12/04/2006December 4, 2006.
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, December 4, 2006
at 7:33 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Robert Benton
and that a quorum was present and in attendance.. Also present were Village Attorney Peter
Coblentz and Village Manager Bob Franz.
PLEDGE OF ALLEGIANCE Ben Hirshhaut, a 5`" grade student at Wilmot
Elementary School and winner of the history hunt
project, led those in attendance in reciting the Pledge of Allegiance. He briefly discussed his.
project and the impact the Sara Lee factory had on the village. He thanked Trustee $enton for
his help with the historical facts.
APPROVAL OF MINUTES Trustee Wylie made a motion to approve the
minutes from the November 20, 2006 board of
trustees meeting. Trustee Struthers seconded.the motion. The motion passed by the following
vote:
AYES: Feldman, Seiden, Struthers, Wylie (4)
NAYS: None (0)
ABSTENTIONS: Rosenthal (1)
BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated December 4, 2006. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
PUBLIC COMMENT Oscar Adler, 59 Eastwood, thanked the Public
Works Department for doing a wonderful job with
snow removal after last week's storm. Mr. Adler also announced that Mayor Harris is this
month's guest on Adler's Alley, which will air on Tuesdays at 8:00 p.m. on channel 10 and
Thursdays at 6:30 p.m. on channel 19.
Board of Trustees Meeting
December 4, 2006
Page 2 of 9
STATE TENNIS CHAMPION Mayor Harris congratulated Rachael White; a
sophomore at Deerfield High School, who won the
girls' singles state tennis championship. With a record of 32 and 2, Rachael is the first
individual champion in the history of the Deerfield High School girls' tennis .program. Jeff
Gluck, Ms. White's coach, briefly discussed her outstanding achievement. He commented that
the team finished in 2 "d place this year and had three all -state entries. The team was also both
sectional and conference champion. Coach Gluck thanked the. village for its continued support
of the program. Mayor Harris presented a road showing Rachael White as I.H.S.A. 2006 Girls
Singles Tennis Champion. The sign will be erected at one of the entrances to the village.
REPORTS
REPORT AND RECOMMENDATION The Board of Zoning Appeals held a public hearing
OF BOARD OF ZONING APPEALS RE: on November 8, 2006 to consider a side and rear
REQUEST FOR SIDE AND REAR YARD yard variation for 380 Paula Court, permitting a one
VARIATIONS FOR 380 PAULA COURT. story garage addition extending 1.583 feet into the
minimum required side yard, leaving a side yard of
6.417 feet in lieu of the minimum 8 feet and a second floor addition that would encroach 2.166
feet into the required rear yard, leaving a rear yard of 37.834 feet in lieu of the minimum
required 40 feet.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Board of Zoning Appeals and to direct preparation of the
ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Strut]
NAYS: None (0)
REPORT AND RECOMMENDATION
OF PLAN COMMISSION RE REQUEST
FOR APPROVAL OF A SPECIAL USE
TO INSTALL A DRIVE -UP ATM
MACHINE AT DEVON BANK IN
DEERBROOK MALL
zers, Wylie (5)
The Plan Commission held a public hearing on
November 9, 2006 to consider a request for
approval of a special use to install a drive -up ATM
machine at Devon Bank in Deerbrook Mall at
70 S. Waukegan Road.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and direct preparation of the ordinance.
Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission found the final plat of
OF PLAN COMMISSION RE: REQUEST subdivision to be in substantial conformance
FOR APPROVAL OF A FINAL PLAT OF to the previously approved preliminary plat.
SUBDIVISION FOR 1521 CENTRAL Trustee Rosenthal made a motion to approve the
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Board of Trustees Meeting
December 4, 2006
Page 3 of 9
report and recommendation of the. Plan Commission and to direct preparation of the ordinance.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -06 -55 AMENDING
THE ZONING ORDINANCE OF THE
VILLAGE.OF DEERFIELD TO
AUTHORIZED RELIGIOUS
INSTITUTIONS AS A SPECIAL USE IN
THE I -1 OFFICE, RESEARCH AND
RESTRICTED INDUSTRIAL DISTRICT
CONGREGATION B'NAI JEHOSHUA
BETH ELOHIM AT 1101— 1201 LAKE
COOK ROAD IN THE DEERFIELD
BUSINESS CENTER
ORDINANCE 0 -06 -56 APPROVING A
SPECIAL USE FOR A RELIGIOUS .
INSTITUTION AT 1141, 1181 AND 1201
LAKE COOK ROAD AND AN
AMENDMENT TO THE SPECIAL USE
PLANNED UNIT DEVELOPMENT FOR
DEERFIELD BUSINESS CENTER TO
AUTHORIZE THE B'NAI JEHOSHUA
BETH ELOHIM SYNAGOGUE & CHILD
CARE FACILITY
ORDINANCE 0 -06 -57 AMENDING
An ordinance amending the zoning ordinance of
the village of Deerfield to authorize religious insti-
tuitions as a special use in the I -1 Office, Research
and Restricted Industrial District. (Congregation
B'nai Jehoshua Beth Elohim at 1.101 — 1201 Lake
Cook Road in the Deerfield Business Center).
Second Reading.
An ordinance approving a special use for a
religious institution at 1141, 1181 and 1201 Lake
Cook Road and an amendment to the special use
planned unit development for Deerfield Business
Center to authorize the B'nai Jehoshua Beth Elohim
Synagogue and Child Care facility. Second
Reading.
An Ordinance amending article 9.02C of the Zoning
ARTICLE 9.02C OF THE ZONING Ordinance of the Village of Deerfield to authorize
ORDINANCE OF THE VILLAGE OF signage for a religious institution located in the I -1
DEERFIELD TO AUTHORIZE SIGNAGE office, research and restricted industrial district
FOR A RELIGIOUS INSTITUTION (Congregation B'nai Jehoshua Beth Elohim at 1101
LOCATED IN THE I -1 OFFICE, - 1201 Lake Cook Road in the Deerfield Business
RESEARCH & RESTRICTED
INDUSTRIAL DISTRICT (B'NAI
JEHOSHUA BETH ELOHIM AT
1101 — 1201 LAKE COOK ROAD IN THE
DEERFIELD BUSINESS CENTER)
Center). Second Reading.
ORDINANCE 0 -06 -58 LEVYING An ordinance levying taxes for corporate purposes
TAXES FOR CORPORATE PURPOSES for the current fiscal year, commencing on the first
Board of Trustees Meeting
December 4, 2006
Page 4 of 9.
FOR THE CURRENT FISCAL YEAR, day of May, 2006 and ending.on the thirtieth day of
COMMENCING ON THE FIRST DAY April, 2007 for the Village of Deerfield, Lake and
OF MAY, 2006 AND ENDING ON THE Cook counties, Illinois. Second Reading.
THIRTIETH DAY OF APRIL, 2007 FOR
THE VILLAGE OF DEERFIELD, LAKE
AND COOK COUNTIES, ILLINOIS
ORDINANCE 0 -06 -59 ABATING ALL An ordinance abating the entire 2006 tax levy
2006.TAX LEVY REQUIREMENTS requirements for the series 2003 general obligation
FOR THE SERIES 2003 GENERAL refunding bonds. Second Reading.
OBLIGATION REFUNDING BONDS
ORDINANCE 0 -06 -60 ABATING ALL
THE 2006 TAX LEVY REQUIREMENT
FOR THE SERIES 1998 GENERAL
OBLIGATION BONDS — 2R
Consent Agenda and adopt the ordinances,
passed by the following vote:
An ordinance abating all of the 2006 tax levy
S requirements for the series 1998 general obligation
bonds. Second Reading.
Trustee Seiden made a motion to approve the
Trustee Struthers seconded the motion. The motion
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS:. None (0)
OLD BUSINESS
ORDINANCE AMENDING THE
An Ordinance amending the Zoning Ordinance of
ZONING ORDINANCE OF THE
the Village of Deerfield to regulate window signs in
VILLAGE OF DEERFIELD TO
the C- 1. Village Center District and the C -2 outlying
REGULATE WINDOW SIGNS IN THE.
commercial district. First Reading.
C -1 VILLAGE CENTER DISTRICT AND
C- 2- OUTLYING COMMERCIAL
Trustee Wylie made a motion to remove the
DISTRICT (TABLED ON 11/20/06)
item from the table. Trustee Struthers
seconded the motion. Trustee Feldman
recommended keeping the motion on the table because Trustee Benton is not in attendance. The
motion to remove the matter from the table passed by the following vote:
AYES: Rosenthal, Struthers, Wylie (3)
NAYS: Feldman, Seiden (2)
Mark Brown 1557 Oakwood, commented that the
window displays are very diverse, but he does not want to constrain business. He suggested
taking an individual look at the businesses, instead of imposing general limitations. He believes
it may be a good idea to offer a compromise.
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Board of Trustees Meeting
December 4, 2006
Page 5 of 9
Tony Diciani, Churchill & Downs, 405 Lake Cook
Road in Lake Cook Plaza explained that signage is very delicate in his business. There are many
manufacturers and companies that come up with new products on a regular basis. They display
the products in cardboard. boxes. To restrict that type of advertising would hurt them and the .
other businesses in the area. Mr. Diciani explained that Lake Cook Plaza relies heavily on the
traffic in the mall because they do not have road frontage. He noted that there are a number of
vacant units in Lake Cook Plaza at this time. The effect of the proposed signage ordinance could
be more vacancies.
Oscar Adler, 59 Eastwood, explained that the
VCDC has talked about the signage issue for many years. He questioned how it could be
enforced. He believes the village needs to determine how to enforce the proposed ordinance.
Darren Martel, 775 Waukegan, manager of Leather
Creations, cannot see. doing anything that might have a negative effect on business. He
explained that they have two neon signs that advertise two name brands. He believes about half
of his business comes from the neon signs. He believes looking at window signage on a case -by-
case basis would help.
A representative of Murray Cleaners, 683
Waukegan Road, explained that they need signs and submitted a list of cleaners concerned about
the proposed ordinance.
Mayor Harris summarized that Trustee Rosenthal
chaired a window signage task force, after which she brought to the board recommendations and
an ordinance on behalf of the committee. At the last meeting, Trustee Feldman recommended
some modifications to the proposed ordinance. Since Trustee Rosenthal was out of town, he
explained that nothing would be decided that night; rather, in two weeks, the ordinance would be
in front of the board for a second and final reading.
Trustee Rosenthal explained that the ordinance
had gone to the Plan Commission, which held a public hearing. The Plan Commission
unanimously approved the ordinance. The public was able to participate, and all businesses were
able to comment at that time.
Trustee Feldman explained that she visited 40
businesses in Deerfield and to see if they knew anything about the pending window signage
ordinance. Half of the businesses said they heard something about it but were unaware of how it
would affect their businesses. Trustee Feldman then pointed out what would and would not be
allowed in the proposed ordinance. She explained that the managers of the national chain stores
were too busy to attend a meeting. Many of the individual storeowners do not understand the
proposed ordinance. Trustee Feldman commented that none of the businesses felt the proposed
ordinance would help their businesses. She noted that Lake Cook Plaza is 50% empty and the
businesses have difficulties with signage because they do not have visibility from Lake Cook
Road. Trustee Feldman believes the window signage committee should reconvene and come up
Board of Trustees Meeting
December 4, 2006
Page 6 of 9
with an alternate proposal that gives more consideration to businesses.. She commented that the
ordinance is being discussed during the busiest time for retailers. She suggested tabling the motion
until business owners could be heard.
Trustee Struthers explained that the VCDC and Plan
Commission have looked at window signage for many years. The windows that do not look good
detract fiom -the stores that work hard on their window displays. People will .stop and shop
where the windows look inviting. If the permanent signs are tasteful, people will shop.. This
ordinance is not something that was done hastily. The committee included. business people, and
there was a unanimous agreement that resulted in the proposed ordinance.
Trustee Rosenthal explained that signage is not
being taken away; rather, their size is being regulated. Window displays.and signs invite people
into stores. The purpose of the committee was to promote business. The committee tried to
make things very easy and clear. They wanted to be as unrestiictive as possible, while
promoting good signage and window displays.
Trustee Rosenthal believes that changing the
hanging signage distance from 8' from a window to 4' from a window makes sense. She
suggested adding the verbiage stating 4' or not plainly visible as window signage. Trustee
Rosenthal commented that the committee spent most of their time developing the formula for the
percentages for permanent and temporary window signs. She strongly believes the committee
came up with a proper formula and suggests allowing 15% of the window for permanent signage
and 10% of the window for temporary signage.
Trustee Feldman suggested finalizing the
enforcement of the proposed ordinance before voting on it. She noted that many of the current
ordinances are not being enforced properly, and she believes the board should spend time to
understand who will enforce the ordinance, what the fines will be, and if the enforcement would
be complaint driven.
Mayor Harris explained that Trustee Feldman's
motion to amend the proposed ordinance was taken off the table and requires a vote. The motion
was made and seconded at the last meeting. The motion did not pass by the following vote:
AYES: Feldman, Seiden (2)
NAYS: Rosenthal, Struthers, Wylie (3)
Trustee Rosenthal made a motion to change the
distance from 8' to 4' or not plainly visible as window signage. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
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Board of Trustees Meeting
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Mayor Harris noted this is the first reading of the
ordinance. The second reading of the ordinance will be on December 18, 2006.
Trustee Seiden commented that the proposed
ordinance makes too much of neon. He does not believe neon should be regulated. He believes
the Appearance Review Commission should approve signage. Trustee Struthers explained that
open and closed neon signs are allowed. Trustee Rosenthal noted that the ordinance is only
regulating exposed-Peon., Mr. Coblentz explained that any modifications could be brought
before the Board of Zoning Appeals and the'Appearance'Review Commission. If neon
illumination were considered a special use, it would.require the petitioner to appear. before the
Plan Commission as well.
NEW BUSINESS
AUTHORIZATION TO AWARD
Five. * proposals were received to complete a study,
CONTRACT FOR PHASE I AND PHASE
design a report, prepare construction documents
II ENGINEERING SERVICES RE:.
and assist during bidding through award of
CRABTREE LANE INFRASTRUCTURE
construction for phase I and phase II of the Crab -
IMPROVEMENTS
tree Lane Infrastructure Improvement Project.
The Director of Public Works and Engineering
recommends awarding the contract to Gewalt Hamilton Associates, Inc. because their proposal
was more comprehensive in scope.
Trustee Wylie made a motion to award the contract
for Phase I and Phase II Engineering Services for the Crabtree Lane Infrastructure Improvement
Program to Gewalt Hamilton Associates, Inc. in the amount of $38,700 and authorize Mayor
Harris to sign the consultant services agreement. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Four proposals were received to design the location
CONTRACT FOR PHASE.I AND PHASE of the new water mains, prepare the construction
II ENGINEERING SERVICES RE: documents and assist during the bidding process for
CLAVINIA SUBDIVISION WATER the Clavinia Subdivision Water Main Project.
MAIN PROJECT The Director of Public Works and Engineering
recommends awarding the contract to Graef,
Anhalt, Schloemer and Associates, Inc. because their proposed fee was the lowest and they
presented a strong understanding of the project and addressed all of the key areas of concern.
Trustee Wylie expressed concern that their bid was
too low. Ms. Little explained they were also concerned, and the Assistant Engineer spoke with
them about all of the items that need to be covered. They are comfortable with the numbers they
Board of Trustees Meeting
December 4, 2006
Page 8 of 9
presented. Ms. Little added that Graef, Anhalt, Schloemer and Associates, Inc. worked with the
village in 2004 on another water main project in the same subdivision.
Trustee Rosenthal made a motion to award the
contract for the Clavinia Water Main Project to Graef, Anhalt, Schloemer and Associates, Inc. in
the amount of $63,899.60 and authorize Mayor Harris to sign the consultant services agreement.
Trustee Struthers seconded, the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Chief Sliozis explained that he is seeking
HARDWARE /SOFTWARE UPGRADE authorization to purchase computer hardware and
FOR E911 PHONE SYSTEM software to upgrade the phone switch currently used
to direct all phone calls through the department's
dispatch center.
Trustee Seiden made a motion to authorize the
purchase of computer software and hardware from P1antCML to upgrade the current phone
switch at a cost not to exceed $38,264. Trustee Struthers seconded the motion. The motion
passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
DISCUSSION
HOLIDAY ON THE PLAZA Trustee Rosenthal reported that Holiday on the
Plaza will run from 10:00 a.m. — 3:00 p.-m. this
Saturday, with lots of fun events that will support local businesses.
EXECUTIVE SESSION Trustee Rosenthal made a motion to go into
executive session to discuss personnel items.
Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Feldman, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss, the
meeting was adjourned into executive session at
9:00 P.M.
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Board of Trustees Meeting
December 4, 2006
Page 9 of 9
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ATTEST:
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Village Clerk 40
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