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09/17/20071 September 17, 2007 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steven Harris in the council chamber of the village hall on Monday, September 17, 2007 at 7:40 p.m. The Clerk called the roll and announced that the following were: Present; Steve Harris, Mayor Robert Benton Michelle Feldman Thomas Jester. Harriet Rosenthal William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Kent Street, the new village manager, led those in attendance in reciting the Pledge of Allegiance: Mayor Harris welcomed Mr. Street back to the village. Mr. Street responded that he is happy to be "back home" in Deerfield. PROCLAMATION Mayor Harris proclaimed September 28,'2007 as Kiwanis Peanut Day in Deerfield. Bob Speckmann from the Kiwanis Club of Deerfield accepted the proclamation. The Kiwanis Club funds projects related to young children such as the Boys and Girls Clubs, youth baseball and Family Days. Peanut Day is the major fundraising day for Kiwanis Club. Mayor Harris urged citizens to support this wonderful program. Trustee Rosenthal made a motion to accept the proclamation. Trustee Benton seconded the motion. The motion passed unanimously. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the September 4, 2007 board of trustees meeting. Trustee Seiden seconded the motion. Trustee Struthers requested the minutes be changed to express that she presented the banner to the village on behalf of the Rotarians. Trustee Feldman requested a clarification that she visited other kennels, but not the other locations of The Barking Lot. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated September 17, 2007. Trustee Struthers seconded the motion. The motion passed by the following vote: Board of Trustees meeting September 17, 2007 Page 2 of 5 AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) . TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report dated August 31, 2007 representing 33% of the fiscal year. Mr. Fialkowski explained the sales tax was higher than last year, but they are not expecting much change in the sales tax. The hotel tax is.continuing to be over budget and water revenues .are up. Mr. Fialkowski explained they received a draft of last year's audit and there are only minor changes that need to be made. The general fund is doing fairly well and they will receive a report in October. Mr.,Fialkowski reported that the department received notification that they have received the GFOA distinguished budget award. PUBLIC COMMENT There was no public comment. REPORTS D There were no reports.. CONSENT AGENDA ORDINANCE 0 -07 -31 APPROVING An ordinance approving an amendment to the AN AMENDMENT TO THE SIGNAGE signage plan for Takeda Pharmaceuticals to permit PLAN FOR TAKEDA a larger ground sign at one Takeda Parkway. PHARMACEUTICALS TO PERMIT A Second Reading. LARGER GROUND SIGN AT ONE TAKEDA PARKWAY — 2R RESOLUTION R -07 -17 APPOINTING A A resolution appointing Kent Street as Director and DIRECTOR TO THE SOLID WASTE Phil Kiraly as alternate to the Solid Waste Agency AGENCY OF LAKE COUNTY of Lake County. (SWALCO) Trustee Struthers made a motion to accept the Consent Agenda and adopt the ordinance and resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) Board of Trustees meeting September 17, 2007 Page 3 of 5 ORDINANCE AUTHORIZING A An ordinance authorizing a special use to permit SPECIAL USE TO PERMIT THE the establishment of a domestic pet services ESTABLISHMENT OF A DOMESTIC facility in Lake Cook. Plaza at 495 Lake Cook PET SERVICES FACILITY IN LAKE Road.. First Reading. COOK PLAZA AT 495 LAKE COOK ROAD (THE BARKING LOT) — 1 R ORDINANCE AMENDING THE An ordinance amending the Zoning Ordinance of ZONING ORDINANCE OF THE the village of Deerfield'to authorize domestic pet VILLAGE OF DEERFIELD TO services facilities as a special use in the C -2 AUTHORIZE DOMESTIC PET SERVICE outlying commercial district. First Reading. FACILITY AS A SPECIAL USE IN THE C-2 OUTLYING COMMERCIAL Brad Kriser, co -owner of The Barking Lot, 495 DISTRICT (THE BARKING LOT) Lake Cook Road informed the trustees that the drawings depicting the changes requested by the trustees at the September 4, 2007 board of trustees meeting have been completed. Scott Suckow representing Nick's Fishmarket Grill, reaffirmed his belief that allowing a pet services facility at the proposed location would be injurious to their business. He questioned the drainage of the outdoor dog run. Mr. Sukow asked what would happen if the board were incorrect and the pet services facility was injurious to his business. Mr. Coblentz explained the board could control the premises if there were adverse consequences. There was no old business. OLD BUSINESS NEW BUSINESS AUTHORIZATION TO AWARD Bob Phillips, Staff Engineer, explained that six CONTRACT FOR LIGHT EMITTING village owned traffic signals have been identified DIODE (LED)UPGRADE AND for modernization. The program consists of UNINTERRUPTIBLE POWER SUPPLY upgrading existing incandescent traffic signals to UPS PROGRAM LED signal lights and replacing the existing pedestrian signals with pedestrian countdown signals. These new signals would reduce energy consumption by 90 percent and would allow the signals to operate if ComEd power were disrupted. In May 2007, the village received a grant from the Illinois Clean Energy Foundation in the amount of $18,730 to help fund the new signals. Four sealed bids were received. The Director of Public Works and Engineering recommends the contract for the LED upgrade and uninterruptible power supply program be awarded to the lowest bidder, H & H Electric, in an amount not to exceed $71,664.90. Board of Trustees meeting September 17, 2007 Page 4 of 5 Trustee Rosenthal made a motion to award the contract for the LED upgrade and uninterruptible power supply program to H & H Electric in an amount not to exceed $71,664.90. Trustee Jester seconded the motion. The motion passed by the following vote: AYES:. Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION FOR REPAIR AND., The Director of Public Works and Engineering PURCHASE OF REPLACEMENT PARTS explained that the'shaft of the primary screw pump FOR WRF SCREW PUMP at the Wastewater Reclamation Facility unexpectedly sheared off and it is inoperable. The Wastewater Reclamation Facility superintendent obtained a proposal. from the equipment supplier to repair the damaged pump in an amount not to exceed $12,452. Ms. Little explained the failure was unexpected and not budgeted, but it is vital to plant operations. She requested the trustees waive the competitive bidding process and authorize the emergency repair in an amount not to exceed $12,452. Trustee Seiden made a motion to waive the competitive bidding process and authorize Lakeside Equipment Corporation to perform emergency repairs to the damaged screw pump in an amount not to exceed $12,452. Trustee Struthers seconded the motion. Trustee Jester questioned whether the repair would be temporary or long term. Ms. Little explained that the repair would make the damaged screw pump operational. Trustee Struthers questioned how long it would take to complete the repair. Ms. Little explained it would take 3 — 4 weeks, but they would try to accelerate the process. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION FOR PURCHASE OF Chief Sliozis explained that the police department REPLACEMENT BATTERIES FOR maintains an uninterrupted power supply to allow POLICE DEPARTMENT continued operation of emergency radio and phone UNINTERRUPTED POWER SUPPLY equipment in the event of a power and generator failure. The system operates on 30 lead acid batteries, with an expected life of 3 — 5 years. Chief Sliozis explained the system is 6 years old and is showing signs of battery failure. He explained the batteries are unique and must be purchased through the service provider Preon Power. Chief Sliozis explained the budgeted amount for the replacement is $17,000, but due to the fluctuation in the price of lead, the cost will not exceed $23,800. Trustee Seiden made a motion to authorize the purchase of 30 lead acid replacement batteries to power the police department uninterrupted power supply from Preon Power in an amount not to exceed $23,800. Trustee Struthers seconded the motion. The motion passed by the following vote: Board of Trustees meeting September 17, 2007 Page 5 of 5 AYES: Benton, Feldman, Jester; .Rosenthal,. Seiden, Struthers (6) . NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Seiden explained Trustee in the Town will be Saturday, September 29, 2007 at the Farmer's Market. Trustees Rosenthal and Feldman will be in attendance. HOMECOMING Trustee Feldman explained that Homecoming is fast approaching. Last year, Mayor Harris made a presentation to Deerfield and Highland.Park High School parents at Highland Park High School. A donation was made from fines that were. collected from businesses that sold alcohol to minors. At the open house on Wednesday, there will be folders for every attendee that will have information and signs for parents to hang in their windows. Trustee Feldman invited parents to . help collate the materials on September 18, 2007 from 8:30 -10:30 am in room J -108 in Deerfield High School. EXECUTIVE SESSION Trustee Jester made a motion to go into a short executive session, to finish the earlier agenda. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers',`—, NAYS: None (0) ADJOURNMENT: ATTEST: 1 Villag Clerk APPRO io further business or discussion, the adjournedat 8:15'pm.