10/15/2007October 15, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steve Harris in the council chamber of the Village Hall on Monday, October 15,
2007 at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE. Five officers from the Deerfield Police Department
_ led those in attendance in reciting the Pledge of .
Allegiance.
POLICE DEPARTMENT Chief Sliozis explained that commendations are
COMMENDATIONS rarely given in the police department. When they
are given, the situation usually involves life saving
actions. The department is very proud to award commendations to five very deserving officers.
At the September 20, 2007 Deerfield High School
football game, police officers were flagged down because a spectator had collapsed. Officers
Rick Bernas and Paul Obrzut started CPR and Officer Tony Parisi hooked up the AED and re-
started Mr. Kraemer's heart. Officers Tom Sieber and Chuck Hornstein also assisted in the
rescue. Chief Sliozis spoke about how the officers rallied together and worked as a team and
thanked Deerfield resident Laura Lieberman for calling the officers to the scene. Deerfield
resident Laura Lieberman stated that the officers did an amazing job saving Mr. Kraemer. She
added that it was a breath of fresh air to have a positive outcome from a negative circumstance.
Chief Sliozis thanked the officers, and Mayor Harris presented each with a commendation.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the October 1, 2007 Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll dated October 15, 2007. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES:' Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
October 15, 2007
Page 2 of 4
TREASURER'S REPORT Finance Director Bob Fialkowski presented.
highlights from the Treasurer's Report representing
the first five months of the fiscal year. Mr. Fialkowski explained that sales tax is a bit low, but
not too drastic. The 'interest income is up and the water revenues are ahead of projection.
Building permits have slowed, but the hotel tax is doing well. He summarized that overall,
revenues are ahead of schedule and expenditures are a bit behind. Mr. Fialkowski .commented
that the 2006 -07 audit is complete and would be forwarded to.the Board shortly.
PUBLIC COMMENT There was no public comment.
There were no reports.
REPORTS
CONSENT AGENDA
ORDINANCE APPROVING A An ordinance approving a variation to allow the
VARIATION TO ALLOW THE construction of a two -story bedroom addition which
CONSTRUCTION OF A TWO -STORY would encroach 2.33 feet into the minimum
BEDROOM ADDITION TO ENCROACH required 10' sideyard for the property at 1413
INTO. THE MINIMUM REQUIRED 10' Wincanton Drive. First Reading.
SIDEYARD. 1413 WINCANTON — 1 R
The petitioner had requested passage of the
ordinance on the first reading. Since the petitioners were not in attendance and their letter did
not explain why the waiver is being requested, the trustees chose not to waive the First Reading.
There was no old business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R -07 -17 AUTHORIZING Mr. Fialkowski explained that the Village is a
CONTINUATION OF THE HIGH -LEVEL member of two intergovernmental insurance pools
EXCESS LIABILITY POOL that provide for property and casualty insurance.
The Municipal Insurance Cooperative Agency
(MICA) provides claims handling and coverage up to $2,000,000 and the High -level Excess
Liability Pool (HELP) provides coverage in excess of that amount. The HELP policy, which has
been in effect since 1987, expires in April 2008. HELP is asking if its members would like to
renew their membership or seek other coverage. Mr. Fialkowski advised that MICA could
provide the high level coverage, but he recommends renewing with HELP, as it provides good
value with moderately less exposure than MICA.
C
1
Board of Trustees Meeting
October 15, 2007
Page 3 of 4
Trustee Feldman questioned what the cost
difference would have been if the Village utilized MICA instead of HELP. Mr. Fialkowski
estimated the cost difference would have been approximately $120,000 over the past six years,
although the Village's retained equity in HELP will offset future costs. Trustee Jester explained
that HELP is an equity pool, so the equity would be returned to the Village if there were no
claims against it.
Trustee Seiden made a motion to authorize. the
continuation of the High Level Excess Liability Pool. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)'
RESOLUTION R -07 -18 RATIFYING
Mr. Fialkowski reported that long -time Village
THE SELECTION OF THE NORTHERN
financial advisor Ron Norene has retired. The
TRUST COMPANY AS VILLAGE
Village selected seven.firms to receive an .RFP and
FINANCIAL ADVISOR
received six proposals. After review of the
proposals and reference checks, the Director of
Finance recommends that the Board ratify the selection of Al Ambrose from the Northern Trust
Company as the Village's financial advisor.
Trustee Seiden questioned how Mr. Ambrose would
be paid. Mr. Fialkowski explained that it would be hourly or per project, depending in the
project.
Trustee Rosenthal made a motion to ratify the
selection of Al Ambrose from the Northern Trust Company to serve as the village financial
advisor. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO APPROVE Assistant Village Manager Phil Kiraly explained
CONTRACT FOR RELOCATION OF that this is a request to approve the relocation of two
SCULPTURES TO VILLAGE HALL sculptures to the Village Hall. He noted that the
Centennial Sculpture is completed, and it is time to
move it to the front lawn of the Village Hall as originally intended by the Board and
recommended by the Fine Arts Commission. Moving costs wer anticipated at the time of the
original approval. Mr. Kiraly added that Altissimo, one of the Sara Lee sculptures, would also be
moved to the Village Hall front lawn. Mr. Kiraly explained that relocation of the sculptures is
very difficult because of their size and weight. The work is highly specialized, and there are
only a few firms that will take on the risk of moving the sculptures. The Assistant. Village
Manager recommends that the Board waive the competitive bidding process and award the
contract for relocation of the Centennial Sculpture and Altissimo to Methods and Materials, Inc.
Board of Trustees Meeting
October 15, 2007
Page 4 of 4
in an amount not to exceed $19,820. Jeffrey Marks, Chairman of the Fine Arts Commission,
endorsed the recommendation.
Trustee Benton.asked if Methods and Materials,
Inc. is covered for damage and liability. Mr. Kiraly explained that they have significant
insurance in excess of the value of the sculptures. Mayor Harris noted that he would like to
review the contract from Methods and Materials, Inc. prior to its execution.
Trustee Jester made a motion to waive the
competitive bidding process and award the contract for relocation of the Centennial Sculpture
and Altissimo to Methods and Materials, Inc. in an amount not to exceed $19,820. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seden, Struthers (6)
NAYS: None (0)
DISCUSSION
FARMERS MARKET Trustee Benton publicly thanked Joan Reed, Pat
Jester and Joanne Kunz for another successful year
of the Deerfield Farmers Market.
APPRECIATION FOR CHIEF SLIOZIS Mayor Harris thanked Chief Sliozis for his
professionalism to citizens and the media during the
recent unfortunate events. He added that Chief Sliozis provided a reassuring presence on behalf
of the Village, and it was most appreciated.
CABLE & TELECOMMUNICATIONS
rescheduled for October 30, 2007.
ADJOURNMENT
ATTEST:
Village Cl rk
Mr. Street noted that the Cable and
Telecommunic4 'on Commission meeting has been
There
no further business or discussion, the
adjourned at 8:08 pm.
Mayor
1
1
1