01/04/2010January 4, 2010
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order
by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on Monday, January 4,
2010 at 7:37 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Barbara Struthers
Absent: Alan Farkas
Mary Oppenheim
William Seiden
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Commander Mel Soltwisch led those in attendance
in reciting the Pledge of Allegiance. .
PRESENTATION OF 25 YEAR Mayor Rosenthal presented a 25 year service award
SERVICE AWARD to Commander Mel Soltwisch. Commander
Soltwisch worked for the sheriff's police department
for three years before coming to Deerfield in 1985. Over the years, he was promoted to detective,
sergeant and then commander. Commander Soltwisch was instrumental in developing the Citizen's
Police Academy in Deerfield. He has received the Clarence Pederson Award twice, the Cook
County Sheriff's Medal of Honor and a department commendation, as well as 26 honorable
mentions.
Commander Soltwisch thanked the Board, his family, and members of the Deerfield Police
Department for their support.
MINUTES OF PREVIOUS MEETING Trustee Jester made a motion to approve the minutes
of the December 21, 2009 Board of Trustees meeting.
Trustee Struthers seconded the motion. Mayor Rosenthal noted a clarification to the Old Business
section. The motion passed unanimously as amended.
BILLS AND PAYROLL Trustee Jester made a motion to approve the Bills
and Payroll dated January 4, 2010. Trustee Benton
seconded the motion. Trustee Struthers questioned why the Village is paying IDOT more than
$415,000. Mr. Street explained that it was for the Wilmot project cost sharing grant. The motion
passed by the following vote:
AYES: Benton, Jester, Struthers, Rosenthal (4)
NAYS: None (0)
Board of Trustees meeting
January 4, 2010
Page 2 of 4
PUBLIC COMMENT
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF AN
AMENDMENT TO A SPECIAL USE
TO ALLOW RENOVATIONS TO THE
VILLAGE'S WASTEWATER
RECLAMATION FACILITY AND
SHEPARD PARK
There was no Public Comment.
REPORTS
The Plan Commission held three pre - filing
conferences on July 23, 2009, August 27, 2009
and September 22, 2009, a workshop meeting and
a Public Hearing on December 10, 2009 to
consider the Village of Deerfield's request for an
amendment to a Special Use to allow renovations
to the Village's Wastewater Reclamation Facility
and Shepard Park. The Plan Commission voted 6 -0
in favor of sending a positive recommendation to
the Village Board. Vern Witthuhn from Strand Associates, Inc. provided a summary of the
proposed plans. Director of Public Works and Engineering Barbara Little added that the Village
Board and staff have worked on the Wastewater Reclamation Facility project since 2004. The
effort included review of alternative service providers and alternative designs, as well as
meetings with area residents.
Mr. Witthuhn advised that the facility was planned to take into consideration and overcome
concerns about odors, noise and facility screening. He discussed the new site layout, along with
structure changes and new roadways. Mr. Witthuhn reported that the facility would have
accessible restrooms and additional parking that may be utilized by park patrons.
Mr. Witthuhn stated that if the proposal gets approved, the next step is to submit the plans to the
Illinois EPA. The project would then go out to bid, and construction would start in late summer
or early fall. Trustee Jester asked about the schedule. Mr. Witthuhn explained that the process
has taken longer than previously thought. Trustee Benton commended Mr. Witthuhn and staff
for being sensitive to the neighbor's comments. The restrooms and parking for park patrons
were desperately needed.
Mayor Rosenthal thanked the Plan Commission, Strand Associates, and Village staff for looking
at aesthetics as well as functionality. She noted that before undertaking the rebuilding of the
plant, the Village looked at other alternatives, including rerouting, privatization, and more
rehabilitation. The Board and staff unanimously decided to undertake the project of
reconstruction of the Wastewater Reclamation Facility because they felt this was the best
alternative. Mayor Rosenthal hopes residents will keep showing a strong interest in the project.
She stated that the Board decided to pursue LEEDS certification for the administration building.
She thanked Mr. Witthuhn, staff and Wastewater Reclamation Facility Supervisof Frank Cisek
for their professional dedication on this project.
Trustee Benton stated that nobody can read the future, but the rules will change as technology
gets better. The new plant will be adaptable to the new rules and regulations as they come along.
Board of Trustees meeting
January 4, 2010
Page 3 of 4
Trustee Jester made a motion to accept the Report and Recommendation of the Plan Commission
regarding the request for approval of an Amendment to a Special Use to allow renovations to the
Village's Wastewater Reclamation Facility and Shepard Park. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Struthers, Rosenthal (4)
NAYS: None (0)
Ms. Little thanked the Deerfield Park District and School District 109 for their input in this
process. She also thanked the Plan Commission and planning department personnel who made
the project better. She expressed appreciation to the Board for their support of this critical
project for the Village.
CONSENT AGENDA
There was no Consent Agenda.
OLD BUSINESS
There was no Old Business.
NEW BUSINESS
ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2009
OF THE 2009 TAX LEVY tax levy requirements for the series 2008
REQUIREMENTS FOR THE SERIES general obligation bonds. First Reading,
2008 GENERAL OBLIGATION
BONDS —1R
ORDINANCE AMENDING AND
An Ordinance amending and revising the
REVISING THE ANNUAL BUDGET OF
annual budget of the Village of Deerfield for
THE VILLAGE OF DEERFIELD FOR
the fiscal year beginning May 1, 2009 and
THE FISCAL YEAR BEGINNING MAY
ending April 30, 2010. First Reading.
1 2009 AND ENDING APRIL 30, 2010
Mr. Street explained that revisions include pension
obligations, rock salt purchases and the Walgreen's
rebate. Trustee Jester noted that the money
would come out of reserves.
AWARD OF CONTRACT FOR
Ms. Little explained that the annual budget for the
PARKWAY TREE TRIMMING AND
Public Works and Engineering Department contains
REMOVAL
an allocation of $89,000 for parkway tree trimming
and removal. This was last bid in 2008. She is
requesting that the competitive bidding process be waived and that the Board authorize the
renewal of the contract with Sawvell Tree Trimming, Inc., who has agreed to keep the unit
pricing the same as the previous contract.
1
1
Board of Trustees meeting
January 4, 2010
Page 4 of 4
Trustee Struthers made a motion to waive the competitive bidding process and award the
contract for parkway tree trimming and removals to Sawvell Tree Trimming, Inc. in an amount
not to exceed $89,000. Trustee Jester seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Struthers, Rosenthal (4)
NAYS: None (0)
UPDATE ON COM ED
DISCUSSION
Village Attorney Peter Coblentz provided an update
on the Village's lawsuit against Commonwealth
Edison. He explained that the Village filed a petition for a re- hearing requesting the Appellate
Court to modify their December 15, 2009 finding. The Appellate Court originally held that the
plaintiffs could recover some costs, but not costs related to temporary housing, battery - powered
sump pumps or back -up generators. He stated that those economic losses are properly
recoverable under the Mormon Document. Mr. Coblentz will report back when further
information is received.
2010 CALENDARS
Trustee Struthers advised that 2010 Mosquito
Abatement District calendars featuring artwork by
local students is now available. She invited residents to take one home.
NEXT MEETING Mr. Street reminded residents that the next Board of
Trustees meeting will be held on Tuesday, January
19`h due to the observance of the January 18`h Martin Luther King, Jr. holiday.
ADJOURNMENT
ATTEST:
Village Cl rk
There being no further business to discuss, the
meeting was adjourned at 8:15 pm.
APPROVED:
Mayor