09/07/2010September 7, 2010
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on Tuesday September 7, 2010 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Alan Garfield, Chairman of Village Center
Development Commission, led those in Attendance
in reciting the Pledge of Allegiance.
MINUTES OF PREVIOUS MEETING Trustee Struthers made a motion to approve the
minutes from the August 16, 2010 Board of
Trustees meeting. Trustee Farkas seconded the motion. The motion passed unanimously with
Trustee Benton abstaining.
BILLS AND PAYROLL Trustee Farkas made a motion to approve the Bills
and Payroll dated September 7, 2010. Trustee
Seiden seconded the motion. Trustee Oppenheim asked about the Police Department payroll
overtime. Mr. Street noted that August was a three- payroll month and Chief Sliozis added that
some was due to patrol position vacancies. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Finance Director Fialkowski presented the
Treasurer's Report for the first quarter of the fiscal
year ended July 31, 2010. Mr. Fialkowski noted that sales tax was up, motel tax was slightly
higher and building permits were slightly above as well. He stated that expenditures were
slightly below budget. There has been a slow down for water and sewer revenues, but the
Village is ahead of last year and overall, things are in good shape.
Trustee Seiden asked about the July sales tax, which went from negative seven percent to plus
one percent. Mr. Fialkowski explained that looking at the trends; the Village appears to be
Board of Trustees Meeting
September 7, 2010
Page 2 of 13
trending upward. There are no massive dislocations in the retail sector and the retailers appear to
be doing a steady business.
COMMISSION APPOINTMENTS Trustee Seiden made a motion to amend the agenda
to include commission appointments. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
After nomination by Mayor Rosenthal, Trustee Oppenheim made a motion to appoint Barbara
Reich and John Coughenour as co- chairs of the Family Days Commission and Robert Nadler to
the Plan Commission. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Marvin Kayne, 1219 Walden Lane, stated the
library developed a spreadsheet of information
estimating the property tax impact of the proposed expansion project. He stated it was only an
estimate and reiterated his opposition to the November 2nd Library referendum.
Mr. Kayne stated he believes experts agree that public pensions are too high, especially since
Social Security is also provided. He believes 401k type programs should be offered instead. He
asked about the authority to ask advisory referenda and Village Attorney Coblentz responded
that Illinois law specifically allows for advisory referendums.
Mr. Kayne noted the Illinois Constitution of 1970 set limits on debts, taxation and complained
that his property taxes have more than doubled over time. He encouraged the Village to appoint
a committee with its home rule authority to review limiting pensions and costs of other local
taxing bodies.
Mayor Rosenthal noted that Mr. Kayne has spoken to the Board many times about the pensions
and Mr. Street has provided a letter clarifying the Village does not set pension levels or
requirements as they are state mandated. She confirmed the Village is part of a group that is
supporting pension reform and the Schools and Park District must also meet state established
requirements and are not subject to the Village's home rule authority.
Trustee Seiden stated he also reviewed the information on the library referendum. Although the
rate and term are unknown at this time, the Library has used a conservative interest rate and a
term of 20 years. Based on what they have, that is what the taxpayers will pay based on the
amount of borrowing. He does not believe the Village could ask for a better showing of how
taxpayers will be affected.
Board of Trustees Meeting
September 7, 2010
Page 3 of 13
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE:
August 12, 2010 to consider the request of Luna
REQUEST FOR A SIGN
Flooring for a modification to increase the
MODIFICATION TO ALLOW THE
maximum sign height to 19'2 ". The Plan
SOUTH WALL SIGN TO BE
Commission voted 5 -0 in favor of the request. The
INSTALLED 15 INCHES HIGHER
Appearance Review Commission also had
THAN THE MAXIMUM HEIGHT
unanimous support for the request.
LINE ESTABLISHED BY
ORDINANCE 0 -98 -36
Trustee Jester made a motion to accept the report
and recommendation of the Plan Commission.
Trustee Benton seconded the motion.
Trustee Oppenheim believes the request is reasonable and
the sign looks better as proposed. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REPORTS AND RECOMMENDATIONS The Plan Commission, Village Center Development
RE: REQUEST FOR A SPECIAL USE
Commission and Appearance Review Commission
TO ALLOW CHANGES TO THE
all made reports and recommendations regarding a
VILLAGE OWNED PUBLIC
request for a Special Use to allow changes to the
PARKING LOTS AT 750,758 AND
Village owned public parking lots at 750, 758 and
800 DEERFIELD ROAD FOR
800 Deerfield Road for restriping and landscaping.
RESTRIPING AND LANDSCAPING Mr. Street summarized the recommendations.
The Plan Commission held a Public Hearing on August 12, 2010 and voted 5 -0 in favor of
recommending parking plan "C" and landscaping plan "1 ". The Plan Commission also
recommended that smaller trucks use the parking lot and larger trucks have designated delivery
hours on Waukegan Road.
The Village Center Development Commission held workshop meetings on June 2, July 7,
August 4 and August 17, 2010 and voted 6 -0 in favor of parking option "e" and with truck access
limited to single unit commercial vehicles during certain hours, and landscape option "3" with
ground cover replacing turf adjacent the parking lot.
The Appearance Review Commission reviewed the landscaping proposals during its August 23,
2010 meeting and developed option "4a ", which uses the existing landscaping and adds like
plant materials. The Appearance Review Commission voted 4 -2 in favor of this option.
Tim Doran, Director of Transportation Planning with Gewalt Hamilton Associates explained he
was asked to evaluate the Village -owned parking lots on the northwest corner of Deerfield and
Waukegan Roads. They were asked to look at geometrics as well as various options. Mr. Doran
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September 7, 2010
Page 4 of 13
made presentations to both the Plan Commission and Village Center Development Commission.
He stated the two commissions had different views on how the lot should be configured. Mr.
Doran looked at the Village goals of safety and efficiency, utilizing current access drives,
shifting Waukegan Road deliveries to the parking lot, creating pedestrian paths, creating a
landscape buffer, installing bicycle racks, accommodating drop -off and pick up for preschool and
having a similar number of parking spaces near or at peak demand (104 spaces).
Mr. Doran reviewed parking lot options "C" and "E ". "E" is the VCDC recommended Plan that
provided for the elimination of parallel spaces along the landscaped area that were provided in
previous plan concept "D ".
Trustee Struthers would like to avoid another parking lot like Deerfield Square. Mr. Doran noted
both designs provided for stalls 19 feet deep, which is the Village standard. Trustee Oppenheim
stated the 19 foot depth was longer than the Deerfield Square parking stalls.
Trustee Rosenthal asked if the Plan Commission recommendation included removing large
trucks from the parking lot. Mr. Street noted they encouraged large trucks be permitted to use
Waukegan Road during certain, non -peak hours.
Trustee Seiden does not believe the difference in the number of parking spaces is substantial.
Mayor Rosenthal asked if Mr. Doran considered adding sidewalks for pedestrian safety. Mr.
Doran noted that additional north -south walkways could be added by marking off spaces.
Phil Rosborough, partner with Rosborough Partners reviewed the three proposed landscaping
plans. He noted that the Plan Commission preferred option "1 ", which is a less formal design.
The closest thing to this style is the area in front of First Midwest Bank, and includes multiple
planting layers and subtle berming.
Mr. Rosborough noted the Village Center Development Commission prefers option "3 ", which is
a more linear treatment with an evergreen hedge on a berm in the center of the buffer. This
option would fully screen the parking lot and low stone walls were provided to sustain the berm
up to the sidewalk entrances.
Mr. Rosborough noted that option "4a ", which was preferred by the Appearance Review
Commission, is an extension of what is there at present. It is similar to what is across the street
west of Stoney River, and use existing plant materials and types, including modest seasonal
plantings at the sidewalk entrances.
Trustee Struthers believes the parking lot should be improved so it can be visible to users.
Mayor Rosenthal noted that fully screening the parking lot would also present a safety concern.
Mayor Rosenthal asked about the estimated costs. Mr. Rosborough explained that options "1"
and "3" were on the high end, and option "4a" was the most economical. Trustee Oppenheim
noted that option "I", when established, would require less maintenance.
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September 7, 2010
Page 5 of 13
Alan Garfield, Chairman of the Village Center Development Commission, complimented the
professional advisors and staff because through the process, they were pulled in many directions
by the various commissions. He believes any plan adopted by the Trustees would be an
improvement.
Trustee Farkas made a motion to accept the reports and recommendations by the Plan
Commission, Village Center Development Commission and Plan Commission. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Trustee Farkas made a motion to accept option "E "for the parking lot striping plan. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Struthers (4)
NAYS: Benton, Oppenheim (2)
Trustee Jester made a motion to accept landscape plan "4A ". Trustee Oppenheim seconded the
motion. Trustee Oppenheim noted this plan has minimal plantings and cost $50,000 less than the
other plans. As this is a temporary plan intended to make the parking lot safe, usable and
visually palatable, she believes "4a" is the best plan. Trustee Oppenheim believes the first plan
is designed well and would be beautiful, but too expensive for a temporary plan. She noted that
much of the plant material would take a few years to grow in and she is unsure what would
happen to the property in a few years. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS:. None (0)
Mayor Rosenthal thanked the Commissions and the professionals and staff for the time spent
reviewing this project. Trustee Seiden noted the Board also spent a lot of time on this. He
suggested that the Village Manager start negotiations with the adjoining commercial owners to
reduce issues resulting from the alley configuration to the east. Trustee Struthers would like to
see Mr. Taxman and Ms. Fiorini financially support lot and access improvements that will help
everyone.
Ray Craig, 1233 Stratford Road, does not have a problem with the Board's decision. He noted
that he refers to the Village website to review agendas and reports. He questioned why the
Village Center Development Commission recommended plan "D" was not in the report. Mr.
Street responded that Plan "D" was included in the Board's materials, but Plan "E" was a graphic
representation of the VCDC recommended plan that included changes to Plan "D ".
CONSENT AGENDA
ORDINANCE 0 -10 -26 GRANTING A An Ordinance granting a Special Use to permit the
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1
1
Board of Trustees Meeting
September 7, 2010
Page 6 of 13
SPECIAL USE TO PERMIT THE establishment of a Rosebud Market and Pizzeria at
ESTABLISHMENT OF A ROSEBUD 560 Waukegan Road.
MARKET & PIZZERIA AT 560
WAUKEGAN ROAD Mr. Street noted the petitioner asked for a waiver of
the rules. Mark Knauer, architect for Rosebud
Market and Pizzeria, explained they have started the demolition and some of the interior work.
They would like to complete the building improvements so they could be open for the holiday
season.
Trustee Seiden made a motion to waive the First Reading of the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Trustee Seiden made a motion to accept the Consent Agenda and adopt the Ordinance. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -10 -27 REZONING An Ordinance rezoning the property at 1313
PROPERTY AT 1313 AND 1331 and 1331 Wilmot Road as P -1 Public Lands
WILMOT ROAD (WOODLAND PARK) District and authorizing an amended Special Use
AS P -1 PUBLIC LANDS DISTRICT AND for renovations to Woodland Park. Second
AUTHORIZING AN AMENDED Reading.
SPECIAL USE FOR RENOVATIONS TO
WOODLAND PARK — 2R Mr. Street explained further discussion was tabled
pending further consideration by the Park Board.
Trustee Oppenheim made a motion to remove the petition from the table. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Linda Gryzicki reported that School Street, the road entering Woodland Park, is in terrible
condition and must be redone. Since that work needed to be completed, and with acquisition of
the 1331 property, the Park District intended to move School Street to the south. It was proposed
to be straight in to save existing trees. When they appeared before the Plan Commission, they
were asked to align School Street with Hertle Lane. The Park District responded by curving the
entrance road. Since the last meeting, the Park District has confirmed with Police, Engineering
and Community Development staff that School Street should be aligned with Hertel Lane. The
neighbors directly to the south of School Street do not believe the streets should be aligned and
Board of Trustees Meeting
September 7, 2010
Page 7 of 13
the proposed landscape buffer is inadequate. Ms. Gryzicki noted the Park District does not have
a preference. Chief Sliozis recommended aligning the streets to reduce the number of
movements of vehicles and pedestrians. He noted that visibility and sight lines also play a part in
the recommendation.
Joe Morrison, an attorney representing Mr. and Mrs. Lindstrom, owners of the home just to the
south of the proposed School Street entrance, confirmed that the Lindstrom's objected to the
proposed School Street location to the Plan Commission. Trustee Farkas noted the Lindstroms
would have the road moved closer while residents to the north would have the street moved
further away. Mr. Morrison noted the proposal would move the road 15' closer to the home than
originally proposed by the Park District. He disagreed that a real safety issue was present noting
from his recollection that the school operated safely in this location with more children than will
be present for the park use, and no safety issues have risen since it has been just a park. To
require alignment is not based on any facts.
Trustee Farkas asked about the distance from the client's lot to the southernmost park entrance.
Mr. Morrison explained it is approximately 35 feet from the lot line and 55 feet from the home.
Ms. Gryzicki noted there would also be a five -foot sidewalk along the road. Trustee Oppenheim
stated that the southern edge of the roadway would be 40 feet from the Lindstrom's lot line.
Trustee Farkas asked about the Lindstrom's primary concern. Mr. Morrison explained the
Lindstrom's are concerned because the Park District's goal can be achieved without the re-
alignment with Hertel. The Village suggested the re- alignment and noted that if his client's
property was vacant, the re- alignment would be appropriate. The property is not vacant,
however and there are substantial trees that will need to come down with the re- alignment.
Mr. Morrison noted the traffic, noise and lights would be moved closer to the Lindstrom
residence. It will have a negative impact on the value of their property. He believes a larger
buffer is necessary to minimize the negative impact. He noted there were some reasons to align
the street, but there are also reasons not to align the street. The Lindstrom's concerns should be
overriding because there have been no safety problems with the current configuration. He
suggested the Board not realign School Street with Hertle Lane and restore the Park District's
original plan.
Ms. Gryzicki reported the Park District invited residents of Crabtree to its August 5`" meeting
where design options for the cul -de -sac for Crabtree were reviewed,, The Crabtree neighbors
came back and indicated they would not make a recommendation on a specific option; rather,
they listed areas of concern. The Park Board discussed their concerns.
Ms. Gryzicki reviewed some history of the site, noting the indoor recreation center was no longer
considered for this property. The Park Board is recommending option "2a" in the packet for the
Crabtree configuration. They feel they have worked with the neighbors and balanced their
concerns with park users and operations.
Judy Hovanec, 1201 Crabtree Lane, showed a photograph of the large Lindon Tree in the park.
She read a statement from the Crabtree Lane residents which stated their position is unchanged.
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September 7, 2010
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They are opposed to the proposed turnaround and drop off on Crabtree Lane. Their opposition is
based on the lack of supporting evidence that it will improve the conditions on Crabtree and their
concern that it would have a more negative impact on the residents of Crabtree Lane and the park
users. Past ball field improvements have resulted in increased traffic volume on Crabtree. The
result is improper use of a residential street. The Park District's efforts have resulted in limited
improvements that have had little impact on the hazardous and dangerous conditions on Crabtree
Lane.
Ms. Hovanec noted that vehicular speed is also an issue. There is no concrete data or evidence
that the proposed renovation will reduce traffic volume. A traffic study was never conducted to
provide necessary support information. Crabtree is an excellent residential street, but it is not a
street for the park entrance.
The Crabtree neighbors unanimously oppose the changes and agreed that the primary hazardous
and safety conditions will remain or increase due to the changes. She asked the Village Board to
reject the proposed plan, and encourage further modification to the plan.
Rick Patinkin, Park Board President, noted that the Park District recognizes people not wanting
change when park improvements are proposed. The Board and staff of Deerfield Park District
are aware and sensitive to the concerns of the residents. He asked the Board to recognize and
give some deference to the Park Board officials, staff and hired professionals as various needs
are balanced. If neighbors prevailed on every project and did not allow them to move forward,
they would not have many park features. The Park District acquired property to improve the
situation at Woodland Park. Mr. Patinkin believes they have eliminated the parking on the street
by adding a parking lot as well as facilitated drop off users.
Trustee Oppenheim asked if the Park District ever hears from residents that complained that the
park improvements were not as bad as they feared. Mr. Patinkin explained the Park District has
heard that from residents. Trustee Struthers thanked the Park District for the admirable job they
have done in controlling traffic and with the parks in general.
Lauri Heyl, 1223 Crabtree Lane wants the Trustees to be aware that she suggested one change.
Ms. Heyl believes the ball diamond should be rotated so home plate would be in northeast corner
instead of the southeast corner. They felt it would be more convenient for DYBA participants
and would reduce volume of traffic on Crabtree Lane. Trustee Struthers asked if there was a
reason not to relocate the fields. Ms. Gryziecki explained the fields have been in that location
since the 1960s and several reasons are listed in the Park District letter included in the packet.
She noted the Park District usually does not install fences in the middle of green space and the
orientation being proposed is the worst possible, because the batters would be looking into the
west sun. In addition, relocating the fields would cost an additional $50,000. It is also unknown
whether moving the fields would change the problem, because they would still use outfields of
ball diamonds for other sports.
Trustee Farkas asked if the Park District could offer a commitment on what they will do to make
people coming to the park aware of the west side drop off and parking. Ms. Gryzicki noted the
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September 7, 2010
Page 9 of 13
Park District would communicate with DYBA and AYSO. They would also put in all the
brochures that Crabtree is not for parking. It creates another entrance to the park. She hopes
everyone abide by not parking there.
Mayor Rosenthal noted the Park District and Village are committed to work with the neighbors
regarding the parking and traffic issues, including a police presence when necessary. She
believes it s up to the Park District to encourage the use of the parking lot which will be more
convenient. Trustee Seiden recognizes the resident's frustration. He noted that the original
layout had the turnaround closer to their homes, which was worse. He thinks the Park District
listened to the Crabtree residents, which is what the Board asked them to do. Mr. Seiden
believes the residents will get a result that is a lot better than the first proposal.
Joe Hovanic 1201 Crabtree Lane, appreciates the Park District's efforts, but the neighbors have
dealt with the issue for years. It is a volume issue, not a parking issue. Mr. Hovanic is not
convinced the volume will go away. There has not been a traffic study to determine the volume
of traffic. His concern is that the volume will not only continue, but there will be additional back
ups on Crabtree. He does not think the situation will go away with turnaround. He has no desire
to prohibit access to the park. He thinks the proposed western entrance is centrally located and
wants to see an effort to limit vehicular access on Crabtree.
Neil Zevitz, 1202 Crabtree Lane, remembers when the school was open. At that time, there was
more pedestrian traffic and the only vehicular traffic was the residential traffic and two school
busses that parked. He said that southeast baseball diamond has been changed. It is no longer a
dirt diamond; rather, there is a grass infield increasing its appeal and use. There has been a vast
increase in the traffic volume. Mr. Zevitz noted there are rarely more than one entrance to a
park. He believes the turn around will provoke additional traffic and questioned how emergency
vehicles would have access if traffic was backed up. Mr. Zevitz does not believe the suggested
baseball diamond reconfiguration would have any affect on batting of safety and would like an
amicable solution to improve safety. He asked the Board for objectivity and wisdom.
Trustee Benton believes the western parking lot should be made larger to get the traffic off of
Crabtree and the proposed cul -de -sac combined with signage restricting parking is a better
solution. He believes the street should be utilized to drive into the drop off. Trustee Benton
stated the park benefits all residents and it is a difficult job to ensure everyone benefits.
Mr. Coblentz noted this is the Second Reading of the current Ordinance. There are two proposed
amendments and the Board should consider them separately.
Trustee Oppenheim made a motion to approve the amendment to rezone the properties at 1313
and 1331 Wilmot Road as P -1 Public Lands District and realign School Street with Herd
Avenue. The Park District will work with neighbors to provide adequate buffering. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden (4)
NAYS: Farkas, Struthers (2)
Board of Trustees Meeting
September 7, 2010
Page 10 of 13
Trustee Benton made a motion to approve the Ordinance as amended, including the cul -de -sac
option 2a for Crabtree Lane. Trustee Farkas seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
RECONSIDERATION OF REQUEST Mr. Coblentz explained the Board of Zoning
FOR A COMBINED SIDEYARD Appeals had sent a recommendation and the
VARIATION FOR 444 - HERMITAGE Village Board made a motion to accept the BZA
report and recommendation. With an absent
Trustee, the vote was 3 -2. In the situation where the majority of Trustees vote in favor of a
motion or resolution, the Mayor also must vote. The Mayor voted and created a 3 -3 tie. As there
was no majority, the Board of Zoning Appeals recommendation was not approved. Village code
allows any member to make a motion at the following meeting to reconsider the action of the
Board if they were absent at that original meeting where the decision was made.
Trustee Benton, the absent Trustee, stated that the rules of the Plan Commission requires any
Commissioner that wants to participate in a vote, to go over all the evidence including meeting
minutes. He has discussed the issue with Trustees on both sides, Mr. Coblentz, Mr. Street and
Mr. Case about the various ramifications. Trustee Benton has also reviewed the video of the
meeting and re -read all the committee reports to get a better understanding of the situation.
Trustee Benton moved to reconsider the BZA report and recommendation for a combined side
yard variation for the property located at 444 Hermitage. Trustee Oppenheim seconded the
motion.
Mayor Rosenthal stated that she would not want a motion to fail because of a technicality. She
noted that Dr. Miller could not be at the next Board meeting and requested the matter to be
brought up at the October 4, 2010 Board of Trustees meeting. Trustee Farkas stated he may not
be available for that meeting. Mr. Case suggested asking Dr. Miller to send his architect. Mayor
Rosenthal also suggested contacting Mrs. Larson to ensure she has representation as well. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim (4)
NAYS: Seiden, Struthers (2)
NEW BUSINESS
AUTHORIZATION TO AWARD Director of Public Works and Engineering, Barbara
CONTRACT FOR CRACK SEALING Little, stated the Village has undertaking yearly
crack sealing. The Village received three bids. The
low bidder was North Suburban Asphalt in the amount of $8,000 for 20,000 lineal feet. She
recommended doubling the quantity to be installed because the Village budgeted up to $20,000
for crack sealing and the price was very attractive. Ms. Little checked the contractor's references
Board of Trustees Meeting
September 7, 2010
Page 11 of 13
and received very favorable responses. She requested the Board waive the competitive bidding
process due to the increased quantity and award the contract for crack sealing to North Suburban
Asphalt in an amount not to exceed $16,000.
Trustee Jester made a motion to waive the competitive bidding process and award the contract
for crack sealing to North Suburban Asphalt in an amount not to exceed $16,000. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD As part of the Village's continued effort to preserve
CONTRACT FOR DUTCH ELM mature elm trees, monitor ash trees and ensure the
DISEASE SURVEY growth of younger sapling trees, staff proposes to
continue using the services of Urban Forest
Management for the 2010 Dutch Elm Disease Survey and Ash Tree Study. Trustee Jester made
a motion to waive the competitive bidding process and award the contract for the Dutch Elm
Disease Survey and Ash Tree Study to Urban Forest Management in an amount not to exceed
$12,500. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR RESIDENT The Development Agreement for the new child care
ENGINEERING SERVICES FOR facility at Takeda Pharmaceuticals requires that an
TAKEDA PHARMACEUTICALS OF outside professional engineering firm perform the
NORTH AMERICA HEADQUARTERS project oversight, on -site inspections and
CHILD CARE FACILITY construction documentation to ensure compliance.
The Director of Public Works and Engineering
requests that Gewalt Hamilton Associates supervise this activity, as an extension of the Village's
Engineering Department. The Village is required to administer the contract and pay all the fees,
but will be reimbursed by Takeda. Trustee Seiden made a motion to authorize the approval of
Supplement I for Takeda Phase II construction engineering services to Gewalt Hamilton
Associates in an amount not to exceed $19,580. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO Ms. Little stated that the Village entered into an
SIGN ADDENDUM TO Intergovernmental Agreement with the Illinois
INTERGOVERNMENTAL State Toll Highway Authority and the Cook County
AGREEMENTFOR WILMOT ROAD Highway Department to coordinate the construction
INFRASTRUCTURE REHABILITATION of the improvements at the intersection of Lake
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September 7, 2010
Page 12 of 13
Cook Road, Wilmot Road and I -294. The Cook
County Highway Department had to purchase additional roadway. Since the Village was part of
the original agreement, they requested the Village also sign the addendum. There would be no
further obligation by the Village and no monetary contribution required.
Trustee Jester made a motion to authorize Mayor Rosenthal to execute the Intergovernmental
Agreement Addendum. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
GREEN DAY EXPO Mayor Rosenthal thanked the Sustainability
Commission for the Green Day Expo at the
Farmer's Market on Saturday. The expo was well done and many people participated.
ENERGY EFFICENCY GRANT Mayor Rosenthal noted the Village was selected to
be a recipient of the Energy Efficiency and
Conservation Grant in the amount of $58,399. This wall save the Village, Park District and
Township more than 68,000 kw annually.
SILVER CERTIFICATE Mayor Rosenthal stated the Police Department
received a silver certificate this week for their
fundraising efforts for the American Cancer Society. They raised $5750 for the American
Cancer Society and nearly $10,000 for the Special Olympics. Chief Sliozis noted only five
teams did better at the events.
COMMUNITY SERVICES DAY
It would start at 9:00 am and end at 4:00 pm.
MUDFEST
HAPPY NEW YEAR
Mr. Street announced that Community Services
Day would be held on Saturday at Brickyards Park.
Mr. Street stated Mudfest would be held on Sunday
from noon to 4:00 pm at Jewett Park.
Trustee Benton reminded everyone that Wednesday
night starts the beginning of the Jewish New Year.
He wished everyone a happy, healthy and prosperous new year.
APPRECIATION Trustee Farkas stated that a tree needed to come
down on his street and everything was done
beautifully, professionally and efficiently by Public Works. There was good communication
with the neighbors and the operation was well done, overall.
Board of Trustees Meeting
September 7, 2010
Page 13 of 13
ADJOURNMENT There being no further business or discussion, the
meeting was adjourned at 10:25 PM.
APPR VED:
Mayor
ATTEST:
lxaj
illage Clerk
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