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08/20/2007August 20, 2007 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Interim Village Manager Philip Kiraly in the council chamber of the village hall on Monday August 20, 2007 at 7:31 p.m. The Clerk called the roll and announced that the following were: Present: Robert Benton. . Thomas Jester Harriet Rosenthal William Seiden Barbara Struthers Absent: Steve Harris, Mayor Michelle Feldman and'that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Philip Kiraly, Interim Village Manager. MAYOR PRO TEM In the absence of Mayor Harris, Trustee Benton made a motion to nominate Trustee Seiden as Mayor Pro Tem. Trustee Rosenthal seconded the motion. The motion passed unanimously. PLEDGE OF ALLEGIANCE Mary Oppenheim, Plan Commission member, led those in attendance in reciting the Pledge of Allegiance. Ms. Oppenheim briefly spoke about the Plan Commission, noting they have some interesting special uses to discuss in the upcoming months. MINUTES OF PREVIOUS MEETINGS Trustee Benton made a motion to approve the minutes from the August 6, 2007 board of trustees meeting. Trustee Rosenthal commented that she would like the record to reflect the changes and corrections to the minutes from the July 30, 2007 Committee of the Whole meeting where she requested the minutes be changed to reflect the comments made by Mr. Coblentz. Trustee Jester also requested that his comments about Lake Cook Road be reflected in the minutes. Trustee Benton amended his motion to reflect the aforementioned changes. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated August 20, 2007. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) 1 1 Board of Trustees Meeting August 20, 2007 Page 2 of 6 TREASURER'S REPORT. Bob Fialkowski presented highlights from the Treasurer's Report dated July 31, 2007. He reported that revenues are holding up well. Hotel tax is also doing well, which he hopes will be a new trend. Mr. Fialkowski explained that the auditors have begun their work at the village for the audit of the 2006 -2007 fiscal year. He does not anticipate any problems. REPORT ON DEPARTMENT. Chief Sliozis presented highlights from the report OBJECTIVES­— POLICE DEPARTMENT . on departmental objectives report. He explained that statistically; things have not changed since last year and the past 4 — 5 years. He explained that the number of calls has increased approximately 15 %, but that tends to fluctuate from year -to -year and usually. levels off over time. Chief Sliozis explained that the number of thefts increased slightly, but the summary of index crimes is the same. Vandalism. and burglary are down, but have been consistent. Chief Sliozis explained that the department entered into an agreement with the University of Illinois- Chicago to do a job task analysis and develop job descriptions. He reported that they did an outstanding job, saving the village thousands of dollars. Chief Sliozis also mentioned that the department, which became accredited in 2005, has been notified of an on -site visit in April 2008. He explained it is an intense process, but well worth it. Chief Sliozis explained they would snail a citizen satisfaction survey with the water bills. The survey can be completed online or mailed back to the department. Trustee Rosenthal questioned the gang activity. Chief Sliozis explained that there has been an increase countywide, but there are a few communities that are the center of the activity. He noted it has been a relatively quiet summer, and there are no graffiti issues in town. Trustee Rosenthal asked about department morale in light of it having been a very difficult year. Chief Sliozis explained that the department did an outstanding job on the difficult cases. The village has an excellent social services department with two social workers on staff, who are valuable to staff, families and the community. Trustee Rosenthal asked about the "Parents Who Host Lose the Most" campaign. Chief Sliozis explained that there is still reluctance for parents to call. The department anticipates having a program, similar to the Citizens Police Academy, which will be geared toward parents to address issues of underage drinking. Mayor Pro Tem Seiden asked how the re- accreditation process would affect staffing issues. Chief Sliozis explained that the department is given guidelines and standards, but the individual agencies have latitude to meet the standards. The department has an officer who will focus on the accreditation. Board of Trustees Meeting August 20, 2007 Page 3 of 6. PUBLIC COMMENT There was no public comment. REPORTS REPORT AND RECOMMENDATION . OF PLAN COMMISSION REGARDING REQUEST FOR AN AMENDMENT TO A SIGN PLAN FOR A LARGER TOLLWAY GROUND SIGN FOR TAKEDA PHARMACEUTICALS The Plan Commission held a workshop meeting on July 26, 2007 to consider a request for an amendment to a sign plan for a larger'tollway ground sign for Takeda Pharmaceuticals: The Plan Commission .recommended approval of the request by a vote of 5 -0. . Sue Hall, Facilities Director for Takeda Pharmaceuticals, thanked the trustees for their work and for previous approvals. She explained that the only negative comment she has heard is that the tollway sign is too small and asked for the trustees' support in granting approval for a larger tollway ground sign. Trustee Benton made a motion to accept the report and recommendation of the Plan Commission regarding the request for an amendment to the sign. plan for a larger tollway ground sign for Takeda Pharmaceuticals. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Kiraly explained that the petitioner requested OF PLAN COMMISSION RE: REQUEST that this item be removed from tonight's agenda. FOR APPROVAL OF A TEXT AMENDMENT AND SPECIAL USE TO PERMIT THE ESTABLISHMENT OF THE PROPOSED DOG DAY CARE IN LAKE COOK PLAZA REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting OF PLAN COMMISSION RE: REQUEST on July 26, 2007 to review the final plat of FOR APPROVAL OF A FINAL PLAT OF subdivision for the property at 1340 Deerfield SUBDIVISION FOR 1340 DEERFIELD Road. The Plan Commission reviewed the final ROAD (STERN) plat of subdivision and found it to be in substantial compliance to the preliminary plat. The Plan Commission recommended approval of the request by a vote of 5 -0. Trustee Struthers made a motion to approve the report and recommendation of the Plan Commission regarding the request for approval of a final plat of subdivision for 1340 Deerfield Road. Trustee Jester seconded the motion. The motion passed by the following vote: Board of Trustees Meeting August 20, 2007 Page 4 of 6 AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -07 -30 APPROVING A An ordinance approving a special use for the SPECIAL USE FOR EXPANSION OF A expansion of Starland Kids, a children's CHILDREN'S ENTERTAINMENT entertainment facility in Building Win Deerfield FACILITY IN BUILDING #9 IN Square at 710 Robert York Avenue. Second. DEERFIELD SQUARE AT 710 ROBERT Reading. YORK AVENUE — 2R Trustee Rosenthal explained that the trustees spoke about putting in some checks if, after the first year, there were traffic problems. Mr. Coblentz explained that it was discussed, but was not the direction of the board. He explained that the trustees requested a 15 minute gap between classes, and additional traffic recommendations. Trustee Struthers requested that the language in the ordinance be changed to reflect adult supervision, not specifically a parent, to accommodate carpools and nannies. Chris Siavelis from CRM Properties, suggested the language in Section 1 of the ordinance be changed to reflect that the tenant would make their best effort to request compliance from the parents, regarding the traffic requirements. Mr. Coblentz explained that as long as the ordinance becomes the tenant's policy, they are not responsible. He understands that the tenant and landlord cannot force people to comply. SUPPLEMENTAL RESOLUTION IDOT has requested passage of this supplemental R -07 -14 AUTHORIZING ADDITIONAL resolution to formally close out this project, which MTF FUNDS AND PROJECT was completed more than 10 years prior. (2/27/97) CLOSEOUT FOR TRAFFIC SIGNAL INSTALLATION AT LAKE COOK/ CARLISLE/PINE TREE SUPPLEMENTAL RESOLUTION R -07 -15 AUTHORIZING ADDITIONAL MTF FUNDS AND PROJECT CLOSEOUT FOR BRIDGE REPLACEMENT OVER WEST FORK OF NORTH BRANCH OF CHICAGO RIVER IDOT has requested passage of this supplemental resolution to formally close out this project, which was completed more than 10 years prior. (5/1/95) SUPPLEMENTAL RESOLUTION IDOT has requested passage of this supplemental R -07 -16 AUTHORIZING ADDITIONAL resolution to formally close out this project, which MTF FUNDS AND PROJECT was completed more than 10 years prior. (5/1/95) CLOSEOUT FOR TRAFFIC INSTALLATION AT DEERFIELD ROAD AND CARLISLE/HEATHER Board of Trustees Meeting August 20, 2007:;: Page 5 of 6 Trustee Rosenthal made a motion to accept the , Consent Agenda and adopt the ordinance and resolutions. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) There was no old business. OLD BUSINESS NEW BUSINESS AUTHORIZATION FOR MAYOR AND CHIEF OF POLICE TO SIGN MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE OF DEERFIELD AND THE. AMERICAN RED CROSS Chief Sliozis explained that the memorandum is a general guideline. of services the Red Cross would provide, including expectations and limitations of both the village and the organization. He explained that this is not a monetary commitment, but outlines the framework in the event they are needed. Trustee Rosenthal made a motion to authorize the Mayor and Chief of Police to sign a memorandum of understanding between the Village of Deerfield and the American Red Cross. Trustee Benton seconded the motion. The motion passed by the following vote:. AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Mayor Pro Tem Seiden explained that he and Trustee Struthers will be at the Farmer's Market on Saturday, August 25th from 9 — noon for Trustee in the Town. GRILL FEST Trustee Jester reported that Grill Fest will take place at the Farmer's Market on Saturday. MOSQUITO ABATEMENT Trustee Struthers explained that because of the recent rain, the mosquito population is very high. Mosquito Abatement will do what they can, but she suggested residents protect themselves with bug spray containing Deet. ITALIAN KITCHEN CHARITY EVENT Trustee Struthers mentioned that the Italian Kitchen is hosting another charity event to benefit First Responders, which helps service people and their families, on Monday, September 10, 2007. There is a minimum donation of $10 for the buffet. 1 1 1 Board of Trustees Meeting August 20, 2007 Page 6 of 6 JONQUIL TERRACE CROSSING Trustee Jester commented that the crossing at Jonquil Terrace looks wonderful. Mr. Kiraly explained that the Public Works department has put in extra effort this year to beautify that area. VILLAGE HALL UPDATE Mr. Kiraly reported that they intended to rehabilitate the gutters, soffits and fascia on the old section of the village hall, but after some, demolition work was done, they found it was far more degraded than expected. Staff is in process of coming up with a cost for replacement. Mr. Kiraly wanted to bring to the trustee's attention that there would be a change order on. the agenda of the next meeting. NEXT MEETING Mr. Kiraly explained that due to the Labor Day holiday, the next board of trustees meeting will be held on Tuesday, September 4, 2007. He reminded residents that the village hall will be closed on Labor Day. ADJOURNMENT ATTEST: *;YI Village Clerk There being no further business or discussion, the meeting was adjourned at 8:15 p.m.