07/02/2007July 2, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steve Harris in the council chamber of the village hall on Monday July 2, 2007
at 7:36 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Philip Kiraly, Interim Village Manager
PLEDGE OF ALLEGIANCE Matt and Kristy Wylie led those. in attendance in
reciting the Pledge of Allegiance. Mr. Wylie served
the village with distinction for. six years as a trustee in. the village. He was the chairperson of the
comprehensive plan and northwest quadrant review committees. Mayor Harris described Mr.
Wylie's accomplishments and thanked him for his contributions to the village. Mayor Harris
presented Mr. Wylie with a crystal plaque on behalf of the board. Mr. Wylie thanked the village
for the privilege of serving as a trustee. He enjoyed his tenure on the board and encouraged
residents to get involved in the village.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the June 18, 2007 board of trustees
meeting. Trustee Rosenthal seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Ken Birchard, 508 Grove Place, commented that he
recently learned that the village has the opportunity
to realize some significant income by placing billboards along the Eden's spur. He explained
that before he retired, he had the opportunity to purchase outdoor advertising space. He
recommended going directly to the people in the business to get quotes instead of using a
consultant. Mr. Birchard believes the trustees have an obligation to maximize income and
should explore all the possibilities. He encouraged the trustees to look to other sources to
determine what can be done with the opportunity instead of going down only one path.
REPORTS
There were no reports.
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Board of Trustees meeting
July 2, 2007
Page 2 of 4.
CONSENT AGENDA
ORDINANCE APPROVING A SPECIAL
USE FOR AN ORTHODONTICS.
FACILITY TO BE LOCATED AT 710
ROBERT YORK AVENUE, BUILDING
9, IN DEERFIELD SQUARE —1R
ORDINANCE 0 -07 -26 AMENDING THE
ZONING ORDINANCE TO REGULATE
WINDOW SIGNS IN THE C -1 VILLAGE
CENTER DISTRICT AND THE C -2
OUTLYING ZONING DISTRICTS — 2R
An ordinance approving a special use for an
orthodontics facility known as Deerfield
Orthodontics, to be located at 710 Robert York
Avenue, Building 9, in Deerfield Square. First
Reading.
An ordinance amending the zoning ordinance to
regulate window signs in the C -1 village center
district and the C -2 outlying zoning district.
Second Reading.
ORDINANCE AMENDING THE An ordinance amending the definition of "drug
DEFINITION OF "DRUG paraphernalia" in section 15 -67 of the municipal
PARAPHERNALIA" IN SECTION 15 -67 code. First Reading.
OF THE MUNICIPAL CODE —1R
Trustee Rosenthal thanked the window signage
committee for their hard work in developing this ordinance. She thanked the business
community for expressing their concerns and making suggestions to improve the ordinance.
Trustee Rosenthal also thanked. Jean Spagnoli for her hard work on the ordinance and the
trustees for their consensus on this matter.
Trustee Rosenthal made a motion to approve the
consent agenda and adopt the ordinance. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
There was no old business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO REPLACE The Director of Public Works and Engineering
AUTOMATIC TRANSFER SWITCHES explained that most of the sewage treatment plant
AT WARWICK ROAD AND WILMOT facilities have back -up generators. The current
ROAD GENERATORS transfer switches at the Warwick Road and Wilmot
Road generators need to be replaced. She explained
that the village has had problems with the switches and has made small repairs to them. Ms.
Little explained that three proposals were received for the new equipment and installation. She
Board of Trustees meeting
July 2, 2007
Page 3 of 4
recommends awarding the contract to Deerfield Electric Company, Inc'., the lowest bidder, in an
amount not to exceed $82,330.
Trustee Struthers made a motion to award the
contract to replace the automatic transfer switches at the Warwick Road and Wilmot Road
generators to Deerfield Electric Company, Inc. in an amount not to exceed $82,330. Trustee
Benton seconded the motion. The motion passed by the following vote:.
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO REPAIR Ms. Little explained that the village sewage
UNDERGROUND STORAGE TANKS treatment facilities utilize underground storage .
AT DEERFIELD AND WILMOT ROADS tanks to regulate petroleum and chemical storage.
The State Fire Marshall's office recommended a list
of improvements to avoid a notice of violation. Two proposals were received. Ms. Little
recommends awarding the contract to A.B.D. Tank & Pump Co., Inc., the lowest bidder, in an .
amount not to exceed $18,000. Trustee Jester questioned the cost difference between the two
proposals. Ms. Little explained that A.B.D. Tank & Pump Co. is very competitive and eager for
the work. She explained that their proposal, was based on the same information and was more
specific than the other proposal.
Trustee Seiden made a motion to award the contract
to repair the underground storage tanks at Deerfield and Wilmot Roads to A.B.D. Tank & Pump
Co., Inc. in an amount not to exceed $18,000. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT Ms. Little explained that Takeda Pharmaceuticals
PROPOSAL FOR CONSTRUCTION has requested construction of a parking area to the
ENGINEERING SERVICES FOR north of their parking garage. The new parking area
TAKEDA PHARMACEUTICALS will be north of Takeda Parkway and Baxter
ON -GRADE PARKING LOT ADDITION Parkway. The surface parking will hold 268
vehicles. The Director of Public Works and
Engineering recommends the board accept the proposal of Gewalt Hamilton Associates, Inc. for
construction engineering services for the Takeda on -grade parking lot addition project in the
amount of $23,660, which would be reimbursed by Takeda Pharmaceuticals.
Trustee Seiden made a motion to award the contract
for construction engineering services for the Takeda on -grade parking lot addition project to
Gewalt Hamilton Associates, Inc. in the amount of $23,660. Trustee Benton seconded the
motion. The motion passed by the following vote:
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Board of Trustees meeting
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AYES: Benton, Feldman, Jester; Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
ATTEST: l�
oC -• �.;��v7.4�
illage Clerk
DISCUSSION
4TH OF JULY FIREWORKS
Trustee Struthers reminded residents to come to
the race at Walden School and also to come watch
the fireworks.
PANCAKE BREAKFAST
Trustee Seiden reminded residents to attend the
pancake breakfast at the Jewett Park Fieldhouse.
VOTER REGISTRATION
Trustee Rosenthal reminded residents that the
League of Women Voters would be registering
voters in the park from 10:00 a.m. — 3:00 p.m. on July 4`h.
FAMILY DAYS
Mr. Kiraly informed residents that the full activity.
listing would be o village website.
ADJOURNMENT
There be' 4a' her usiness or discussion, the
meeti wrned at 8:02 p.m.
ATTEST: l�
oC -• �.;��v7.4�
illage Clerk