, conducting studies and presenting a Business District qualification report to the Village and reimbursing the Village up to $15,000 for professional expenses associated with the Business District review. If the land use, Business District and redevelopment agreements are approved as currently presented, the Village would implement an additional 1 percent sales tax on mall property starting January 2013 to fund the Phase I redevelopment agreement costs over the next 23 years, up to $6 million. The Business District sales tax funds would not be distributed to Deerbrook until Phase 1 projects have been completed. Phase I projects include relocating TJ Maxx and Starbucks. The Village would also implement a sales tax sharing agreement providing 75 percent above the base year (May 1, 2011 — April 30, 2012) sales tax amount to pay for Phase II project costs up to $10 million over 30 years. Sales tax incentives would not be paid until Phase I and Phase II projects were completed. Phase II projects include removing the indoor mall along with the current TJ Maxx, former movie theater and current Best Buy space, followed by relocating Jewel to a new store where Best Buy is, adding 30,000 square feet of new retail space, reconfiguring the current Jewel space into smaller retail spaces and adding more than 100 parking spaces. Trustee Jester asked about the incremental 1 percent over 23 years. He questioned how long it would take to generate $6 million. Mr. Fialkowski stated they are hoping for about $400,000 per year. Trustee Struthers noted the sales tax to the Village would be reduced. Mr. Fialkowski noted the base would not include what is listed in Exhibit C. Trustee Farkas asked about the financial consultant's recommendation. Mr. Fialkowski noted the consultant is evaluating the projected numbers and is not making a decision on whether the agreement is good for the Village to pursue. Trustee Farkas stated the Village has a depressed area that has a good physical redevelopment plan but he is concerned about adding a 1 percent sales tax on those that shop in the center. He would like to know how this will affect consumer's behavior and consequently businesses' sales. Trustee Struthers added the sales tax in Cook County is already high. Trustee Seiden stated that the Village previously formed a TIF district for the Deerfield Village Center and included the redevelopment of Deerfield Square. He noted under this arrangement the situation was a win -win situation for everyone, which he does not believe to be the case under the currently proposed agreement with Deerbrook Mall. Trustee Seiden noted Deerbrook ownership stopped renewing leases two years ago with the intention of de- malling the shopping center. He believes the 1 percent sales tax, added to a higher Cook County tax, will be counterproductive and will penalize the tenants. Additionally, Board of Trustees Meeting June 18, 2012 Page 4 of 13 Trustee Seiden, expressed concern with the proposed base year, noting it would be more appropriate to set the base year according to sales tax from two years ago when more tenants were occupying the shopping center. 75 percent of the sales tax over the base would go to the owners of Deerbrook for up to 30 years or a maximum of $10 million, discounted to year 1. If the Village paid them $10 million, the Village would still have to pay interest on the money. He noted the fundamental distinction with this development and past agreements is that Gateway Fairveiw already owns Deerbrook Mall and they do not have an option not to purchase the property. He does not see any reason why Deerbrook would not develop the property, even if the Village did not agree to the terms of the proposed agreement. He sees this as negative to the residents of Deerfield and also noted Deerfield schools would not gain anything because property taxes at this development are paid to Northbrook school districts. Mayor Rosenthal stated the TIF district was for the entire downtown, including Coromandel. It was a different arrangement. Trustee Struthers is in favor of the redevelopment, but is unsure this is the right financial path. Hal Francke of DLA Piper, stated they are looking for support to move the project forward. He noted the Business District tax law has been amended and it is becoming a useful tool for municipalities. The Business District tax does not apply to food or vehicles. Tait Pinnow of Rreef, stated the Mall was built in 1971. Trustee Oppenheim questioned how the proposal will impact the Village's sales tax. Mike Laube, Rreef financial consultant, stated the center is declining. It is in everyone's best interest to redevelop the property. They need to achieve a reasonable rate of return to facilitate the investment. They came up with a structure s that is revenue neutral to the Village. It reduces future revenues, but does not impact current revenues. They came up with a two -prong structure including the Business District tax of 1 percent while preserving the existing amount of sales tax the Village receives. The new sales tax will be split 75/25 until a present value of $10 million is achieved. The ownership will fund the initial capital improvements, while preserving the Village's current sales tax base and at no risk to the Village. Mr. Pinnow hopes Village sees this as an even- handed approach. Trustee Oppenheim questioned the Village's liability if the redevelopment not successful. Mr. Laube noted the Village would not owe anything if the project was not successful. Trustee Oppenheim questioned whether this would be eligible to be called a Business District. Manager Street noted the establishment of the Business District is at the discretion of the Village Board and would require a finding in keeping with State statutes. Trustee Farkas questioned why a new business would locate in Deerbrook Mall, knowing they would be paying an additional sales tax. Michelle Panovich, principal with Mid - America Asset Management, stated that businesses will be attracted to the center because they will get the co- tenancy that will support their business. She believes this is a great location and there will be a lot of traffic. 1 1 1 Board of Trustees Meeting June 18, 2012 Page 5 of 13 Trustee Jester noted the Village would be paying them back with interest. He questioned who determines the rate of interest. Mr. Coblentz reported that is still to be determined. He believes the Trustees should compare this to when the Village sells bonds, as they are advancing the money. Mr. Francke appreciates the Board's concerns, but noted all the risk is on the developer. He understands the Trustees want to do what is in the best interest of the residents and is asking for the opportunity to continue the dialog. Mayor Rosenthal noted the Board could ask staff to go back to the consultant with questions. Manager Street noted the developer would be making a considerable investment and is looking for the Village's interest in proceeding. Trustee Seiden is in favor of the redevelopment, but thinks the terms are too much. Trustee Farkas is not ready to commit to the letter of intent as it stands. He hopes it can be evaluated further and believes things can go forward without committing to the letter of intent in its current state. Trustee Jester likes the plan and feels certain the financial incentives will be necessary. Trustee Jester made a motion to accept the report and recommendation of staff regarding the Deerbrook mall letter of intent. Trustee Oppenheim seconded the motion. Mayor Rosenthal suggested directing staff to come back with more financial information for the Board. Trustee Benton requested the consultant to be present. Trustee Farkas made a motion to table further discussion. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Andrew Marwick, of 440 Kelburn Avenue, believes people will avoid other Deerfield businesses if there is an increase in the sales tax. He noted the most important aspect of the redevelopment is relocating the Jewel store. Mr. Marwick believes the ownership will go forward with the redevelopment even if the Village offered them a package with less incentives. REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A PHOTOGRAPHY STUDIO AT 720 WAUKEGAN ROAD, UNIT M Mr. Street reported the Plan Commission held a Public Hearing on May 24, 2012 to consider a request for approval of a Special Use to permit the establishment of a photography studio at 720 Waukegan Road, Unit M, for Lifetouch Portrait Studio. They voted 6 -0 in favor of the request. Board of Trustees Meeting June 18, 2012 Page 6 of 13 REPORT AND RECOMMENDATION OF THE VILLAGE CENTER DEVELOPMENT COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A PHOTOGRAPHY STUDIO AT 720 The Village Center Development Commission held a workshop meeting on June 6, 2012 to consider the request for approval of a Special Use to permit the establishment of a photography studio at 720 Waukegan Road, Unit M, for Lifetouch Portrait Studio. They voted 6 -0 in favor of the request. WAUKEGAN ROAD, UNIT M Trustee Seiden made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission regarding the approval of a Special Use to permit the establishment of a photography studio at 720 Waukegan Road, Unit M. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) Mayor Rosenthal commented that most photography studios are now digital. The reason they were a Special Use in the Village was due to the chemicals. She suggested revisiting the Special Use list to remove photography studios in the future. REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF THE PLAN COMMISSION RE: April 26, 2012 that was continued to May 24, 2012 REQUEST FOR AN AMENDMENT TO to consider a request for an amendment to a Special A SPECIAL USE FOR BRIARWOOD Use for Briarwood Country Club to permit changes COUNTRY CLUB TO PERMIT to the clubhouse area and to install paddle tennis CHANGES TO THE CLUBHOUSE facilities. Prior to the May 24, 2012 continuance, AREA AND TO INSTALL PADDLE the petitioner made changes to their proposal. The TENNIS FACILITIES Plan Commission voted 6 -0 in favor of the petition subject to ceasing paddle tennis play and lighting by 10:00 pm. Mayor Rosenthal thanked the members of the Plan Commission for their complete review of the matter. She stated the Board is well briefed, as the Plan Commission meetings were on the website and extensive minutes were prepared. Larry Freedman, attorney with Ash, Anos, Freedman and Logan, was present. Mayor Rosenthal expressed concern about the left turns in and out on Waukegan Road. Mr. Friedman reported that in the Public Hearing process, a sign located perpendicular to the street was proposed. Mayor Rosenthal noted there will be times when vehicles will be stopped and cars will be stacked behind them and expressed concern about rear -end accidents. Mr. Freedman reported there will be signage and estimates approximately eight left turns over the period of one hour. Mayor Rosenthal suggested right -in, right -out only. Mr. Freedman believes the Mayor's concerns can be alleviated with proper signage. Mr. Freedman stated that if there was a problem, they would consider changing to a right -in right -out. Trustee Seiden asked about the number of people during tournaments. Mr. Freedman noted they will have very few spectators. 1 1 D Board of Trustees Meeting June 18, 2012 Page 7 of 13 Peter Witmer, architect with Witmer & Associates, stated paddle ball is similar to tennis or golf. ' Only those that are playing go to the club. There are very few spectators. Trustee Struthers noted the narrow driveway would be widened so there is enough room for a reasonable turnaround. Mayor Rosenthal noted a number of the proposed revisions are good but her concern with right -in, right out is that people will do a u -turn and it will be less safe. Trustee Benton stated the signage would be for both directions and illuminated. Trustee Oppenheim inquired about the timing of the project. Mr. Freedman stated they want the renovations to be completed by next February. Trustee Oppenheim stated there is a lot of work that will be done outside the paddle tennis courts. She'expressed concern about the construction noise at the other areas. Alan Polikof, 407 Milford, president of the Coromandel Townhome Association articulated his concern with allowing this project to proceed. He noted the existing vegetation buffer is buckthorn and it loses all its vegetation and buffering effect in the fall and paddle tennis is most popular in the winter. The construction noise and the paddle tennis noise will affect the residents of Coromandel with a compulsive, banging noise. Mr. Polikof noted the testimony of the Plan Commission hearing of May 24, 2012. Commissioner Nadler asked Mr. Larson if the measured paddle tennis sound is within the legal standard. State guidelines dictate that 44 db can impinge on the property line. He stated the noise level would be between 46 and 51 decibels. Mr. Polikof looked up the standards form Illinois Administrative Code. Sound emission standards for property line noise are 43 decibels at night. He believes the Plan Commission findings with respect to the standards necessary for a Special Use, are not in compliance with the noise level restrictions and believes the Special Use must be denied based on Illinois law. Andrew Marwick, 440 Kelburn, does not believe noise will be an issue. He is concerned about the traffic acceleration at Briarwood. There is no left turn lane for Briarwood. He believes it will be a traffic safety issue and stated a right -in, right -out should be considered. Brian Homans, 225 W. Washington, Chicago, is the Sound Consultant on the project. Mr. Homans stated Illinois statute says night time is from 10 pm — 7 am. The sound levels from the report were prior to the proposed fence. He predicts the fence will diminish the noise by an additional 5 decibels. The noise levels will be less than the passing traffic. Mr. Freedman noted that the hours of operation have been reduced to 8:00 am — 10:00 pm. to ensure they were within sound limits. Trustee Farkas inquired about Mr. Homan's expectation of the decibel levels. Mr. Homans believes the decibel level will be less than a tennis court because the paddles are smaller and the balls are softer. The decibels at a distance will be between 46 and 51. Traffic noise is between 49 and 62 decibels. Mr. Freedman reported it would not be audible from the neighboring yards with traffic noise. He noted the daytime standard is 55 decibels. Trustee Oppenheim noted the noise levels were considered prior to the fence. Once the fence is installed, the decibel levels will be lowered. Trustee Jester added that paddle ball is played most often in the winter when windows are closed. Mr. Homans stated that the sound will not be heard when windows are closed. Board of Trustees Meeting June 18, 2012 Page 8 of 13 Mr. Polikof questioned whether there would be a measurable effect when adding the paddle tennis sound to traffic. He stated there is a lot of conflict in the testimony between the petitioner's experts and the resident's experts. Mr. Polikof noted a fence was added near Lake Eleanor to buffer the tollway sound and rather than being a buffer it made the noise worse by adding a shadow effect. Mr. Polikof does not see a difference between the two scenarios and expressed concern the fence may amplify the sound. Trustee Oppenheim made a motion to accept the report and recommendation of the Plan Commission regarding an amendment to a Special Use for Briarwood County Club. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Street reported the Village Board referred OF THE SAFETY COUNCIL RE: STOP this matter to the Safety Commission in November SIGN AT ROBERT YORK AND 2011. On May 22, 2012, the Safety Commission OSTERMAN AVENUE voted 5 -0 in favor of recommending a 4 -way stop sign at the intersection. Shelia Barson, 1 Deerfield Place, believes a 4 -way stop sign is advisable. She noted a pedestrian was recently hit by a vehicle at the intersection. Ms. Barson stated vehicles speed on Osterman Avenue and she has almost been hit by vehicles several times. She believes a stop sign would help slow down traffic. Judy Nelson, 858 Poplar, frequently visits 1 Deerfield Place. She liked the temporary 4 -say stop sign that was installed during the construction on Deerfield Road. She believes some type of traffic control needs to be installed at the intersection to help pedestrians cross and noted a "stop when pedestrians are present" sign like has been installed on Deerfield Road would be a good alternative. Don Davis, 721 Hermitage, stated he initially brought the proposal forward. He noted with the construction last year, Deerfield Road was closed and the traffic was directed to Osterman. A temporary stop sign was installed, people were courteous and it was safe. There are a number of residents that are in favor of having a controlled intersection. 71 residents from South Commons signed a petition in favor of controlling the intersection. Mr. Davis thinks it is important for the safety of residents. Mr. Marwick, 440 Kelburn, believes it is important to control the intersection for both vehicles and pedestrians. He was disappointed to see stop sign taken out after construction. Donna Thorpe, 1 Deerfield Place, is opposed to a stop sign. She is both a pedestrian and a driver and believes a stop sign can cause rear -end accidents. This is not a stop light; it is a stop sign. As a pedestrian, she knew not to cross because there was not a stop sign and believes a stop sign will give pedestrians a false sense of security. Board of Trustees Meeting June 18, 2012 Page 9 of 13 Walter Ben, 610 South Commons, stated there is a lot of pedestrian traffic coming from the South Commons area. Many people have trouble getting across. He usually waits until the train comes. People walk there with strollers and pets. Pedestrians have to wait until someone stops. They have learned not to try to cross at certain times of the day. Trustee Benton is strongly in favor of this. He believes this will make the intersection safer. Trustee Oppenheim stated her husband works for Metra and noted drivers still pull their vehicles onto the track regardless of warning signs. She is comforted by fact that the Gewalt Hamilton study showed 10 vehicles could stack from the stop sign to the railroad crossing. Having more than 10 vehicles would not be likely. She noted if a stop sign is not warranted by the studies she usually agrees; however, she believes this is a special situation and is convinced by Safety Council's report and is in favor of the 4 -way stop sign. Trustee Seiden discussed this issue many times with Chief Sliozis. He noted if there was an accident, 10 vehicles would still be stacked without a stop sign. Going south on Robert York and east on Osterman Avenue is very dangerous. Sometimes, you need to consider items beyond the warrant study. Trustee Jester stated having a stop sign at the intersection does not meet warrants. There is a stop sign at Gordon and Birchwood that was not warranted and in his opinion it does not work well. Practical reality is that the number of accidents and history of the intersection does not make the stop sign warranted. A traffic engineer will tell you that putting in stop signs to slow traffic is counterproductive. The emissions from the vehicles will be significantly greater. Trustee Jester is not convinced that there will be a significant improvement with safety if a stop sign is installed. Mayor Rosenthal noted the pedestrian crossing signal does not work well at the two places on Deerfield Road. It is very difficult for people to see it. The Village has looked for different types of signage for the crossing. Trustee Seiden made a motion to accept the report and recommendation of the Safety Commission. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Struthers (4) NAYS: Farkas, Jester (2) There was no Old Business. OLD BUSINESS NEW BUSINESS Board of Trustees Meeting June 18, 2012 Page 10 of 13 RESOLUTION R -12 -13 APPOINTING Mr. Street reported that with Mr. Fiakowski's AN AUTHORIZED AGENT TO THE departure, the Village needs to appoint an ILLINOIS MUNICIPAL RETIREMENT authorized agent to the IMRF, and he is FUND recommending Eric Burk. Trustee Benton made a motion for a Resolution to appoint Eric Burk as the Village's authorized agent to the IMRF. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) ORDINANCE AMENDING ARTICLE 9 OF CHAPTER 10 OF THE MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD TO ESTABLISH STANDARDS FOR THE CONSTRUCTION OF FACILITIES ON An Ordinance amending Article 9 of Chapter 10 of the Municipal Code of the Village of Deerfield to establish standards for the construction of facilities on the public right -of -way. First Reading. THE PUBLIC RIGHT -OF -WAY — 1 R Assistant to the Village Manager Maltas reported Jym Antoneule, Manager with 303 Taxi LLC, stated their cabs must be licensed to legally operate within the Village. They dispatch 39 303 taxis and 7 additional North Shore Yellow cabs. Trustee Benton noted 303 Taxi participates in the Village's subsidy program. Mr. Antoneule stated they are trying to diminish the waiting time for local trips. Trustee Jester questioned why the Village would want to license and limit the number of taxi's in the first place. Trustee Benton noted the taxi companies and the drivers prefer to have a limited number of cabs operating in the Village as well, to better assure service. Mayor Rosenthal suggested directing a public hearing to be scheduled. Trustee Oppenheim made a motion to hold a Public Hearing on July 16, 2012. Trustee Benton seconded the motion. Trustee Benton noted 303 Taxi has initiated the request but the other cab companies will be notified of the public hearing. 1 staff discovered the Village did not adopt the Illinois Municipal League right -of -way Ordinances. Most of the agreements with Comcast reference this code. Staff also made a few modifications to the document. This will stand as a First Reading. REQUEST FROM 303 TAXI TO Trustee Benton reported he asked a number of INCREASE THE NUMBER OF questions and staff is putting together the answers. LICENSED CABS IN DEERFIELD He asked for a continuance so the answers can be FROM 39 TO 45 shared. Trustee Benton noted a Public Hearing will be necessary. Jym Antoneule, Manager with 303 Taxi LLC, stated their cabs must be licensed to legally operate within the Village. They dispatch 39 303 taxis and 7 additional North Shore Yellow cabs. Trustee Benton noted 303 Taxi participates in the Village's subsidy program. Mr. Antoneule stated they are trying to diminish the waiting time for local trips. Trustee Jester questioned why the Village would want to license and limit the number of taxi's in the first place. Trustee Benton noted the taxi companies and the drivers prefer to have a limited number of cabs operating in the Village as well, to better assure service. Mayor Rosenthal suggested directing a public hearing to be scheduled. Trustee Oppenheim made a motion to hold a Public Hearing on July 16, 2012. Trustee Benton seconded the motion. Trustee Benton noted 303 Taxi has initiated the request but the other cab companies will be notified of the public hearing. 1 J Board of Trustees Meeting June 18, 2012 Page 11 of 13 The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD BID Trustee Seiden made a motion to award the bid FOR A NEW 2012 TRUCK for a new 2012 Ford F550 truck to Roesch Ford in a net amount not to exceed $58,164 including trade in. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD BID Trustee Seiden made a motion to award the bid for FOR THREE NEW VACUUM LEAF three new vacuum leaf loaders to Standard LOADERS Equipment Company in an amount not to exceed $97,606. Trustee Struthers seconded the motion. Trustee Oppenheim noted the leaf loader does not meet one specification and questioned whether the Village should hold out. Ms. Little reported the axel capacity described in the specification is for current equipment. That equipment is no longer being manufactured. The axel capacity in the bid will be adequate for the loads. Trustee Jester questioned how long the equipment would last. Ms. Little noted the equipment typically lasts 7 -10 years. Trustee Farkas expressed concern about the expense of the leaf collection program. He does not know how much the residents benefit; rather, believes it is a benefit to landscapers. Trustee Farkas noted there is a small fraction of residents that bag their own leaves. He would like to get some data on whether it is appropriate to continue the program. Mayor Rosenthal stated the Village discussed licensing landscapers as some landscapers are taking advantage of this and they do not pay taxes in the Village. Trustee Farkas stated the Village is encouraging residents to put leaves at the curb, which has a negative affect on storm sewers. Trustee Seiden believes the landscapers do not charge for removing leaves, so residents are getting the advantage. Trustee Benton noted some landscapers charge a disposal fee. Trustee Farkas made a motion to table further discussion. Trustee Jester seconded the motion. The motion did not pass by the following vote: AYES: Farkas (1) NAYS: Benton, Jester, Oppenheim, Seiden, Struthers (5) The motion to award the bid for three new vacuum leaf loaders passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: Farkas (1) Board of Trustees Meeting June 18, 2012 Page 12 of 13 BAHA'I GARDEN CEMEMONY DISCUSSION Mayor Rosenthal and Trustee Oppenheim attended a lovely ceremony for the garden at the Deerfield Train Station. She noted the tree at the train station is 250 years old. RELAY FOR LIFE Mayor Rosenthal stated the Relay for Life event was very successful and moving. The luminaires were beautiful and inspirational. Mayor Rosenthal praised the volunteers. WALGREEN'S LETTER OF SUPPORT Mayor Rosenthal attended an event at Walgreen's headquarters where they signed a letter in support of the National Guard and reserve forces. Their jobs will be protected. TRUSTEE IN THE TOWN Trustee Seiden stated the first Trustee in the Town will take place at the Farmers Market on June 30, 2012 from 9 a.m. to noon. Mayor Rosenthal and Trustee Jester will be in attendance to answer questions. ALTERNATIVE ENERGY VEHICLES Trustee Farkas noted that at a recent Committee of the Whole meeting, there was an interest in looking into alternative energy vehicles. He looked into an electric vehicle and found a program in Illinois that would allow a $4,000 savings provided by the State for a fleet purchase. GAS CONSORTIUM Mr. Street reported the Village is located in the Northshore Gas Company District and the Village is part of the Northern Illinois Municipal Gas Consortium. Now that Lake County is working together the Consortium is no longer an advantage and asked for a motion to withdraw from that group. Trustee Oppenheim made a motion to withdraw from the Northern Illinois Municipal Gas Consortium. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None (0) SPRINKLING RESTRICTIONS Mr. Street urged residents to follow the sprinkling restriction rules. The Village allows addresses ending in an even number to sprinkle on even calendar dates; outside the non - sprinkling hours are noon to 6 p.m. Also, the Village allows addresses ending in an odd number to sprinkle on odd calendar days; again, outside the non - sprinkling hours are noon to 6 p.m. ADJOURNMENT 1 1 Board of Trustees Meeting June 18, 2012 Page 13 of 13 Trustee Benton made a motion to adjourn the meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:30 pm. ATTEST- Village Clerk 1 1 APPROVED: Mayor