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12/20/2010December 20, 2010 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on Monday, December 20, 2010 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Administrative Intern Andrew Lichterman led those in attendance in reciting the Pledge of Allegiance. CONDOLENCES Mayor Rosenthal informed the Board that former Village Manager Norris Stilphen passed away. He served from 1959 —1979. A moment of silence was observed in his honor. MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve the minutes of the December 6, 2010 Board of Trustees meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously. Trustee Struthers made a motion to approve the minutes of the November 22, 2010 Committee of the Whole meeting. Trustee Seiden seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Oppenheim made a motion to approve the Bills and Payroll dated December 20, 2010. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report for the period ending November 30, 2010, representing 58% of the fiscal year. Mr. Fialkowski noted a positive sales tax trend during the past few months, net of Walgreens' sales tax. He noted that sales tax and hotel tax were up from last year. Permit fees are positive, and expenses are below budget. PUBLIC COMMENT There was no Public Comment. Board of Trustees Meeting December 20, 2010 Page 2 of 5 REPORTS REPORT AND RECOMMENDATION Jenny Maltas, Assistant to the Village Manager, OF STAFF RE: WEB STREAMING OF reported that the Village has looked at meeting web VILLAGE BOARD MEETINGS streaming options over the past few months. She noted that one of the most popular web streaming options in the area would require a staff member to physically index the meeting. This company is popular with many Illinois municipalities. Indexing allows viewers to select what part of the meeting they would like to view. Another web streaming company, Swagit.com, popular in Texas and Florida, includes the indexing service. Staff recommends Swagit, as the meeting would be streamed live and would be indexed the next day. Ms. Maltas showed examples of streamed video from other municipalities and how they link with their websites. Mayor Rosenthal expressed concern because the company is new in Illinois, and asked if they were keeping the meetings on their servers. Ms. Maltas stated Swagit is providing web streaming for many large municipalities, including Houston, Texas. She noted the Village would still have the original DVDs as well. Trustee Struthers asked if the Village would have a dedicated server. Trustee Seiden asked about fees. Ms. Maltas stated Swagit has proposed a $645 fee per month, plus a one -time set up charge of $2,100. The initial, annual expenditure would be about $10,000. She noted there were other, more expensive services. Trustee Benton noted they would also be able to provide the total number of hits. Mayor Rosenthal asked if the Village ever polled the residents to see if they are interested in having streamed meetings. Trustee Oppenheim noted that Trustee Farkas has mentioned web streaming a number of times. Trustee Struthers noted that many U -Verse and DirecTV subscribers cannot currently view the Board meetings. Mayor Rosenthal noted that U- Verse will be showing the Village Board meetings starting in January. Mayor Rosenthal suggested moving ahead, but informing the residents and asking them for feedback over the next year. Trustee Jester made a motion to accept the report and recommendation of staff regarding web streaming of Village Board meetings. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -10 -38 APPROVING A TOM AND EDDIE' S RESTAURANT IN DEERFIELD SQUARE AYES: Benton, Jester, Oppenheim, Seid NAYS: None (0) Trustee Seiden made a motion to approve a. Tom and Eddie's Restaurant in Deerfield _Square. Trustee Oppenheim seconded the motion. The motion passed by the following vote: -n, Struthers (5) Board of Trustees Meeting December 20, 2010 Page 3 of 5 OLD BUSINESS ORDINANCE 0 -10 -39 APPROVING A An Ordinance approving a Special Use to SPECIAL USE TO PERMIT THE - permit the establishment of a restaurant at ESTABLISHMENT OF A RESTAURANT 649 Lake Cook Road for --D.C. Sarnies in AT 649 LAKE COOK ROAD FOR D.C. Deerfield Depot/Home Depot Development. SARNIES IN DEERFIELD DEPOT/ HOME DEPOT DEVELOPMENT Mayor Rosenthal noted the petitioner has requested a waiver of the First Reading of the Ordinance. She noted the property is vacant and the Board has not received any letters or comments against the use. Trustee Benton made a motion to waive the First Reading of the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) Trustee Oppenheim noted the memo from the Appearance Review Commission about the landscaping. The petitioner confirmed they did not have any issues with the Appearance Review Commission's recommendation. Trustee Seiden made a motion to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ORDINANCE 0 -10 -40 LEVYING TAXES An Ordinance levying taxes for corporate FOR CORPORATE PURPOSES FOR purposes for the current fiscal year THE CURRENT FISCAL YEAR, commencing on the first day of May, 2010 COMMENCING ON THE FIRST DAY and ending on the thirtieth day of April, OF MAY, 2010 AND ENDING ON THE 2011 for the Village of Deerfield, Lake and THIRTIETH DAY OF APRIL, 2011, FOR Cook Counties, Illinois. Second Reading. THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS — 2R Trustee Seiden noted he did not request changes at the last meeting because the Village is in the position it thought it was when the budget was done in April. In the past, the Village was ahead and did not need as high a levy as originally proposed. In this case, however, the Village is on target, due to the WRF project. Trustee Seiden noted that on an average property tax bill of $10,000, the Village receives about $300. Overall, there will be an 18% increase, with 16% going to the WRF. Trustee Seiden added that the new 5% electric surcharge and telecommunication tax increase (from 1% to 6 %) are taking effect. The electric surcharge will amount to approximately $50 per resident, and the telecommunications tax will amount to about $60 per resident. Mayor Rosenthal added that all Trustees are working to minimize taxes and fees while maintaining services to the residents. Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: Board of Trustees Meeting December 20, 2010 Page 4 of 5 AYES: Benton, Jester, Oppenheim, Struthers (4) NAYS: None (0) ABSTAIN: Seiden (1) ORDINANCE 0 -10 -41 ABATING ALL An Ordinance abating all of the 2010 tax levy THE 2010 TAX LEVY REQUIREMENTS requirements for the Series 2003 General Obligation FOR THE SERIES 2003 GENERAL Refunding Bonds. Second Reading. OBLIGATION REFUNDING BONDS -2R Trustee Struthers made a motion to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ORDINANCE 0 -10 -42 ABATING ALL THE 2010 TAX LEVY REQUIREMENTS FOR THE SERIES 2008 GENERAL OBLIGATION REFUNDING BONDS -2R decrease that the Village can offer to resides An Ordinance abating all of the 2010 tax levy requirements for the Series 2008 General Obligation Refunding Bonds. Second Reading Trustee Oppenheim noted this represents a $366,613 as and was anticipated in the approved budget. Trustee Oppenheim made a motion to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ORDINANCE 0 -10 -43 ABATING ALL THE 2010 TAX LEVY REQUIREMENTS FOR THE SERIES 2010 GENERAL OBLIGATION REFUNDING BONDS -2R amount of $503,244 and represent an amour An Ordinance abating all of the 2010 tax levy requirements for the Series 2010 General Obligation Refunding Bonds. Second Reading. Trustee Oppenheim noted these are new bonds in the it of debt service for the upcoming year. Trustee Benton made a motion to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO AWARD A BID Mr. Fialkowski reported staff proposes replacing a FOR ONE NEW 2011 FORD ESCAPE nine - year -old vehicle through the Vehicle Replacement THROUGH THE SUBURBAN Fund. He noted the vehicle is a primary building PURCHASING COOPERATIVE inspection vehicle in the Village. Board of Trustees Meeting December 20, 2010 Page 5 of 5 Trustee Jester made a motion to award the contract for one new 2011 Ford Escape through the Suburban Purchasing Cooperative to Curry Motors in an amount not to exceed $19,951. Trustee Struthers seconded the motion. Trustee Oppenheim asked if staff considered a hybrid vehicle. Mr. Fialkowski explained that a hybrid would cost approximately $11,000 more than the standard vehicle. Trustee Oppenheim asked if the money would be made back in fuel efficiencies. Mr. Fialkowski responded that the batteries for hybrid vehicles are expensive and, over all, a hybrid would not present a cost savings. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) - - DISCUSSION JOHN WILLMAN TV for the next three Thursdays at 7:00 p.m. Trustee Seiden noted that in memory of John Willman, the video about him will be shown on Cable TOYS FOR TOTS Mayor Rosenthal thanked Jack Frigo, Joe Pasquesi, the Deerfield Police Department, and West Deerfield Township for putting together the successful Toys for Tots and Food Pantry programs last Saturday. She thanked everyone who came out to support the event. HAPPY HOLIDAYS and New Year. ADJOURNMENT ATTEST: illage Clerk On behalf of the Board and staff, Mayor Rosenthal wished everyone a happy, healthy and safe Christmas There being no further business or discussion, the meeting was adjourned at 8:15 p.m. APPROVED: et'�'V� Mayor 1 i 1