06/04/2012June 4, 2012
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on June 4, 2012 at 7:30 p.m. The
Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Andrea Valkanas, winner of this year's Farmers
Market Poster Contest and the Deerfield High
School Warrior hockey team led those present in reciting the Pledge of Allegiance.
FARMERS MARKET POSTER Joan Reed, Chairman of the Farmer's Market
CONTEST Committee, reported Ms. Valkanas is finishing her
Junior year at Deerfield High School. Mayor
Rosenthal congratulated Ms. Valkanas on winning this year's contest. Ms. Reed stated the first
Farmers Market will take place on June 16, 2012 and Ms. Valkanas will be present to autograph
copies of her poster that will be available for sale.
Trustee Struthers thanked Ms. Reed for her dedication in working on the Farmer's Market.
COMMENDATION Mayor Rosenthal commended the Deerfield High
School Warriors hockey team on winning the 2012
Illinois State championship. The team introduced themselves and displayed the championship
flag for the Board. Mayor Rosenthal stated this is the second year the hockey team has won the
championship. There will be a sign placed at the entries to the Village commemorating the
championship.
PROCLAMATION — RELAY FOR LIFE Mayor Rosenthal proclaimed Relay for Life days in
Deerfield and urged residents to participate in the
Relay events to be held from 6:00 p.m. June 9, 2012 until 6:00 a.m. June 10, 2012 at Deerfield
High School.
Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded the
motion. The motion passed unanimously.
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Board of Trustees Meeting
June 4, 2012
Page 2 of 5
Janet Pacanowski of the American Cancer Society accepted the Proclamation on behalf of the
Deerfield Relay for Life team. She invited everyone to come to the event.
GOVERNMENT FINANCE OFFICERS Mayor Rosenthal presented the Government
ASSOCIATION AWARD Finance Officers Association's Certificate of
Achievement for Excellence in Financial Reporting
for the Village's Comprehensive Annual Financial Report ending fiscal year April 30, 2011 to
Finance Director Bob Fialkowski.
Mr. Fialkowski stated the Village first received the award for the fiscal year ending April 30,
1984. The award is a comprehensive set of guidelines that is followed to ensure the financial
results of the Village are prepared in a clear and transparent manner.
PRESENTATION OF IAMMA SERVICE Past - President Kelli Amidei and President -Elect
AWARD Phil Kiraly of Illinois Association of Municipal
Management Assistants were in attendance to
present the IAMMA Service Award to Deerfield's Assistant to the Village Manager Jennifer
Maltas. Ms.Amidei and Phil Kiraly acknowledged the outstanding service efforts of Ms. Maltas
to the American Cancer Society. Mr. Kiraly stated Ms. Maltas' nomination for this year's
Service Award came from several colleagues that recognized her fundraising efforts. He read
a prepared statement praising her accomplishments.
MINUTES OF PREVIOUS MEETING Trustee Farkas made a motion to approve the
minutes from the May 21, 2012 Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Farkas made a motion to approve the Bills
and Payroll dated June 4, 2012. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
There was no Public Comment.
REPORTS
REPORT AND RECOMMENDATION Mayor Rosenthal stated this item will be pulled
OF STAFF RE: DEERBROOK MALL from the agenda and continued at the June
LETTER OF INTENT 18, 2012 Board of Trustees meeting.
Board of Trustees Meeting
June 4, 2012
Page 3 of 5
CONSENT AGENDA
AUTHORIZATION TO REJECT 2012 Authorization to reject the 2012 parkway tree and
PARKWAY TREE AND STUMP stump removal and the 2012 tree trimming bids
REMOVAL AND 2012 TREE that were received on April 30, 2012 and to re -bid
TRIMMING BIDS RECEIVED ON both maintenance contracts.
APRIL 30, 2012 AND RE -BID BOTH
MAINTENANCE CONTRACTS Mr. Street reported there were discrepancies in the
bid responses. The Village needs to clarify in the
specifications that the contractors do not need to comply with prevailing wage requirements.
RESOLUTION R -12 -12 RE CLOSURE Resolution to close Waukegan Road for the 4`h of
OF WAUKEGAN ROAD FOR THE July parade.
4T" OF JULY
Trustee Oppenheim made a motion to approve the Consent Agenda. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
There was no Old Business.
NEW BUSINESS
ORDINANCE 0 -12 -23 APPROVING A An Ordinance approving a variation and sign
VARIATION AND SIGN modification for the McDonald's Restaurant located
MODIFICATION FOR THE at 50 Waukegan Road.
MCDONALD' S RESTAURANT AT 50
WAUKEGAN ROAD
ORDINANCE 0 -12 -24 APPROVING AN An Ordinance approving an amendment to a Special
AMENDMENT TO A SPECIAL USE
Use for McDonald's restaurant and an amendment
FOR MCDONALD'S RESTAURANT
to a commercial planned unit development for the
AND AN AMENDMENT TO A
Atrium/Golden Bear PUD.
COMMERCIAL PLANNED UNIT
DEVELOPMENT FOR THE ATRIUM
Trustee Jester made a motion to waive the First
GOLDEN BEAR PUD
Reading of the Ordinances. Trustee Benton
seconded the motion. The motion unanimously.
Board of Trustees Meeting
June 4, 2012
Page 4 of 5
Trustee Seiden made a motion to adopt the Ordinances. Trustee Oppenheim seconded the
motion.
Trustee Struthers suggested asking the Safety Commission to look at the Lake Cook Road
entrance and make it a right -in, right -out during certain hours. Trustee Benton noted after the
Lake Cook Road construction, it will be a moot point.
Hal Francke with DLA Piper stated he understands the Village's concern. He stated that he only
represents McDonalds and cannot speak for the other businesses. Trustee Jester believes signage
would need to be discussed. Mr. Street suggested referring this to staff, because they need to
determine how to sign the left -in and noted staff will come back to the Board with a report.
Village Attorney Coblentz reported an additional traffic regulation would be separate from these
ordinances.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -12 -25 AUTHORIZING
A CLASS B SPECIAL USE FOR
ESTABLISHMENT OF ESSENCE
PILATES STUDIO AT 849 WAUKEGAN
ROAD AMERICAN LEGION POST 738
Reading. Trustee Benton seconded the mot
Mr. Street stated the petitioner is requesting a
waiver of the First Reading. He noted the Village
did not receive any comments on this matter since
the last meeting.
Trustee Seiden made a motion to waive the First
ion. The motion passed unanimously.
Trustee Struthers made a motion to adopt the Ordinance. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -12 -26 AMENDING THE Chief Sliozis reported the Police Department is
2012 WAGE AND SALARY PLAN asking for an amendment for the civilian position of
Community Service Officer. He noted the wages
became skewed compared to other communities. As there is a vacancy, the amendment would
not affect anyone currently in the position.
Trustee Oppenheim made a motion to waive the First Reading of the Ordinance. Trustee Benton
seconded the motion. The motion passed unanimously.
Board of Trustees Meeting
June 4, 2012
Page 5 of 5
Trustee Farkas made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
THANK YOU Mayor Rosenthal thanked the Fine Arts
Commission, Public Works Department, Police
Department, Fire District, Park District and DBR Chamber of Commerce for a wonderful Fine
Arts Festival this past weekend. She noted it was nice to have five local restaurants selling food.
Mayor Rosenthal also thanked Management Analyst Andrew Lichterman for his hard work. She
noted the artists seemed to be very happy.
KUDOS Mayor Rosenthal and Trustee Benton thanked
participants in the 3 Guys and a Truck event that
was held this past weekend and described it as a success. Trustee Benton noted one of the prizes
was a signed pair of shoes from Derrick Rose.
INTERFAITH HOUSING Mayor Rosenthal stated she and Chief Sliozis were
privileged to attend a dinner for Interfaith Housing
where Deerfield and Riverwoods residents were presented an award for the help they gave a
Deerfield resident that was having a problem with their neighbor. The residents were presented
an award and were very thankful for the help offered by the Village.
ADJOURNMENT There being no further business or discussion,
Trustee Benton made a motion to adjourn the
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:10 pm.
ATTEST:
Village CIA
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APPROVED:
Mayor