Loading...
10/05/2009October 5, 2009 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on Monday, October 5, 2009 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Thomas Jester Mary Oppenheim William Seiden Absent: Robert Benton Alan Farkas Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Robert Speckmann, Chairman of the Board of Zoning Appeals, led those in attendance in reciting the Pledge of Allegiance. MINUTES OF PREVIOUS MEETING Trustee Oppenheim made a motion to approve the minutes from the September 21, 2009 Board of Trustees meeting. Trustee Jester seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated October 5, 2009. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Jester, Oppenheim, Seiden, Rosenthal (4) NAYS: None (0) PUBLIC COMMENT Aaron and Leorah Eisenberg, 330 Landis, showed a PowerPoint presentation which explained what has occurred with their purchase of the property at 1010 Warrington. Mr. Eisenberg reiterated they believe they have done everything right, yet despite their efforts they find themselves in a very unfortunate situation. They are requesting a fair, equitable and timely resolution to the problem so they can build their home at 1010 Warrington. They are asking for continued cooperation from the Village, including help in expediting the IEPA request in any way possible. They request the Trustees bring this matter to a formal vote at the October 19 Board of Trustees meeting. Mr. Eisenberg also requested the Village pay 100% of the remediation costs associated with the repair /reroute of the sewer. Mayor Rosenthal thanked the Eisenbergs for their report. She understands it is a difficult situation and gave her assurance that the Board would move as quickly as possible to do what is fair for both the Eisenbergs and the Village. Trustee Seiden noted the Village does not take this situation lightly. Board of Trustees meeting October 5, 2009 Page 2 of 5 Oscar Adler, 50 Eastwood, reported that Lake County Administrator Barry Burton is his guest this month on Adler's Alley. REPORT ON DEPARTMENTAL Principal Planner Jeff Ryckaert presented highlights OBJECTIVES — BUILDING AND from the Planning Department's semi - annual report. PLANNING DIVISIONS Mr. Ryckaert noted that the 2010 census is coming up quickly. Questionnaires will have 10 questions and are easy to complete. The information is completely confidential. Mr. Ryckaert stressed that it is important for every household to participate. He noted that the Planning Department has continued to work with the census bureau on the accuracy of addresses. Mr. Ryckaert mentioned the two year period for compliance with the window signage ordinance has expired. Most businesses within the Village are in compliance. The few that are not in compliance have been notified. The department is working with businesses to keep an attractive business district in Deerfield. Mr. Ryckaert noted that Kathy Von Ohlen is on the Lake County Wind Energy Task Force. They are working on sustainability issues and are working to, complete a draft ordinance on wind energy systems. The Takeda Phase II project is a major sustainability project in Deerfield. Staff has taken an inventory of available sites in the Village and given the list to Lake County Partners. Anyone looking for space in the County will have access to the list. Staff will also meet son with Jack Frigo, a resident who has volunteered to provide vacant commercial space information for the village website, to further discuss the options. Mr. Ryckaert mentioned there has been a lot of commission activity within the past six months. The Plan Commission has tackled a wide variety of projects, including the proposed Village Green and the wastewater treatment facility. They also worked on the workforce housing issue. The Appearance Review Commission has met on 17 requests over the past six months. There are also two new retailers coming into the Village. The Village Center Development Commission held four meetings over the last six months. They had their annual walk of Downtown Deerfield and have been kept informed on what is happening in the Village Center. Mr. Ryckaert mentioned the redesigned website is working out very well. Mr. Street thanked Mr. Ryckaert and Ms. Von Ohlen for their work on the website. Mayor Rosenthal thanked Mr. Ryckaert for the green initiatives that have been implemented within the Planning Department. She also reiterated the importance of having an accurate census. Enforcement Officer Clint Case presented highlights from the Building Department's semi- annual report. He noted that general construction statistics have substantially decreased from the same reporting period last year. There have been almost 150 fewer permits, but the amount of revenue for fees and valuation increased slightly because of Takeda. Mr. Case mentioned the number of foreclosures has stabilized to approximately 30 units. Temporary permits are slow, with only 185 being issued over the past six months. The Performance Guarantee Ordinance was put in place, and it causes contractors to push permits more expeditiously. Board of Trustees meeting October 5, 2009 Page 3 of 5 Mr. Case mentioned the Village's ISO rating increased by two points, which is substantial. Trustee Jester asked if that would improve insurance rates and Mr. Case replied affirmatively. Mr. Case also noted that the Department will be working on a comprehensive study of all fees within the Municipal Code. Mayor Rosenthal asked Mr. Case to keep the Trustees up to date on foreclosures in Deerfield. Mr. Case agreed to provide a written report on a monthly basis. Mayor Rosenthal asked how many homes are for sale in Deerfield and the average length of time it takes for a home to sell now versus two years prior. Mr. Case will provide a report with that information. Mr. Street added that the report should also include other communities for comparison. He also commended the Department on the ISO increase. REPORTS REPORT AND RECOMMENDATION The Board of Zoning Appeals held a Public Hearing OF BZA RE SIDEYARD VARIATION on September 1 st to consider the request for a side FOR 654 CAROLINE COURT yard variation for the property located at 654 Caroline Court. The proposed garage would encroach 2.166 feet into the required total side yard setback. The BZA voted 5 -0 in favor of sending a positive recommendation to the Trustees. BZA Chairman Speckmann and staff were available to answer questions from the Trustees. Trustee Seiden made a motion to accept the Report and Recommendation of the Board of Zoning Appeals. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Jester, Oppenheim, Seiden, Rosenthal (4) NAYS: None (0) There was no Consent Agenda. CONSENT AGENDA OLD BUSINESS ORDINANCE PROHIBITING VIDEO An Ordinance prohibiting video gaming within the GAMING WITHIN DEERFIELD Village of Deerfield. First Reading. Trustee Oppenheim wanted to let residents know that the Village considers all ways to raise revenues in Deerfield to take the burden off tax payers, but she does not feel this is a worthwhile source of revenue, given the trade offs. Mr. Street mentioned he received information from the Illinois Coin Machine Operators, who are in favor of the ordinance. He will distribute the information to the Trustees to review. 1 1 r Board of Trustees meeting October 5, 2009 Page 4 of 5 NEW BUSINESS AUTHORIZATION FOR Village Engineer Bob Phillips reported the design SUPPLEMENTAL ENGINEERING process is nearing completion. It includes a SERVICES FOR THE CARLISLE complete reconstruction of the existing roadway, AVENUE /CARRIAGE WAY AND water main replacement, sanitary and storm sewer HAZEL AVENUE /CHESTNUT STREET system repairs, etc. URS Corporation was INFRASTRUCTURE REPLACEMENT requested to revise project plans to expand possible PROJECTS low interest funding opportunities from ARRA and the IEPA. Additional services will cost $31,812.48. Mayor Rosenthal asked if the Village has a chance of getting ARRA funding. Mr. Phillips responder that there will be a second round of ARRA funding, and he believes having the projects shovel ready would help the Village's chances. He thinks the Village has a good chance for both sources of funding. Mr. Street added the Village would not have any chance if the revised project plans are not done. He believes it is worth the investment to avail the Village of these funding opportunities. Trustee Oppenheim ensured that money the Village would receive is in excess of the amount they would invest on revised plans. She asked what the timing would be. Mr. Street responded that engineering will be completed now so that projects will be ready for the funding. Trustee Jester made a motion to authorize supplemental engineering services for the Carlisle Avenue /Carriage Way and Hazel Avenue /Chestnut Street infrastructure replacement projects in an amount not to exceed $31,812.48. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Jester, Oppenheim, Seiden, Rosenthal (4) NAYS: None (0) AUTHORIZATION TO PURCHASE ONE The Director of Public Works and Engineering 2010 TRUCK WITH DUMP BODY AND reported that at the August 17, 2009 Board of SALT SPREADER WITH PRE - WETTING Trustees meeting, the Board voted to authorize the SYSTEM (REPLACEMENT FOR purchase of one 2010 truck with dump body and PREVIOUS AWARD) salt spreader with pre - wetting system from the authorized State of Illinois truck supplier. It was later determined that the International Truck Company that was awarded the contract was not the authorized State of Illinois bidder. Staff directly solicited bids for the replacement vehicle because the previous award was null and void. Three bids for the truck were received. Chicago International Truck was the low bidder. The truck met required specifications. In the last five years, the Village has purchased parts and service from Chicago International Truck. The Director of Public Works and Engineering recommends the Board authorize the purchase of one 2010 International 36,220 GVWP dump truck with plow and salt spreader with pre - wetting system from Chicago International Truck in a net amount not to exceed $106,446 including trade in. Mayor Rosenthal noted the Village had not known the original award was not made under the State contract. Board of Trustees meeting October 5, 2009 Page 5 of 5 Ms. Little reported that staff received bids from two International Truck distributors who submitted similar quotes to the State contractor. There was only one dealer that qualified for the award. Mr. Street confirmed the Village is saving almost $10,000 as a result of the process. Trustee Jester made a motion to authorize the purchase of one 2010 International 36,220 GVWP dump truck with plow and salt spreader with pre- wetting system from Chicago International Truck in a net amount not to exceed $106,446 including trade in. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Jester, Oppenheim, Seiden, Rosenthal (4) NAYS: None (0) AUTHORIZATION TO PURCHASE ONE Ms. Little mentioned this is the same 2010 TRUCK WITH DUMP BODY AND circumstance as the last award. Three bids were SNOW PLOW (REPLACEMENT FOR received and publicly read on September 28, 2009 PREVIOUS AWARD) for one 2010 truck with dump body and snow plow. The low bidder was Chicago International Truck in the net amount of $86,691 including trade in. Trustee Seiden made a motion to authorize the purchase of one 2010 truck with dump body and snow plow from Chicago International Truck in a net amount not to exceed $86,691. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Jester, Oppenheim, Seiden, Rosenthal (4) NAYS: None (0) DISCUSSION LEAF PICK UP Mr. Street reported that leaf pick up will start the week of October 26. THANK YOU Mr. Street mentioned that Kendall Dean would be leaving her position as Administrative Intern to move to a full time position in Northbrook. He said she has been a terrific asset in the Village and wished her well. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 8:25 p.m. APPROVED: Mayor ATTEST: Vi lage Clerk