10/01/2007October .1, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steven Harris in the council chamber of the Village Hall on Monday October 1,
2007 at 7:32 p.m. The Clerk. called the roll. and announced that the following were:
Present:. Steve Harris, Mayor
Robert Benton
Michelle Feldman .
Thomas Jester
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Rand Roel from the Deerfield Police Department
led those in attendance in reciting the Pledge of
Allegiance. Mayor Harris explained that Commander Roel is celebrating his 25`h anniversary on
the police force and he is currently the afternoon shift Watch Commander. Commander Roel has
received more than 30 departmental commendations and honors.
25 YEAR SERVICE AWARD Chief Sliozis presented Commander Roel with a 25
year service award. He stated that Commander
Roel is a great asset to the community and department.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the September 16, 2007 board of
trustees meeting. Trustee Jester seconded the motion. The motion passed unanimously.
PROCLAMATION Mayor Harris proclaimed the month of October,
2007 as Canavan Disease Awareness Month in
Deerfield. He encouraged all residents to observe this month with appropriate programs and
activities to raise awareness of Canavan disease and to improve the quality of life of those who
are battling this disease.
Trustee Rosenthal made a motion to accept the
proclamation. Trustee Seiden seconded the motion. The motion passed unanimously. Peggy
Shapiro thanked the Village for its support. She commented that through gene therapy, the
disease has been held back, but they are still racing for a cure. Ms. Shapiro invited residents to
attend an event at the Hyatt in Deerfield.
1
Board of Trustees Meeting
October 1, 2007
Page 2 of 5
BILLS AND PAYROLL Trustee Seiden made: a motion to approve the Bills
and Payroll dated October 1, 2007. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
REPORT ON DEPARTMENTAL Jeff Ryckaert, Village Planner, presented'highlights
OBJECTIVES PLANNING from the Report on Departmental Objectives for the
Planning Department. He commented that the
following major proposals have been processed over the past six months: Village monopole,
Export Fitness, the Barking Lot, Starland Entertainment's expansion, Terradyne and an.
orthodontist's office. Mr. Ryckaert explained that staff has taken photographs and measurements
of every window to determine if the windows were in compliance, grandfathered, or in violation
of the window signage ordinance. He explained that the Village is getting ready for the 2010
census count, which affects funding. Mr. Ryckert explained that next month the Plan
Commission will be reviewing .Tectura.
REPORT ON DEPARTMENTAL Clint Case, Code Enforcement Officer, presented
OBJECTIVES — BUILDING highlights from the Report on Departmental
Objectives for the Building Department. He noted
that there has been an increase in permits over the past six -month period for smaller maintenance
projects. The department is strongly enforcing the ordinances and have found that the threat of a
ticket is sometimes more powerful than the issuance of a ticket. The Police and Public Works
departments have been excellent in handling complaints. Mr. Case commented that the
department is looking forward to moving into the renovated Village Hall when it is completed.
Trustee Seiden expressed concern over the amount
of incomplete construction. Mr. Case explained they are working with the Village Prosecutor on
this matter.
Trustee Rosenthal questioned the length of time it
takes to process a permit. Mr. Case explained it takes 6 — 8 weeks to go through the permitting
process for residential permits. The commercial permits are a bit faster, because they are not
done in- house. Mr. Case explained that the residential permits take more time because of the
number of deviations. He also commented that as enforcement increases, the permitting time
also increases. Mayor Harris recommended offering homeowners the option of working through
the village to pay for an expedited review process. Mr. Case will review firms specializing in
residential review.
PUBLIC COMMENT Oscar Adler, 59 Eastman Drive, invited residents to
tune into Adler's Alley on Tuesdays at 8:00 and
Thursdays at 6:30. Chief Sliozis is this month's guest, and it is a terrific program.
Board of Trustees Meeting
October 1, 2007
Page 3 of 5
Mr: Adler explained that he has.received several
requests for another Job Seeker's Workshop. The workshop will continue in the spring. Mr.
Adler announced that he has written a book
on interviewing skills.
REPORTS
REPORT AND RECOMMENDATION
The Board:of Zoning Appeals held a public hearing.
OF THE BOARD OF ZONING APPEALS
on September 5, 2007 to considefthe request for a
RE: REQUEST FOR A VARIATION TO
variation to allow the construction of a two -story
ALLOW THE CONSTRUCTION OF A I
bedroom addition which would encroach 2.33 feet
TWO - STORY, BEDROOM ADDITION
into the minimum required 10 foot side yard for the
TO ENCROACH INTO THE MINIMUM.
property at 1413 Wincanton Drive. The Board of
REQUIRED 10' SIDE YARD AT 1413
Zoning Appeals voted 4 -2 in favor of granting the
WINCANTON DRIVE
variation.
Trustee Feldman questioned. if the trees in the
backyard caused the necessity for the variation. Anne Getty, 1413 Wincanton Drive, explained
that if their house were built closer to the street, there would not have been a problem. She
explained that they looked at other options, but did not want to compromise aesthetics or the
trees. Ms. Getty noted that their home is a bit outdated and requires maintenance..
Trustee Rosenthal made a motion to accept the
report and recommendation of the Board of Zoning Appeals regarding the request for a variation
to allow the construction of a two -story bedroom addition to encroach into the minimum required
10 foot side yard at 1413 Wincanton Drive. Trustee Seiden seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5)
NAYS: Feldman (1)
:KX�6���G�:�
ORDINANCE 0 -07 -32 AUTHORIZING
A SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A DOMESTIC
PET SERVICES FACILITY IN LAKE
COOK PLAZA AT 495 LAKE COOK
ROAD (THE BARKING LOT) — 2R
ORDINANCE 0 -0 -33 AMENDING THE
ZONING ORDINANCE OF THE
An ordinance authorizing a special use to permit
the establishment of a domestic pet services
facility in Lake Cook Plaza at 495 Lake Cook
Road. Second Reading.
7.
An ordinance amending the Zoning Ordinance of
the Village of Deerfield to authorize domestic pet
VILLAGE OF DEERFIELD TO services facilities as a special use in the C -2
AUTHORIZE DOMESTIC PET SERVICE outlying commercial district. Second Reading.
FACILITY AS A SPECIAL USE IN THE
Board of Trustees Meeting
October 1, 2007
Page 4 of 5
C -2 OUTLYING COMMERCIAL Lee Sukow, owner of Nick's Fishmarket Grill-,'..
DISTRICT (THE BARKING LOT) — 2R explained that two weeks ago he asked- what would
happen if it was determined that The Barking Lot
was detrimental to his business. Mr. Coblentz explained that if there were some adverse
consequence resulting from the business, the board could amend the ordinance to address the
issue. Mr. Sukow asked if the village was protected from liability. Mr. Coblentz explained that
the Village is immune from liability..
Trustee Struthers made a motion to accept the
consent agenda and pass the ordinances. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES.: Benton, Feldman, Jester, Struthers (4)
NAYS: Seiden (1)
ABSTENTIONS: Rosenthal (1)
OLD BUSINESS
There was no old business
NEW BUSINESS
AUTHORIZATION TO AWARD The Director of Public Works and Engineering
CONTRACT FOR THE explained that they need to rehabilitate the three
REHABILITATION OF WRF EXCESS excess flow pumps at the Wastewater Reclamation
FLOW PUMPS Facility. Staff proposes the contractor remove,
inspect, rehabilitate, repaint and install one pump at
a time. Four bids were received. Staff recommends waiving the formal bidding process and
awarding the contract for the rehabilitation of the Wastewater Reclamation Facility excess flow
pumps to Illinois Pump, Inc., the lowest bidder, in an amount not to exceed $27,786.00. Mrs.
Little noted the 2007/2008 budgeted amount for the project was $30,000.
Trustee Jester made a motion to waive the formal
bidding process and award the contract for the rehabilitation of the Wastewater Reclamation
Facility excess flow pumps to Illinois Pump, Inc. in an amount not to exceed $27,786.00.
Trustee Feldman seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
COMMISSION MEETINGS Mr. Street explained that he met with the Plan
Commission and Fine Arts Commission. He will
meet with the other commissions as well.
Board of Trustees Meeting
October 1, 2007
Page 5 of 5
1
1
1