07/19/2010July 19, 2010
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Rosenthal in the Council Chambers of the Village Hall on Monday July 19, 2010 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Absent: Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
SPEEDY RECOVERY Mayor Rosenthal wished Trustee Barbara Struthers a
speedy recovery after an accident and surgery.
PLEDGE OF ALLEGIANCE Nick Hamilton, Judy Nelson and Barbara Reich led
those in attendance in reciting the Pledge of
Allegiance.
PRESENTATION OF PATRIOT ACT Director of Public Works and Engineering Barbara
PLAQUE Little introduced Nicholas Hamilton, who has been
employed by the Village since 2001. In addition to his
service in the Public Works department, he serves with the Army National Guard. Sergeant
Hamilton presented a Patriot Act plaque to Mayor Rosenthal for the Village's support.
REPORT ON 2010 FAMILY DAYS Judy Nelson and Barbara Reich presented highlights
from 2010 Family Days. They were extremely pleased
with the results. Ms. Nelson stated that Village and Park District support were superb. The
volunteers, including Rotary Club, Optimist Club and Lions Club, were amazing. They tried to
obtain corporate donations to help offset the cost and will continue to try to obtain donations in the
future. Ms. Nelson thanked Barbara Reich for her assistance. Ms. Reich thanked the other
volunteers who helped run the events and made it truly a community event. Ms. Nelson asked for
volunteers for the 2011 Family Days festivities.
MANPOWER APPOINTMENT Trustee Oppenheim made a motion to appoint
Rick Hiton to the open position on the Board of Police
Commissioners for a term expiring in November 2012. Trustee Benton seconded the motion. Mr.
Hiton has been an ex- officio member of the Commission. Jim Warren is an active member and
would be appointed as an ex- officio member of the Commission. The motion passed by the
following vote:
Board of Trustees Meeting
July 19, 2010
Page 2 of 6
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the July 6, 2010 Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
BILLS AND PAYROLL
Trustee Farkas made a motion to approve the
Bills and Payroll dated July 19, 2010. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
TREASURER'S REPORT
Finance Director Bob Fialkowski presented highlights from the treasurer's report for the fiscal year
thru June 30, 2010, representing the first two months of the fiscal year. June was a relatively down
month, and hopefully things will improve as the year move forward. Building permits are up and
slightly higher than projected. Water and sewer sales are lagging because they are billed every
three months, and hotel tax had its second month above the prior year.
REPORT ON DEPARTMENTAL Ms. Little provided an update on the activities of the
OBJECTIVES, PUBLIC WORKS Public Works and Engineering department. The
AND ENGINEERING Village did not undertake a gypsy moth spraying
program this year, due to little gypsy moth activity in
the past. The major capital improvement projects this year include the street rehabilitation project
and the Carlisle /Carriageway infrastructure improvement project. Ms. Little explained that both
projects have been impacted by the July 1, 2010 strike, and project completion dates may need to be
adjusted based on the date work resumes. Ms. Little noted that Phase I engineering and approvals
have been completed for the two bridge projects. They are in process of the Phase II engineering
portion where construction documents will be prepared for bidding. The Deerfield Road sidewalk
project is making slow progress. Construction bids for the pedestrian underpass will be opened on
July 30, 2010.
Ms. Little stated the Village participated in a salt purchasing consortium. The bids received were
slightly lower than last year's contract. The State bid was the same as last year.
The Water Division flushed all 1200 fire hydrants this year, 200 were repaired, and two needed to
be replaced. The sewer department has been working with the northeast quadrant inflow and
infiltration report to responsibly eliminate defective areas in the public sector.
Board of Trustees Meeting
July 19, 2010
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Ms. Little noted that the department participates in numerous sustainable activities. The wastewater
reclamation facility administration building proposal has been submitted to the US Green Council
for design review. Ms. Little and-members of staff have participated in the Sustainability
Conference. Staff has applied for grant funding for numerous projects.
Trustee Seiden asked if utility relocation costs were included in previous cost estimates for the
railroad underpass. Ms. Little responded that is part of the $690,000 Village cost estimate.
Trustee Jester asked about the Ordinance changes for the sanitary sewers. Ms. Little explained it is
being reviewed internally to ensure all the rules and regulations are in accordance with one another.
There will be a Committee of the Whole meeting later this summer or early in the fall to review the
sewer ordinance.
PUBLIC COMMENT Marvin Kayne, 1219 Walden Lane, requested the
items he discusses to be put on the agenda. He said
that Home Rule means local control and more efficient self government. Home Rule is granted to
all communities of more than 25,000 residents. Property taxes are collected and spent at the local
level. He questioned including pension costs from the property tax.
Mr. Kayne, Ms. Little and Mr. Street have discussed the benefits of five foot sidewalks in certain
areas. Mr. Kayne believes it would be nice to have them near schools.
0 Mr. Kayne hopes the Village can influence the Park District into having them help the tax payers.
He hopes they will not be in competition with businesses within the Village because that is against
their charter. Mr. Kayne would like to see the seven pension line items removed from the property
tax bill. He believes pensions should not be taking away from senior citizens to give to others. Mr.
Kayne stated a tax hike is coming from the Federal government and hopes that is going to be
considered by the Village.
Oscar Adler, 59 Eastwood, stated that Lake County States Attorney Mike Waller is his guest on
Adler's Alley this month.
REPORTS
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing
OF PLAN COMMISSION RE: REQUEST
on July 8, 2010 to consider a request for
FOR APPROVAL OF A SPECIAL USE
approval of a special use to permit the
TO PERMIT THE ESTABLISHMENT
establishment of a retail store over 10,000 square
OF A RETAIL STORE OVER 10,000
feet in area in Cadwells Corners Shopping Center.
SQUARE FEET IN AREA IN
The Plan Commission voted 5 -0 in favor of sending
CADWELLS CORNERS SHOPPING
a favorable recommendation, acknowledging the
CENTER AT 7 N. WAUKEGAN ROAD
temporary sign would only be for six months. Mr.
Street noted that last Friday the petitioners requested
the name to be changed to Honquest Weekends Only as the store would be open only Friday,
Saturday and Sunday.
Board of Trustees Meeting
July 19, 2010
Page 4 of 6
Trustee Jester made a motion to approve the report and recommendation of the Plan Commission
and to direct preparation of an ordinance. Trustee Farkas seconded the motion. The motion passed
by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
REPORT AND REDCOMMENDATION The Board of Zoning Appeals held a Public Hearing
OF THE BOARD OF ZONING APPEALS on June 15, 2010 to consider the request of Mr. and
RE REQUEST FOR A FRONT YARD Mrs. John Cohen regarding a request for a front
VARIATION FOR 160 MILLSTONE yard variation for the property located at 160
Millstone. The BZA voted 4 -0 in favor of granting the
variation.
Trustee Jester made a motion to accept the report and recommendation of the Board of Zoning
Appeals. Trustee Farkas seconded the motion. Trustee Oppenheim asked about the porch
dimensions. Victor Lew, architect, explained that three feet is for the overhang. The motion passed
by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE PERMITTING A SPECIAL
USE TO ALLOW 10,400 SQUARE FEET
OF ADDITIONAL GENERAL MEDICAL
DENTAL OFFICE SPACE IN THE 707
LAKE COOK ROAD OFFICE
BUILDING — 1 R
ORDINANCE 0 -10 -22 AMENDING
SECTION 22 -165 OF THE MUNICIPAL
CODE (NO PARKING OR STANDING
PLACES) RE WEST SIDE OF CARLISLE
FROM THE SOUTH LINE OF
DEERFIELD ROAD TO A POINT 140
An Ordinance permitting a special use to allow
10,400 square feet of additional general medical
dental office space in the 707 Lake Cook Road
office building. First Reading.
An Ordinance amending section 22 -165 of the
Municipal Code (no parking or standing places)
regarding the west side of Carlisle from the south
line of Deerfield Road to a point 140 feet south.
Second Reading.
FEET SOUTH — 2R Trustee Oppenheim made a motion to approve the
Consent Agenda and adopt the Ordinance. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
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Board of Trustees Meeting
July 19, 2010
Page 5 of 6
OLD BUSINESS
ORDINANCE REZONING PROPERTY Ordinance rezoning the properties at 1313 and 1331
AT 1313 AND 1331 WILMOT ROAD Wilmot Road (Woodland Park) as P -1 Public Lands
(WOODLAND PARK) AS P -1 PUBLIC District and authorizing an amended special use for
LANDS DISTRICT AND renovations to Woodland Park. Second Reading.
AUTHORIZING AN AMENDED Held over from the July 6, 2010 Board of Trustees
SPECIAL USE FOR RENOVATIONS TO meeting.
WOODLAND PARK — 2R (HELD OVER
FROM JULY 6TH MEETING) Mayor Rosenthal explained the petitioner requested
this item be deferred.
NEW BUSINESS
RESOLUTION R -10 -12 DESIGNATING Mr. Fialkowski explained this is a housekeeping
US BANK NA AS A DEPOSITORY item. He is not changing banks; rather, he needs
OF PUBLIC FUNDS an up -to -date depository agreement.
Trustee Farkas made a motion to adopt the Resolution. Trustee Seiden seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
RESOLUTION R -10 -13 TERMINATING Mr. Street explained the Village delivered a notice
A SIGN LOCATION LEASE WITH to Zebra Outdoor, Inc. on July 1, 2010 informing
ZEBRA OUTDOOR, INC. them of the Village's intent to terminate the location
lease. Mr. Coblentz added that Zebra Outdoor, Inc.
did not respond. Mayor Rosenthal explained it is now at a point that their time allotment has been
exceeded. Trustee Seiden added that the Village gave them ample notice about the termination.
Trustee Farkas made a motion to adopt the Resolution. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden (5)
NAYS: None (0)
Trustee Oppenheim noted this item affects the budget and asked about the next step. Mr. Street
explained the income generated from the rentals would have been used to support the capital
program. Mr. Fialkowski explained the Village normally maintains a focus on the capital programs
to ensure they do not overspend.
Trustee Seiden asked what happens with the permit. Mr. Coblentz explained the permit was issued
for a structure. IDOT requires a property interest to get a permit. Now that the lease is terminated,
Zebfa Outdoors, Inc. no longer has property interest, and the permit is void. The Village will
Board of Trustees Meeting
July 19, 2010
Page 6 of 6
communicate with IDOT and notify them about the termination. If the Village moves forward with
this in the future, a new permit will need to be acquired.
APPROVAL OF METRA LICENSING Mayor Rosenthal noted that Ms. Little
AGREEMENT FOR TUNNEL requested this agenda item to be removed from
CONSTRUCTION MAINTENANCE tonight's agenda and added to the agenda for the
AND USE AND REIMBURSEMENT second meeting in August.
AGREEMENT FOR MCI AND ROGERS
TELECOMMUNICATION AS TO
DEERFIELD ROAD UNDERPASS
CONSTRUCTION
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden stated that Trustees Oppenheim and
Jester would be available at Trustee in the Town to
answer questions at the Farmer's Market on Saturday, July 31.
SWALCO EVENT Mr. Street reported that a SWALCO hazardous
materials disposal event will take place on August .7cn
from 8:00 to 2:30 at Deerfield High School.
ADJOURNMENT There being no further business or discussion, the
meeting was adjourned at 8:25 PM.
APPROVED:
Mayor
ATTEST:
Village Clerk
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