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07/16/2007July 16, 2007 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steve Harris in the council chamber of the village hall on Monday, July 16, 2007 at 7:32 p.m. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Thomas Jester Harriet Rosenthal William Seiden Barbara Struthers and that a quorum was present and in attendance.. Also present were Village Attorney Peter Coblentz and Philip Kiraly, Interim Village Manager. PLEDGE. OF ALLEGIANCE Judy Nelson, Chairperson of the Family Days Committee, led those in attendance in reciting the Pledge of Allegiance. She thanked all the volunteers who contributed to such a successful event. Ms. Nelson mentioned that anyone interested in volunteering for the 2008 Family Days Committee should contact her directly. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the July 2, 2007 board of trustees meeting. Trustee Struthers seconded the motion. Trustee Rosenthal made a minor correction to the discussion section of the minutes. The motion to approve the minutes as amended passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) BILLS & PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated July 16, 2007. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the June Treasurer's Report, representing 1/6 of the fiscal year. He explained that sales tax revenues have dropped slightly, which has been the trend. Mr. Fialkowski reminded the board that vehicle sticker registration ended on June 30, 2007 and noted that renewals are ahead of last year by approximately 15 percent. I. 1 1 Board of Trustees meeting July 16, 2007 Page 2 of 5 PUBLIC COMMENT Greg Herriges, 435 Deerfield Road, explained that he received a letter from the village requesting that he donate a portion of the right of way on his property for the sidewalk improvement program. He explained there were three proposals, and he believes two of the proposals would negatively impact the privacy and safety of his family and his neighbors. He believes there are other options that would result in a win -win situation for both the residents and the village. Mr. Kiraly explained that the village would set tip a meeting with the homeowners on the south side of Deerfield Road in August. Robert Rosen, 405 Deerfield Road, applauded the village for addressing a serious pedestrian risk along Deerfield Road. He explained that cars drive faster on Deerfield Road because it is a wide road. Mr. Rosen believes it is very dangerous to walk on the sidewalk, five feet from the street, with cars driving 40 miles per hour. He explained that in the winter, the sidewalks are impassable because of the snow being plowed on them. He understands that many homeowners are upset because they do not want the sidewalk encroaching on their properties. Mr. Rosen recommended making the portion of Deerfield Road between Rosemary Terrace and the village's border with Highland Park a 3 -lane road, with two traffic lanes and one turning lane down the center, similar to Deerfield Road west of the underpass. Mr. Rosen believes this proposal would create a buffer of safety for the pedestrians. He requested the village consider this proposal when reviewing the sidewalk improvements. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a public hearing on June OF PLAN COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE FOR EXPANSION OF A CHILDREN'S ENTERTAINMENT FACILITY IN BURLDING #9 IN DEERFIELD SQUARI AT 710 ROBERT YORK AVENUE REPORT AND RECOMMENDATION 01 VCDC RE: REQUEST FOR APPROVAL OF A SPECIAL USE FOR EXPANSION OF A CHILDREN'S ENTERTAINMENT FACILITY AT 710 ROBERT YORK AVENUE 28, 2007 to consider a request for approval of a special use for the expansion of Starland, a children's entertainment facility in building 9 of Deerfield Square at 710 Robert York Avenue. The Plan Commission recommended approval of the _request by a vote of 6 -0. ? The Village Center Development Commission held a workshop meeting on June 6, 2007 to discuss the request for approval of a special use for expansion of Starland, a children's entertainment facility in building 9 in Deerfield Square. The VCDC _recommended approval of the request by a vote of 5 -0. Trustee Struthers expressed concern about the timing of the classes and the traffic they would generate. She recommended performing a traffic study. Adam Moore, representing Starland, explained that they have a drop off procedure already in place, including a sign -in and sign -out procedure. He noted that parents frequently carpool. Chris Siavelis from CRM Properties questioned whether a 15- minute time span between classes would alleviate these safety concerns. Trustee Struthers suggested that this be Board of Trustees meeting July 16, 2007 Page 3 of 5 watched to determine if a problem exists. Mayor Harris questioned whether a study should still be done, because if the board just monitors the usage, there would not be a remedy. Trustee Rosenthal suggested having employees come out and release the children to a parent, so that parents do not leave their cars. Mr. Moore explained that they do not have a dedicated drop off lane. Trustee Rosenthal suggested having a couple spots designated as drop off only between certain hours: Trustee Feldman suggested having the petitioner come back and illustrate the impact on parking. Mayor Harris suggested asking the petitioner to have a traffic study done, combined with a safety study, showing the ingress and egress of children, performed to determine the impact on parking. This would also take into consideration the staggering of classes. Trustee Seiden made a motion to approve the reports and recommendations of the Plan Commission and VCDC regarding a special use for the expansion of Starland in Deerfield Square and to direct.preparation of an ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION OF BOARD OF ZONING APPEALS RE VARIATION FOR 1455 GREENWOOD TO PERMIT THE CONSTRUCTION OF A ONE STORY BEDROOM ADDITION WITH A STREET SIDE, SIDE YARD OF 11.25' IN LIEU OF THE MINIMUM 15' SPECIFIED BY THE DEERFIELD The Board of Zoning Appeals held a public hearing on June 19, 2007 to consider the request of Scott and Julie Winicour, 1455 Greenwood Avenue, for a variation to allow construction of a one story bedroom addition with a street side, side yard of 11.25' in lieu of the minimum 15' specified by the Deerfield Zoning Ordinance. The BZA recommended approval of the request by a vote of ZONING ORDINANCE 5 -0. Trustee Rosenthal explained that the trustees received a letter from a resident who expressed concern about how the addition would affect the drainage on the rear of his property. Clint Case explained that the building department has not looked into the drainage at this point, because they have not yet received the plans. Trustee Seiden noted that a building permit would not be issued if the drainage did not work. Trustee Feldman questioned how the village could be sure the drainage would work. Mr. Case explained the village does their best, but there are no guarantees. Mr. Coblentz added that this is no different from a structure without a variance. Trustee Rosenthal explained that the variance is what is being considered and that the construction plans would be submitted later. Trustee Seiden made a motion to accept the report and recommendation of the BZA regarding the property located at 1455 Greenwood. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) 1 1 1 Board of Trustees meeting July 16, 2007 Page 4 of 5 CONSENT AGENDA ORDINANCE 0 -07 -27 APPROVING A SPECIAL USE FOR AN ORTHODONTICS FACILITY TO BE LOCATED AT 710 ROBERT YORK AVENUE, BUILDING 9, IN DEERFIELD SQUARE - 2R An ordinance approving a special use for an orthodontics facility known as Deerfield Orthodontics, to be.located at 710 Robert York Avenue, Building 9, in Deerfield Square. Second Reading. ORDINANCE 0 -07 -28 AMENDING THE An ordinance amending the.definition of "drug DEFINITION OF "DRUG ' . paraphernalia" in section .15 -67 of the municipal PARAPHERNALIA" IN SEC 15 -67 code. Second Reading. OF THE MUNICIPAL CODE — 2R Trustee Struthers made a motion to accept the Consent Agenda and adopt the ordinances. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) OLD BUSINESS There was no old business. NEW BUSINESS REQUEST FOR APPROVAL FOR Chief Sliozis explained that the trustees passed an POLICE DEPARTMENT TO SELL ordinance on June 18, 2007 directing the disposition SURPLUS MOTOR VEHICLES of certain surplus motor vehicles. On June 28, 2007, bid notices were printed in the Deerfield Review, announcing the sale of the vehicles. The sealed bids were opened on July 6, 2007. Chief Sliozis recommends approval to sell each surplus motor vehicles to the highest bidder. Trustee Jester made a motion to sell the surplus motor vehicles to the highest bidders. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Fester, Rosenthal, Seiden, Struthers (6) NAYS: None (0) DISCUSSION NEXT MEETING Mr. Kiraly explained that the next meeting will be held in three weeks, on Monday, August 6, 2007. There Board of Trustees meeting July 16, 2007 Page 5 of 5 will be a Committee of the Whole meeting on Monday, July 30, 2007 at 6:00 p.m. Both meetings will be held in the Robert D. Franz Council Chambers of the new village hall. BUILDING CLOSING Mr. Kiraly reported that the village hall will be closed on Friday, July 20, 2007 so staff can move into the new wing of the village hall. He noted that phone calls would be taken by public works. TRUSTEE IN THE TOWN Trustee Seiden commented that Trustee in the Town will take place on Saturday from 9a.m. - noon at the farmer's market. Mayor Harris and Trustee Benton Will be in attendance. ELECTRONICS COLLECTION Mr. Kiraly SWALCO, collection on Saturday, July 21S` from 9:00 11:00 a.m. at ADJOURNMENT ATTEST: illage Clerk There beixdno that, in cooperation with rks will .host an electronics works facility ;iness or discussion, the 8:25 p.m. Mayor 1 u 1