08/02/2010August 2, 2010
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order
by Mayor Rosenthal in the Council Chambers of the Village Hall on Monday August 2, 2010 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: - Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz
and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Members of the Deerfield Library Board led
those in attendance in reciting the Pledge of
Allegiance.
MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve
the minutes from the July 19, 2010 Board of
Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously, with
Trustee Struthers abstaining.
BILLS AND PAYROLL Trustee Benton made a motion to approve
the Bills and Payroll dated August 2, 2010.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the
OBJECTIVES — POLICE DEPARTMENT Report on Departmental Objectives for the
Police Department. He noted that crimes are
primarily flat, DUI arrests have doubled, and burglaries have been cut in half.
The department is working on CALEA re- accreditation. It has been three years since their last
accreditation. They are currently conducting an online survey of Deerfield citizens to get an
assessment of their services and the satisfaction level within the community. They will also
implement a monthly survey of random citizens who have been in contact with the department.
Chief Sliozis stated the department has reevaluated and revised the fine structure for parking tickets
within the Village. He will make a presentation to the Trustees about this shortly.
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Board of Trustees Meeting
August 2, 2010
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Trustee Struthers asked about the number of new officers being hired due to retirements. Chief
Sliozis explained the department ran the test six weeks ago and would start interviewing candidates in
the next two weeks to fill the current openings.
Mayor Rosenthal asked about gang activity. Chief Sliozis explained there has been significant gang
activity county -wide, but it seems to have slowed down. In response to a question from Trustee
Jester, Chief Sliozis added that they do operate on drug money.
Trustee Oppenheim asked if the Village has seen an increase in the use of social services, given the
current state of the economy. Chief Sliozis responded that they have seen some increase.
Trustee Struthers asked about suburban heroin addicts. Chief Sliozis explained they have seen more
shoplifting activities to subsidize that type of activity.
PUBLIC COMMENT Marvin Kayne, 1219 Walden Lane, does not believe
the library needs all the construction proposed; rather,
they need some updates. He suggested that some Deerfield residents have multiple residences for
which they are paying taxes. Some Deerfield residents do not use the library. Mr. Kayne believes
residents are paying for schools that have libraries and should not duplicate spending on the public
library.
Oscar Adler, 59 Eastman, discussed Adler's Alley. The topic is healthy hints for teeth. His guest is
an oral surgeon that recently moved into Deerfield. Adler's Alley appears on Thursday evenings at
6:30 on channel 19 at 6:30 and Tuesday evenings at 8:00 on channel 10.
REPORTS
FALL 2010 REFERENDUM SEEKING Ken Abosch, 1485 Gordon Terrace, is the current
FINANCIAL SUPPORT FOR LIBRARY president of the Deerfield Library. He noted the
FACILITY library opened in 1971 and has many of the
original systems, including heating and cooling,
plumbing and electrical. These systems, as well as the building, are no longer up to Village code.
The library board has completed a space study, has held multiple open houses and has done surveys
to determine the best possibly solution. Mr. Abosch explained that Deerfield residents want more
materials in library, as well as more space for programming. At their July 21st board meeting, they
voted on seeking a referendum so voters can weigh -in on the proposed project. The library
referendum will be on the November ballot. Mr. Abosch explained the total project cost is estimated
at $13.8 million. The library will spend $2 million from reserves and is looking for funding of $11.8
million through the referendum. The 2004 library referendum request asked for a new, $24 million,
80,000 square foot building, instead of the currently proposed 40,000 square foot renovation and
expansion. The library board has listened to tax payers, studied the question carefully and believes
this is the right decision for the Village and the library. The library will hold public information
sessions on September 30 and October 2 at which they can show residents the proposed concept and
architecture. Mr. Abosch encouraged the entire community to participate in these sessions and
throughout the process.
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Board of Trustees Meeting
August 2, 2010
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Trustee Struthers asked about the possibility of adding additional space in the future. Mr. Abosch
stated that their architects believe 40,000 square feet will meet the needs of the community for the
next 30 to 60 years.
Trustee Farkas complimented Mr. Abosch and the library board on the work they have completed,
their analysis and how they are keeping the public informed. He is looking forward to seeing the
referendum results. He believes the library is important to the Village and is an essential service.
Trustee Oppenheim believes updating the library is vital to the community. Trustee Farkas
mentioned that the library staff, despite the facility and limited resources, does a fabulous job.
Trustee Struthers added that the website enhancements have made it easier for residents to use.
Mayor Rosenthal thanked the library board their extra efforts.
Mr. Kayne asked if the library referendum is binding. Mr. Coblentz explained it is an advisory
referendum. Trustee Jester stated it is not binding. Mr. Adler asked about an increase in staffing
after the proposed library expansion. Mr. Abosch explained that they are committed to not exceeding
the number of existing full time employees. They believe staff will be utilized in better capacities.
CONSENT AGENDA
ORDINANCE 0 -10 -23 PERMITTING A
SPECIAL USE TO ALLOW 10,400
SQUARE FEET OF ADDITIONAL
GENERAL MEDICAL/DENTAL OFFICE
SPACE IN THE 707 LAKE COOK ROAD
OFFICE BUILDING — 2R
ORDINANCE 0 -10 -24 APPROVING A
SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A RETAIL
STORE OVER 10,000 SQUARE FEET
IN AREA IN CADWELLS CORNERS
SHOPPING CENTER AT 7
An Ordinance permitting a Special Use to allow
10,400 square feet of additional general medical
dental office space in the 707 Lake Cook Road
Office Building. Second Reading.
An Ordinance approving a Special Use to permit the
establishment of a retail store over 10,000 square
feet in area in Cadwells Corners Shopping Center at
7 Waukegan Road for Honquest Furniture Outlet
Plus.
WAUKEGAN ROAD — 1R Trustee Oppenheim made a motion to waive
the First Reading of the ordinance. Trustee
Struthers seconded the motion. Trustee Farkas confirmed Honquest Furniture Outlet Plus would be
their name and on their temporary sign. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE GRANTING A FRONT An Ordinance granting a front yard variation for
YARD VARIATION FOR 160 160 Millstone. First Reading.
MILLSTONE— I
Board of Trustees Meeting
August 2, 2010
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Trustee Seiden made a motion to accept the Consent Agenda and adopt the two ordinances. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO AWARD BID Assistant Director of Public Works Brad Fink stated
FOR ONE NEW 2011 4 -WHEEL DRIVE that, as part of the vehicle replacement schedule,
PICK UP TRUCK WITH 8' PLOW staff is requesting approval to replace a 2004 pickup
truck. Four bids were received and opened on July 7.
The lowest net bid was from Raymond Auto Group in the amount of $18,602. Trustee Jester made a
motion to award the bid for one new 2011 4 -wheel drive pick up truck with an 8' plow to Raymond
Auto Group in the net amount of $18,602 including trade in. Trustee Seiden seconded the motion.
Trustee Benton asked if the existing plow would transfer to the new truck. Mr. Fink explained it
would not transfer; rather, the Village would trade in the existing truck and plow for a new truck and
plow. Trustee Oppenheim noted the bid came in at half the budgeted amount. Mr. Fink explained
that the Village was able to maximize the trade in value. Director of Public Works, Barbara Little,
noted that during the budgeting process, staff cannot anticipate the trade in value, so they budget for
the full price of the vehicle. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD WRF Mr. Fink explained that the Wastewater Reclamation
SLUDGE REMOVAL CONTRACT Facility has accumulated approximately 2000 cubic
yards of dried sludge which must be disposed of in
accordance with the Illinois Environmental Protection Agency requirements. $40,000 has been
budgeted for removal of the sludge. Staff requested proposals from a number of companies. Dahm
Enterprises provided the lowest price at $18.65 per cubic yard. Last year, Dahm was awarded the
sludge removal contract, and the Village was contacted by the IEPA due to their incomplete
reporting. As a result, significant effort was required to obtain the data. Therefore, staff is
recommending waiving the formal bidding process and awarding the 2010 WRF Sludge Removal
Contract to Stewart Spreading, Inc. at the price of $18.75 per cubic yard.
Mayor Rosenthal asked if there were changes in last year's reporting requirements. Mr. Fink
confirmed there were no changes. Trustee Struthers asked if Stewart Spreading, Inc. allows their
trucks to line up before 7:00 a.m. Mr. Fink explained that historically that had been an issue, but the
Village has been sensitive to it in recent years. Mayor Rosenthal asked if sludge removal is weather
dependent. Mr. Fink stated it was. Trustee Oppenheim asked about the window of opportunity.
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Board of Trustees Meeting
August 2, 2010
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Wastewater Reclamation Facility Superintendent, Frank Cisek, explained that sludge removal is both
weather and scheduling dependent. The Village will notify residents one week prior to the removal,
but stated it is not an exact science.
Trustee Struthers made a motion to award the WW Sludge Removal contract to Stewart Spreading,
Inc. in an amount not to exceed the unit price of $18.75 per cubic yard or a total of $40,000. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
SPEAKING AT BOARD MEETINGS Mayor Rosenthal stated that she welcomes residents
to speak at Board meetings but asked that they hold their
comments to five minutes. She welcomed Marvin Kayne to continue speaking but asked him not to
repeat the same information from meeting to meeting. She ensured him that Trustees have heard him
and have taken his comments into consideration.
Mr. Kayne stated that Assessor Tom Healey said this is a triennial for re- evaluating real estate in
Deerfield. He wants to give everyone a fair evaluation according to the current market value. Mr.
Kayne believes the proposed library referendum would require residents to pay $150 more each year.
Trustee Seiden asked how Mr. Kayne arrived at those numbers since the library's estimate was $85-
$89 per year for the $11.75 million being sought. Mr. Kayne based his number on the additional
10,000 square feet at $200 per square foot.
Mr. Kayne asked Mr. Coblentz if the park district getting recreation center income is constitutional.
Mayor Rosenthal explained that the Village would not pay attorney fees to study what the park
district can or cannot do'. The park district has their own elected board, and she urged Mr. Kayne to
speak with them. Their business is not the business of the Village Board. Mr. Kayne explained he
went to a library board meeting filled with library patrons that would not allow him to talk. He
suggested library patrons make donations for the library instead of distributing the expense
throughout the Village.
ADJOURNMENT There being no further business or discussion, the
meeting was adjourned at 8:20 p.m.
APPROVE
May r
ATTEST:
illage Cler