05/07/2007May 7, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday May 7, 2007 at 7:38
p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Thomas'Jester (trustee- elect)
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz.and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Members of Boy Scout Troop 150 led those in
attendance in reciting the Pledge of Allegiance.
Scout John Newcomb discussed various outings and badges the troop has received. They are
currently working on their citizenship in the community badge.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the April 16, 2007 board of trustees
meeting and the April 16, 2007, April 23, 2007 and April 30, 2007 committee of the whole
meetings. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers (5)
NAYS: None (0)
ABSTAIN: Jester (1)
OATH OF OFFICE
Mayor Harris introduced Judge Wallace Dunn, who
swore in newly elected trustee Thomas Jester and
newly re- elected trustees Robert Benton and William Seiden.
PROCLAMATION
proclamation will be presented at that time.
Mayor Harris noted the proclamation for Jay
Monier Day, which will be on May 17th. The
BILLS & PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll dated May 7, 2007. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees meeting
May 7, 2007
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APPOINTMENTS TO BOARDS AND Mayor Harris announced the following
COMMISSIONS appointments to boards and commissions:
Appearance Review Commission — Jeremy Kanter
Energy and Resource Recovery Commission — Matthew Wylie, Chairman
Trustee. Rosenthal made a motion to. approve the
boards and commissions appointments. Trustee Jester seconded the motion. The motion passed
by the following vote:
AYES: Benton, Feldman; Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Harry Steindler, Deerfield resident, spoke about the
Drug -Free Action Alliance. He explained that in'
less than a year, five Deerfield High School students or, former students died because of drug or
alcohol related accidents. Last fall, District 113 started a task force after the large town hall
meeting. Mr. Steindler explained that more than 100 Deerfield High School athletes have been
found in violation of their codes of conduct and questioned what could be done as a group to
make a difference.
Mr. Steindler briefly discussed the Parents Who
Host Lose the Most program and urged all residents to support this program to make a difference
in the lives of Deerfield children. He also spoke about the Highland Park hotel ordinance, which
appears stronger than the law in Deerfield, regarding the renting of hotel rooms for persons under
21 years of age.
Mayor Harris asked if Mr. Steindler would speak
with Chief Sliozis regarding his ideas on this topic.
REPORTS
REPORT AND RECOMMENDATION After extensive research, the Cemetery Association
OF CEMETERY ASSOCIATION RE: is requesting the fence at the Deerfield Cemetery be
REPLACEMENT OF FENCE AT THE replaced.
DEERFIELD CEMETERY
Trustee Struthers made a motion to accept the report
and recommendation of the Cemetery Association and award the contract for a replacement
fence at the Deerfield Cemetery to All American Fence in an amount not to exceed 29,775.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
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Board of Trustees meeting
May 7, 2007
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REPORT AND RECOMMENDATION
OF PLAN COMMISSION RE: REQUEST
FOR APPROVAL OF A SPECIAL USE
TO ALLOW AN OUTDOOR SEATING
AREA, A SIGN MODIFICATION AND
A TEXT AMENDMENT FOR SIGNAGE
FOR STONEY RIVER LEGENDARY
STEAKS, 711 DEERFIELD ROAD
REPORT AND RECOMMENDATION
OF VILLAGE CENTER DEVELOPMENT
COMMISSION RE: REQUEST FOR.
APPROVAL OF A SPECIAL USE TO
ALLOW AN OUTDOOR SEATING
AREA, A SIGN MODIFICATION AND A
TEXT AMENDMENT FOR SIGNAGE
The Plan Commission held a public hearing on
March 22, 2007 to consider the request for a special
use to allow'an outdoor seating area, text
modification and text amendment for signage for
Stoney River Legendary Steaks in Deerfield Square
shopping center, .
The Village Center Development Commission held
a workshop meeting on April 11, 2007 to consider
the request. for a special use to allow an outdoor
seating area, text modification and text amendment
for signage for Stoney _River Legendary Steaks in
Deerfield Square.shopping center.
FOR STONEY RIVER LEGENDARY Trustee Struthers believes the awnings enhance the
STEAKS, 711 DEERFIELD ROAD property and asked if the petitioner would have the
awnings installed without text. Chris Siavelis, from
CRM Properties, explained that Stoney River corporate management believes the text would
activate the corner and appropriately communicate their message. He explained that their
request is for approval of a text amendment to allow text on the proposed awnings. Mr. Siavelis
does not know if Stoney River corporate management would consider installing the awnings
without text.
Trustee Rosenthal commented that the Appearance
Review Commission had preliminary discussions about this request and had views similar to
those of the Plan Commission.
Trustee Benton made a motion to approve the report
and recommendation of the Plan Commission and to direct preparation of the ordinance. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Trustee Rosenthal made a motion to approve the
report and recommendation of the Village Center Development Commission. Trustee Benton
seconded the motion. The motion failed by the following vote:
AYES: None (0)
NAYS: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
REPORT AND RECOMMENDATION The Plan Commission held a public hearing on
Board of Trustees meeting
May 7, 2007
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OF PLAN COMMISSION RE: REQUEST April 12, 2007 to consider the request for a
FOR A PRELIMINARY PLAT OF preliminary plat of resubdivision for the property
RESUBDIVISION FOR THE PROPERTY at 1340 Deerfield Road.
AT 1340 DEERFIELD ROAD (STERN)
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and direct preparation of the ordinance.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester; Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -07 -20 AMENDING An ordinance amending Chapter 2, Article 11, of
CHAPTER '2, ARTICLE 1.1, OF THE the Municipal Code of the Village of Deerfield to
MUNICIPALCODE OF THE VILLAGE enact a new Division 3 entitled "Emergency
OF DEERFIELD TO ENACT A NEW Management Agency." Second Reading.
DIVISION 3 THEREOF ENTITLED
"EMERGENCY MANAGEMENT
AGENCY"-2R
ORDINANCE 0 -07 -21 AMENDING THE An ordinance amending the Municipal' Code of the
MUNICIPAL CODE RE: Village of Deerfield to allow attic areas with a
DEFINITION OF ATTIC SPACE IN ceiling less than 7', finished or unfinished, to be
RESIDENTIAL CONSTRUCTION - 2R excluded from the FAR calculation. Second
Reading.
RESOLUTION R -07 -08 ADOPTING AN
AMENDED VANTAGECARE
RETIREMENT HEALTH SAVINGS
PLAN
A resolution adopting an amended Vantagecare
Retirement Health Savings Plan.
Trustee Rosenthal made a motion to accept the
Consent Agenda and adopt the ordinances and
resolution. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
RECONSIDERATION OF THE Reconsideration of the petition, which was denied
PETITION FOR A SPECIAL USE TO March 19, 2007, for a special use to allow a bank in
ALLOW A BANK IN DEERFIELD Deerfield Shoppers Court.
SHOPPERS COURT (TABLED APRIL
4, 2007) Trustee Rosenthal made a motion to remove the
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Board of Trustees meeting
May 7, 2007
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item from the table. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5)
NAYS: Feldman (1)
Jack Frigo, representing the ownership of Shoppers
Court, briefly discussed the current and previous proposals. He explained:that if the special use
to allow a bank in. Shoppers Court were approved, ownership would make changes to the parking
lot, landscaping and existing facade. Mr. Frigo explained that the new proposal locates the bank
in the east location of the former Shelby's II storefront. He believes that the original proposal
gives management more flexibility because they could better divide the space for two tenants.
Trustee Rosenthal commented that she made the
motion to reconsider the petition if a substantial change were made to the original proposal.
Trustee Benton believes separating the bank from US Bank would be an improvement because
the proposed retailers would get more exposure than if the bank were located in the (original)
western location. Trustee Seiden noted that representatives from US Bank have not shown any
opposition to the proposed bank. He would like the original motion reconsidered. Trustee
Struthers does not believe the bank needs the prime window exposure.. Trustee Feldman believes
the space should be filled by retail uses only.
Trustee Rosenthal made a motion to approve a
special use and direct preparation of an ordinance to allow a bank in the westernmost part of
Deerfield Shoppers Court, the entire facade reclad and improvements to the parking lot and
landscaping. Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Struthers (4)
NAYS: Feldman, Rosenthal (2)
AUTHORIZATION TO AWARD The Director of Public Works and Engineering
CONTRACT TO PROVIDE explained that Deerfield is responsible for ongoing
GROUNDWATER SAMPLING groundwater monitoring at the corner of Lake Cook
SERVICES FOR RESERVOIR 29A FOR and Pfingsten Roads. She explained that STS
THE YEAR 2007 Consultants has been awarded the contract since
2004 and they have requested renewal of the
contract for monitoring services at the same amount as 2006.
Trustee Seiden made a motion to award the contract
to provide groundwater sampling services for reservoir 29A for the year 2007 to STS
Consultants, Inc. in an amount not to exceed $13,658. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees meeting
May 7, 2007
Page 6 of 8
AUTHORIZATION TO AWARD Ms. Little explained that four sealed bids
CONTRACT FOR THE CHLORINE were received and publicly read for the chlorine
CONVERSION PROJECT AT THE conversion project at the Deerfield Road and
DEERFIELD ROAD AND WARWICK Warwick Road storm water stations.
ROAD STORM STATIONS
Trustee Struthers made a motion to award the
contract for the chlorine conversion project at the Deerfield Road and Warwick Road storm
stations to Mechanical,. Inc., the lowest bidder, in an amount not to exceed $412,000. Trustee.
Rosenthal .seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR THE SCHOOL Mr. Franz explained that under section 4 -4 of the
DISTRICT 109 EDUCATION Municipal Code, the village board must approve
FOUNDATION AND THE DEERFIELD.. activities such as a circus or carnival in a public
PARK FOUNDATION TO HOLD A place within Deerfield.
CIRCUS AT BRICKYARDS PARK IN
SEPTEMBER Bill Smirles, 1410 Rosewood, representing the
Park Foundation, explained that the two foundations
would like to hold a joint fundraising event by bringing the Kelly Miller Circus to Deerfield.
The foundations are currently in the planning stages but need a permit to proceed before
promoting the sale of tickets. Mr. Smirles explained that they are asking for village support to
bring this joint fundraising event to the community. Mr. Smirles explained the entire
performance would be located under the big top, but concessions would be sold outside.
Michelle Shields, 1246 Kenton, does not believe
Deerfield should host a circus with live animals. She expressed concern over the care and
treatment of the animals, along with the safety of the residents. Ms. Shields explained that
training of elephants for the circus violates the animal welfare act. She noted the elephants are
shackled and transported in vehicles without proper climate control to 200 cities in 8 months.
Ms. Shields commented that elephants have been known to carry tuberculosis, and the USDA
has cited the circus for failure to provide proper proof of TB testing. Ms. Shields believes
Deerfield should do its own due diligence not to support this cruel exhibit.
Mayor Harris asked the petitioners if they would be
adversely affected if the petition were tabled until further research could be done. Sandy
Robbins, 1155 Stratford Road, representing the District 109 Foundation, explained they wanted
to begin selling tickets before the end of the school year. Mayor Harris asked if the park board
had discussed the initiative and if the public was'able to comment about the initiative. Linda
Gryziecki from Deerfield Park District explained that the initiative was discussed at a regular
park district meeting. She explained that the park board approved the circus in concept. They
still need to receive further information about the tent and fire protection. She noted that the
Kelly Miller Circus has met liability insurance requirements.
Board of Trustees meeting
May 7, 2007
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Trustee Feldman questioned if a different vendor
could provide the entertainment, or if they could use the Kelly Miller Circus without the live
animals. Mr. Smirles explained the Kelly Miller Circus offers one package, and there is not
enough time to find a different vendor.
Mayor Harris believes more due diligence needs to
be done because there are too many questions still unanswered. He. questioned if there is a
relationship between how animals are treated and the propensity for animals to endanger others.
Mr. Smirles explained that they would work with
the police and fire departments to ensure a safe event. He explained that they spoke with
officials in Wilmette, Gurnee and Arlington Heights, all of which hosted this circus and had
tremendous events.
Sandy Delisle, 1466 Greenwood, does not believe
Deerfield should host the circus because of the poor treatment to animals. She believes there are
better ways to raise funds for these worthwhile organizations.
Tom Drews, 401 Milford, explained that the
meeting began with a discussion about the well being of Deerfield youth. He believes these two
issues are directly related and that the well being of animals should also be a concern. He noted
there is a worldwide movement to no longer permit animal acts.
Kent Shields, 1246 Kenton, does not believe it
makes sense to promote poor treatment of animals.
Trustee Seiden made a motion to table further
discussion until the May 21, 2007 board of trustees meeting. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
TAX RILLS
DISCUSSION
Trustee Benton commented that tax bills arrived in
today's mail. He urged residents to look at the bills
carefully and notice that, although the tax bills increased, the portion going to the village
decreased. The library portion also decreased.
ACTS OF KINDNESS CELEBRATION Village Manager Franz informed residents that the
Celebrate the Spirit of Deerfield celebration will
take place on Sunday May 20, 2007 from 2:00 — 4:00 at Deerfield Village Square.
Board of Trustees meeting
May 7, 2007
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ADJOURNMENT
ATTEST:
Village Clerk
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