09/06/20111
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September 6, 2011
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on September 6, 2011 at 7:30 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
Barbara Struthers
Absent was: William Seiden
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE State Senator Susan Garrett led those in attendance
in reciting the Pledge of Allegiance. Mayor
Rosenthal thanked Senator Garrett for her assistance with the Commonwealth Edison matter and
a number of improvement projects in the Village.
PRESENTATION BY FAITH IN ACTION Executive Director of Southeast Lake County Faith
in Action, Robbie Boudreau thanked the Village for
its support of the organization. The organization supports elderly, disabled and chronically ill
residents who wish to live independently in their own homes. They provide non - medical
assistance such as transportation, social support, errands and respite care to improve their quality
of life.
In Deerfield, there are 61 volunteers and 52 care recipients. The organization has grown
substantially over the past three years. Volunteers are caring, responsible, trustworthy adults that
are professionally trained and supervised. Two of the organization's volunteers spoke about the
work they do for the organization and described their experience as rewarding.
Ms. Boudreau stated their goal is to continue to grow and they are always looking for volunteers.
The community is very supportive and enables the organization to focus on care - giving.
Mayor Rosenthal thanked Faith in Action for its concern and generosity.
PROCLAMATION
Mayor Rosenthal recognized and honored retiring
Fire Chief of the Deerfield- Bannockburn Fire
Protection District, James Quinn, for his outstanding service. Trustee Benton made a motion to
accept the Proclamation. Trustee Struthers seconded the motion. The motion passed
unanimously.
Board of Trustees Meeting
September 6, 2011
Page 2 of 10
PROCLAMATION Mayor Rosenthal proclaimed September, 2011 as
One Book, One Zip Code Month in the Village of
Deerfield and encouraged all residents to read the book and engage in discussions about the
book. Trustee Oppenheim made a motion to accept the Proclamation. Trustee Benton seconded
the motion. The motion passed unanimously.
Jodi Wilson, Chairperson of the One Book One Zip Code Committee, thanked everyone for their
support. She encouraged everyone to come to the civic ceremony on September 11, 2011 and
attend a Skype interview with the author of the book on Monday, September 12, 2011 at the
Deerfield High School.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the August 15, 2011 Board of
Trustees meeting. Trustee Oppenheim seconded the motion. There was a minor addition noted
by Trustee Struthers. The motion passed unanimously as amended with Trustee Farkas
abstaining.
BILLS & PAYROLL Trustee Farkas made a motion to approve the Bills
and Payroll dated August 15, 2011. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION AND ACTION ON Mayor Rosenthal stated the Village has reached a
PROPOSED SETTLEMENT negotiated settlement with Commonwealth
AGREEMENT WITH Edison. Mr. Coblentz explained the agreement,
COMMONWEALTH EDISON if approved, would result in the dismissal of the
lawsuit, a cash settlement and a number of
improvements. Mr. Street listed the specific improvements in south central, southwestern,
central, northwestern, northeastern and eastern Deerfield. A number of the improvements will be
completed this year.
Trustee Farkas stated that litigation is expensive and time consuming. It would have been easy
for the Village to continue the fight with ComEd. Trustee Farkas commended Mayor Rosenthal,
Mr. Coblentz and Mr. Street for their wisdom in seeking out a resolution. Trustee Farkas
thanked ComEd for their partnership in the resolution and believes the compromise is fair and
just.
Trustee Jester made a motion to accept the settlement agreement with ComEd. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
Mayor Rosenthal read the following statement which will be published in D- Tails:
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Board of Trustees Meeting
September 6, 2011
Page 3 of 10
"One of the important issues I inherited when becoming Mayor was a 2008 lawsuit brought by
the Village against ComEd regarding reliability of electric service in our Village. After in -depth
analysis of cost /benefit, I decided it was in the Village's best interest to negotiate a settlement.
I am privileged to share with you that a settlement agreement has been reached. My
compliments to our trustees, manager, staff and attorneys for their input and expertise in
furthering this settlement, and to Senator Susan Garrett and Representative Karen May for their
strong support throughout.
Notwithstanding continuing local and regional issues, many significant reliability improvements
have been made to our system since the suit initially was filed. Additional significant reliability
improvements will be made between now and the end of 2011. Importantly, ComEd will
undertake these improvements in full consultation with us and our consulting engineer, and
going forward ComEd will meet regularly with us to assess progress. In addition, ComEd has
agreed to a cash settlement to the Village in the amount of $215, 000.
While our electric system remains the property of ComEd, our residents and businesses have
every right to expect sound a reliable service. The Village will continue to be an advocate for
that right.
As Always, please feel free to contact me, our trustees or staff with questions or suggestions. "
PUBLIC COMMENT
There was no Public Comment.
REPORTS
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF A
SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF OUTDOOR
DINING AREAS AND AN INCREASE
IN THE HEIGHT OF A PREVIOUSLY
APPROVED GROUND SIGN FOR
ROSEBUD ITALIAN COUNTRY HOUSE
AND PIZZERIA — 560 WAUKEGAN
REPORT AND RECOMMENDATION
OF THE VILLAGE CENTER
DEVELOPMENT COMMISSION RE:
REQUEST FOR APPROVAL OF A
SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF OUTDOOR
DINING AREAS AND AN INCREASE
IN THE HEIGHT OF A PREVIOUSLY
The Plan Commission held a Public Hearing on July
28, 2011 to consider two outdoor dining areas and
an increase in the height of a previously approved
ground sign from 7'6" to 10' for Rosebud Italian
Country House and Pizzeria located at 560
Waukegan Road. The Plan Commission voted 6 -0
in favor of sending a favorable recommendation to
the Board of Trustees.
The Village Center Development Commission held
a workshop meeting on August 3, 2011 to consider
two outdoor dining areas and an increase in the
height of a previously approved ground sign from
7'6" to 10' for Rosebud Italian Country House and
Pizzeria located at 560 Waukegan Road. The
Village Center Development Commission voted 4 -1
in favor of sending a favorable recommendation to
Board of Trustees Meeting
September 6, 2011
Page 4 of 10
APPROVED GROUND SIGN FOR the Board of Trustees.
ROSEBUD ITALIAN COUNTRY HOUSE
AND PIZZERIA — 560 WAUKEGAN
APPEAL OF THE APPEARANCE
REVIEW COMMISSION'S DECISION
TO DENY A GROUND SIGN HEIGHT
INCREASE FOR ROSEBUD ITALIAN
COUNTRY HOUSE & PIZZERIA, 560
WAUKEGAN ROAD
for the ground sign.
The Appearance Review Commission held a
workshop meeting on July 25, 2011 to consider the
request for an increase in the height of a previously
approved ground sign from 7'6" to 10' for Rosebud
Italian Country House and Pizzeria located at 560
Waukegan Road. The Appearance Review
Commission voted 5 -1 to deny the height increase
Michael Nortman, 1314 Briarwood Lane, Northbrook, is the owner of the building. Mr.
Nortman are Rosebud are seeking approval of the two outdoor dining areas as well as the
increased height of the ground sign. Trustee Oppenheim stated the sign height is the main
contention. Mr. Nortman explained the previous sign was higher than what the current code
allows. They want to maintain a similar sign height to the adjacent businesses, which is 10 feet
high. They want a visible sign and that is not accomplished with a sign at the allowed height.
Village Planner Jean Spagnoli explained that throughout its history, the Appearance Review
Commission has wanted to reduce the profile of signs. Although there are some taller signs in
that area, they were approved prior to the area coming into the purview of the Appearance
Review Commission. Ms. Spagnoli noted that Renu Day Spa had requested a 12 -foot high sign,
but the Appearance Review Commission approved the sign at a height of 6 feet. Trustee Benton
does not believe the other 10 -foot high signs nearby are as close to the roadway as this sign. He
expressed concern about traffic visibility. Trustee Benton would request the sign be moved
back, if a higher sign is considered. Ms. Spagnoli noted the sign was back sufficiently from the
curb.
Trustee Oppenheim made a motion to approve a
for Rosebud Italian Country House and Pizzeria.
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Struthers (4)
NAYS: Benton (1)
10 -foot high ground sign in the existing location
Trustee Struthers seconded the motion. The
Trustee Farkas made a motion to accept the reports and recommendations of the Plan
Commission and the Village Center Development Commission regarding the outdoor dining
areas and the increased sign height for Rosebud Italian Country House and Pizzeria. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
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Board of Trustees Meeting
September 6, 2011
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Mayor Rosenthal noted the Board's appreciation of the hard work of the Appearance Review
Commission and recognizes its main concern is the appearance of the Village of Deerfield.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A FINDING OF
SUBSTANTIAL CONFORMANCE TO
ALLOW THE PLACEMENT OF SOLAR
PANELS ON THE ROOF OF THE 200
WILMOT ROAD BUILDING
The Plan Commission held a workshop meeting on
August 11, 2011 to consider the request for a
finding of substantial conformance to allow the
placement of solar panels on the roof of the 200
Wilmot Road building. The Plan Commission
voted 5 -0 in favor of sending a favorable
recommendation to the Board of Trustees.
Trustee Jester made a motion to accept the report and recommendation of the Plan Commission
regarding the placement of solar panels on the roof of the 200 Wilmot Road building. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
The Safety Council held a workshop meeting on
May 24, 2011 to consider the request for a 4 -way
stop sign at the intersection of Gordon Terrace and
Birchwood Avenue. The Safety Council voted 5 -0
in favor of sending a favorable recommendation to
the Board of Trustees.
Mr. Street explained that Gordon Terrace currently stops but Birchwood does not. Staff
reviewed the intersection and believes that once the construction on Lake Cook Road ends, the
situation will improve. Staff recommends installing a temporary 4 -way stop sign then
monitoring traffic after the Lake Cook Road construction is completed.
Trustee Farkas made a motion to accept staff's recommendation for a temporary 4 -way stop sign
at the intersection of Gordon Terrace and Birchwood Avenue and then monitoring traffic after
construction is completed. Trustee Oppenheim seconded the motion.
Ch. Bromberg explained there have been a number of requests for additional traffic controls at
this intersection over the past several years. From January 2008 to April 2011, there have been
seven accidents at the intersection. Based on the number of accidents, the Safety Council felt a
4 -way stop sign could help avoid some accidents. Ch. Bromberg does not believe the number of
accidents is construction related as they took place prior to Lake Cook construction.
Trustee Oppenheim asked when the temporary stop signs would be removed, in relation to when
a traffic study is completed. Mr. Street explained the traffic study would not be completed with
the enforcement measure in place. The 4 -way stop sign would need to be removed before the
intersection is reevaluated.
REPORT AND RECOMMENDATION
OF THE SAFETY COUNCIL RE:
REQUEST FOR A 4 -WAY STOP SIGN
AT THE INTERSECTION OF GORDON
TERRACE AND BIRCHWOOD
The Safety Council held a workshop meeting on
May 24, 2011 to consider the request for a 4 -way
stop sign at the intersection of Gordon Terrace and
Birchwood Avenue. The Safety Council voted 5 -0
in favor of sending a favorable recommendation to
the Board of Trustees.
Mr. Street explained that Gordon Terrace currently stops but Birchwood does not. Staff
reviewed the intersection and believes that once the construction on Lake Cook Road ends, the
situation will improve. Staff recommends installing a temporary 4 -way stop sign then
monitoring traffic after the Lake Cook Road construction is completed.
Trustee Farkas made a motion to accept staff's recommendation for a temporary 4 -way stop sign
at the intersection of Gordon Terrace and Birchwood Avenue and then monitoring traffic after
construction is completed. Trustee Oppenheim seconded the motion.
Ch. Bromberg explained there have been a number of requests for additional traffic controls at
this intersection over the past several years. From January 2008 to April 2011, there have been
seven accidents at the intersection. Based on the number of accidents, the Safety Council felt a
4 -way stop sign could help avoid some accidents. Ch. Bromberg does not believe the number of
accidents is construction related as they took place prior to Lake Cook construction.
Trustee Oppenheim asked when the temporary stop signs would be removed, in relation to when
a traffic study is completed. Mr. Street explained the traffic study would not be completed with
the enforcement measure in place. The 4 -way stop sign would need to be removed before the
intersection is reevaluated.
Board of Trustees Meeting
September 6, 2011
Page 6 of 10
Ch. Bromberg explained that there are 1200 — 1300 vehicles traveling northbound each day,
which is more than most side streets. The traffic studies have not shown excessive speeding.
Trustee Jester noted that stop signs should not be used to reduce speed. Ch. Bromberg agreed,
noting that stop signs are for controlling intersections. Trustee Jester noted the abandoned home
on the northwest corner of the intersection has bushes that impact the visibility for southbound
traffic. He believes the height of the bushes needs to be reduced. Trustee Jester stated that most
of the communication received from the resident is about speeding. Ch. Bromberg noted of the
seven accidents, only one may have been related to the bushes.
Trustee Benton asked if there would be an opportunity for the Board to revisit this issue after six
months or when Lake Cook construction eases. Mayor Rosenthal noted the Board could revisit
the issue or just extend the stop signs in an Ordinance. Mr. Street noted the matter would be
brought back to the Board following Lake Cook construction.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Village Board approved a motion to establish a
OF STAFF RE: NORTHWEST unifying task force to develop a plan for the
QUADRANT UNIFIED PLANNING northwest quadrant of the Village Center on August
TASK FORCE 15, 2011. Staff worked with Trustee Jester to
prepare an outline for the task force. The outline
includes task force membership, a list of source materials to be used as resources, consideration
principles, study components and outcomes and first steps. Mayor Rosenthal asked if there was
a reason Trustee Jester needs three alternative plans. Trustee Jester explained his intent is to
have three alternatives to consider before making a recommendation. There would only be one
recommendation.
Trustee Benton made a motion to accept the report and recommendation of staff regarding the
northwest quadrant unified planning task force. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE APPROVING A SIX An Ordinance approving a six -month extension to
MONTH EXTENSION TO MARCH 1, March 1, 2012 of temporary zoning relief for
2012 OF TEMPORARY ZONING Honquest Furniture at Cadwell's Corners. First
RELIEF FOR HONQUEST Reading.
FURNITURE AT CADWELL'S
CORNERS — 1R
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Board of Trustees Meeting
September 6, 2011
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ORDINANCE 0 -11 -28 GRANTING
An Ordinance granting relief from Article 2.02 -D,
RELIEF FROM ARTICLE 2.02 -D,
Paragraph 1 (established setbacks) of the Deerfield
PARAGRAPH I (ESTABLISHED
Zoning Ordinance for the property located at 711
SETBACKS) OF THE DEERFIELD
Dimmeydale Drive.
ZONING ORDINANCE FOR 711
DIMMEYDALE DRIVE — 2R
Trustee Farkas made a motion to waive the First
Reading of the Ordinance. Trustee Benton
seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seider
NAYS: None (0)
ORDINANCE APPROVING A SPECIAL
USE TO PERMIT THE
ESTABLISHMENT OF A ONE -ON -ONE
LEARNING AND TUTORING CENTER
LINDAMOOD -BELL — I R
Struthers (5)
An Ordinance approving a Special Use to permit the
establishment of a one -on -one learning and tutoring
center for Lindamood -Bell in Deerfield Square.
First Reading.
ORDINANCE APPROVING AN An Ordinance approving an amendment to a Special
AMENDMENT TO A SPECIAL USE Use for the Deerfield Public Library renovations.
FOR THE DEERFIELD PUBLIC First Reading,
LIBRARY RENOVATIONS — 1 R
Trustee Oppenheim made a motion to accept the
Consent Agenda and for passage of the Ordinance. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION OF WASTEWATER
RECLAMATION FACILITY
IMPROVEMENT PROJECT CHANGE
ORDER #4
$1,048.48 or .004% of the original contract
$29.451,048.48.
Director of Public Works and Engineering, Barbara
Little, explained the change order is for various,
necessary items to construct the project as intended.
_The change order is in the amount of $14,698.85
making the total, net change orders for the project
value. The total construction value of the project is
Board of Trustees Meeting
September 6, 2011
Page 8 of 10
Trustee Jester made a motion to authorize the Wastewater Reclamation Facility improvement
project change order #4 in the amount of $14,698.85. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION FOR VILLAGE Management Analyst, Andrew Lichterman
MANAGER TO SIGN CONTRACT WITH explained this would be the Village's tenth year
D &W EVENTS FOR 2012 DEERFIELD contracting with D &W Events. The contract is
FESTIVAL OF FINE ARTS similar to past contracts, but the security plan has
been enhanced.
Mayor Rosenthal asked if the Village pays the expenses of day police protection and additional
night patrols. Mr. Lichterman explained the event does not use additional police or overtime.
He noted the Police Department provided feedback on this year's security plan.
Mr. Lichterman confirmed the Village is not liable for damage or theft.
Trustee Benton made a motion to authorize the Village Manager to sign a contract with D &W
Events for the 2012 Deerfield Festival of Fine Arts. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION FOR PAYMENTS TO Director of Public Works and Engineering, Barbara
SCIARRETTA ENTERPRISES FOR Little noted there have been a number of storms this
EMERGENCY REMOVAL OF summer but the June 22, 2011 storm hit Deerfield
HAZARDOUS AND FALLEN TREES the hardest. During that storm, the Village called in
AND DEBRIS AS A RESULT OF THE emergency work crews and equipment to assist with
JUNE 22, 2011 STORM removing dangerous debris. One firm called in was
Sciarretta Enterprises who had several crews
working in the Village. Sciarretta Enterprises supplied labor and equipment to get the work done
in conjunction with the Public Works department. The cost of the emergency work was $47,230.
Ms. Little recommends authorizing payment to Sciarretta Enterprises in an amount not to exceed
$47,230 for the work performed as a result of the June 22, 2011 storms.
Mayor Rosenthal asked if the Village has received any reimbursement from the County. Mr.
Street explained it has not received any reimbursement. Mr. Street does not believe the County
will be declared a Federal Disaster Area for the June 22, 2011 storm.
Trustee Oppenheim made a motion to authorize payment to Sciarretta Enterprises for the work
performed as a result of the June 22, 2011 storms, in an amount not to exceed $47,230. Trustee
Farkas seconded the motion.
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Board of Trustees Meeting
September 6, 2011
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The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
DOUBLE PARKED VEHICLES Trustee Struthers received a call from a resident
stating there are a number of double parked vehicles
while parents are picking up students after school at Shepard Middle School. The residents near
the schools cannot get out of their driveways. She asked people picking children up after school
to be courteous to residents that live near the schools.
COMMUNITY SERVICES DAY Mr. Street noted Community Services Day will take
place at Brickyard Park from noon to 4:00 p.m., on
Saturday, September 10, 2011. There will be representatives from various organizations
available to provide information and answer questions.
CIVIC REMEMBRANCE CEREMONY Mr. Street stated the 9/11 Civic Remembrance
Ceremony would have several components and take
place at Village Hall on Sunday, beginning at 1:30 p.m:
S WALCO COLLECTION
p.m. at the Public Works facility.
SPECIAL BOARD MEETING
consider bond documents.
WALK OUT CEREMONY
Mr. Street stated there would be a SWALCO
electronics collection on Saturday from 9 a.m. — 4
There will be a special Board of Trustees meeting
on Monday, September 26, 2011 at 7:30 pm to
Mayor Rosenthal noted there will be a walk -out
ceremony honoring Chief Quinn at the Deerfield
Fire Department on September 15, 2011 at 3:00 pm.
TRUSTEE IN THE TOWN
for Trustee in the Town.
Mayor Rosenthal and Trustee Farkas will be at the
Farmer's Market on Saturday, September 10, 2411
ADJOURNMENT There being no further business or discussion,
Board of Trustees Meeting
September 6, 2011
Page 10 of 10
Trustee Jester made a motion to adjourn the
meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:45 pm.
APPROVED:
Mayor
ATTEST:
Village Clerk
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