05/02/2011May 2, 2011
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on Monday May 2, 2011 at 7:30 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
Absent was: Alan Farkas
and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz
and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Members of the Deerfield High School hockey
team led those in attendance in reciting the Pledge of
Allegiance. Mayor Rosenthal stated the team won the State title, Varsity White Division. Team
member Patrick Serck noted their season was 10 -0 -1. They were undefeated at State. Their last State
championship was three years ago. Mayor Rosenthal presented a sign that will be posted at the
entrances to the Village.
Mayor Rosenthal asked for a motion to change the order of the Agenda to have the proclamation before
the Oath of Office. Trustee Seiden so moved. Trustee Oppenheim seconded the motion. The motion
passed unanimously.
PROCLAMATION Mayor Rosenthal endorsed and supported Distracted Driver
Prevention. Gary Heyman, President of the Rotary Club,
stated there was a contest at the high school. Allstate Insurance, the Village Board, the Chamber of
Commerce, the Deerfield Police Department and West Deerfield Township all participated. There were
two winners of the poster contest. Deerfield businesses will be displaying the posters which focus on
not texting while driving. Abigail Erkes, one of the winners, was present, and the other was Austin
Smith. Both are Deerfield High School students.
Trustee Benton made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The
motion passed unanimously.
OATH OF OFFICE Judge Wallace Dunn administered the Oath of Office to
newly -re- elected Trustees Bill Seiden, Bob Benton and
Tom Jester. Mayor Rosenthal congratulated each newly re- elected trustee and declared a brief recess.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim made a motion to approve the
minutes from the April 20, 2011 Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously.
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May 2, 2011
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BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and
Payroll dated May 2, 2011. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT
Deerfield High School students Jack Carney, 920 Rosemary Terrace, and Jordan Clach stated last year
they raised nearly $4,000 for the cancer wellness center through a basketball tournament. This year they
have increased the number of teams and are trying to gain more sponsorships. The money will go
toward the cancer wellness center and the Deerfield Park District Foundation. They asked for a $250
sponsorship for the tournament as the Village had generously supported it the previous year..
Trustee Struthers made a motion to approve a $250 sponsorship for the basketball tournament. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
REPORTS
There were no Reports.
CONSENT AGENDA
ORDINANCE 0 -11 -17 APPROVING AN Mayor Rosenthal noted the toll road fronting tenant
AMENDMENT TO THE SIGNAGE signs are not being considered in this Ordinance.
PLAN FOR PARKWAY NORTH
CENTER — 2R Trustee Seiden made a motion to adopt the Ordinance.
Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE AMENDING SPECIAL An Ordinance amending a Special Use for Deerfield
USE FOR DEERFIELD PUBLIC Public Schools District 109 Administration Center at
SCHOOLS DISTRICT 109 517 Deerfield Road. First Reading.
ADMINISTRATION CENTER AT 517
DEERFIELD ROAD — 1 R
OLD BUSINESS
There was no Old Business.
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NEW BUSINESS
AUTHORIZATION TO RENEW Matt Weiss, Computer Systems Coordinator, explained
VILLAGE NETWORKING the networking equipment is very important to the Village.
EQUIPMENT SUPPORT AND It is currently four years old and in serviceable condition.
MAINTENANCE CONTRACT Mr. Weiss recommends approving a support and
maintenance contract for three years. The lowest bidder
was Meridian IT, a Cisco reseller, for a total cost of $53,014.98 with annual installments of $17,671.66.
Although the Village has not worked directly with Meridian IT, Mr. Weiss reported reference checks
were done.
Trustee Oppenheim asked what would happen if Meridian went out of business. Mr. Weiss explained
the Village would still have the underlying contract with Cisco Systems. Mayor Rosenthal noted that
the Trustees budgeted $25,000 this fiscal year to cover these contracts. She asked if the Village should
pay more upfront instead of financing over three years. Mr. Fialkowski explained-it is a three -year
contract, and he would rather not pay upfront because the Village has an out clause.
Trustee Seiden made a motion to authorize the networking equipment and support maintenance contract
with Meridian IT as recommended, in a total three year amount not to exceed $53,014.98. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Weiss reported the Village installed a VoIP
CONTRACT FOR VILLAGE telephone system four years ago and it is time to upgrade
TELEPHONE SYSTEM UPGRADE the system. At the end of May, the software version the
Village is using will no longer be supported by the
manufacturer. Mr. Weiss stated the servers are also aging and need to be refreshed as well, because the
new software requires an upgrade to the server. Meridian IT was the low bidder.
Trustee Seiden made a motion to award the contract for the Village telephone system upgrade to
Meridian IT in an amount not to exceed $34,255.83. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
RESOLUTION R -11 -07 OF THE
VILLAGE OF DEERFIELD
DECLARING ITS OFFICIAL
INTENT TO REIMBURSE CERTAIN
CAPITAL EXPENDITURES FROM
THE PROCEEDS OF FUTURE DEBT
ISSUES
Mr. Fialkowski reported the 2011/2012 capital
improvement program is to be partially funded thru
a bond issue which will occur this summer. In
addition, the Deerfield Public Library has requested
that the Village issue debt in the amount of $5.9
million this calendar year to start construction of
their planned improvement. In order to pay the
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May 2, 2011
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costs incurred prior to the issuance of the debt with the proceeds of the debt issue, it is a Federal
requirement to approve a reimbursement Resolution.
Trustee Struthers made a motion to adopt the Resolution. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
APPROVAL OF WASTEWATER Director of Public Works and Engineering, Barbara
RECLAMATION FACILITY Little, explained the Board had previously approved
IMPROVEMENT CHANGE a ComEd change order. This is a second change order
ORDER #2 which is for the work performed by the contractors and
sub - contractors before ComEd could make their changes.
In response to a question from Trustee Oppenheim, Ms. Little explained the design changes were made
prior to the work being completed. Trustee Struthers asked why the redesign was needed. Ms. Little
explained the field conditions required barrier poles and other structures to be moved prior to ComEd
being able to construct portions of the work.
Trustee Benton made a motion to approve the Wastewater Reclamation Facility improvement change
order #2 in an amount of $11,050.34. Trustee Oppenheim seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO ENGAGE Mr. Street explained that the Village provided
GREENBERG TAURIG LLP AS BOND financing for construction of the school in 2006.
COUNSEL FOR RESTRUCTURING Due to the economy, donations and enrollment have been
OF ILLINOIS EDUCATIONAL slower than anticipated, and the Chicagoland Jewish High
FACILITY REVENUES BOND SERIES School is restructuring its debt. CJHS is requesting the
2006 CHICAGOLAND JEWISH HIGH Village consider providing `conduit financing' for
SCHOOL the restructured debt, allowing the new bonds to be
tax exempt and significantly reducing their costs. All of
the direct costs will be paid by CJHS. Mr. Street recommends engaging Greenberg Taurig LLP as bond
counsel to reach agreement in refinancing the high school. Mayor Rosenthal confirmed there is no
obligation anticipated on behalf of the Village.
Trustee Seiden noted the Optimist Club recently had a youth appreciation program where many students
from CJHS were involved.
Trustee Oppenheim made a motion to engage Greenberg Taurig LLP as bond counsel for the
restructuring of the Illinois Educational Facility Revenues Bond Series 2006. Trustee Benton seconded
the motion. The motion passed by the following vote:
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Board of Trustees Meeting
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AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
PROCLAMATION Mayor Rosenthal, on behalf of the Board, noted that she
presented a Proclamation to outgoing Park District director
Linda Gryziecki, thanking her for 38 years of dedication. Mayor Rosenthal also welcomed Rick Julison
as the new Park District director.
WELCOME TO DEERFIELD Mayor Rosenthal welcomed two new businesses to
Deerfield. DC Sarnie's opened on Lake Cook Road and
Avenue Fashions opened in Deerfield Square. Mayor Rosenthal reminded residents to shop local.
CONSTRUCTION Mr. Street encouraged residents to patronize local
businesses, specifically mentioning the restaurants and
businesses on Lake Cook Road that are open during the tough construction season.
POWER OUTAGES Mayor Rosenthal reminded residents to call both ComEd
and the Village if they have ComEd outages. The more
calls received by ComEd, the quicker they will respond.
ADJOURNMENT There being no further business or discussion, Trustee
Struthers made a motion to adjourn the meeting. Trustee
Oppenheim seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:30
p.m.
ATTEST:
499?��' "
Village CIA
APPROVED:
Mayor