Loading...
11/05/20076 November 5, 2007 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steve Harris in the council chamber of the village hall on Monday November 5, 2007 at 7:37 p.m. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Thomas Jester . Harriet Rosenthal William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Judy: Nelson from the Deerfield Family Days Committee led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Harris proclaimed the month of November as National Fair Housing Month in Deerfield. He explained that helping citizens secure affordable home ownership opportunities is an important and necessary activity of government and the private sector. Trustee Rosenthal made a motion to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve the minutes from the October 15, 2007 Board of Trustees meeting. Trustee Struthers seconded the motion. Trustee Seiden commented that when discussing the Police Department commendations, Chief Sliozis invited Laura Lieberman to the meeting because of her role in saving Mr. Kramer's life. Also, Trustee Rosenthal noted that the cost for relocation of the sculptures was anticipated at the time the centennial sculpture was commissioned. The motion to approve the minutes as amended passed unanimously. BILLS & PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated November 5, 2007. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) PUBLIC COMMENT There was no public comment. Board of Trustees Meeting November 5, 2007 Page 2 of 7 REPORTS REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF PLAN COMMISSION RE: REQUEST TO AN AMENDMENT TO A SPECIAL USE PLANNED UNIT DEVELOPMENT FOR EXTERIOR CHANGES TO THE BUILDING AND .OTHER RENOVATIONS AT TEXTURA, 1405 LAKE COOK ROAD September 27, 2007 to consider a request to amend the special use planned unit development for exterior changes to the building and other renovations at Textura; 1405. Lake Cook Road (former Teradyne property.) The Plan Commission voted 6 -0 in favor of recommending the . amendment. Kurt Volkman, Architect, and Dave Jennerjahn, Principal. both with the firm Valerio Dewalt Train were present. Mr. Volkman explained that Textura is an Internet payment firm experiencing exponential growth. Their goal for the building at 1405 Lake Cook Road is to create a corporate campus by rehabilitating the current building into a high =tech corporate headquarters. He explained that the existing building was constructed in 1983. The Phase II for previous owner Teradyne was never built and its approval has lapsed. Mr. Volkman explained that.the existing building is in good operating sh ape .and has mature trees and a detention pond. The building does not afford a lot of natural light, however. The tree growth has obscured visibility from Lake Cook Road. Mr. Volkman explained that they propose making changes to the exterior of the building and site plan. The proposed changes would include requesting a variation to be slightly under the parking lot zoning requirements. The number of parking spaces would be reduced from 226 spaces to 217. In addition, they would add a paved, fire lane, which would be 30 feet away from the building. The proposed fagade would have high - performance glass and sunshades. They would also rework the existing lighting to allow natural light to shine throughout the building. The proposed entry would face Lake Cook Road instead of the detention pond. Mr. Volkman added that the changes would update the building. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission for the Textura property located at 1405 Lake Cook Road. Trustee Seiden seconded the motion. Trustee Benton commented that the petitioner is requesting a variance to the parking lot zoning requirements, reducing the number of spaces from 226 to 217. Trustee Feldman questioned where the proposed sidewalk would be located. Mr. Volkman explained they would work with the Planning Department to determine the proper location, if they are requested to build it. Trustee Rosenthal requested that the petitioners appear before the Plan Commission before building a greenhouse or trellis. Trustee Rosenthal amended her motion to reflect the changes. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF THE PLAN COMMISSION RE: September 6, 2007 which was continued to October Board of Trustees Meeting November 5, 2007 Page 3 of 7 REQUEST TO AN AMENDMENT TO A 1.1, 2007, 1 o. consider a request, from Shepard SPECIAL USE FOR ADDITIONAL Middle School to amend their Special Use for PARKING AT SHEPARD MIDDLE additional parking. The Plan Commission voted 6- SCHOOL, 440 GROVE PLACE 0 in favor of recommending the amendment. Mr. Greg Gruen of Manhard Consulting and Mr. Steve. Kenesie; Director of Buildings and Grounds from School District 109.were present. Mr. Gruen. explained that they are proposing building a small parking lot to accommodate Mr. Kenesie and his staff, who will be relocating from Wilmot to Shepard. Mr. Gruen believes the parallel parking stalls adjacent to the front entrance of the school create a safety issue. 'He . explained that with the addition, they would have 79 parking stalls, 66 of which would be used for teachers; five would be used for Mr. Kenesie's staff, and the rest would be used for parents and other visitors to the school. Mr. Gruen believes that parking is at a premium and that the proposed plan would alleviate the day -to -day parking issues at the school. Mr. Kenesie explained that they have traffic and parking issues at each of the schools in the district and they have looked into the issues to determine what could be done. By relocating his department.to Shepard, congestion is reduced and safety at Wilmot is improved. He added that when Shepard closed their shop class, that area became available to house Mr. Kenesie's staff. Trustee Struthers questioned whether Mr. Kenesie would have trucks entering and exiting the parking area. Mr. Kenesie explained that the maintenance trucks would not have any additional impact as they, along with his staff s personal vehicles, would be parked at Caruso. Trustee Struthers questioned how much the truck traffic would compete with existing traffic. Mr. Kenesie explained that the normal flow of maintenance vehicles traveling to and from each school would remain the same. Trustee Struthers explained that one of the neighbor's concerns is the proximity of the proposed parking area to private property. She suggested moving the proposed parking lot closer to the building. Mr. Kenesie explained that if they moved the proposed parking lot closer to the building, the existing parking lot would need to be torn up and the cost would be significantly greater. He noted they would add landscape screening for the adjacent properties, and the refuse containers would be fenced. Trustee Feldman questioned the current flow of traffic. In her view, if the five parallel parking spaces were removed on the east side of the entrance, as suggested in the proposed plan, it would create a thoroughfare, and there would be moving cars where children are loading into their parent's vehicles. She believes keeping the five parallel parking spaces would be safer. Trustee Feldman questioned who would use the additional parking spaces. Mr. Kenesie explained that the personal. vehicles of his staff would park at Caruso, but his secretary, one supervisor and he would park at Shepard. The additional spaces would be used for vendors, including the Fire Marshall. Parents and other visitors would Board of Trustees Meeting November 5, 2007 Page 4 of 7 also utilize the parking. Trustee Feldman believes that vendors could park on Poplar and Grove. Mr. Kenesie noted that his department also accepts deliveries, which must be brought to the shop area and which cannot be carried through the school hallways. Trustee Struthers questioned the two trees that are slated for removal from the playground area. Mr. Gruen explained. that they are small, and one is. leaning over. Judy Nelson, 858. Poplar Lane, believes that if the parallel parking spaces are removed, it would create a safety problem. The current ingress and egress was brought to the school and village by the neighbors to create a safer environment. Mrs. Nelson believes the proposed parking area would not help anyone. She believes that if Hackberry were improved and a path were added to the school,. the problem would be alleviated. In response to a question from Trustee Struthers, Mr. Kenesie confirmed that the matter had been discussed with Park District officials, and they were in agreement with the proposal. Nort Wasserman confirmed the unanimous recommendation of the Plan Commission and added that this petition raises an issue about full cooperation and communication between public entities, in this case, the School Board and Park District. Mr. Wasserman explained that a representative from the Park District was not present for their discussions on this petition. Mr. Wasserman noted that the Plan Commission asked Mr. Ryckaert to consult with the Village Attorney on how to verify that involved government entities have communicated and are in agreement. Trustee Struthers made a motion to accept the report and recommendation from the Plan Commission regarding an amendment to a special use for additional parking at Shepard Middle School. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: Feldman (1) REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF PLAN COMMISSION RE: REQUEST October 11, 2007 to consider the request from the TO AN AMENDMENT TO A SPECIAL North Shore Chinese Christian Church to amend USE TO ALLOW AN ADDITION TO their special use to allow a building addition and THE BUILDING AND SITE site improvements. The Plan Commission voted RENOVATIONS FOR THE NORTH 6 -0 in favor of recommending the amendment. SHORE CHINESE CHRISTIAN . CHURCH AT 1250 WAUKEGAN ROAD Ms. Sylvia Chen, Chairperson of the Building Expansion Committee and Mr. Tony Ryan from MDM Design Group Architects, were present. Ms. Chen made a Powerpoint presentation and explained that the existing building is not adequate for the children's programs and other current Board of Trustees Meeting November 5, 2007 Page 5 of 7 activities.. The proposed building addition and site renovations would add a central lobby and two wings. The existing building would be 'a third wing. The existing parking garage and parsonage would be torn down. Trustee Benton made a motion to accept the report and recommendation of the Plan Commission regarding a building addition and site renovations for. the North Shore Chinese Christian Church located at 1250 Waukegan Road. Trustee Jester seconded the motion: The motion passed by the following vote:. AYES: Benton, Feldman, Jester, Rosenthal,. Seiden, Struthers (6) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -07 -34 APPROVING A An Ordinance approving a variation to allow the VARIATION TO ALLOW THE construction of a two -story bedroom addition which CONSTRUCTION OF A TWO STORY would encroach 2:33 feet into the minimum BEDROOM ADDITION TO ENCROACH required 10' sideyard for the property at 1413 INTO THE MINIMUM REQUIRED 10' Wincanton Drive. Second Reading. SIDEYARD — 2R Trustee Seiden made a motion to accept the Consent Agenda and adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: Feldman (1) There was no old business. OLD BUSINESS NEW BUSINESS ORDINANCE 0 -07 -35 DIRECTING THE An Ordinance directing the 1992 Cadillac Eldorado, DISPOSITION OF CERTAIN SURPLUS which has been forfeited to the Village of Deerfield MOTOR VEHICLES —1 R by court order, to be declared as surplus and disposed of via competitive bid or as scrap if no bids are received. Chief Sliozis requested a waiver of the rules and passage of the Ordinance on the first reading. Trustee Seiden made a motion to waive the first reading of the Ordinance. Trustee Rosenthal seconded the motion. The motion passed by the following vote: Board of Trustees Meeting November 5, 2007 Page 6 of 7 AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) Trustee Seiden made a motion to adopt the ordinance: Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R -07 -20 ADOPTING A Resolution authorizing Village participation in THE ILLINOIS EMERGENCY the Illinois Emergency Management Mutual Aid MANAGEMENT MUTUAL AID System pursuant to a Mutual Aid Intergovernmental SYSTEM AGREEMENT Agreement. Chief Sliozis explained that the Illinois Emergency Management Mutual Aid System is a prearranged plan where response and assistance is provided to an affected member. He explained the host Department would make the final decision on whether personnel or equipment would be used. Trustee Rosenthal made a motion to adopt the Resolution. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) DISCUSSION NAMING THE SCULPTURE Trustee Rosenthal asked if the Fine Arts Commission has discussed naming the new sculpture. Mr. Kiraly explained they are recommending a community -wide contest that allows Deerfield residents to submit possible names. Trustee Rosenthal commented that was what she would have suggested. MANDATORY REFLECTIVE GEAR Mayor Harris explained that several years ago he discussed having legislation requiring mandatory reflective gear at night. He urged residents to wear reflective gear or carry flashlights at dusk and at night to avoid or minimize incidents. He noted that reflective gear is available at the Police Department for a minimal cost. HOLIDAY CELEBRATION Mr. Street reported that the Village is working with the Chamber of Commerce, Deerfield Village Center and Deerfield Square to promote the holidays during the first weekend in December. More details will follow. 1 1 L1 Board of Trustees Meeting November 5, 2007 Page 7 of 7 ADJOURNMENT ATTEST: illage CI 1 1