11/05/20076
November 5, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steve Harris in the council chamber of the village hall on Monday November 5,
2007 at 7:37 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester .
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Judy: Nelson from the Deerfield Family Days
Committee led those in attendance in reciting the
Pledge of Allegiance.
PROCLAMATION Mayor Harris proclaimed the month of November
as National Fair Housing Month in Deerfield. He
explained that helping citizens secure affordable home ownership opportunities is an important
and necessary activity of government and the private sector.
Trustee Rosenthal made a motion to accept the
Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously.
MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve the
minutes from the October 15, 2007 Board of
Trustees meeting. Trustee Struthers seconded the motion. Trustee Seiden commented that when
discussing the Police Department commendations, Chief Sliozis invited Laura Lieberman to the
meeting because of her role in saving Mr. Kramer's life. Also, Trustee Rosenthal noted that the
cost for relocation of the sculptures was anticipated at the time the centennial sculpture was
commissioned. The motion to approve the minutes as amended passed unanimously.
BILLS & PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll dated November 5, 2007. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There was no public comment.
Board of Trustees Meeting
November 5, 2007
Page 2 of 7
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF PLAN COMMISSION RE: REQUEST
TO AN AMENDMENT TO A SPECIAL
USE PLANNED UNIT DEVELOPMENT
FOR EXTERIOR CHANGES TO THE
BUILDING AND .OTHER
RENOVATIONS AT TEXTURA, 1405
LAKE COOK ROAD
September 27, 2007 to consider a request to amend
the special use planned unit development for
exterior changes to the building and other
renovations at Textura; 1405. Lake Cook Road
(former Teradyne property.) The Plan Commission
voted 6 -0 in favor of recommending the .
amendment.
Kurt Volkman, Architect, and Dave Jennerjahn,
Principal. both with the firm Valerio Dewalt Train were present. Mr. Volkman explained that
Textura is an Internet payment firm experiencing exponential growth. Their goal for the
building at 1405 Lake Cook Road is to create a corporate campus by rehabilitating the current
building into a high =tech corporate headquarters. He explained that the existing building was
constructed in 1983. The Phase II for previous owner Teradyne was never built and its approval
has lapsed. Mr. Volkman explained that.the existing building is in good operating sh ape .and has
mature trees and a detention pond. The building does not afford a lot of natural light, however.
The tree growth has obscured visibility from Lake Cook Road.
Mr. Volkman explained that they propose making
changes to the exterior of the building and site plan. The proposed changes would include
requesting a variation to be slightly under the parking lot zoning requirements. The number of
parking spaces would be reduced from 226 spaces to 217. In addition, they would add a paved,
fire lane, which would be 30 feet away from the building. The proposed fagade would have
high - performance glass and sunshades. They would also rework the existing lighting to allow
natural light to shine throughout the building. The proposed entry would face Lake Cook Road
instead of the detention pond. Mr. Volkman added that the changes would update the building.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission for the Textura property located at 1405
Lake Cook Road. Trustee Seiden seconded the motion. Trustee Benton commented that the
petitioner is requesting a variance to the parking lot zoning requirements, reducing the number of
spaces from 226 to 217. Trustee Feldman questioned where the proposed sidewalk would be
located. Mr. Volkman explained they would work with the Planning Department to determine
the proper location, if they are requested to build it. Trustee Rosenthal requested that the
petitioners appear before the Plan Commission before building a greenhouse or trellis. Trustee
Rosenthal amended her motion to reflect the changes. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE: September 6, 2007 which was continued to October
Board of Trustees Meeting
November 5, 2007
Page 3 of 7
REQUEST TO AN AMENDMENT TO A 1.1, 2007, 1 o. consider a request, from Shepard
SPECIAL USE FOR ADDITIONAL Middle School to amend their Special Use for
PARKING AT SHEPARD MIDDLE additional parking. The Plan Commission voted 6-
SCHOOL, 440 GROVE PLACE 0 in favor of recommending the amendment.
Mr. Greg Gruen of Manhard Consulting and Mr.
Steve. Kenesie; Director of Buildings and Grounds from School District 109.were present. Mr.
Gruen. explained that they are proposing building a small parking lot to accommodate Mr.
Kenesie and his staff, who will be relocating from Wilmot to Shepard. Mr. Gruen believes the
parallel parking stalls adjacent to the front entrance of the school create a safety issue. 'He .
explained that with the addition, they would have 79 parking stalls, 66 of which would be used
for teachers; five would be used for Mr. Kenesie's staff, and the rest would be used for parents
and other visitors to the school. Mr. Gruen believes that parking is at a premium and that the
proposed plan would alleviate the day -to -day parking issues at the school.
Mr. Kenesie explained that they have traffic and
parking issues at each of the schools in the district and they have looked into the issues to
determine what could be done. By relocating his department.to Shepard, congestion is reduced
and safety at Wilmot is improved. He added that when Shepard closed their shop class, that area
became available to house Mr. Kenesie's staff.
Trustee Struthers questioned whether Mr. Kenesie
would have trucks entering and exiting the parking area. Mr. Kenesie explained that the
maintenance trucks would not have any additional impact as they, along with his staff s personal
vehicles, would be parked at Caruso. Trustee Struthers questioned how much the truck traffic
would compete with existing traffic. Mr. Kenesie explained that the normal flow of maintenance
vehicles traveling to and from each school would remain the same.
Trustee Struthers explained that one of the
neighbor's concerns is the proximity of the proposed parking area to private property. She
suggested moving the proposed parking lot closer to the building. Mr. Kenesie explained that if
they moved the proposed parking lot closer to the building, the existing parking lot would need
to be torn up and the cost would be significantly greater. He noted they would add landscape
screening for the adjacent properties, and the refuse containers would be fenced.
Trustee Feldman questioned the current flow of
traffic. In her view, if the five parallel parking spaces were removed on the east side of the
entrance, as suggested in the proposed plan, it would create a thoroughfare, and there would be
moving cars where children are loading into their parent's vehicles. She believes keeping the
five parallel parking spaces would be safer.
Trustee Feldman questioned who would use the
additional parking spaces. Mr. Kenesie explained that the personal. vehicles of his staff would
park at Caruso, but his secretary, one supervisor and he would park at Shepard. The additional
spaces would be used for vendors, including the Fire Marshall. Parents and other visitors would
Board of Trustees Meeting
November 5, 2007
Page 4 of 7
also utilize the parking. Trustee Feldman believes that vendors could park on Poplar and Grove.
Mr. Kenesie noted that his department also accepts deliveries, which must be brought to the shop
area and which cannot be carried through the school hallways.
Trustee Struthers questioned the two trees that are
slated for removal from the playground area. Mr. Gruen explained. that they are small, and one is.
leaning over.
Judy Nelson, 858. Poplar Lane, believes that if the
parallel parking spaces are removed, it would create a safety problem. The current ingress and
egress was brought to the school and village by the neighbors to create a safer environment.
Mrs. Nelson believes the proposed parking area would not help anyone. She believes that if
Hackberry were improved and a path were added to the school,. the problem would be alleviated.
In response to a question from Trustee Struthers,
Mr. Kenesie confirmed that the matter had been discussed with Park District officials, and they
were in agreement with the proposal.
Nort Wasserman confirmed the unanimous
recommendation of the Plan Commission and added that this petition raises an issue about full
cooperation and communication between public entities, in this case, the School Board and Park
District. Mr. Wasserman explained that a representative from the Park District was not present
for their discussions on this petition. Mr. Wasserman noted that the Plan Commission asked Mr.
Ryckaert to consult with the Village Attorney on how to verify that involved government entities
have communicated and are in agreement.
Trustee Struthers made a motion to accept the report
and recommendation from the Plan Commission regarding an amendment to a special use for
additional parking at Shepard Middle School. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5)
NAYS: Feldman (1)
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing on
OF PLAN COMMISSION RE: REQUEST
October 11, 2007 to consider the request from the
TO AN AMENDMENT TO A SPECIAL
North Shore Chinese Christian Church to amend
USE TO ALLOW AN ADDITION TO
their special use to allow a building addition and
THE BUILDING AND SITE
site improvements. The Plan Commission voted
RENOVATIONS FOR THE NORTH
6 -0 in favor of recommending the amendment.
SHORE CHINESE CHRISTIAN .
CHURCH AT 1250 WAUKEGAN ROAD
Ms. Sylvia Chen, Chairperson of the Building
Expansion Committee and Mr. Tony Ryan from
MDM Design Group Architects, were present. Ms. Chen made a Powerpoint presentation and
explained that the existing building is not adequate for the children's programs and other current
Board of Trustees Meeting
November 5, 2007
Page 5 of 7
activities.. The proposed building addition and site renovations would add a central lobby and
two wings. The existing building would be 'a third wing. The existing parking garage and
parsonage would be torn down.
Trustee Benton made a motion to accept the report
and recommendation of the Plan Commission regarding a building addition and site renovations
for. the North Shore Chinese Christian Church located at 1250 Waukegan Road. Trustee Jester
seconded the motion: The motion passed by the following vote:.
AYES: Benton, Feldman, Jester, Rosenthal,. Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -07 -34 APPROVING A An Ordinance approving a variation to allow the
VARIATION TO ALLOW THE construction of a two -story bedroom addition which
CONSTRUCTION OF A TWO STORY would encroach 2:33 feet into the minimum
BEDROOM ADDITION TO ENCROACH required 10' sideyard for the property at 1413
INTO THE MINIMUM REQUIRED 10' Wincanton Drive. Second Reading.
SIDEYARD — 2R
Trustee Seiden made a motion to accept the Consent
Agenda and adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5)
NAYS: Feldman (1)
There was no old business.
OLD BUSINESS
NEW BUSINESS
ORDINANCE 0 -07 -35 DIRECTING THE An Ordinance directing the 1992 Cadillac Eldorado,
DISPOSITION OF CERTAIN SURPLUS which has been forfeited to the Village of Deerfield
MOTOR VEHICLES —1 R by court order, to be declared as surplus and
disposed of via competitive bid or as scrap if no
bids are received.
Chief Sliozis requested a waiver of the rules and
passage of the Ordinance on the first reading.
Trustee Seiden made a motion to waive the first
reading of the Ordinance. Trustee Rosenthal seconded the motion. The motion passed by the
following vote:
Board of Trustees Meeting
November 5, 2007
Page 6 of 7
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Trustee Seiden made a motion to adopt the
ordinance: Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
RESOLUTION R -07 -20 ADOPTING A Resolution authorizing Village participation in
THE ILLINOIS EMERGENCY the Illinois Emergency Management Mutual Aid
MANAGEMENT MUTUAL AID System pursuant to a Mutual Aid Intergovernmental
SYSTEM AGREEMENT Agreement.
Chief Sliozis explained that the Illinois Emergency
Management Mutual Aid System is a prearranged plan where response and assistance is
provided to an affected member. He explained the host Department would make the final
decision on whether personnel or equipment would be used.
Trustee Rosenthal made a motion to adopt the
Resolution. Trustee Jester seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
NAMING THE SCULPTURE Trustee Rosenthal asked if the Fine Arts
Commission has discussed naming the new
sculpture. Mr. Kiraly explained they are recommending a community -wide contest that allows
Deerfield residents to submit possible names. Trustee Rosenthal commented that was what she
would have suggested.
MANDATORY REFLECTIVE GEAR Mayor Harris explained that several years ago he
discussed having legislation requiring mandatory
reflective gear at night. He urged residents to wear reflective gear or carry flashlights at dusk
and at night to avoid or minimize incidents. He noted that reflective gear is available at the
Police Department for a minimal cost.
HOLIDAY CELEBRATION Mr. Street reported that the Village is working with
the Chamber of Commerce, Deerfield Village
Center and Deerfield Square to promote the holidays during the first weekend in December.
More details will follow.
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Board of Trustees Meeting
November 5, 2007
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ADJOURNMENT
ATTEST:
illage CI
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