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03/03/20091 1 1 March 3, 2009 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Steven Harris in the Council Chamber of the Village Hall on Tuesday, March 3, 2009 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Steven Harris, Mayor Robert Benton Harriet Rosenthal Norton Wasserman Absent: Thomas Jester William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Pledge of Allegiance. PROCLAMATION Julie Morrison, Supervisor of West Deerfield Township, led those in attendance in reciting the Mayor Harris proclaimed June 1 through June 7, 2009 as National Hunger Awareness Week in Deerfield. He noted that the West Deerfield Township Food Pantry has collected and provided food for more than 25 years. The 3 Men and a Truck event has collected and provided food in support of West Deerfield Township Food Pantry for the past eight years. This year's event will take place on June 7, 2009 from 9:00 a.m. - 5:00 p.m. at Deerfield High School. Trustee Rosenthal made a motion to accept the proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Mayor Harris presented the proclamation to Ms. Morrison, and she thanked the Board for their support. She noted that the food pantry has had an unprecedented number of requests for assistance since December. As a community, she believes we can work together to make sure no one in Deerfield is hungry. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the ° minutes from the February 20, 2009 Board of Trustees meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated March 2, 2009. Trustee Wasserman seconded the motion. The motion passed by the following vote: Board of Trustees Meeting March 3, 2009 Page 2 of 5 AYES: Benton, Rosenthal, Wasserman, Harris (4) NAYS: None PUBLIC COMMENT Gil Antokal reported that this past Sunday was the quarterly blood drive in Deerfield. He informed the Trustees that a record 58 pints of blood were donated. He encouraged residents to bring food for the West Deerfield Township Food Pantry to the next blood drive, which will take place June 71n Mayor Harris read a press release announcing an arrest in the October 4, 2007 homicide investigation. There will be a press conference tomorrow at 1:00 p.m. On behalf of the Board and community, Mayor Harris thanked the police department for their tireless work on this case. Mayor Harris also thanked the police department, residents, and Village for their outpouring of support during the search for Caroline Stitcher the previous weekend. REPORTS REPORT AND RECOMMENDATION Ivan Kane, attorney for Takeda, introduced the OF PLAN COMMISSION RE REQUEST development team, noting it is the same group FOR APPROVAL OF A PRELIMINARY involved with Phase I of the project. He provided a AND FINAL DEVELOPMENT PLAN history of the project, noting that the property was FOR PHASE II TO CONSTRUCT A annexed in January, 2005. The annexation THIRD OFFICE BUILDING ON THE agreement had a master plan and PUD standards. TAKEDA PARK CAMPUS AT THREE The overall layout included an arc of four buildings TAKEDA PARKWAY with a fifth building behind, as well as parking structures and landscaping. Mr. Kane reported that Phase I consisted of the two easternmost buildings in the arc, and Phase II would be the third building. He noted there are two differences from the Master Plan. The proposed building is 12 feet wider than the original plan. The other change is the elimination of the return road from the western end of the visitor parking to the front of the building. This change was made because the return road created potential traffic conflicts. They are following all the PUD standards and Are not asking for variances or relief. Neale Scotty, project architect, confirmed that Phase II follows the Master Plan. He noted that they are proposing more of the same landscaping as an extension of the arc. Mr. Scotty noted that the gardens would have the same placement, and the existing landscaping elements would be reinforced. The employee garden on the north side of Building III will follow the same concept as Phase I, but the shape will differ slightly. He noted that the parapets will be architecturally aligned, and the curb impact along the perimeter of the property will be identical to Phase 1. Mr. Kane added that the infrastructure was put in place during Phase I of the project. The result is that there will not be any public impact on Lake Cook or Sanders Roads. Mr. Kane - anticipates moving forward with grading and requested a waiving of the first reading of the Ordinance, should the Board accept the Plan Commission recommendation. Board of Trustees Meeting March 3, 2009 Page 3 of 5 Trustee Benton complimented the petitioner on their thorough preparation and presentation. He noted that they have planned out the shuttle bus service with Pace, and there will be three stops. Mr. Scotty showed the routes and stops to the Trustees. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and direct preparation of the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Wasserman (3) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Street reported that the Safety Council OF SAFETY COUNCIL TO INSTALL considered a request for adding traffic controls for STOP SIGNS FOR KING RICHARD'S King Richard's Court at Montgomery during their �. COURT ON MONTGOMERY ROAD meeting on February 24`h. The Safety Council voted 4 -2 in favor of installating stop signs on northbound and southbound King Richard's Court as it meets Montgomery Road. The Safety Council also recommends striping the crosswalks over King Richard's Court parallel to Montgomery.. Mayor Harris believes a warrant study should be conducted before addressing the request. Mr. Street noted that the Safety Council did not have the benefit of a study, but if the Board would like to pursue it, it will be performed. Al Bromberg, Chairman of the Safety Council, explained that the Council typically requests that a study be conducted, but they did not believe it was necessary in January. He believes the Council made their recommendation because of the amount of pedestrian and school traffic. Trustee Wasserman asked about the split vote. Chairman Bromberg explained that one member believed that a stop sign could cause children to have a false sense of security. The other member thought a school crossing or school zone sign would be sufficient. He noted that this is an uncontrolled intersection close to Caruso Middle School. Mayor Harris directed staff to complete a warrant study before discussing the matter further. CONSENT AGENDA ORDINANCE 0 -09 -3 AMENDING A An Ordinance amending a sign plan to allow a new SIGN PLAN TO ALLOW A NEW pylon sign for Deerfield Park Plaza Shopping PYLON SIGN FOR DEERFIELD PARK Center (formerly Lake Cook Plaza), including a PLAZA SHOPPING CENTER — 2R sign modification. Second Reading. Trustee Benton made a motion to accept the Consent Agenda and adopt the ordinance. Trustee Wasserman seconded the motion. The motion passed by the following vote: Board of Trustees Meeting March 3, 2009 Page 4 of 5 AYES: Benton, Rosenthal, Wasserman, Harris (4) NAYS: None (0) OLD BUSINESS ORDINANCE AMENDING THE An Ordinance amending the Zoning Ordinance of ZONING ORDINANCE TO AUTHORIZE the Village of Deerfield to authorize continuing care CONTINUING CARE RETIREMENT retirement communities as a special use in the I -1 COMMUNITIES AS A SPECIAL USE IN Office, Research and Restricted Industrial District. THE I -1 OFFICE, RESEARCH AND First Reading. RESTRICTED INDUSTRIAL DISTRICT ORDINANCE APPROVING A FINAL An Ordinance approving a final development plan DEVELOPMENT PLAN AND and authorizing a Planned Unit Development for AUTHORIZING A PLANNED UNIT Phase I of the Weinberg Community in the I -1 DEVELOPMENT FOR PHASE I OF THE Office, Research and Restricted Industrial District. WEINBERG COMMUNITY IN THE I -1 First Reading. OFFICE, RESEARCH & RESTRICTED INDUSTRIAL DISTRICT — 1R NEW BUSINESS ORDINANCE APPROVING THE FIRST. Mr. Street explained that the Patty Turner Senior AMENDMENT TO THE BRICKYARDS Center began operations in 2003. The Board PARK LEASE RE: PATTY TURNER considered the need for an updated lease agreement SENIOR CENTER in June 2007 at the Committee of the Whole meeting to include the building. He reviewed the elements in the lease and concluded that it extends the 50150 cost sharing arrangement for a 50- year term. Mayor Harris explained this would stand as a first reading. AUTHORIZATION TO SUBMIT JOINT Barbara Little, Director of Public Works and PURCHASING REQUISITION TO Engineering, reported that the State has revised its PURCHASE SALT UNDER STATE OF bidding procedures this year to attract better pricing ILLINOIS JOINT PURCHASING and more reliable delivery. The deadline to confirm CONTRACT participation has been moved up to March 16, 2009 instead of May. Ms. Little recommends that the Board approve the purchase of bulk rock salt through the Illinois Joint Purchasing Contract in an amount not to exceed $200,000 for 2009 -2010. Trustee Rosenthal made a motion to approve the purchase of bulk rock salt through the Illinois Joint Purchasing Contract in an amount not to exceed $200,000 for the 2009 -2010 year. Trustee Benton seconded the motion. The motion passed by the following vote: 1 r, 1 Board of Trustees Meeting March 3, 2009 Page 5 of 5 AYES: Benton, Rosenthal, Wasserman, Harris (4) NAYS: None (0) ADJOURNMENT