11/21/20111
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November 21, 2011
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on November 21, 2011 at 7:38
p.m. The Clerk called the roll and announced -that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE
the Pledge of Allegiance.
MINUTES OF PREVIOUS MEETING
Chairman of the Board of Zoning Appeals, Bob
Speckmann led those in attendance in reciting
Trustee Benton made a motion to approve the
minutes from the November 7, 2011 Board of
Trustees meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously
with Trustee Farkas abstaining.
Trustee Oppenheim made a motion to approve the minutes from the November 7, 2011
Committee of the Whole meeting. Trustee Benton seconded the motion. The motion passed
unanimously with Trustee Farkas abstaining.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the
Bills and Payroll dated November 21, 2011.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
TREASURER'S REPORT Assistant Finance Director, Eric Burk presented the
Treasurer's Report from October, 2011 representing
50% of the fiscal year. Sales tax receipts for the month were down 8.6% from last year, but the
Village is on track with the projected budget. Water and sewer funds generated a surplus due to
summer usage levels. The telecommunications tax is under projection year -to -date and the
electric utility tax is over projection year -to -date. There were no unusual expenditures in the
operating revenue fund.
Board of Trustees Meeting
November 21, 2011
Page 2 of 6
Mayor Rosenthal noted that it will be interesting to track the sales tax over the next few months
to see if the July construction has an impact on the sales tax.
Mayor Rosenthal noted the percentage of General Fund expenditures for certain functions seems
to exceed last year's year -to -date. Mr. Street explained the street fund had a number of activities
and there were additional legal bills this year, and staff will look to add an explanation to future
reports for significant items.
MANPOWER APPOINTMENTS Mayor Rosenthal recommended the following new
Commission appointments:
Family Days Commission — Judy Geuder, Angie Butera and Barry Gray
Cable and Telecommunications Commission — Adam Simon
• Sustainability Commission — Laurie Leibowitz
Mayor Rosenthal recommended the following commission re- appointments:
• Appearance Review Commission — Robert Milani and Beth Chaitman
• Board of Building Appeals — Ted Galvani and Berton Ring
• Board of Police Commissioners — Paul Blakey
• Board of Zoning Appeals — Leonard Adams
• Cable and Telecommunications — John Chaput, Gregory Lapin and Kenneth Urbaszewski
• Community Relations Commission — Eric Hogberg, Neil Samuels and Lawrence Tracey
• Electrical Commission — James Brown and Ted Galvani
• Family Days Commission — Judy Nelson
• Fine Arts Commission — Barbara Weisskopf
• Manpower Commission — Jean Reuther and Susie Wexler
• Plan Commission — Larry Berg
• Police Pension Board — Kenneth Urbaszewski
• Safety Council — Larry Smith and Phillip York
• Sustainability Commission — Amy Parker and Glenn Schwartz
• Village Center Development Commission — Alan Garfield (Ch.), Oscar Adler, Garo
Emerzian and Janice Shaw
Trustee Struthers made a motion to approve the manpower appointments. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
PUBLIC COMMENT Anna Pamula from Renew Day Spa stated the
newly reconstructed bridge on Central Avenue
looks beautiful. She also commented that Deerfield does a great job clearing the streets of snow
during the winter and expressed her thanks to the Village Board.
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Board of Trustees Meeting
November 21, 2011
Page 3 of 6
REPORTS
REPORT AND RECOMMENDATION Mr. Street reported that the Board of Zoning
OF THE BOARD OF'ZONING Appeals held a Public Hearing on October 18, 2011
APPEALS RE: 1134 CHESTNUT to consider the removal and replacement of a garage
at 1134 Chestnut. The Board of Zoning Appeals
voted 5 -0 in favor of sending a positive recommendation to the Board. Chairman, Bob
Speckmann and property owner Douglas Voigt were present to answer questions.
Trustee Jester made a motion to accept the report and recommendation. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
There was no Old Business.
NEW BUSINESS
ORDINANCE AMENDING SECTION Following the Board's discussion at the November
22 -164 OF THE DEERFIELD 7, 2011 Board of Trustees meeting, Mr. Coblentz
MUNICIPAL CODE TO AUTHORIZE prepared an Ordinance. Trustee Jester submitted
A FOUR -WAY STOP SIGN AT pictures of pedestrian crosswalk signs to the Village
ROBERT YORK AVENUE AND Board. He noted the City of Evanston is using the
OSTERMAN AVENUE — 1 R signs pictured. Trustee Struthers favored the
signs submitted by Trustee Jester. Trustee Jester
prefers this type of signage with striping rather than a stop sign.
Trustee Farkas expressed that the matter should be sent to the Safety Council but did note that
Trustee Jester's alternative sign would better identify the crosswalk.
Mayor Rosenthal reported that Safety Council Chairman, Bill Keefe, sent her an email stating the
Safety Council has discussed this intersection numerous times in the past and the Safety Council
would like the opportunity to further review this matter.
Board of Trustees Meeting
November 21, 2011
Page 4 of 6
Alan Chandler, 610 Robert York Avenue, Unit 409, presented his comments on the Robert York
and Osterman Avenue intersection to the Village Board. Mr. Chandler questioned why there is
no stop sign or enforcement of vehicles stopping at the crosswalk? He noted there is a high level
of pedestrian traffic from the residents living at South Commons, One Deerfield Place and
visiting the nearby shopping center. He believes traffic flowed much smoother when the 4 -way
stop signs were posted during the summer construction. Mr. Chandler hopes the Board will
consider a pedestrian right -of -way and install stop signs. He believes it would help the
neighborhood without causing traffic issues.
Trustee Oppenheim made a motion to send the matter to the Safety Council. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
ORDINANCE AMENDING CHAPTER Mr. Street explained this was discussed at a
5 "ANIMALS" OF THE DEERFIELD previous Committee of the Whole meeting
MUNICIPAL CODE — 1 R to address residents' concerns.
Chief Sliozis provided an overview of the proposed changes to the Ordinance. He reported that
if a dog bites a person it will need to be muzzled when leaving the owner's property.
Trustee Struthers suggested informing the Park District Board, so they can put up signs in the
dog park. Trustee Oppenheim likes that the Ordinance provides progressive steps and is clear.
Trustee Jester asked if owners of dogs that have previously bitten would be notified. Chief
Sliozis noted the intent is to enforce the Ordinance going forward.
This will stand as a First Reading.
AUTHORIZATION TO ENTER INTO Chief Sliozis explained the Village has used CML
MAINTENANCE AGREEMENT WITH for about 15 years. CML was bought out three
RADICOM COMMUNICATIONS years ago. At that time, the Board approved a
three -year agreement with Radicom to maintain the
equipment. Over the past three years, Radicom has served the Village well and has met their
obligations. The Village is seeking a one -year extension of the agreement since the item covered
will be replaced in the next year.
Trustee Benton made a motion to extend the maintenance agreement with Radicom
Communications for one year in an amount not to exceed $23,895. Trustee Jester seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
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Board of Trustees Meeting
November 21, 2011
Page 5 of 6
AUTHORIZATION FOR
UNDERGROUND WORK ASSOCIATED
WITH A FIBER OPTIC CONNECTION
Director of Public Works and Engineering, Barbara
Little explained the Village maintains the data link
between Village Hall and Public Works that
BETWEEN VILLAGE HALL AND handles communications and computer network
PUBLIC WORKS services. The current data link is a copper circuit
that is similar to a residential DSL line and does not
provide sufficient capacity or reliability for the Village's needs. Information Technology has
advised the most cost effective option is to utilize a fiber optic line. The proposed route is from
Village Hall to Public Works, in the public right -of -way. A portion of the work was completed
during the pedestrian underpass construction project. The Village received two proposals for the
remainder of the work and is recommending Hecker & Company in an amount not to exceed
$81,459. Trustee Farkas questioned what work is included in the quote? Ms. Little reported the
price includes installation but does not include restoration or interior connections. She noted the
interior connections would be handled by the Village IT personnel or their recommended
contractors.
Trustee Benton asked if Ms. Little plans to extend the link to'the Wastewater Reclamation
Facility. Ms. Little responded that it does not include an extension to the WRF, but it will be
built to accommodate it in the future.
Trustee Oppenheim made a motion to award the contract for underground work associated with a
fiber optic connection between Village Hall and Public Works to Heckler & Company in an
amount not to exceed $81,459. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None
ORDINANCE REDUCING THE An Ordinance to reduce the number of members on
NUMBER OF MEMBERS ON THE the Sustainability Commission from 10 to nine.
SUSTAINABILITY COMMISSION — 1 R First Reading. This will stand as a first reading.
DISCUSSION
CONGRATULATIONS Trustee Benton congratulated the Village for their
efforts in pushing along the Cook County Highway
Department to complete the Lake Cook Road construction project.
Trustee Jester complimented the engineers and contractors on the Central Avenue and Juniper
Road Bridge projects.
HAPPY THANKSGIVING Mayor Rosenthal wished a Happy Thanksgiving to
all.
Board of Trustees Meeting
November 21, 2011
Page 6 of 6
VETERAN'S DAY SERVICE
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Mr. Street thanked the veterans for the meaningful
Veteran's Day service.
LEAF COLLECTION Mr. Street stated the Village leaf collection program
has ended for the year. Bagged leaves will still be
collected with regular the yard waste collection by Waste Management through mid December.
WINTER CELEBRATION
place on December 2 "d and December 3`d
ADJOURNMENT
Mr. Street encouraged residents and visitors to join
in Deerfield's Winter Celebration which will take
There being no further business or discussion,
Trustee Benton made a motion to adjourn,the
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:25 pm.
APPROV D:
Mayor
ATTEST:
Village Clerk
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