07/16/2007July 16, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to order by
Mayor Steve Harris in the council chamber of the village hall on Monday, July 16, 2007 at 7:32
p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance.. Also present were Village Attorney Peter
Coblentz and Philip Kiraly, Interim Village Manager.
PLEDGE. OF ALLEGIANCE Judy Nelson, Chairperson of the Family Days
Committee, led those in attendance in reciting the
Pledge of Allegiance. She thanked all the volunteers who contributed to such a successful event.
Ms. Nelson mentioned that anyone interested in volunteering for the 2008 Family Days
Committee should contact her directly.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the
minutes from the July 2, 2007 board of trustees
meeting. Trustee Struthers seconded the motion. Trustee Rosenthal made a minor correction to
the discussion section of the minutes. The motion to approve the minutes as amended passed by
the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
BILLS & PAYROLL
Trustee Rosenthal made a motion to approve the
Bills and Payroll dated July 16, 2007. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the June
Treasurer's Report, representing 1/6 of the fiscal
year. He explained that sales tax revenues have dropped slightly, which has been the trend. Mr.
Fialkowski reminded the board that vehicle sticker registration ended on June 30, 2007 and
noted that renewals are ahead of last year by approximately 15 percent.
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Board of Trustees meeting
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PUBLIC COMMENT Greg Herriges, 435 Deerfield Road, explained that
he received a letter from the village requesting that
he donate a portion of the right of way on his property for the sidewalk improvement program.
He explained there were three proposals, and he believes two of the proposals would negatively
impact the privacy and safety of his family and his neighbors. He believes there are other
options that would result in a win -win situation for both the residents and the village. Mr. Kiraly
explained that the village would set tip a meeting with the homeowners on the south side of
Deerfield Road in August.
Robert Rosen, 405 Deerfield Road, applauded the
village for addressing a serious pedestrian risk along Deerfield Road. He explained that cars
drive faster on Deerfield Road because it is a wide road. Mr. Rosen believes it is very dangerous
to walk on the sidewalk, five feet from the street, with cars driving 40 miles per hour. He
explained that in the winter, the sidewalks are impassable because of the snow being plowed on
them. He understands that many homeowners are upset because they do not want the sidewalk
encroaching on their properties. Mr. Rosen recommended making the portion of Deerfield Road
between Rosemary Terrace and the village's border with Highland Park a 3 -lane road, with two
traffic lanes and one turning lane down the center, similar to Deerfield Road west of the
underpass. Mr. Rosen believes this proposal would create a buffer of safety for the pedestrians.
He requested the village consider this proposal when reviewing the sidewalk improvements.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a public hearing on June
OF PLAN COMMISSION RE: REQUEST
FOR APPROVAL OF A SPECIAL USE
FOR EXPANSION OF A CHILDREN'S
ENTERTAINMENT FACILITY IN
BURLDING #9 IN DEERFIELD SQUARI
AT 710 ROBERT YORK AVENUE
REPORT AND RECOMMENDATION 01
VCDC RE: REQUEST FOR APPROVAL
OF A SPECIAL USE FOR EXPANSION
OF A CHILDREN'S ENTERTAINMENT
FACILITY AT 710 ROBERT YORK
AVENUE
28, 2007 to consider a request for approval of a
special use for the expansion of Starland, a
children's entertainment facility in building 9 of
Deerfield Square at 710 Robert York Avenue. The
Plan Commission recommended approval of the
_request by a vote of 6 -0.
? The Village Center Development Commission held
a workshop meeting on June 6, 2007 to discuss the
request for approval of a special use for expansion
of Starland, a children's entertainment facility in
building 9 in Deerfield Square. The VCDC
_recommended approval of the request by a vote of
5 -0.
Trustee Struthers expressed concern about the
timing of the classes and the traffic they would generate. She recommended performing a traffic
study. Adam Moore, representing Starland, explained that they have a drop off procedure
already in place, including a sign -in and sign -out procedure. He noted that parents frequently
carpool. Chris Siavelis from CRM Properties questioned whether a 15- minute time span
between classes would alleviate these safety concerns. Trustee Struthers suggested that this be
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July 16, 2007
Page 3 of 5
watched to determine if a problem exists. Mayor Harris questioned whether a study should still
be done, because if the board just monitors the usage, there would not be a remedy. Trustee
Rosenthal suggested having employees come out and release the children to a parent, so that
parents do not leave their cars. Mr. Moore explained that they do not have a dedicated drop off
lane. Trustee Rosenthal suggested having a couple spots designated as drop off only between
certain hours: Trustee Feldman suggested having the petitioner come back and illustrate the
impact on parking. Mayor Harris suggested asking the petitioner to have a traffic study done,
combined with a safety study, showing the ingress and egress of children, performed to
determine the impact on parking. This would also take into consideration the staggering of
classes.
Trustee Seiden made a motion to approve the
reports and recommendations of the Plan Commission and VCDC regarding a special use for the
expansion of Starland in Deerfield Square and to direct.preparation of an ordinance. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION
OF BOARD OF ZONING APPEALS RE
VARIATION FOR 1455 GREENWOOD
TO PERMIT THE CONSTRUCTION OF
A ONE STORY BEDROOM ADDITION
WITH A STREET SIDE, SIDE YARD OF
11.25' IN LIEU OF THE MINIMUM 15'
SPECIFIED BY THE DEERFIELD
The Board of Zoning Appeals held a public hearing
on June 19, 2007 to consider the request of Scott
and Julie Winicour, 1455 Greenwood Avenue, for a
variation to allow construction of a one story
bedroom addition with a street side, side yard of
11.25' in lieu of the minimum 15' specified by the
Deerfield Zoning Ordinance. The BZA
recommended approval of the request by a vote of
ZONING ORDINANCE 5 -0.
Trustee Rosenthal explained that the trustees
received a letter from a resident who expressed concern about how the addition would affect the
drainage on the rear of his property. Clint Case explained that the building department has not
looked into the drainage at this point, because they have not yet received the plans. Trustee
Seiden noted that a building permit would not be issued if the drainage did not work. Trustee
Feldman questioned how the village could be sure the drainage would work. Mr. Case explained
the village does their best, but there are no guarantees. Mr. Coblentz added that this is no
different from a structure without a variance. Trustee Rosenthal explained that the variance is
what is being considered and that the construction plans would be submitted later.
Trustee Seiden made a motion to accept the report
and recommendation of the BZA regarding the property located at 1455 Greenwood. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
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Board of Trustees meeting
July 16, 2007
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CONSENT AGENDA
ORDINANCE 0 -07 -27 APPROVING A
SPECIAL USE FOR AN
ORTHODONTICS FACILITY TO BE
LOCATED AT 710 ROBERT YORK
AVENUE, BUILDING 9, IN DEERFIELD
SQUARE - 2R
An ordinance approving a special use for an
orthodontics facility known as Deerfield
Orthodontics, to be.located at 710 Robert York
Avenue, Building 9, in Deerfield Square. Second
Reading.
ORDINANCE 0 -07 -28 AMENDING THE An ordinance amending the.definition of "drug
DEFINITION OF "DRUG ' . paraphernalia" in section .15 -67 of the municipal
PARAPHERNALIA" IN SEC 15 -67 code. Second Reading.
OF THE MUNICIPAL CODE — 2R
Trustee Struthers made a motion to accept the
Consent Agenda and adopt the ordinances. Trustee Rosenthal seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
There was no old business.
NEW BUSINESS
REQUEST FOR APPROVAL FOR Chief Sliozis explained that the trustees passed an
POLICE DEPARTMENT TO SELL ordinance on June 18, 2007 directing the disposition
SURPLUS MOTOR VEHICLES of certain surplus motor vehicles. On June 28,
2007, bid notices were printed in the Deerfield
Review, announcing the sale of the vehicles. The sealed bids were opened on July 6, 2007.
Chief Sliozis recommends approval to sell each surplus motor vehicles to the highest bidder.
Trustee Jester made a motion to sell the surplus
motor vehicles to the highest bidders. Trustee Rosenthal seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Fester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
NEXT MEETING Mr. Kiraly explained that the next meeting will be
held in three weeks, on Monday, August 6, 2007. There
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July 16, 2007
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will be a Committee of the Whole meeting on Monday, July 30, 2007 at 6:00 p.m. Both meetings
will be held in the Robert D. Franz Council Chambers of the new village hall.
BUILDING CLOSING Mr. Kiraly reported that the village hall will be
closed on Friday, July 20, 2007 so staff can move
into the new wing of the village hall. He noted that phone calls would be taken by public works.
TRUSTEE IN THE TOWN Trustee Seiden commented that Trustee in the Town
will take place on Saturday from 9a.m. - noon at the
farmer's market. Mayor Harris and Trustee Benton Will be in attendance.
ELECTRONICS COLLECTION Mr. Kiraly
SWALCO,
collection on Saturday, July 21S` from 9:00 11:00 a.m. at
ADJOURNMENT
ATTEST:
illage Clerk
There beixdno
that, in cooperation with
rks will .host an electronics
works facility
;iness or discussion, the
8:25 p.m.
Mayor
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