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02/21/20121 1 1 February 21, 2012 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on February 21, 2012 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Kent Street. MOMENT OF SILENCE who passed away last week. PLEDGE OF ALLEGIANCE Those present participated in a moment of silence in memory of retired Police Sergeant Jack Yagecic Felicia Gross from Hadassah and a Deerfield resident led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Rosenthal congratulated Hadassah on their 100`" Anniversary on February 24, 2012. She read a Proclamation honoring Hadassah for their work. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. Ms. Gross thanked the Board on behalf of Hadassah. Hadassah was founded on February 24, 1912. They run two hospitals in Israel and promote volunteerism in the U.S. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the February 6, 2012 Board of Trustees meeting with minor corrections. Trustee Oppenheim seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated February 21, 2012. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) Board of Trustees Meeting February 21, 2012 Page 2 of 6 NAYS: None (0) TREASURER'S REPORT Finance Director, Bob Fialkowski presented highlights from the Treasurer's Report representing 3/4 of the fiscal year, through the end of January. He indicated there was a slight downturn in the sales tax, and slight increase in the hotel tax compared to last year at this time and the General Fund revenues are holding well. He noted the Village was fortunate to avoid large winter expenditures but we did have additional expenditures associated with storms from last summer. He noted the Village closed on the recent bond issuance today. Mr. Fialkowski stated the Village participates in NIMEC and electrical energy costs have been dropping over the past six months. They went out to bid last week and received favorable rates for wholesale electricity. Overall, with the new bid, the Village will save more than $71,000 per year. The contract is for three years. SWEARING IN CEREMONY Chief Sliozis was proud to promote officer Greg Hury to the position of Sergeant. Officer Hury started with the Police Department in June 2001. He served as a member of the bicycle patrol, was a field training officer, and part of the Department's recruitment team. Officer Hury trained at Northwestern University's center for public safety. He was recognized by the Alliance Against Intoxicated Motorists for three years. He is a presenter at the College of Lake County. Chief Sliozis read a letter received from the Chair of criminology at CLC praising officer Hury. Mr. Street swore in Sergeant Hury. Sergeant Hury thanked the Board for their recognition as well as his co- workers and family. REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the Police OBJECTIVES — POLICE DEPARTMENT Department objectives report. Chief Sliozis noted that statistically there was an increase in overall crime. He noted although there was an increase, 36 of the crimes were thefts and thefts are frequently cyclical. There were only five reported burglaries in 2011 versus 15 in 2010. Burglaries to motor vehicles slightly rose. Chief Sliozis encouraged residents to lock their vehicles and keep valuables out of sight. The DUI arrests have been consistent. There were 640 reported traffic crashes in 2011 versus 537 in 2010. 70% of the increase was in the construction zone on Lake Cook Road. Chief Sliozis stated the Department received a grant to take part in Project Lifesaver which provides tracking of cognitively challenged individuals. He noted the response from the public has been slow but believes it is a good program. Chief Sliozis was proud that the Department received their second CALEA reaccreditation in November. This significant achievement shows the agency has met the standards established by the commission. Deerfield is one of 1,047 agencies in the country that has been accredited. Earlier in the year, the Village installed another tornado siren, near Lake Cook Road and Sanders. Riverwoods also added some sirens. Through a grant,.the Department handed out 36 1 J 1 Board of Trustees Meeting February 21, 2012 Page 3 of 6 hazardous weather radios. Deerfield has recently become a host for a series of radios from Lake County to allow for better communication throughout the County. The Department has done a lot of work with charitable organizations including Special Olympics, American Heart Association and the American Cancer Society. Many local businesses have assisted the Department. Trustee Oppenheim stated that in the report, Chief Sliozis mentioned the Yellow Dot program through IDOT. Chief Sliozis noted people can put a yellow dot on their vehicle's rear window indicating to first responders that medical information is on a card in the glove compartment. Materials for this program is available through the Deerfield- Bannockburn Fire Protection District and the Police Department. Chief Sliozis discussed gang activity, stating there is some graffiti in town that may be gang related. There are no known residents living in Deerfield that are affiliated with gangs. Trustee Struthers asked if there was any change in the drug activity in Deerfield. Chief Sliozis noted there has been nothing out of the ordinary but the Department continues to address the issue. Mayor Rosenthal asked why the Village enforces Sunday night curfew if there is a holiday on Monday. Chief Sliozis noted the existing statute does not take holidays into consideration. Trustee Oppenheim asked about the cell phone ban enforcement. Chief Sliozis noted the number of violations has decreased down over the past few months. Chief Sliozis noted the Village has signs at the main entrances to the Village. Mayor Rosenthal noted the State is considering a State -wide ban on hand -held devices. Chief Sliozis noted that many of the surrounding communities now have ordinances similar to Deerfield. PUBLIC COMMENT There were no Reports. There was no Public Comment. REPORTS CONSENT AGENDA ORDINANCE 0 -12 -8 PROVIDING FOR An Ordinance providing for the filing of a tentative THE FILING OF A TENTATIVE annual budget of the Village of Deerfield and for ANNUAL BUDGET OF THE VILLAGE public inspection and hearing thereon. Second OF DEERFIELD AND FOR PUBLIC Reading. INSPECTION AND HEARING THEREON — 2R Board of Trustees Meeting February 21, 2012 Page 4 of 6 ORDINANCE ESTABLISHING An Ordinance establishing parking restrictions on PARKING RESTRICTIONS ON THE the north side of Hazel avenue from Wilmot Road NORTH SIDE OF HAZEL AVENUE to a point 835 feet east of Wilmot Road. First FROM WILMOT ROAD TO A POINT Reading. 835 FEET EAST OF WILMOT ROAD -1R Trustee Oppenheim asked why the Board is considering this restriction. Chief Sliozis noted the parking restriction signs were initially installed as an emergency order but were never codified. This Ordinance would just confirm what is installed. Trustee Jester made a motion to accept the Consent Agenda and adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) There was no Old Business. OLD BUSINESS NEW BUSINESS PUBLIC HEARING TO CONSIDER A Trustee Benton made a motion to open the Public PROPOSED PLAN OF OPERATION Hearing to consider a proposed Plan of Operation AND GOVERNANCE FOR THE and Governance for the Village's residential and VILLAGE'S RESIDENTIAL AND small commercial retail electricity aggregation SMALL COMMERCIAL RETAIL program. Trustee Oppenheim seconded the motion. ELECTRICITY AGGREGATE The motion passed unanimously. PROGRAM Assistant to the Village Manager, Jenny Maltas, reported the Board approved a Resolution in December authorizing a referendum on the March ballot. The Board also authorized an agreement to be signed with the North Shore Electrical Aggregation Consortium ( NSEAC). Ms. Maltas stated the NSEAC hired legal counsel and consultants to assist. The State requires two Public Hearings. Ms. Maltas noted the Plan of Governance discusses the role of the consortium, municipalities, consultants, and outlines the supplies to be procured and services to be provided. She noted an RFP went out on February 20, 2012 to qualified electric suppliers. They were given a copy of the draft Plan of Governance. Mayor Rosenthal asked how the Village is sure the supplier selected would have enough electric supply to deliver to the Village. Ms. Maltas stated only those qualified suppliers would be able to bid on the RFP. Trustee Struthers stated that ComEd is considering a rate increase. She Board of Trustees Meeting February 21, 2012 Page 5 of 6 questioned what affect the rate increase would have on the consortium. Ms. Maltas noted that ComEd's rate increase would not affect the contract rate entered into by the consortium. Trustee Benton noted many residents have received calls from alternative energy companies, but they do not have to act immediately. He noted residents may want to wait to see if the referendum is passed before signing on with alternative energy suppliers. Trustee Seiden asked what would happen if the Village signed a two -year contract with an alternative supplier and ComEd offered a lower rate. Ms. Maltas stated the Village contract has a provision that the alternative supplier needs to match ComEd's rate if it is lower or return the customers back to ComEd. Ms. Maltas noted the consortium members must select a base supply bid or base supply bid plus optional increased renewables. She targeted the April 2, 2012 Board of Trustees meeting as the target date. Mr. Street stated the next Public Hearing would take place at the March 5 Board meeting. Mayor Rosenthal noted that the program would give residential and small commercial customers the buying power and expertise of the consortium. Trustee Benton made a motion to close the Public Hearing. Trustee Oppenheim seconded the motion. The motion passed unanimously. ORDINANCE 0 -12 -9 AMENDING THE Trustee Jester made a motion to adopt an ZONING ORDINANCE OF THE Ordinance amending the Zoning Ordinance of VILLAGE OF DEERFIELD FOR the Village of Deerfield for alternative energy, ALTERNATIVE ENERGY, INCLUDING including wind, solar and geothermal energy WIND, SOLAR AND GEOTHERMAL systems. Trustee Oppenheim seconded the motion. ENERGY SYSTEMS — 2R Trustee Struthers is in favor of renewable energy systems. Trustee Seiden noted the noise and flicker need to be considered before granting a Special Use. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) APPROVAL OF WASTEWATER Ms. Little asked the Board to approve project RECLAMATION FACILITY change order number nine for the Wastewater IMPROVEMENT PROJECT CHANGE Reclamation Facility improvement project in the ORDER NO.9 amount of $30,469 for three changes to the approved plans. The total change order amount for the project is just below $100,000 or 0.3% of the original contract value. Trustee Seiden made a motion to approve change order number nine for the Wastewater Reclamation Facility improvement project in an amount not to exceed $30,469. Trustee Struthers seconded the motion. The motion passed by the following vote: Board of Trustees Meeting February 21, 2012 Page 6 of 6 AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) DISCUSSION LEAGUE OF WOMEN VOTERS Trustee Struthers stated the League of Women Voters would be sponsoring a debate for local primaries on Sunday February 26, 2012 at Highland Park Country Club. COMMITTEE OF THE WHOLE Mr. Street stated there will be a Committee of the Whole meeting Monday February 27, 2012 at 6:00 pm to discuss the proposed 2012 -2013 budget. ADJOURNMENT There being no further business or discussion, Trustee Struthers made a motion to adjourn the meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:40 pm. APPROVED: Mayor ATTEST: Village Clerk 1 1