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10/15/2007October 15, 2007 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steve Harris in the council chamber of the Village Hall on Monday, October 15, 2007 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Thomas Jester Harriet Rosenthal William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE. Five officers from the Deerfield Police Department _ led those in attendance in reciting the Pledge of . Allegiance. POLICE DEPARTMENT Chief Sliozis explained that commendations are COMMENDATIONS rarely given in the police department. When they are given, the situation usually involves life saving actions. The department is very proud to award commendations to five very deserving officers. At the September 20, 2007 Deerfield High School football game, police officers were flagged down because a spectator had collapsed. Officers Rick Bernas and Paul Obrzut started CPR and Officer Tony Parisi hooked up the AED and re- started Mr. Kraemer's heart. Officers Tom Sieber and Chuck Hornstein also assisted in the rescue. Chief Sliozis spoke about how the officers rallied together and worked as a team and thanked Deerfield resident Laura Lieberman for calling the officers to the scene. Deerfield resident Laura Lieberman stated that the officers did an amazing job saving Mr. Kraemer. She added that it was a breath of fresh air to have a positive outcome from a negative circumstance. Chief Sliozis thanked the officers, and Mayor Harris presented each with a commendation. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the October 1, 2007 Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated October 15, 2007. Trustee Benton seconded the motion. The motion passed by the following vote: AYES:' Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) Board of Trustees Meeting October 15, 2007 Page 2 of 4 TREASURER'S REPORT Finance Director Bob Fialkowski presented. highlights from the Treasurer's Report representing the first five months of the fiscal year. Mr. Fialkowski explained that sales tax is a bit low, but not too drastic. The 'interest income is up and the water revenues are ahead of projection. Building permits have slowed, but the hotel tax is doing well. He summarized that overall, revenues are ahead of schedule and expenditures are a bit behind. Mr. Fialkowski .commented that the 2006 -07 audit is complete and would be forwarded to.the Board shortly. PUBLIC COMMENT There was no public comment. There were no reports. REPORTS CONSENT AGENDA ORDINANCE APPROVING A An ordinance approving a variation to allow the VARIATION TO ALLOW THE construction of a two -story bedroom addition which CONSTRUCTION OF A TWO -STORY would encroach 2.33 feet into the minimum BEDROOM ADDITION TO ENCROACH required 10' sideyard for the property at 1413 INTO. THE MINIMUM REQUIRED 10' Wincanton Drive. First Reading. SIDEYARD. 1413 WINCANTON — 1 R The petitioner had requested passage of the ordinance on the first reading. Since the petitioners were not in attendance and their letter did not explain why the waiver is being requested, the trustees chose not to waive the First Reading. There was no old business. OLD BUSINESS NEW BUSINESS RESOLUTION R -07 -17 AUTHORIZING Mr. Fialkowski explained that the Village is a CONTINUATION OF THE HIGH -LEVEL member of two intergovernmental insurance pools EXCESS LIABILITY POOL that provide for property and casualty insurance. The Municipal Insurance Cooperative Agency (MICA) provides claims handling and coverage up to $2,000,000 and the High -level Excess Liability Pool (HELP) provides coverage in excess of that amount. The HELP policy, which has been in effect since 1987, expires in April 2008. HELP is asking if its members would like to renew their membership or seek other coverage. Mr. Fialkowski advised that MICA could provide the high level coverage, but he recommends renewing with HELP, as it provides good value with moderately less exposure than MICA. C 1 Board of Trustees Meeting October 15, 2007 Page 3 of 4 Trustee Feldman questioned what the cost difference would have been if the Village utilized MICA instead of HELP. Mr. Fialkowski estimated the cost difference would have been approximately $120,000 over the past six years, although the Village's retained equity in HELP will offset future costs. Trustee Jester explained that HELP is an equity pool, so the equity would be returned to the Village if there were no claims against it. Trustee Seiden made a motion to authorize. the continuation of the High Level Excess Liability Pool. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0)' RESOLUTION R -07 -18 RATIFYING Mr. Fialkowski reported that long -time Village THE SELECTION OF THE NORTHERN financial advisor Ron Norene has retired. The TRUST COMPANY AS VILLAGE Village selected seven.firms to receive an .RFP and FINANCIAL ADVISOR received six proposals. After review of the proposals and reference checks, the Director of Finance recommends that the Board ratify the selection of Al Ambrose from the Northern Trust Company as the Village's financial advisor. Trustee Seiden questioned how Mr. Ambrose would be paid. Mr. Fialkowski explained that it would be hourly or per project, depending in the project. Trustee Rosenthal made a motion to ratify the selection of Al Ambrose from the Northern Trust Company to serve as the village financial advisor. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO APPROVE Assistant Village Manager Phil Kiraly explained CONTRACT FOR RELOCATION OF that this is a request to approve the relocation of two SCULPTURES TO VILLAGE HALL sculptures to the Village Hall. He noted that the Centennial Sculpture is completed, and it is time to move it to the front lawn of the Village Hall as originally intended by the Board and recommended by the Fine Arts Commission. Moving costs wer anticipated at the time of the original approval. Mr. Kiraly added that Altissimo, one of the Sara Lee sculptures, would also be moved to the Village Hall front lawn. Mr. Kiraly explained that relocation of the sculptures is very difficult because of their size and weight. The work is highly specialized, and there are only a few firms that will take on the risk of moving the sculptures. The Assistant. Village Manager recommends that the Board waive the competitive bidding process and award the contract for relocation of the Centennial Sculpture and Altissimo to Methods and Materials, Inc. Board of Trustees Meeting October 15, 2007 Page 4 of 4 in an amount not to exceed $19,820. Jeffrey Marks, Chairman of the Fine Arts Commission, endorsed the recommendation. Trustee Benton.asked if Methods and Materials, Inc. is covered for damage and liability. Mr. Kiraly explained that they have significant insurance in excess of the value of the sculptures. Mayor Harris noted that he would like to review the contract from Methods and Materials, Inc. prior to its execution. Trustee Jester made a motion to waive the competitive bidding process and award the contract for relocation of the Centennial Sculpture and Altissimo to Methods and Materials, Inc. in an amount not to exceed $19,820. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seden, Struthers (6) NAYS: None (0) DISCUSSION FARMERS MARKET Trustee Benton publicly thanked Joan Reed, Pat Jester and Joanne Kunz for another successful year of the Deerfield Farmers Market. APPRECIATION FOR CHIEF SLIOZIS Mayor Harris thanked Chief Sliozis for his professionalism to citizens and the media during the recent unfortunate events. He added that Chief Sliozis provided a reassuring presence on behalf of the Village, and it was most appreciated. CABLE & TELECOMMUNICATIONS rescheduled for October 30, 2007. ADJOURNMENT ATTEST: Village Cl rk Mr. Street noted that the Cable and Telecommunic4 'on Commission meeting has been There no further business or discussion, the adjourned at 8:08 pm. Mayor 1 1 1