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11/07/20111 1 November 7, 2011 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on November 7, 2011 at 7:38 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Joann Harrison, president of the American Legion Auxiliary 738 led those in attendance in reciting the Pledge of Allegiance. Ms. Harrison invited residents to attend the events on Veterans Day, November 11, 2011 at 11:00 am., at the Veterans Memorial. IN MEMORIAM Mayor Rosenthal noted that Jim Warren has passed. He served on the Board of Police Commissioners for many years, including serving as chairman. He had a strong impact on the police force and will be greatly missed. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the October 17, 2011 Board of Trustees meeting. Trustee Oppenheim seconded the motion. Trustee Struthers had a correction. The motion passed unanimously as amended with Trustee Jester abstaining. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated November 7, 2011. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Struthers (4) NAYS: None (0) ABSTAIN: Jester (1) PUBLIC COMMENT Dan Krudop, 1100 Hazel, commented about his experience dropping off his grandson at Wilmot School. Mr. Krudop believes the intersection is an accident waiting to happen. Mayor Rosenthal stated the Board has looked at the intersection. She will ensure officers look at the intersection again. Board of Trustees Meeting November 7, 2011 Page 2 of 5 REPORTS REPORT ON ROBERT YORK AND Mr. Street reported temporary stop signs were OSTERMAN AVENUE WARRANT installed on Osterman Avenue at Robert York STUDIES during construction of the Deerfield Road underpass. The stop signs were removed after completion of the underpass project and a traffic control warrant study was requested. Dan Brinkman from Gewalt Hamilton Associates, Inc. reported the traffic study found the criteria to warrant an all -way stop was not met. They looked at three years of crash data to see if there was any overriding concern to warrant the stop signs, but the average did not meet the threshold. Mayor Rosenthal stated that one of the concerns is vehicles backing up onto the railroad tracks if a stop sign was installed. Trustee Struthers noted the study was done on a Monday the intersection is busier on weekends. She noted there is a visibility problem going east and she has heard from many residents requesting the stop signs be made permanent. Trustee Benton noted a number of residents living at I Deerfield Place have difficulty crossing the intersection and is in favors a stop sign at the intersection. He noted stop signs will aid senior citizens, especially with limited mobility, cross the intersection. Mr. Brinkman noted that pedestrians counts were considered in the warrant study. Trustee Oppenheim heard from a number of residents that are not in favor of the additional stop signs. Trustee Oppenheim stated some pedestrians get a false sense of security at stop signs. Trustee Seiden reported he received a number of complaints about not having a stop sign at the intersection. Mayor Rosenthal noted that I Deerfield Place creates a special circumstance. Trustee Jester noted installing stop signs that are not warranted is not good practice. Trustee Oppenheim noted that people tend to ignore unnecessary stop signs. Mayor Rosenthal suggested taking a vote on the report to see how it turns out, or to send it to the Safety Council for further consideration. Trustee Seiden made a motion to approve the report. Trustee Oppenheim seconded the motion. The motion did not pass by the following vote: AYES: Jester, Oppenheim (2) NAYS: Benton, Seiden, Struthers (3) Trustee Oppenheim made a motion to ask the Safety Council to review the intersection and make a recommendation. Trustee Struthers seconded the motion. The motion failed by the following vote: AYES: Jester, Oppenheim (2) NAYS: Benton, Seiden, Struthers (3) Board of Trustees Meeting November 7, 2011 Page 3 of 5 Mr. Street noted that following the Board's votes, Attorney Coblentz will prepare an ordinance for a four -way stop at the intersection for future consideration. REPORT AND RECOMMENDATION Matt Wylie, Chairman of the Sustainability OF THE SUSTAINABILITY Commission was present. Jenny Maltas reported COMMISSION RE: ANTI - IDLING that at the August 1, 2011 Board of Trustee REGULATIONS meeting, the Board requested the Sustainability Commission review Village -wide anti - idling regulations. The Commission suggested allowing a one -year education period. After that time, they recommended enforcing an Ordinance that would apply to all vehicles. The maximum idling time would be five minutes, but there are some exemptions. The Commission voted 5 -1 in favor of sending a positive recommendation to the Board. The Police Department recommended that, should this move forward, an exemption for construction vehicles be added. Chairman Wylie noted the majority of restrictions are for commercial vehicles (busses, trucks, trains). Mayor Rosenthal asked if there is any way to measure the effect on the environment? Wylie noted the Commission's discussion centered around conserving energy resources. Coupled with EPA viewpoints and an array of other community actions, he believes anti - idling regulations are advisable. Ms. Maltas explained the Commission's intent was to eliminate unnecessary idling that is just for convenience. Mayor Rosenthal explained that at schools, many parents pull up as far as they can and then turn off their vehicles. If the Village could educate people to do that more often, the Village may not need an ordinance and suggested obtaining more research before approving an ordinance. Chairman Wylie stated the one dissenting vote on the Sustainability Commission preferred embarking on an education process. Trustee Oppenheim expressed concern about enforcement. She believes the main idling problem is school busses that sit in parking lots with their motor running for more than an hour. Trustee Benton believes if the school makes an effort to alert the drivers, it may do some good. Trustee Oppenheim questioned whether an Ordinance is necessary, or if education would be enough? Ms. Maltas explained that the Commission recommended a one -year education period before the Ordinance was enforced. Mayor Rosenthal noted there are more offenders than just busses. Trustee Jester believes trucks and busses are a good start. Trustee Oppenheim noted the Ordinance would be easier to enforce if it only included busses and trucks. Trustee Struthers noted her main goal is to improve fuel economy and get rid of some of the toxic chemicals. The biggest source of pollution in the six county area is traffic jams. Traffic jams would.not be affected by these regulations. Trustee Struthers believes the best way to clean up the air and use less fuel would be to coordinate some of the construction projects to help eliminate the traffic jams that cause the major pollution. Trustee Benton believes policy and education are more important than establishing an ordinance. Mr. Street noted that Trustee Farkas advised he agrees that policy and education is preferred. Board of Trustees Meeting November 7, 2011 Page 4 of 5 Chairman Wylie believes that putting some enforcement behind the Ordinance would get compliance in a relatively short amount of time. He also suggested defining commercial vehicles. Mayor Rosenthal suggested tabling the report and coming back with additional information pinpointed to the discussion. She noted the discussion should be focused on buses and trucks rather than passenger vehicles. Trustee Oppenheim suggested contacting the schools to get their point of view. Trustee Benton made a motion to table further discussion. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0 -11 -41 FOR A TEXT Trustee Oppenheim made a motion to approve AMENDMENT FOR PROPOSED the text amendment for proposed advertising ADVERTISING SIGNS ON SPORTS signs on sports fences for Deerfield High School FENCES FOR DEERFIELD HIGH at 1959 Waukegan Road. Second Reading. SCHOOL — 1959 WAUKEGAN RD — 2R Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) NEW BUSINESS ORDINANCE 0 -11 -42 APPROVING A TEXT AMENDMENT TO THE ZONING ORDINANCE REGARDING COMMERCIAL VEHICLES USED FOR ADVERTISING — 2R amendment. Trustee Struthers seconded th Trustee Seiden made a motion to approve a text amendment to the Zoning Ordinance regarding commercial vehicles used for advertising. Second Reading. Trustee Seiden made a motion to approve the text e motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) II 1 Board of Trustees Meeting November 7, 2011 Page 5 of 5 NAYS: None (0) RESOLUTION R -11 -13 AUTHORIZING Director of Public Works and Engineering, Barb EXECUTION OF THE ILLINIOS Little, reported the Public Works Department is PUBLIC WORKS MUTUAL AID requesting to establish a mutual aid agreement NETWORK AGREEMENT similar to the ones in place for Fire and Police. The Public Works Department has the opportunity to join IPWMAN. In an emergency, a member may request aid from other members. The aid is a voluntary action. The responding agency is expected to cover their expenses for the first five days. Longer durations would be covered by the host agency. Many communities participate in IPWMAN, including Libertyville, Lincolnshire, Mundelein, Vernon Hills, and Bannockburn. In order to participate, there is an annual membership fee of $250 plus the Board must pass a Resolution and sign an agreement. Trustee Seiden made a motion to approve the Resolution authorizing the execution of the Illinois Public Works Mutual Aid Network Agreement. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) DISCUSSION THANK YOU Mayor Rosenthal thanked Highland Park Hospital for the check for $1,500 to help offset the part of the cost of the Senior Taxi Subsidy program to Highland Park Hospital. She thanked Jesse Peterson Hall for the support. LEAF PICK UP PROGRAM Mr. Street stated this is the third week of the leaf pick up program and will run until November 18. He noted bagged yard waste pick -up continues through the second week of December. ADJOURNMENT There being no further business or discussion, Trustee Benton made a motion to adjourn the meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 pm. APPROVED: Mayor ATTEST: Village Clerk