06/18/2012June 18, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on June 18, 2012 at 7:30 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Finance Director Robert and his wife Gwen
Fialkowski led those in attendance in reciting the
Pledge of Allegiance. Mayor Rosenthal reported this would be Mr. Fialkowski's last Board
meeting as the Village's Finance Director.
RECOGNITION OF LONG - STANDING Several months ago, Mayor Rosenthal asked the
BUSINESSES IN THE VILLAGE Village Center Development Commission to
CENTER develop criteria to honor long- standing businesses
within the Village Center. She thanked and
announced the businesses that have been in Deerfield for more than 20 years. Representatives
from Baskin Robbins, Coldwell Banker, Commons Cleaners, Dear Franks, Deerfield Auto and
Tire Clinic, Deerfield Cyclery, Deerfield's Bakery, First Midwest Bank, Renu Day Spa and the
Village Music Store were in attendance and received plaques. The Board and audience
applauded the long - standing businesses for their contributions to Deerfield. A short reception
followed.
TREASURER'S REPORT Finance Director Fialkowski presented highlights
from the Treasurer's Report for first month of the
fiscal year, through May 31, 2012. He noted there are a lot of expenses incurred during the first
month, including insurance and maintenance, which skew the expense side of the report. The
Village is maintaining a fairly steady revenue stream and sales taxes are up 8.7 percent over this
time last year. He noted the hotel tax revenues are higher this year than they have been for the
same month over the past three years.
PROCLAMATION HONORING THE Mayor Rosenthal read a proclamation honoring the
SERVICE OF FINANCE DIRECTOR service of Finance Director Robert Fialkowski. Mr.
ROBERT FIALKOWSKI Fialkowski has served as Finance Director since
June 2001. He has been instrumental in managing
Board of Trustees Meeting
June 18, 2012
Page 2 of 13
the Village's finances. Each year of his service, the Village has been honored with awards in
governmental reporting. He has provided financial expertise and has demonstrated the highest
ideals of public service with distinction and honor.
Trustee Benton made a motion to accept the Proclamation. Trustee Oppenheim seconded the
motion. The motion passed unanimously.
Mr. Fialkowski thanked the Village, the Board of Trustees, previous Village Manager Robert
Franz and staff. Mayor Rosenthal thanked Mr. Fialkowski for his excellent service.
APPOINTMENT OF NEW VILLAGE Mr. Street noted he has appointed Erik Burk as the
TREASURER Village Finance Director effective July 1, 2012.
Mr. Burk has been with the Village for six years as
the Assistant Finance Director. He is experienced in public accounting. Mr. Burk recently
earned the distinction of Certified Public Finance Officer.
Trustee Struthers made a motion approve the appointment of Eric Burk as Village Treasurer.
Trustee Oppenheim seconded the motion. The motion passed unanimously.
Mayor Rosenthal and the Board wished Mr. Burk well in his new position.
MINUTES OF PREVIOUS MEETINGS Trustee Oppenheim made a motion to accept the
minutes from the June 4, 2012 Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously.
Trustee Seiden made a motion to accept the minutes from the May 31, 2012 Committee of the
While meeting. Trustee Struthers seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Farkas made a motion to approve the Bills
and Payroll. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT I There was no Public Comment.
REPORTS
REPORT AND RECOMMENDATION Mr. Street reported that Gateway Fairview, owners
OF STAFF RE: DEERBROOK MALL of Deerbrook Mall, requested approval of a letter of
LETTER OF INTENT intent outlining the proposed sequencing and
financial incentives for the $26 million
redevelopment of Deerbrook Mall. They propose updating the mall in phases, including adding
Board of Trustees Meeting
June 18, 2012
Page 3 of 13 `
30,000 square feet of new retail space and 100 new parking spaces. They intend to engage in
redevelopment for not more than six years.
Mr. Street reported the Village would be responsible for considering land use and business
district qualifications and redevelopment agreements. The mall would be responsible for
working with the Village and its commissions to gain the necessary land use approvals,
conducting studies and presenting a Business District qualification report to the Village and
reimbursing the Village up to $15,000 for professional expenses associated with the Business
District review.
If the land use, Business District and redevelopment agreements are approved as currently
presented, the Village would implement an additional 1 percent sales tax on mall property
starting January 2013 to fund the Phase I redevelopment agreement costs over the next 23 years,
up to $6 million. The Business District sales tax funds would not be distributed to Deerbrook
until Phase 1 projects have been completed. Phase I projects include relocating TJ Maxx and
Starbucks. The Village would also implement a sales tax sharing agreement providing 75
percent above the base year (May 1, 2011 — April 30, 2012) sales tax amount to pay for Phase II
project costs up to $10 million over 30 years. Sales tax incentives would not be paid until Phase
I and Phase II projects were completed. Phase II projects include removing the indoor mall
along with the current TJ Maxx, former movie theater and current Best Buy space, followed by
relocating Jewel to a new store where Best Buy is, adding 30,000 square feet of new retail space,
reconfiguring the current Jewel space into smaller retail spaces and adding more than 100
parking spaces.
Trustee Jester asked about the incremental 1 percent over 23 years. He questioned how long it
would take to generate $6 million. Mr. Fialkowski stated they are hoping for about $400,000 per
year. Trustee Struthers noted the sales tax to the Village would be reduced. Mr. Fialkowski
noted the base would not include what is listed in Exhibit C.
Trustee Farkas asked about the financial consultant's recommendation. Mr. Fialkowski noted the
consultant is evaluating the projected numbers and is not making a decision on whether the
agreement is good for the Village to pursue. Trustee Farkas stated the Village has a depressed
area that has a good physical redevelopment plan but he is concerned about adding a 1 percent
sales tax on those that shop in the center. He would like to know how this will affect consumer's
behavior and consequently businesses' sales. Trustee Struthers added the sales tax in Cook
County is already high.
Trustee Seiden stated that the Village previously formed a TIF district for the Deerfield Village
Center and included the redevelopment of Deerfield Square. He noted under this arrangement
the situation was a win -win situation for everyone, which he does not believe to be the case
under the currently proposed agreement with Deerbrook Mall.
Trustee Seiden noted Deerbrook ownership stopped renewing leases two years ago with the
intention of de- malling the shopping center. He believes the 1 percent sales tax, added to a
higher Cook County tax, will be counterproductive and will penalize the tenants. Additionally,
Board of Trustees Meeting
June 18, 2012
Page 4 of 13
Trustee Seiden, expressed concern with the proposed base year, noting it would be more
appropriate to set the base year according to sales tax from two years ago when more tenants
were occupying the shopping center. 75 percent of the sales tax over the base would go to the
owners of Deerbrook for up to 30 years or a maximum of $10 million, discounted to year 1. If
the Village paid them $10 million, the Village would still have to pay interest on the money. He
noted the fundamental distinction with this development and past agreements is that Gateway
Fairveiw already owns Deerbrook Mall and they do not have an option not to purchase the
property. He does not see any reason why Deerbrook would not develop the property, even if
the Village did not agree to the terms of the proposed agreement. He sees this as negative to the
residents of Deerfield and also noted Deerfield schools would not gain anything because
property taxes at this development are paid to Northbrook school districts.
Mayor Rosenthal stated the TIF district was for the entire downtown, including Coromandel. It
was a different arrangement. Trustee Struthers is in favor of the redevelopment, but is unsure
this is the right financial path.
Hal Francke of DLA Piper, stated they are looking for support to move the project forward. He
noted the Business District tax law has been amended and it is becoming a useful tool for
municipalities. The Business District tax does not apply to food or vehicles.
Tait Pinnow of Rreef, stated the Mall was built in 1971. Trustee Oppenheim questioned how
the proposal will impact the Village's sales tax. Mike Laube, Rreef financial consultant, stated
the center is declining. It is in everyone's best interest to redevelop the property. They need to
achieve a reasonable rate of return to facilitate the investment. They came up with a structure s
that is revenue neutral to the Village. It reduces future revenues, but does not impact current
revenues. They came up with a two -prong structure including the Business District tax of 1
percent while preserving the existing amount of sales tax the Village receives. The new sales tax
will be split 75/25 until a present value of $10 million is achieved.
The ownership will fund the initial capital improvements, while preserving the Village's current
sales tax base and at no risk to the Village. Mr. Pinnow hopes Village sees this as an even-
handed approach.
Trustee Oppenheim questioned the Village's liability if the redevelopment not successful. Mr.
Laube noted the Village would not owe anything if the project was not successful. Trustee
Oppenheim questioned whether this would be eligible to be called a Business District. Manager
Street noted the establishment of the Business District is at the discretion of the Village Board
and would require a finding in keeping with State statutes.
Trustee Farkas questioned why a new business would locate in Deerbrook Mall, knowing they
would be paying an additional sales tax. Michelle Panovich, principal with Mid - America Asset
Management, stated that businesses will be attracted to the center because they will get the co-
tenancy that will support their business. She believes this is a great location and there will be a
lot of traffic.
1
1
1
Board of Trustees Meeting
June 18, 2012
Page 5 of 13
Trustee Jester noted the Village would be paying them back with interest. He questioned who
determines the rate of interest. Mr. Coblentz reported that is still to be determined. He believes
the Trustees should compare this to when the Village sells bonds, as they are advancing the
money.
Mr. Francke appreciates the Board's concerns, but noted all the risk is on the developer. He
understands the Trustees want to do what is in the best interest of the residents and is asking for
the opportunity to continue the dialog.
Mayor Rosenthal noted the Board could ask staff to go back to the consultant with questions.
Manager Street noted the developer would be making a considerable investment and is looking
for the Village's interest in proceeding.
Trustee Seiden is in favor of the redevelopment, but thinks the terms are too much. Trustee
Farkas is not ready to commit to the letter of intent as it stands. He hopes it can be evaluated
further and believes things can go forward without committing to the letter of intent in its current
state. Trustee Jester likes the plan and feels certain the financial incentives will be necessary.
Trustee Jester made a motion to accept the report and recommendation of staff regarding the
Deerbrook mall letter of intent. Trustee Oppenheim seconded the motion.
Mayor Rosenthal suggested directing staff to come back with more financial information for the
Board. Trustee Benton requested the consultant to be present.
Trustee Farkas made a motion to table further discussion. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Andrew Marwick, of 440 Kelburn Avenue, believes people will avoid other Deerfield businesses
if there is an increase in the sales tax. He noted the most important aspect of the redevelopment
is relocating the Jewel store. Mr. Marwick believes the ownership will go forward with the
redevelopment even if the Village offered them a package with less incentives.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF A
SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A
PHOTOGRAPHY STUDIO AT 720
WAUKEGAN ROAD, UNIT M
Mr. Street reported the Plan Commission held a
Public Hearing on May 24, 2012 to consider
a request for approval of a Special Use to permit
the establishment of a photography studio at 720
Waukegan Road, Unit M, for Lifetouch Portrait
Studio. They voted 6 -0 in favor of the request.
Board of Trustees Meeting
June 18, 2012
Page 6 of 13
REPORT AND RECOMMENDATION
OF THE VILLAGE CENTER
DEVELOPMENT COMMISSION RE:
REQUEST FOR APPROVAL OF A
SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A
PHOTOGRAPHY STUDIO AT 720
The Village Center Development Commission held
a workshop meeting on June 6, 2012 to consider the
request for approval of a Special Use to permit the
establishment of a photography studio at 720
Waukegan Road, Unit M, for Lifetouch Portrait
Studio. They voted 6 -0 in favor of the request.
WAUKEGAN ROAD, UNIT M Trustee Seiden made a motion to accept the
reports and recommendations of the Plan
Commission and Village Center Development Commission regarding the approval of a Special
Use to permit the establishment of a photography studio at 720 Waukegan Road, Unit M.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Mayor Rosenthal commented that most photography studios are now digital. The reason they
were a Special Use in the Village was due to the chemicals. She suggested revisiting the Special
Use list to remove photography studios in the future.
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE:
April 26, 2012 that was continued to May 24, 2012
REQUEST FOR AN AMENDMENT TO
to consider a request for an amendment to a Special
A SPECIAL USE FOR BRIARWOOD
Use for Briarwood Country Club to permit changes
COUNTRY CLUB TO PERMIT
to the clubhouse area and to install paddle tennis
CHANGES TO THE CLUBHOUSE
facilities. Prior to the May 24, 2012 continuance,
AREA AND TO INSTALL PADDLE
the petitioner made changes to their proposal. The
TENNIS FACILITIES
Plan Commission voted 6 -0 in favor of the petition
subject to ceasing paddle tennis play and lighting by
10:00 pm. Mayor Rosenthal thanked the members
of the Plan Commission for their complete
review of the matter. She stated the Board
is well briefed, as the Plan Commission meetings
were on the website and extensive minutes
were prepared.
Larry Freedman, attorney with Ash, Anos, Freedman and Logan, was present. Mayor Rosenthal
expressed concern about the left turns in and out on Waukegan Road. Mr. Friedman reported that
in the Public Hearing process, a sign located perpendicular to the street was proposed. Mayor
Rosenthal noted there will be times when vehicles will be stopped and cars will be stacked
behind them and expressed concern about rear -end accidents. Mr. Freedman reported there will
be signage and estimates approximately eight left turns over the period of one hour. Mayor
Rosenthal suggested right -in, right -out only. Mr. Freedman believes the Mayor's concerns can
be alleviated with proper signage. Mr. Freedman stated that if there was a problem, they would
consider changing to a right -in right -out. Trustee Seiden asked about the number of people
during tournaments. Mr. Freedman noted they will have very few spectators.
1
1
D
Board of Trustees Meeting
June 18, 2012
Page 7 of 13
Peter Witmer, architect with Witmer & Associates, stated paddle ball is similar to tennis or golf.
' Only those that are playing go to the club. There are very few spectators. Trustee Struthers
noted the narrow driveway would be widened so there is enough room for a reasonable
turnaround. Mayor Rosenthal noted a number of the proposed revisions are good but her
concern with right -in, right out is that people will do a u -turn and it will be less safe. Trustee
Benton stated the signage would be for both directions and illuminated. Trustee Oppenheim
inquired about the timing of the project. Mr. Freedman stated they want the renovations to be
completed by next February. Trustee Oppenheim stated there is a lot of work that will be done
outside the paddle tennis courts. She'expressed concern about the construction noise at the other
areas.
Alan Polikof, 407 Milford, president of the Coromandel Townhome Association articulated his
concern with allowing this project to proceed. He noted the existing vegetation buffer is
buckthorn and it loses all its vegetation and buffering effect in the fall and paddle tennis is most
popular in the winter. The construction noise and the paddle tennis noise will affect the residents
of Coromandel with a compulsive, banging noise. Mr. Polikof noted the testimony of the Plan
Commission hearing of May 24, 2012. Commissioner Nadler asked Mr. Larson if the measured
paddle tennis sound is within the legal standard. State guidelines dictate that 44 db can impinge
on the property line. He stated the noise level would be between 46 and 51 decibels. Mr.
Polikof looked up the standards form Illinois Administrative Code. Sound emission standards
for property line noise are 43 decibels at night. He believes the Plan Commission findings with
respect to the standards necessary for a Special Use, are not in compliance with the noise level
restrictions and believes the Special Use must be denied based on Illinois law.
Andrew Marwick, 440 Kelburn, does not believe noise will be an issue. He is concerned about
the traffic acceleration at Briarwood. There is no left turn lane for Briarwood. He believes it
will be a traffic safety issue and stated a right -in, right -out should be considered.
Brian Homans, 225 W. Washington, Chicago, is the Sound Consultant on the project. Mr.
Homans stated Illinois statute says night time is from 10 pm — 7 am. The sound levels from the
report were prior to the proposed fence. He predicts the fence will diminish the noise by an
additional 5 decibels. The noise levels will be less than the passing traffic. Mr. Freedman noted
that the hours of operation have been reduced to 8:00 am — 10:00 pm. to ensure they were within
sound limits.
Trustee Farkas inquired about Mr. Homan's expectation of the decibel levels. Mr. Homans
believes the decibel level will be less than a tennis court because the paddles are smaller and the
balls are softer. The decibels at a distance will be between 46 and 51. Traffic noise is between
49 and 62 decibels. Mr. Freedman reported it would not be audible from the neighboring yards
with traffic noise. He noted the daytime standard is 55 decibels. Trustee Oppenheim noted the
noise levels were considered prior to the fence. Once the fence is installed, the decibel levels
will be lowered. Trustee Jester added that paddle ball is played most often in the winter when
windows are closed. Mr. Homans stated that the sound will not be heard when windows are
closed.
Board of Trustees Meeting
June 18, 2012
Page 8 of 13
Mr. Polikof questioned whether there would be a measurable effect when adding the paddle
tennis sound to traffic. He stated there is a lot of conflict in the testimony between the
petitioner's experts and the resident's experts. Mr. Polikof noted a fence was added near Lake
Eleanor to buffer the tollway sound and rather than being a buffer it made the noise worse by
adding a shadow effect. Mr. Polikof does not see a difference between the two scenarios and
expressed concern the fence may amplify the sound.
Trustee Oppenheim made a motion to accept the report and recommendation of the Plan
Commission regarding an amendment to a Special Use for Briarwood County Club. Trustee
Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Street reported the Village Board referred
OF THE SAFETY COUNCIL RE: STOP this matter to the Safety Commission in November
SIGN AT ROBERT YORK AND 2011. On May 22, 2012, the Safety Commission
OSTERMAN AVENUE voted 5 -0 in favor of recommending a 4 -way stop
sign at the intersection.
Shelia Barson, 1 Deerfield Place, believes a 4 -way stop sign is advisable. She noted a pedestrian
was recently hit by a vehicle at the intersection. Ms. Barson stated vehicles speed on Osterman
Avenue and she has almost been hit by vehicles several times. She believes a stop sign would
help slow down traffic.
Judy Nelson, 858 Poplar, frequently visits 1 Deerfield Place. She liked the temporary 4 -say stop
sign that was installed during the construction on Deerfield Road. She believes some type of
traffic control needs to be installed at the intersection to help pedestrians cross and noted a "stop
when pedestrians are present" sign like has been installed on Deerfield Road would be a good
alternative.
Don Davis, 721 Hermitage, stated he initially brought the proposal forward. He noted with the
construction last year, Deerfield Road was closed and the traffic was directed to Osterman. A
temporary stop sign was installed, people were courteous and it was safe. There are a number of
residents that are in favor of having a controlled intersection. 71 residents from South Commons
signed a petition in favor of controlling the intersection. Mr. Davis thinks it is important for the
safety of residents.
Mr. Marwick, 440 Kelburn, believes it is important to control the intersection for both vehicles
and pedestrians. He was disappointed to see stop sign taken out after construction.
Donna Thorpe, 1 Deerfield Place, is opposed to a stop sign. She is both a pedestrian and a driver
and believes a stop sign can cause rear -end accidents. This is not a stop light; it is a stop sign.
As a pedestrian, she knew not to cross because there was not a stop sign and believes a stop sign
will give pedestrians a false sense of security.
Board of Trustees Meeting
June 18, 2012
Page 9 of 13
Walter Ben, 610 South Commons, stated there is a lot of pedestrian traffic coming from the
South Commons area. Many people have trouble getting across. He usually waits until the train
comes. People walk there with strollers and pets. Pedestrians have to wait until someone stops.
They have learned not to try to cross at certain times of the day.
Trustee Benton is strongly in favor of this. He believes this will make the intersection safer.
Trustee Oppenheim stated her husband works for Metra and noted drivers still pull their vehicles
onto the track regardless of warning signs. She is comforted by fact that the Gewalt Hamilton
study showed 10 vehicles could stack from the stop sign to the railroad crossing. Having more
than 10 vehicles would not be likely. She noted if a stop sign is not warranted by the studies she
usually agrees; however, she believes this is a special situation and is convinced by Safety
Council's report and is in favor of the 4 -way stop sign.
Trustee Seiden discussed this issue many times with Chief Sliozis. He noted if there was an
accident, 10 vehicles would still be stacked without a stop sign. Going south on Robert York
and east on Osterman Avenue is very dangerous. Sometimes, you need to consider items beyond
the warrant study.
Trustee Jester stated having a stop sign at the intersection does not meet warrants. There is a
stop sign at Gordon and Birchwood that was not warranted and in his opinion it does not work
well. Practical reality is that the number of accidents and history of the intersection does not
make the stop sign warranted. A traffic engineer will tell you that putting in stop signs to slow
traffic is counterproductive. The emissions from the vehicles will be significantly greater.
Trustee Jester is not convinced that there will be a significant improvement with safety if a stop
sign is installed.
Mayor Rosenthal noted the pedestrian crossing signal does not work well at the two places on
Deerfield Road. It is very difficult for people to see it. The Village has looked for different
types of signage for the crossing.
Trustee Seiden made a motion to accept the report and recommendation of the Safety
Commission. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Struthers (4)
NAYS: Farkas, Jester (2)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
Board of Trustees Meeting
June 18, 2012
Page 10 of 13
RESOLUTION R -12 -13 APPOINTING Mr. Street reported that with Mr. Fiakowski's
AN AUTHORIZED AGENT TO THE departure, the Village needs to appoint an
ILLINOIS MUNICIPAL RETIREMENT authorized agent to the IMRF, and he is
FUND recommending Eric Burk. Trustee Benton made a
motion for a Resolution to appoint Eric Burk as the
Village's authorized agent to the IMRF. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE AMENDING ARTICLE 9
OF CHAPTER 10 OF THE MUNICIPAL
CODE OF THE VILLAGE OF
DEERFIELD TO ESTABLISH
STANDARDS FOR THE
CONSTRUCTION OF FACILITIES ON
An Ordinance amending Article 9 of Chapter 10
of the Municipal Code of the Village of Deerfield
to establish standards for the construction of
facilities on the public right -of -way. First
Reading.
THE PUBLIC RIGHT -OF -WAY — 1 R Assistant to the Village Manager Maltas reported
Jym Antoneule, Manager with 303 Taxi LLC, stated their cabs must be licensed to legally
operate within the Village. They dispatch 39 303 taxis and 7 additional North Shore Yellow
cabs. Trustee Benton noted 303 Taxi participates in the Village's subsidy program. Mr.
Antoneule stated they are trying to diminish the waiting time for local trips. Trustee Jester
questioned why the Village would want to license and limit the number of taxi's in the first
place. Trustee Benton noted the taxi companies and the drivers prefer to have a limited number
of cabs operating in the Village as well, to better assure service.
Mayor Rosenthal suggested directing a public hearing to be scheduled.
Trustee Oppenheim made a motion to hold a Public Hearing on July 16, 2012. Trustee Benton
seconded the motion. Trustee Benton noted 303 Taxi has initiated the request but the other cab
companies will be notified of the public hearing.
1
staff discovered the Village did not adopt the
Illinois Municipal League right -of -way Ordinances. Most of the agreements with Comcast
reference this code. Staff also made a few modifications to the document. This will stand as a
First Reading.
REQUEST FROM 303 TAXI TO
Trustee Benton reported he asked a number of
INCREASE THE NUMBER OF
questions and staff is putting together the answers.
LICENSED CABS IN DEERFIELD
He asked for a continuance so the answers can be
FROM 39 TO 45
shared. Trustee Benton noted a Public Hearing will
be necessary.
Jym Antoneule, Manager with 303 Taxi LLC, stated their cabs must be licensed to legally
operate within the Village. They dispatch 39 303 taxis and 7 additional North Shore Yellow
cabs. Trustee Benton noted 303 Taxi participates in the Village's subsidy program. Mr.
Antoneule stated they are trying to diminish the waiting time for local trips. Trustee Jester
questioned why the Village would want to license and limit the number of taxi's in the first
place. Trustee Benton noted the taxi companies and the drivers prefer to have a limited number
of cabs operating in the Village as well, to better assure service.
Mayor Rosenthal suggested directing a public hearing to be scheduled.
Trustee Oppenheim made a motion to hold a Public Hearing on July 16, 2012. Trustee Benton
seconded the motion. Trustee Benton noted 303 Taxi has initiated the request but the other cab
companies will be notified of the public hearing.
1
J
Board of Trustees Meeting
June 18, 2012
Page 11 of 13
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Trustee Seiden made a motion to award the bid
FOR A NEW 2012 TRUCK for a new 2012 Ford F550 truck to Roesch Ford in a
net amount not to exceed $58,164 including trade
in. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Trustee Seiden made a motion to award the bid for
FOR THREE NEW VACUUM LEAF three new vacuum leaf loaders to Standard
LOADERS Equipment Company in an amount not to exceed
$97,606. Trustee Struthers seconded the motion.
Trustee Oppenheim noted the leaf loader does not meet one specification and questioned whether
the Village should hold out. Ms. Little reported the axel capacity described in the specification is
for current equipment. That equipment is no longer being manufactured. The axel capacity in
the bid will be adequate for the loads. Trustee Jester questioned how long the equipment would
last. Ms. Little noted the equipment typically lasts 7 -10 years.
Trustee Farkas expressed concern about the expense of the leaf collection program. He does not
know how much the residents benefit; rather, believes it is a benefit to landscapers. Trustee
Farkas noted there is a small fraction of residents that bag their own leaves. He would like to get
some data on whether it is appropriate to continue the program. Mayor Rosenthal stated the
Village discussed licensing landscapers as some landscapers are taking advantage of this and
they do not pay taxes in the Village. Trustee Farkas stated the Village is encouraging residents
to put leaves at the curb, which has a negative affect on storm sewers. Trustee Seiden believes
the landscapers do not charge for removing leaves, so residents are getting the advantage.
Trustee Benton noted some landscapers charge a disposal fee.
Trustee Farkas made a motion to table further discussion. Trustee Jester seconded the motion.
The motion did not pass by the following vote:
AYES: Farkas (1)
NAYS: Benton, Jester, Oppenheim, Seiden, Struthers (5)
The motion to award the bid for three new vacuum leaf loaders passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: Farkas (1)
Board of Trustees Meeting
June 18, 2012
Page 12 of 13
BAHA'I GARDEN CEMEMONY
DISCUSSION
Mayor Rosenthal and Trustee Oppenheim attended
a lovely ceremony for the garden at the Deerfield
Train Station. She noted the tree at the train station is 250 years old.
RELAY FOR LIFE
Mayor Rosenthal stated the Relay for Life event
was very successful and moving. The luminaires
were beautiful and inspirational. Mayor Rosenthal praised the volunteers.
WALGREEN'S LETTER OF SUPPORT Mayor Rosenthal attended an event at Walgreen's
headquarters where they signed a letter in support of
the National Guard and reserve forces. Their jobs will be protected.
TRUSTEE IN THE TOWN Trustee Seiden stated the first Trustee in the Town
will take place at the Farmers Market on June 30,
2012 from 9 a.m. to noon. Mayor Rosenthal and Trustee Jester will be in attendance to answer
questions.
ALTERNATIVE ENERGY VEHICLES Trustee Farkas noted that at a recent Committee
of the Whole meeting, there was an interest in
looking into alternative energy vehicles. He looked into an electric vehicle and found a program
in Illinois that would allow a $4,000 savings provided by the State for a fleet purchase.
GAS CONSORTIUM Mr. Street reported the Village is located in the
Northshore Gas Company District and the Village is
part of the Northern Illinois Municipal Gas Consortium. Now that Lake County is working
together the Consortium is no longer an advantage and asked for a motion to withdraw from that
group. Trustee Oppenheim made a motion to withdraw from the Northern Illinois Municipal
Gas Consortium. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
SPRINKLING RESTRICTIONS Mr. Street urged residents to follow the sprinkling
restriction rules. The Village allows addresses
ending in an even number to sprinkle on even calendar dates; outside the non - sprinkling hours
are noon to 6 p.m.
Also, the Village allows addresses ending in an odd number to sprinkle on odd calendar days;
again, outside the non - sprinkling hours are noon to 6 p.m.
ADJOURNMENT
1
1
Board of Trustees Meeting
June 18, 2012
Page 13 of 13
Trustee Benton made a motion to adjourn the meeting. Trustee Farkas seconded the motion.
The motion passed unanimously. The meeting was adjourned at 10:30 pm.
ATTEST-
Village Clerk
1
1
APPROVED:
Mayor