09/17/20071
September 17, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steven Harris in the council chamber of the village hall on Monday, September
17, 2007 at 7:40 p.m. The Clerk called the roll and announced that the following were:
Present; Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester.
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Kent Street, the new village manager, led those
in attendance in reciting the Pledge of Allegiance:
Mayor Harris welcomed Mr. Street back to the village. Mr. Street responded that he is happy to
be "back home" in Deerfield.
PROCLAMATION Mayor Harris proclaimed September 28,'2007 as
Kiwanis Peanut Day in Deerfield. Bob Speckmann
from the Kiwanis Club of Deerfield accepted the proclamation. The Kiwanis Club funds
projects related to young children such as the Boys and Girls Clubs, youth baseball and Family
Days. Peanut Day is the major fundraising day for Kiwanis Club. Mayor Harris urged citizens
to support this wonderful program.
Trustee Rosenthal made a motion to accept the
proclamation. Trustee Benton seconded the motion. The motion passed unanimously.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the September 4, 2007 board of
trustees meeting. Trustee Seiden seconded the motion. Trustee Struthers requested the
minutes be changed to express that she presented the banner to the village on behalf of the
Rotarians. Trustee Feldman requested a clarification that she visited other kennels, but not the
other locations of The Barking Lot. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
BILLS AND PAYROLL
Trustee Rosenthal made a motion to approve the
Bills and Payroll dated September 17, 2007.
Trustee Struthers seconded the motion. The motion passed by the following vote:
Board of Trustees meeting
September 17, 2007
Page 2 of 5
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0) .
TREASURER'S REPORT Bob Fialkowski presented highlights from the
Treasurer's Report dated August 31, 2007
representing 33% of the fiscal year. Mr. Fialkowski explained the sales tax was higher than last
year, but they are not expecting much change in the sales tax. The hotel tax is.continuing to be
over budget and water revenues .are up.
Mr. Fialkowski explained they received a draft of
last year's audit and there are only minor changes that need to be made. The general fund is
doing fairly well and they will receive a report in October.
Mr.,Fialkowski reported that the department
received notification that they have received the GFOA distinguished budget award.
PUBLIC COMMENT There was no public comment.
REPORTS
D
There were no reports..
CONSENT AGENDA
ORDINANCE 0 -07 -31 APPROVING An ordinance approving an amendment to the
AN AMENDMENT TO THE SIGNAGE signage plan for Takeda Pharmaceuticals to permit
PLAN FOR TAKEDA a larger ground sign at one Takeda Parkway.
PHARMACEUTICALS TO PERMIT A Second Reading.
LARGER GROUND SIGN AT ONE
TAKEDA PARKWAY — 2R
RESOLUTION R -07 -17 APPOINTING A A resolution appointing Kent Street as Director and
DIRECTOR TO THE SOLID WASTE Phil Kiraly as alternate to the Solid Waste Agency
AGENCY OF LAKE COUNTY of Lake County. (SWALCO)
Trustee Struthers made a motion to accept the
Consent Agenda and adopt the ordinance and resolution. Trustee Seiden seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees meeting
September 17, 2007
Page 3 of 5
ORDINANCE AUTHORIZING A
An ordinance authorizing a special use to permit
SPECIAL USE TO PERMIT THE
the establishment of a domestic pet services
ESTABLISHMENT OF A DOMESTIC
facility in Lake Cook. Plaza at 495 Lake Cook
PET SERVICES FACILITY IN LAKE
Road.. First Reading.
COOK PLAZA AT 495 LAKE COOK
ROAD (THE BARKING LOT) — 1 R
ORDINANCE AMENDING THE
An ordinance amending the Zoning Ordinance of
ZONING ORDINANCE OF THE
the village of Deerfield'to authorize domestic pet
VILLAGE OF DEERFIELD TO
services facilities as a special use in the C -2
AUTHORIZE DOMESTIC PET SERVICE
outlying commercial district. First Reading.
FACILITY AS A SPECIAL USE IN THE
C-2 OUTLYING COMMERCIAL
Brad Kriser, co -owner of The Barking Lot, 495
DISTRICT (THE BARKING LOT)
Lake Cook Road informed the trustees that the
drawings depicting the changes requested by the
trustees at the September 4, 2007 board of trustees meeting have been completed.
Scott Suckow representing Nick's Fishmarket Grill,
reaffirmed his belief that allowing a pet services facility at the proposed location would be
injurious to their business. He questioned the drainage of the outdoor dog run. Mr. Sukow asked
what would happen if the board were incorrect and the pet services facility was injurious to his
business. Mr. Coblentz explained the board could control the premises if there were adverse
consequences.
There was no old business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO AWARD Bob Phillips, Staff Engineer, explained that six
CONTRACT FOR LIGHT EMITTING village owned traffic signals have been identified
DIODE (LED)UPGRADE AND for modernization. The program consists of
UNINTERRUPTIBLE POWER SUPPLY upgrading existing incandescent traffic signals to
UPS PROGRAM LED signal lights and replacing the existing
pedestrian signals with pedestrian countdown
signals. These new signals would reduce energy consumption by 90 percent and would allow the
signals to operate if ComEd power were disrupted. In May 2007, the village received a grant
from the Illinois Clean Energy Foundation in the amount of $18,730 to help fund the new
signals.
Four sealed bids were received. The Director of
Public Works and Engineering recommends the contract for the LED upgrade and
uninterruptible power supply program be awarded to the lowest bidder, H & H Electric, in an
amount not to exceed $71,664.90.
Board of Trustees meeting
September 17, 2007
Page 4 of 5
Trustee Rosenthal made a motion to award the
contract for the LED upgrade and uninterruptible power supply program to H & H Electric in an
amount not to exceed $71,664.90. Trustee Jester seconded the motion. The motion passed by
the following vote:
AYES:. Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR REPAIR AND., The Director of Public Works and Engineering
PURCHASE OF REPLACEMENT PARTS explained that the'shaft of the primary screw pump
FOR WRF SCREW PUMP at the Wastewater Reclamation Facility
unexpectedly sheared off and it is inoperable. The
Wastewater Reclamation Facility superintendent obtained a proposal. from the equipment
supplier to repair the damaged pump in an amount not to exceed $12,452. Ms. Little explained
the failure was unexpected and not budgeted, but it is vital to plant operations. She requested the
trustees waive the competitive bidding process and authorize the emergency repair in an amount
not to exceed $12,452.
Trustee Seiden made a motion to waive the
competitive bidding process and authorize Lakeside Equipment Corporation to perform
emergency repairs to the damaged screw pump in an amount not to exceed $12,452. Trustee
Struthers seconded the motion. Trustee Jester questioned whether the repair would be temporary
or long term. Ms. Little explained that the repair would make the damaged screw pump
operational. Trustee Struthers questioned how long it would take to complete the repair. Ms.
Little explained it would take 3 — 4 weeks, but they would try to accelerate the process. The
motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR PURCHASE OF Chief Sliozis explained that the police department
REPLACEMENT BATTERIES FOR maintains an uninterrupted power supply to allow
POLICE DEPARTMENT continued operation of emergency radio and phone
UNINTERRUPTED POWER SUPPLY equipment in the event of a power and generator
failure. The system operates on 30 lead acid
batteries, with an expected life of 3 — 5 years. Chief Sliozis explained the system is 6 years old
and is showing signs of battery failure. He explained the batteries are unique and must be
purchased through the service provider Preon Power. Chief Sliozis explained the budgeted
amount for the replacement is $17,000, but due to the fluctuation in the price of lead, the cost
will not exceed $23,800.
Trustee Seiden made a motion to authorize the
purchase of 30 lead acid replacement batteries to power the police department uninterrupted
power supply from Preon Power in an amount not to exceed $23,800. Trustee Struthers
seconded the motion. The motion passed by the following vote:
Board of Trustees meeting
September 17, 2007
Page 5 of 5
AYES: Benton, Feldman, Jester; .Rosenthal,. Seiden, Struthers (6) .
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden explained Trustee in the Town will
be Saturday, September 29, 2007 at the Farmer's
Market. Trustees Rosenthal and Feldman will be in attendance.
HOMECOMING Trustee Feldman explained that Homecoming is
fast approaching. Last year, Mayor Harris made a
presentation to Deerfield and Highland.Park High School parents at Highland Park High School.
A donation was made from fines that were. collected from businesses that sold alcohol to minors.
At the open house on Wednesday, there will be folders for every attendee that will have
information and signs for parents to hang in their windows. Trustee Feldman invited parents to .
help collate the materials on September 18, 2007 from 8:30 -10:30 am in room J -108 in
Deerfield High School.
EXECUTIVE SESSION Trustee Jester made a motion to go into a short
executive session, to finish the earlier agenda.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers',`—,
NAYS: None (0)
ADJOURNMENT:
ATTEST:
1
Villag Clerk
APPRO
io further business or discussion, the
adjournedat 8:15'pm.