10/04/2010October 4, 2010
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on Monday October 4,
2010 at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting
the Pledge of Allegiance.
PRESENTATION FROM HIGHLAND Mayor Rosenthal explained that the presentation
PARK HOSPITAL has been rescheduled for the October 181h Board of
Trustees meeting due to a conflict.
MINUTES OF PREVIOUS MEETING Trustee Farkas made motion to approve the minutes
from the September 20, 2010 Board of Trustees
meeting. Trustee Oppenheim seconded the motion. Trustee Farkas then noted a correction on
page 3 of the draft minutes. Trustee Oppenheim made a motion to approve the minutes as
amended. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills
and Payroll dated October 4, 2010. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REPORT ON DEPARTMENTAL Enforcement Officer Clint Case presented
OBJECTIVES — COMMUNITY highlights from the Building Division portion of
DEVELOPMENT the Community Development report. He stated that
activity levels have increased, but the amount of
fees received has decreased. This is primarily due to the absence of another Takeda project this
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October 4, 2010
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year. Mr. Case mentioned that things are continuing to improve, and a number of single family
residential projects currently are being reviewed at this time. The department has slightly altered its
operating procedures and is now performing site inspections previously conducted by the Engineering
Division in order to make the operation more efficient. This is allowing the Department to perform
building, site and engineering inspections, up to a point. He noted the final inspection on the
engineering has not changed, and the certificate of occupancy is still subject to final engineering
review.
Mr. Case stated the Board of Zoning Appeals has held four Public Hearings. The number of
temporary permits issued has been average. Mr. Case noted the Weinberg Project (Karmel) is looking
to begin site work within the next six months.
Mr. Case discussed the possible demolition of a property. He stated the Village has heard from two
financial institutions expressing concern about the procedure. Trustee Seiden asked if there is anything
that would make the house livable. Mr. Case stated that due to a fire it is not livable and needs to come
down.
Mr. Case stated that Trustee Farkas asked about home value improvements at the last meeting. Mr.
Case has been unable to get definitive answers at this point due to source limitations.
Mr. Case discussed the foreclosure information that was provided in the report. He stated that the
foreclosures and judicial sales listed in the Deerfield Review are often misleading, because they are for
the entire 60015 zip code, not just Deerfield. He noted that of the six properties listed in a recent
Deerfield Review, only two foreclosures are in incorporated Deerfield. Mr. Case also explained that
the listings repeat for several weeks in the paper.
Mr. Case concluded by stating that the Department remains active. Department staff are scheduled for
continuing education and will get recertified as needed.
Trustee Farkas asked about the distressed property at 679 Castlewood because many of the Trustees
have received an email about it. Mr. Case explained the property has been vacant for more than 30
years. It has been maintained and taxes have been paid. Current Village Ordinance states that as long
as the building is not a danger and remains secure, it can remain unoccupied. Mr. Street and Mayor
Rosenthal suggested holding a Committee of the Whole meeting to discuss ways the Village can
handle this type of situation. Trustee Farkas suggested the possibility of characterizing the property as
a public nuisance. He asked what the Village can do so residents would not have to tolerate problem
properties. Mr. Case suggested addressing this concern at the Committee of the Whole meeting. He
will put together a report on what he believes can be effective in these cases. Trustee Oppenheim
suggested including a section on how wide - spread the situation is in Deerfield.
Principal Planner Jeff Ryckaert presented highlights from the Planning Division. He stated that
commission activity level has been good. The Plan Commission has been busy over the past six
months. There has been a lot of interest from restaurants coming into the Village. Ristorante Abruzzo
wants to move out of Deerbrook Mall and into Deerfield Park Plaza. There is some interest in the
former Bennigan's site. The Plan Commission also discussed Honquest Outlet Plus, Wilmot School,
Woodland Park, the Village Hall parking lot, and the Takeda Childcare Center. The Appearance
Review Commission discussed 12 petitions, and the Village Center Development Commission held six
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October 4, 2010
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meetings. They initiated a flower planter program in the downtown. They will start earlier next year
in hopes there will be more participation. Trustee Struthers suggested sending thank you letters to the
businesses that participated this year.
The Village will continue to update the inventory of available commercial spaces in their support of
economic development. Feedback has been positive.
The Village participated in the 2010 Census and had an 87% rate of participation. Nationally, the rate
of participation was 72 %. The Census Bureau will report their results by the end of the year.
The Village participated in the Lake County Alternative Energy Task Force as part of their
sustainability initiative. The Task Force, which finished meeting last month, focused on wind energy,
solar, and geo- thermal systems and came up with a model ordinance that can be tweaked by the
Village. The Sustainability Commission and Plan Commission will review the model ordinance and
make recommendations before it comes before the Board. Mr. Ryckaert noted that Lincolnshire and
Bannockburn have already started preparing their text amendments. Trustee Oppenheim asked if the
Village has received any inquiries. Mr. Case noted the Village has received a number of calls
regarding lighting requirements. He noted that many people have undertaken insulation programs on
their own. Trustee Struthers asked if any businesses have made an effort to become green businesses.
Mr. Ryckaert stated that Takeda and several companies noted in the report have put forth efforts to put
in green elements.
The Village has had ongoing discussions with One Deerfield Place regarding workforce and affordable
housing. The Village is trying to utilize private funds for affordable housing in the Village. They are
looking at both larger projects and smaller programs. Mr. Ryckaert stated they would meet again on
Friday to get additional direction. Trustee Struthers stated that if the project is close enough to the
Metra station, the Village could get transit agency grants as well. Mr. Ryckaert will look into it to see
if it is a possibility.
Mr. Ryckaert discussed other upcoming programs. Staff is working with the Cemetery Commission to
comply with the Cemetery Oversight Act which went into effect on March 1, 2010. Staff has updated
the summary of the development along Lake Cook Road. With Takeda, more than five million square
feet of office space has been developed on Lake Cook Road. Wonder! has their building permit and
will hopefully open during the second quarter of 2011. Trustee Farkas asked about the timing for
Wonder! because they initially thought they would open at the end of the year. Mr. Ryckaert
explained they did not request their building permits as quickly as they originally thought. Mr. Street
added that they are still pursuing some financing, but they have the financing for the start up. Mayor
Rosenthal commented that the Village has been fortunate to have so many new businesses this year.
Mayor Rosenthal thanked Mr. Case and Mr. Ryckaert for the efforts and support provided by the
Community Development Department
PUBLIC COMMENT There was no Public Comment.
REPORTS
REPORT AND RECOMMENDATION Mr. Street stated that the Plan Commission held
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October 4, 2010
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OF THE PLAN COMMISSION RE:
REQUEST FOR A SPECIAL USE TO
PERMIT LIQUOR SALES IN A DRUG
STORE — WALGREENS
780 Waukegan Road.
Public Hearings on April 8, 2010, July 8, 2010 and
August 26, 2010 and voted 5 -1 in favor of
recommending approval of a Special Use to permit
liquor sales as an ancillary use, not to exceed 2%
of the store's area at Walgreen's in Deerfield Square at
REPORT AND RECOMMENDATION Mr. Street stated that the Village Center
OF THE VILLAGE CENTER Development Commission held a workshop
DEVELOPMENT COMMISSION RE: meeting on April 7, 2010 and voted 9 -0 in favor or
REQUEST FOR A SPECIAL USE TO recommending approval for a Special Use to permit
PERMIT LIQUOR SALES IN A DRUG beer and wine sales at Walgreens in Deerfield
STORE — WALGREENS Square at 780 Waukegan Road, with the conditions
that sales are limited to beer and wine only, beer and wine
would not be advertised in the store windows, and a limitation on the shelf space allowed for beer and
wine as presented by Walgreens in their materials.
Trustee Jester made a motion to accept the Report and Recommendation of the Plan Commission
regarding the request for a special use to permit liquor sales in a drug store. Trustee Oppenheim
seconded the motion.
Trustee Struthers suggested that the window signs must be in compliance with the Window Signage
Ordinance before a liquor license can be issued. Mayor Rosenthal noted the Trustees would only be
approving the report, and is sure Walgreens has heard this from the commissions. Mr. Street explained
that second floor windows are currently in question, as agreement has been reached on the first floor
windows.
Dan Perlin, Senior Attorney with Walgreens, confirmed that Walgreens is pleased with either the ARC
or CRM proposals for the second floor windows.
Trustee Struthers asked whether Walgreens i.s asking for liquor sales up to 2% of store sales. Mr.
Perlin showed a chart showing the relative percentages versus the entire retail floor area. Currently,
the floor space plan proposes that beer and wine sales be less than 1% of the available retail square
footage. To add some flexibility, the Plan Commission has a limit of 2 %. Trustee Oppenheim noted
that a substantial amount of the space currently allocated to food sales would go to the liquor sales area
and asked what type of foods would be removed to make room, observing that many residents rely on
Walgreens for late night and last minute purchases of milk and other foods. Mr. Perlin assured the
Board that most current food items will still be available, with some condensing of the snack food
areas. Trustee Struthers would like to see all liquor contiguous instead of having some of it mixed in
with other beverages. Mr. Perlin stated that beer and wine would not be in the same cooler as milk.
Trustee Struthers believes it would be easier to police the area if it were separate. Mr. Perlin explained
that Walgreens has advanced security measures in place. Trustee Oppenheim believes it is
advantageous to have automatic prompting for cashiers to check identification when alcohol is
purchased, as proposed by Walgreens.
Mayor Rosenthal noted the Village does not want minors to be able to purchase beer or wine. Trustee
Oppenheim added that the Village performs compliance checks with all liquor licensees in the Village.
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October 4,'20 10
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Mayor Rosenthal noted that window signs would not be part of the approval ordinance, but the issue
needs to be resolved.
Mr. Perlin asked what would happen if CRM Properties did not file their appeal. Mr. Street suggested
going ahead with the first floor windows because there is already an agreement from all parties, and
the second floor matter will likely come to the Village Board at the next meeting on October 18`n
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -10 -29 APPROVING A An ordinance approving a sign modification for
SIGN MODIFICATION FOR LUNA Luna Flooring Gallery located at 350 Lake Cook
FLOOR GALLERY, 350 LAKE COOK Road. Second Reading.
ROAD — 2R
ORDINANCE APPROVING A An ordinance approving a modification of the fence
MODIFICATION OF FENCE HEIGHT height for the property located at 1126 Chestnut.
FOR 1126 CHESTNUT —1R First Reading
Trustee Oppenheim made a motion to approve the Consent Agenda and adopt the ordinance approving
a sign modification for Luna Floor Gallery. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE APPROVING A An Ordinance approving a combined side yard
COMBINED SIDE YARD VARIATION variation for the property located at 444 Hermitage.
FOR 444 HERMITAGE — 1 R First Reading.
This will stand as a First Reading of the Ordinance.
There was no Old Business.
AUTHORIZATION TO AWARD
CONTRACT FOR LANDSCAPING
SERVICES — VILLAGE PARKING LOT
AT 750, 758 AND 800 DEERFIELD
ROADS
OLD BUSINESS
NEW BUSINESS
Assistant Village Engineer Bob Phillips stated the
Village received three proposals for the landscaping
plan that was approved at the September 7, 2010
Board of Trustees meeting. The most cost effective
proposal that met the scope of the work was
received from Enrico Mosconi Landscaping Contactors,
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October 4, 2010
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Inc. in an amount not to exceed $25,396. They have performed landscaping services for the Village in
the past with successful results.
Trustee Seiden made a motion to award the contract for landscaping services for the Village parking
lot at 750, 758 and 800 Deerfield Roads to Enrico Mosconi Landscaping Contractors, Inc. in an
amount not to exceed $25,396. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
INTERGOVERNMENTAL Mr. Phillips explained that 95% of the traffic
AGREEMENT: INTERCONNECTION signals in the Chicago area are interconnected. In
OF VILLAGE OWNED TRAFFIC 2004, the Lake County Division of Transportation
SIGNALS TO LAKE COOK PASSAGE began to implement the Lake County PASSAGE
NETWORK system, which is designed to provide motorists with
real -time traffic congestion information. To implement
the signal monitoring and coordination system in the Village, the Lake County Division of
Transportation requests and Village staff recommend that all village owned traffic signals interconnect
with the Lake County PASSAGE network.
The Intergovernmental Agreement defines responsibilities with respect to energy, maintenance, and
future costs of traffic signals that are owned by the Village and must be executed by the Village to
complete the traffic signal interconnection. As a result of the agreement the Village of Deerfield will
have the added benefit of PASSAGE traffic monitoring, with no additional expenditures regarding
routine maintenance or energy usage.
Trustee Seiden asked if additional video cameras would be added. Mr. Phillips explained that
additional cameras are not being proposed at this time, but it is likely they will be added at a later date.
Trustee Benton noted the video cameras have been very positive and are not used for enforcement.
Trustee Oppenheim stated she visited the PASSAGE facility and was very impressed with the
technology and how they can zero in on what is happening on different roads. She thinks it is fabulous
that the Village can participate and make the roads better and safer at no cost to the Village.
Trustee Farkas made a motion to authorize the Mayor to execute the Intergovernmental Agreement for
the Interconnection of village -owned traffic signals to the Lake County PASSAGE Network. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
HOMECOMING IN DEERFIELD Mayor Rosenthal had asked Chief Sliozis to report
on homecoming in Deerfield. She is proud to report that
Deerfield High School won their game. In the absence of Chief Sliozis, Mayor Rosenthal read his
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October 4, 2010
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report. Homecoming weekend was September 24 and 25. The events were without incident and were
well attended. Prior to the event, the Police Department conducted liquor compliance checks at local
establishments. They also worked with high school personnel to ensure safety at the events. Mayor
Rosenthal thanked the staff at I1 Forno Pizza for attaching `Parents Who Host Lose the Most' flyers to
their pizza boxes. She also thanked Jean Spagnoli for the banner placement and the Rotary Club for
the original purchase of the banners.
FALL FESTIVAL Mayor Rosenthal stated that Fall Festival was very
well attended. The event included 50 old and antique
vehicles. She noted the Historical Society is always looking for volunteers.
CONGRATULATIONS
Mayor Rosenthal congratulated the Police
Department for winning the second annual Farmers
Market rib cookoff. She thanked Stony River for providing the ribs. The sauces were made by the
Police and Fire Departments. All proceeds went to charity.
BICENTENNIAL QUILTS Mayor Rosenthal stated there was a small get
together at Village Hall for those who participated in the
bicentennial quilts in the 1970's. It was a lot of fun and good history was shared.
VOTING Mr. Street reported that there are several elections
coming up. The petition packets for Village positions are
available. Trustee Struthers added that early voting is open from October 11 - 26. Absentee voting
and voting by mail are also available. Mayor Rosenthal urged everyone to register to vote.
TRAIN WHISTLE Mr. Street noted that he received a call regarding Metra
train whistles. He stated that Metra is performing track
maintenance. When repair personnel are present, conductors need to sound their horns to maintain
track safety. He will look into finding out about the duration of the project.
DISCUSSION
ADJOURNMENT There being no further business or discussion, the
meeting was adjourned at 8:37 p.m.
APPRO ED:
�ayor
ATTEST:
Village Clerk
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