04/20/2011April 20, 2011
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on Wednesday April 20, 2011 at 7:30 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and
Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Matt Wylie led those in attendance in reciting the Pledge
of Allegiance.
PROCLAMATION Mayor Rosenthal proclaimed April 22, 2011 as Earth Day
in Deerfield, representing the 41" anniversary of Earth Day
celebrations. Trustee Oppenheim made a motion to accept the proclamation. Trustee Benton seconded the
motion. The motion passed unanimously.
Mayor Rosenthal presented the proclamation to Sustainability Commission Chairman Matt Wylie. He
stated the Sustainability Commission has spent time reviewing the new waste hauling conversion.
Recently, they have worked on the Village's website to provide resources to the residents.
PROCLAMATION Mayor Rosenthal proclaimed April 29, 2011 as Arbor Day
in Deerfield. Trustee Struthers made a motion to accept the
proclamation. Trustee Oppenheim seconded the motion. The motion passed unanimously.
MINUTES OF PREVIOUS MEETING Trustee Struthers made a motion to approve the minutes
of the April 4, 2011 Board of Trustees meeting. Trustee
Oppenheim seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Benton made a motion to approve the Bills and
Payroll dated April 20, 2011. Trustee Oppenheim seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Mr. Fialkowski presented highlights from the Treasurers
Report representing 11 months or 91% of the fiscal year. Mr.
Fialkowski was encouraged by both micro and macroeconomic activities. Overall operating revenues are
exceeding operating expenditures. Sales tax revenue was up 20% over the same month (December) in
2009.
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April 20, 2011
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Mr. Fialkowski stated he met with the Library Board about their bond issue, and they are scheduled for a
Committee of the Whole meeting in May.
PUBLIC COMMENT There was no Public Comment.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF PLAN COMMISSION RE REQUEST February 24, 2011 to consider the request for an
FOR AN AMENDMENT TO A SPECIAL amendment for an addition and parking variation
USE FOR DEERFIELD PUBLIC for 137 spaces in lieu of 150 spaces. The Plan
SCHOOLS DISTRICT 109 Commission voted 5 -0 in favor of the recommendation.
ADMINISTRATION CENTER AT 517
DEERFIELD ROAD Dr. Renee Goier, Superintendent of District 109 explained
the project was the result of a collaboration of many, including
the Village and the neighbors. The project would maintain the greenery which makes the corner visually
appealing. The facility is the support center for the school district, providing the services which support
more than 400 employees. The facility has not been renovated in years and is not currently ADA
compliant. This project will build an additional room for adult training.
Greg Monberg, architect with Fanning Howey Associates presented changes to the original plan, including
the relocation of six trees, removal of concrete, removal of three trees and addition of sidewalk along the
berm. He showed the fence which will be located along the berm, as recommended by the Plan
Commission. The fence would be 7'4" above the grade. The fence openings will be 3 -1/4 inches for
stability and opacity.
Trustee Oppenheim noted there is a low berm on the north side of the parking lot between the parking area
and the residences that was planned for bushes and other plantings. Because the Park District maintains the
property, there were difficulties maintaining the area as native planting. Trustee Oppenheim would like the
plantings to be properly maintained and not just mowed like turf grass.
Mayor Rosenthal mentioned the Village is looking to relocate the sidewalk along Deerfield Road in a
couple of years. Dr. Goier acknowledged the District was aware of this project and will cooperate with the
Village.
Trustee Jester made a motion to accept the report and recommendation of the Plan Commission. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -11 -12 APPROVING A An ordinance approving a six -month extension of
SIX MONTH EXTENSION TO temporary zoning relief for Honquest Furniture.
SEPTEMBER 1, 2011 OF TEMPORARY The extension would be until September 1, 2011.
ZONING RELIEF FOR HONQUEST Second reading.
FURNITURE — 2R
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April 20, 2011
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ORDINANCE APPROVING AN
AMENDMENT TO THE SIGNAGE
PLAN FOR PARKWAY NORTH
An ordinance approving an amendment to the signage
plan for Parkway North Center. First Reading. Mayor
Mayor Rosenthal noted this was for the inner directional
CENTER— 1R signs and monument signs along Deerfield and Saunders
Roads.
Trustee Oppenheim made a motion to adopt the ordinance for a six -month extension of temporary zoning
relief for Honquest Furniture. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -11 -13 ADOPTING THE Ordinance adopting the budget for the Village of
BUDGET OF THE VILLAGE OF Deerfield for the fiscal year beginning May 1, 2011
DEERFIELD FOR THE FISCAL YEAR and ending April 30, 2012. Second Reading.
BEGINNING MAY 1, 2011 AND
ENDING APRIL 30, 2012 — 2R Mayor Rosenthal stated that during the budget meetings,
the Trustees thoroughly discussed the capital improvement
plan. She advocated to the Board that the Village not borrow money for capital improvements, but go
ahead with prior obligations, including the treatment plant.
Trustee Seiden agreed with Mayor Rosenthal regarding additional bonds for the Wastewater Treatment
Plant, which will add to the levy for 20 years. However, this year's budget expenditures for infrastructure
and lack of decrease of other expenses results in a sizeable increase over last year. The Village will add a
$4 million bond which residents will have to pay for over the next 20 years. Trustee Seiden hopes this
would not continue and is opposed to spending the money this year. Therefore, he will vote against the
budget.
Trustee Jester disagreed with the extrapolation of bond payments for the next 20 years. There are a number
of projects, aside from the Treatment Plant, that need to be funded. He has his own issues with the budget,
including salary increases for non -union employees being extended at the same rate as union employees.
Therefore, Trustee Jester will stand on non - prevailing side of that issue.
Trustee Farkas made a motion to adopt the ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Oppenheim, Struthers (4)
NAYS: Jester, Seiden (2)
ORDINANCE 0 -11 -14 AMENDING Ordinance amending the Wage and Salary Plan.
THE WAGE AND SALARY PLAN — 2R Second Reading.
Trustee Benton made a motion to adopt the ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
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April 20, 2011
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AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -11 -15 AMENDING Ordinance amending the Municipal Code of the
THE MUNICIPAL CODE OF THE Village of Deerfield to provide for certain water and
VILLAGE OF DEERFIELD TO sewer increases. Second Reading.
PROVIDE FOR CERTAIN WATER AND
SEWER INCREASES — 2R Trustee Farkas made a motion to adopt the ordinance.
Trustee Oppenheim seconded the motion. The motion passed
by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO EXECUTE Mr. Street reported the Village has reached agreement
EASEMENT AGREEMENT WITH with Gateway Fairview, Inc. for an easement at the
GATEWAY FAIRVIEW, INC. FOR sanitary sewage lift station at Deerbrook Mall. He noted
SANITARY SEWAGE LIFT STATION terms and agreement are similar to the existing terms and
AT DEERBROOK MALL agreement.
Trustee Jester made a motion to authorize execution of the easement agreement with Gateway Fairview,
Inc. for the sanitary sewage lift station at Deerbrook Mall. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE AN Mr. Street reported that this would authorize the
INTERGOVERNMENTAL AGREEMENT execution of an agreement for the Village to receive
WITH SWALCO RE: RECYCLING payment for recycled materials. He noted there are more
REVENUE SHARING than 500 tons of recycled materials per quarter.
Trustee Farkas made a motion to authorize the execution of the agreement. Trustee Oppenheim seconded
the motion. The motion passed by the following vote:.
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Ms. Little stated the emerald ash borer has been
CONTRACT FOR 2011 ASH TREE identified'within Village borders. The Village has
INVENTORY developed a response plan.
The Village proposes to conduct an ash tree inventory and will rate ash trees by the following criteria:
confirmed infestation, suspected infection, and those not showing symptoms. Ms. Little noted the emerald
ash borer treatments are not proven to be effective in the long term; therefore, she does not recommend
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April 20, 2011
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entering into any treatment for public trees. She noted that residents can choose to treat their own trees
should they desire. Ms. Little stated that if an emerald ash borer is found on private property, the Village
requires it be promptly removed, but without tree mitigation fees. She also recommends not charging
mitigation fees if a resident removes ash trees preemptively.
Trustee Struthers asked if there were any procedures for disposing of infected tree wood. Ms. Little
explained the people removing the ash trees must be comply with State regulations.
Trustee Farkas suggested putting in place a program to share the cost of mitigation, if the problem is
widespread. Ms. Little explained that if an infected tree is a parkway tree, the 50 -50 parkway tree program
is in place.
Trustee Oppenheim suggested adding information to the Village website about what residents should look
for. She believes the Board should work on a program if there are a number of properties losing trees. Ms.
Little noted there is a lot of available information to determine if a tree is diseased.
Trustee Oppenheim made a motion to award the contract for the 2011 ash tree inventory to Urban Forest
Management in an amount not to exceed $14,550. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR WATER Ms. Little explained that Badger Meter works with
METER PURCHASE regional distributor Midwest Meter, Inc., and the Village
has approximately 3,000 more meters to replace. To keep a
sufficient supply on hand, staff is requesting authorization to purchase meters for the next three years.
Trustee Farkas made a motion to waive bids and authorize the water meter purchase from Midwest Meter,
Inc. for the next three years. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -11 -16 EXTENDING An Ordinance extending the Special Use that was
THE SPECIAL USE AUTHORIZED BY authorized by Ordinance 0 -10 -06 for a children's
ORDINANCE 0 -10 -06 FOR retail store.
CHILDREN'S RETAIL STORE— 1R
AMENDMENT TO WONDER! An amendment to the Wonder! Economic Incentive
ECONOMIC INCENTIVE AGREEMENT Agreement extending the opening date from June 1,
EXTENDING THE OPENING DATE 2011 to December 1, 2011.
FROM JUNE 1, 2011 TO DECEMBER
1, 2011 Bill Coliani from Wonder! explained they are asking
for an extension because of the funding activities they have
gone through. They hoped to have the store open by June 1, 2011 but believe it will be open for October 1,
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April 20, 2011
Page 6 of 7
2011. Mr. Coliani noted the interior of the space has been cleared and painted and the offices have been
installed. He explained they will not be completing all the work approved in their initial permit and would
come back with a modified plan.
Trustee Seiden made a motion to waive the First Reading of the Ordinance. Trustee Oppenheim seconded
the motion. The motion passed unanimously.
Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas,.Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
BUDGET Trustee Oppenheim urged residents to go onto the Village
website and read the budget. The Trustees have spoken a lot
about capital improvements and the work which needs to be done. She thinks it would be helpful if
residents see where the Village has received outside funding on the projects.
CONSTRUCTION Mayor Rosenthal noted the rain has made a mess of the
Carriageway construction. She noted the contractors have
been helpful but asked staff to work to reduce problems for the residents
MARNI YANG CASE Mayor Rosenthal stated the Marni Yang case was
featured on both 20/20 and Dateline the previous Friday.
Several officers from the Police Department as well as Chief Sliozis and Deputy Chief Wilk were
interviewed. She was very impressed with the department's professionalism.
CONGRATULATIONS Mayor Rosenthal offered congratulations to re- elected
Trustees Seiden, Benton and Jester. They will be installed at
the next Board of Trustees meeting.
CONSTRUCTION SEASON Mr. Street explained construction season has begun.
The Lake Cook Road construction project started last week.
He noted this is a Cook County Highway project that will end in October. Mr. Street understands the
challenges but encourages residents to continue to shop at those businesses.
Mr. Street noted the underpass project will be completed in June. He asked residents to be patient.
ADJOURNMENT There being no further business or discussion, Trustee
Struthers made a motion to adjourn the meeting. Trustee
Oppenheim seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:46
p.m.
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April 20, 2011
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APPROVED:
Mayor
ATTEST:
Village Clerk
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