03/07/2011March 7, 2011
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on Monday March 7, 2011 at 7:40 p.m.
The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz
and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Julie Morrison, formerly of the Manpower Commission
led those in attendance in reciting the Pledge of Allegiance.
Mayor Rosenthal thanked Ms. Morrison for serving for nearly 25 years on the Manpower Commission
and presented her with a small token of appreciation. Ms. Morrison thanked the Village for the
opportunity to serve and encouraged all residents to get involved.
PRESENTATION
Chief Sliozis and Commander Weil presented weather
warning radios to several partners within the Village.
The program was funded by a grant, and the radios were presented to numerous partners including
schools, Takeda, Chicagoland Jewish High School and Walgreens.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes
from the February 22, 2011 Board of Trustees and
Committee of the Whole meetings. Trustee Oppenheim seconded the motion. The motion passed
unanimously, with Trustee Farkas abstaining.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills
and Payroll dated March 7, 2011. Trustee Farkas seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
Sue Hebson, assistant superintendent of School
District 113, encouraged all community members to
become educated about the referendum details. The District held seven informational sessions and
encourages residents with and without students to call with questions.
Mary Ehlers, 1650 Tall Tree, discussed the issue of D -Tales distribution. Over the past year, he has only
received two issues of D- Tales. D -Tales has critical information which he has not received, and several
of his neighbors have not received their copies as well. Mayor Rosenthal suggested giving Mr. Street
fl
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Board of Trustees Meeting
March 7, 2011
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the names and addresses of those residents that are not receiving D- Tales. Mr. Street noted that staff
calls the post office prior to mailings to ensure they are being delivered.
A representative from Takeda stated their company was honored to receive the radios. He believes the
weather radios are great and noted that five companies within Deerfield and Riverwoods have formed a
safety consortium and support the new siren that is later on the agenda.
There were no Reports.
REPORTS
CONSENT AGENDA
ORDINANCE TO LICENSE NON-
An Ordinance to license raffles held by not - for - profit
PROFIT RAFFLES —1R
organizations. First Reading.
ORDINANCE 0 -11 -09 APPROVING
An Ordinance approving a ground sign for Deerfield
A GROUND SIGN FOR DEERFIELD
Nursery School located at 801 Rosemary Terrace.
NURSERY SCHOOL AT 801
Second Reading.
ROSEMARY TERRACE — 2R
ORDINANCE GRANTING DRIVEWAY
An Ordinance granting a driveway width variation
WIDTH VARIATION FOR 1085
for the property located at 1085 Meadowlake Lane.
MEADOWLAKE LANE — 1R
First Reading.
Trustee Seiden made a motion to accept the Consent Agenda and adopt the Ordinance. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
REQUEST FOR EXTENSION OF TIME Mr. Street reported the Village received a request from
ALLOWED FOR TEMPORARY the owner of Cadwell's Corners asking for a six
STOREFRONT SIGNAGE month extension of the temporary signs installed as
part of the zoning relief approved for Honquest Furniture.
Lori Steinbren, 1455 South Barrington Road, Barrington, stated Honquest Furniture has been embraced
by the community but their test marketing shows they need to see higher sales. Mayor Rosenthal noted
the Village is not thrilled to have temporary signage up for one year, and believes the test marketing
should be completed by the end of one year. Trustee Struthers would also prefer not to have the
temporary sign up for more than 12 months. She hopes the petitioner comes in with a request for
permanent signage.
Board of Trustees Meeting
March 7, 2011
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Jim Divine, Principal with Newcastle Properties LLC, noted there is one sign and a banner. Honquest
will remove the banner and install a second temporary sign. Mr. Street explained the second sign is
outside the zoning relief that has been granted. Mr. Street stated the Board could only extend what has
been previously approved; therefore, they would not address the second part of Mr. Divine's request.
Trustee Farkas made a motion to authorize a temporary sign on the south side of the Honquest Furniture
building for an additional six months. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR VILLAGE Jenny Maltas, Assistant to the Village Manager,
MANAGER TO SIGN CONTRACT reported this is the staff annual request to sign a
WITH AYERS ASSOCIATES FOR GIS contract with Ayers Associates for GIS mapping and
BASE MAPPING aerial photography. The aim for 2011 is to participate
in the annual flight for aerial photography and contour
mapping. This information would focus on the area in the Southwest Quadrant (near Takeda) that has
experienced significant changes and development. She noted this is the last portion of town that does
not have good contour mapping. As things move forward, staff will request aerial photography every
other year. She noted the Village has budgeted up to $20,000 for this work.
Trustee Struthers made a motion to authorize the Village Manager to sign a contract with Ayers
Associates for GIS base mapping in an amount not to exceed $15,913. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO RETAIN DLA Mr. Street reported that the Appellate Court
PIPERS AS ATTORNEYS IN COMED directed the Village's complaint against ComEd to
LAWSUIT the ICC. Mayor Rosenthal added that DLA Pipers is
one of the premier firms representing the customer versus
the utility. They are discounting their hourly fee by 15 %, and there is no retainer. The Village will
continue to closely monitor the cost of this suit.
Trustee Oppenheim made a motion to retain DLA Pipers as attorneys in the ComEd lawsuit. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO SUBMIT JOINT Ms. Little reported that last year the Village
PURCHASING REQUISITIONS TO participated in a consortium with other north shore
PURCHASE SALT UNDER THE STATE communities to purchase snow and ice chemicals
OF ILLINOIS JOINT PURCHASING including salt, salt brine and calcium chloride. By
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Board of Trustees Meeting
March 7, 2011
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CONTRACT AND THROUGH THE purchasing through the consortium, the Village
SALT CONSORTIUM realized a savings of $1,600 this year. Both the
State of Illinois and the consortium are requesting a
commitment from the Village. As the coordinated bidding and procurement process went well, Ms.
Little recommends participating in both, at the same commitment as last year.
Trustee Seiden made a motion to purchase bulk rock salt for the 2011 -2012 snow and ice season through
the State of Illinois joint purchasing contract and through the salt consortium up to the budgeted amount
of $350,000. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REQUEST TO APPROVE Ms. Little reported that every March staff requests
EXPENDITURES FOR SNOW AND Board approval to purchase bulk rock salt, up to the
ICE CHEMICALS UP TO THE budgeted amount, for the following season. Last
BUDGETED AMOUNT OF $400,000 year the Board authorized $300,000 for the purchase
of chemicals. Once the budget process was completed, that
amount increased to $400,000. Given the extraordinary snowfalls to date, staff is requesting that the
Board approve expenditures up to the budgeted amount of $400,000.
Trustee Struthers asked if the Village is eligible for federal disaster funds. Ms. Little explained the
Village has applied for disaster funds due to the February blizzard. Trustee Oppenheim asked about the
availability of the salt and ice melt chemicals. Ms. Little explained it is available within 48 to 72 hours
and noted the Village has a stock pile of chemicals at this time.
Trustee Farkas made a motion to approve expenditures for snow and ice chemicals up to the budgeted
amount of $400,000. Trustee Oppenheim seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REQUEST FROM JFMC FACILITIES
CORPORATION AND CJE SENIORLIFE
FOR A ONE YEAR EXTENSION OF
ZONING RELIEF FOR KARMEL
Richard Schoenstadt, attorney for the petitioner,
noted that last year, due to the economy, CJE received
a one year extension. Although sales have increased
and there is a fair amount of optimism, the economy
CONTINUING CARE RETIREMENT has been show to recover. That has impacted the
COMMUNITY Karmel project. As a result, CJE is seeking another
one -year extension.
Trustee Seiden made a motion to approve a one year extension of zoning relief for Karmel Continuing
Care Retirement Community. Trustee Farkas seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
March 7, 2011
Page 5 of 5
AUTHORIZATION TO PURCHASE Chief Sliozis reported that the portion of the Village
EMERGENCY WARNING SIREN west of the tollway does not currently benefit from
coverage by an emergency warning siren. Commander
Weil has worked with nearby property owners to provide more than half of the $19,000 cost for a siren
to be located at the west end of Hawthorne Lane near Saunders Road. Chief Sliozis thinks it is
imperative to get proper protection and requests the Board waive the competitive bidding process and
authorize the purchase of a fourth emergency warning siren in an amount not to exceed $19,000.
Mayor Rosenthal asked if Lake County has been contacted. Commander Weil stated the County advised
that it is not in a position right now to assist with funding.
Trustee Jester made a motion to waive the competitive bidding process and authorize the purchase of a
fourth emergency warning siren in an amount not to exceed $19,000. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
REMINDER Mayor Rosenthal reminded residents that the three
sizes of waste and recycling receptacles are on display in
the village hall lobby. Trustee Oppenheim asked about the pick up of existing recycling carts. Ms.
Maltas explained they would be removed by Veolia during the last regular collection. She requested
that residents inform Waste Management or village hall if they will be out of town.
EARLY VOTING Mayor Rosenthal reminded residents that early voting
will start on March 14.
COMMITTEE OF THE WHOLE Mr. Street stated the next Committee of the Whole
meeting will take place on Monday, March 14 at 5:30.
ADJOURNMENT There being no further business or discussion, Trustee
Oppenheim made a motion to adjourn the meeting. Trustee
Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:30 p.m.
APPRO ED:
Mayor
ATTEST:
it age Clerk