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11/21/20111 1 1 November 21, 2011 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on November 21, 2011 at 7:38 p.m. The Clerk called the roll and announced -that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Mary Oppenheim William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE the Pledge of Allegiance. MINUTES OF PREVIOUS MEETING Chairman of the Board of Zoning Appeals, Bob Speckmann led those in attendance in reciting Trustee Benton made a motion to approve the minutes from the November 7, 2011 Board of Trustees meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously with Trustee Farkas abstaining. Trustee Oppenheim made a motion to approve the minutes from the November 7, 2011 Committee of the Whole meeting. Trustee Benton seconded the motion. The motion passed unanimously with Trustee Farkas abstaining. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated November 21, 2011. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None TREASURER'S REPORT Assistant Finance Director, Eric Burk presented the Treasurer's Report from October, 2011 representing 50% of the fiscal year. Sales tax receipts for the month were down 8.6% from last year, but the Village is on track with the projected budget. Water and sewer funds generated a surplus due to summer usage levels. The telecommunications tax is under projection year -to -date and the electric utility tax is over projection year -to -date. There were no unusual expenditures in the operating revenue fund. Board of Trustees Meeting November 21, 2011 Page 2 of 6 Mayor Rosenthal noted that it will be interesting to track the sales tax over the next few months to see if the July construction has an impact on the sales tax. Mayor Rosenthal noted the percentage of General Fund expenditures for certain functions seems to exceed last year's year -to -date. Mr. Street explained the street fund had a number of activities and there were additional legal bills this year, and staff will look to add an explanation to future reports for significant items. MANPOWER APPOINTMENTS Mayor Rosenthal recommended the following new Commission appointments: Family Days Commission — Judy Geuder, Angie Butera and Barry Gray Cable and Telecommunications Commission — Adam Simon • Sustainability Commission — Laurie Leibowitz Mayor Rosenthal recommended the following commission re- appointments: • Appearance Review Commission — Robert Milani and Beth Chaitman • Board of Building Appeals — Ted Galvani and Berton Ring • Board of Police Commissioners — Paul Blakey • Board of Zoning Appeals — Leonard Adams • Cable and Telecommunications — John Chaput, Gregory Lapin and Kenneth Urbaszewski • Community Relations Commission — Eric Hogberg, Neil Samuels and Lawrence Tracey • Electrical Commission — James Brown and Ted Galvani • Family Days Commission — Judy Nelson • Fine Arts Commission — Barbara Weisskopf • Manpower Commission — Jean Reuther and Susie Wexler • Plan Commission — Larry Berg • Police Pension Board — Kenneth Urbaszewski • Safety Council — Larry Smith and Phillip York • Sustainability Commission — Amy Parker and Glenn Schwartz • Village Center Development Commission — Alan Garfield (Ch.), Oscar Adler, Garo Emerzian and Janice Shaw Trustee Struthers made a motion to approve the manpower appointments. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None PUBLIC COMMENT Anna Pamula from Renew Day Spa stated the newly reconstructed bridge on Central Avenue looks beautiful. She also commented that Deerfield does a great job clearing the streets of snow during the winter and expressed her thanks to the Village Board. 1 1 1 Board of Trustees Meeting November 21, 2011 Page 3 of 6 REPORTS REPORT AND RECOMMENDATION Mr. Street reported that the Board of Zoning OF THE BOARD OF'ZONING Appeals held a Public Hearing on October 18, 2011 APPEALS RE: 1134 CHESTNUT to consider the removal and replacement of a garage at 1134 Chestnut. The Board of Zoning Appeals voted 5 -0 in favor of sending a positive recommendation to the Board. Chairman, Bob Speckmann and property owner Douglas Voigt were present to answer questions. Trustee Jester made a motion to accept the report and recommendation. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS There was no Old Business. NEW BUSINESS ORDINANCE AMENDING SECTION Following the Board's discussion at the November 22 -164 OF THE DEERFIELD 7, 2011 Board of Trustees meeting, Mr. Coblentz MUNICIPAL CODE TO AUTHORIZE prepared an Ordinance. Trustee Jester submitted A FOUR -WAY STOP SIGN AT pictures of pedestrian crosswalk signs to the Village ROBERT YORK AVENUE AND Board. He noted the City of Evanston is using the OSTERMAN AVENUE — 1 R signs pictured. Trustee Struthers favored the signs submitted by Trustee Jester. Trustee Jester prefers this type of signage with striping rather than a stop sign. Trustee Farkas expressed that the matter should be sent to the Safety Council but did note that Trustee Jester's alternative sign would better identify the crosswalk. Mayor Rosenthal reported that Safety Council Chairman, Bill Keefe, sent her an email stating the Safety Council has discussed this intersection numerous times in the past and the Safety Council would like the opportunity to further review this matter. Board of Trustees Meeting November 21, 2011 Page 4 of 6 Alan Chandler, 610 Robert York Avenue, Unit 409, presented his comments on the Robert York and Osterman Avenue intersection to the Village Board. Mr. Chandler questioned why there is no stop sign or enforcement of vehicles stopping at the crosswalk? He noted there is a high level of pedestrian traffic from the residents living at South Commons, One Deerfield Place and visiting the nearby shopping center. He believes traffic flowed much smoother when the 4 -way stop signs were posted during the summer construction. Mr. Chandler hopes the Board will consider a pedestrian right -of -way and install stop signs. He believes it would help the neighborhood without causing traffic issues. Trustee Oppenheim made a motion to send the matter to the Safety Council. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None ORDINANCE AMENDING CHAPTER Mr. Street explained this was discussed at a 5 "ANIMALS" OF THE DEERFIELD previous Committee of the Whole meeting MUNICIPAL CODE — 1 R to address residents' concerns. Chief Sliozis provided an overview of the proposed changes to the Ordinance. He reported that if a dog bites a person it will need to be muzzled when leaving the owner's property. Trustee Struthers suggested informing the Park District Board, so they can put up signs in the dog park. Trustee Oppenheim likes that the Ordinance provides progressive steps and is clear. Trustee Jester asked if owners of dogs that have previously bitten would be notified. Chief Sliozis noted the intent is to enforce the Ordinance going forward. This will stand as a First Reading. AUTHORIZATION TO ENTER INTO Chief Sliozis explained the Village has used CML MAINTENANCE AGREEMENT WITH for about 15 years. CML was bought out three RADICOM COMMUNICATIONS years ago. At that time, the Board approved a three -year agreement with Radicom to maintain the equipment. Over the past three years, Radicom has served the Village well and has met their obligations. The Village is seeking a one -year extension of the agreement since the item covered will be replaced in the next year. Trustee Benton made a motion to extend the maintenance agreement with Radicom Communications for one year in an amount not to exceed $23,895. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None 1 1 1 Board of Trustees Meeting November 21, 2011 Page 5 of 6 AUTHORIZATION FOR UNDERGROUND WORK ASSOCIATED WITH A FIBER OPTIC CONNECTION Director of Public Works and Engineering, Barbara Little explained the Village maintains the data link between Village Hall and Public Works that BETWEEN VILLAGE HALL AND handles communications and computer network PUBLIC WORKS services. The current data link is a copper circuit that is similar to a residential DSL line and does not provide sufficient capacity or reliability for the Village's needs. Information Technology has advised the most cost effective option is to utilize a fiber optic line. The proposed route is from Village Hall to Public Works, in the public right -of -way. A portion of the work was completed during the pedestrian underpass construction project. The Village received two proposals for the remainder of the work and is recommending Hecker & Company in an amount not to exceed $81,459. Trustee Farkas questioned what work is included in the quote? Ms. Little reported the price includes installation but does not include restoration or interior connections. She noted the interior connections would be handled by the Village IT personnel or their recommended contractors. Trustee Benton asked if Ms. Little plans to extend the link to'the Wastewater Reclamation Facility. Ms. Little responded that it does not include an extension to the WRF, but it will be built to accommodate it in the future. Trustee Oppenheim made a motion to award the contract for underground work associated with a fiber optic connection between Village Hall and Public Works to Heckler & Company in an amount not to exceed $81,459. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6) NAYS: None ORDINANCE REDUCING THE An Ordinance to reduce the number of members on NUMBER OF MEMBERS ON THE the Sustainability Commission from 10 to nine. SUSTAINABILITY COMMISSION — 1 R First Reading. This will stand as a first reading. DISCUSSION CONGRATULATIONS Trustee Benton congratulated the Village for their efforts in pushing along the Cook County Highway Department to complete the Lake Cook Road construction project. Trustee Jester complimented the engineers and contractors on the Central Avenue and Juniper Road Bridge projects. HAPPY THANKSGIVING Mayor Rosenthal wished a Happy Thanksgiving to all. Board of Trustees Meeting November 21, 2011 Page 6 of 6 VETERAN'S DAY SERVICE r Mr. Street thanked the veterans for the meaningful Veteran's Day service. LEAF COLLECTION Mr. Street stated the Village leaf collection program has ended for the year. Bagged leaves will still be collected with regular the yard waste collection by Waste Management through mid December. WINTER CELEBRATION place on December 2 "d and December 3`d ADJOURNMENT Mr. Street encouraged residents and visitors to join in Deerfield's Winter Celebration which will take There being no further business or discussion, Trustee Benton made a motion to adjourn,the meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:25 pm. APPROV D: Mayor ATTEST: Village Clerk 1 1