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11/20/2006I' � 1 November. 20, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Monday, November 20, 2006 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman William Seiden Barbara Struthers Matthew Wylie Absent: Harriet Rosenthal and that a quorum was present and in attendance. Also present.were Village Attorney Peter Coblentz and Village Manager Bob Franz. PLEDGE OF ALLEGIANCE Janice Hush from the American Association of University Women led those in attendance in reciting the Pledge of Allegiance. Ms. Hush briefly discussed the history of the organization and noted that it is their 125th anniversary. Jean Schwaba added that there will be a networking luncheon in January, in honor of their anniversary, at the Deerfield Hyatt. Illinois Supreme Court Justice Ann Burke will be the Keynote Speaker. .. s . . PROCLAMATION Mayor Harris proclaimed November 28, 2006 as American Association of University Women Day in Deerfield. Trustee Seiden made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously, and the proclamation was presented to Ms. Hush. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes from the November 16, 2006 Board of Trustees and Committee of the Whole meetings. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll dated November 20, 2006. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) Board of Trustees Meeting November 20, 2006 Page 2 of 8 TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report representing the first six months of the fiscal year. He noted that sales tax was down from 2005 but ahead of 2004 by 11 percent. The November receipts are up from a year ago. The other revenues are doing well, and most are ahead of projection. The hotel tax is fairly strong. The expenditures are doing fine and are well within budget. FINANCE DEPARTMENT OBJECTIVES Mr. Fialkowski noted that there is a new assistant finance director and attributed several of the department's achievements to his presence. He explained that the annual financial report is complete, and the number of audit adjustments has decreased substantially. The department implemented a number of the recommendations for improvement from previous years. They have submitted the annual budget documentation and once again will receive the distinguished budget award. Mr. Fialkowski noted that all staff is standardized with software and email, and the new computers are secure. The trustees congratulated the finance department on receiving the GFOA Distinguished Budget Award. BOARD /COMMISSION Mayor Harris recommended the following board REAPPOINTMENTS and commission reappointments: Tom Dahlberg — Appearance Review Commission Berton Ring — Board of Building Appeals James Warren — Board of Police Commissioners Leonard Adams — Board of Zoning Appeals Paul Diambri (Ch.), Phillip Elbling, William Steffey — Cable & Telecommunications Commission Mitchell Feinberg, Penina Frankel, Ken Schmetterer, Lois Shane — Community Relations Commission Edwin Seidman (Ch.), Donald Anderson, Amy Parker — Energy and Recycling Commission Jack Pohn (Co -Ch.) Gene DiClementi, Edwin Seidman — Family Days Commission Jeffrey Marks (Ch.), Dorothy Fiedler — Fine Arts Commission Jules Crystal (Ch.) — Manpower Commission Mark Anfenson — Police Pension Board Alan Bromberg (Ch.) — Safety Council Gary Cooper, Jannes Zobus — Village Center Development Commission. Trustee Benton made a motion to approve the board and commission reappointments. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) 1 i i Board of Trustees Meeting November 20, 2006 Page 3 of 8 PUBLIC COMMENT Mayor Harris read a letter from Joan Becker, 620 Homewood Avenue, Highland Park into the record. She. complimented the Deerfield Police Department for their service during the recent inclement weather. There were no reports. REPORTS CONSENT AGENDA ORDINANCE 0 -06 -50 AMENDING An ordinance amending section 22 -164 of the SECTION. 22 -164 OF THE DEERFIELD Deerfield Municipal Code to authorize a 4 -way MUNICIPAL CODE TO AUTHORIZE A stop at Willow and Gordon. Second Reading. 4 -WAY STOP AT WILLOW & GORDON ORDINANCE 0 -06 -51 APPROVING An ordinance approving an amendment to the AMENDMENT TO SIGNAGE PLAN signage plan for Corporate 500 Center to allow FOR CORPORATE 500 CENTRE TO four tenant ground signs. Second Reading. ALLOW 4 TENANT GROUND SIGNS ORDINANCE AMENDING ZONING ORDINANCE OF THE VILLAGE OF DEERFIELD'TO AUTHORIZE RELIG- IOUS INSTITUTIONS AS A SPECIAL USE IN THE I -1 OFFICE, RESEARCH AND RESTRICTED INDUSTRIAL DIS- TRICT (CONGREGATION B'NAI JEHOSHUA BETH ELOHIM AT 1101- 1201 LAKE COOK ROAD IN THE DEERFIELD BUSINESS CENTER) ORDINANCE APPROVING A SPECIAL USE FOR A RELIGIOUS INSTITUTION AT 1141,1-181 AND 1201 LAKE COOK ROAD AND AN AMENDMENT TO THE SPECIAL USE PLANNED UNIT DEVELOPMENT FOR DEERFIELD BUSINESS CENTER TO AUTHORIZE THE B'NAI JEHOSHUA BETH ELOHIM SYNAGOGUE AND CHILD CARE FACILITY An ordinance amending the zoning ordinance of the Village of Deerfield to authorize religious insti- tuitions as a special use in the I -1 Office, Research and Restricted Industrial District. (Congregation . B'nai Jehoshua Beth Elohim at 1101 -1201 Lake Cook Road in the Deerfield Business Center). First Reading. An Ordinance approving a special use for a religious institution at 1141, 1181 and 1201 Lake Cook Road and an amendment to the special use planned unit development for Deerfield Business Center to authorize the B'nai Jehoshua Beth Elohim Synagogue and Child Care facility. First Reading. ORDINANCE AMENDING ARTICLE An ordinance amending article 9.02C of the Zoning 9.02C OF THE ZONING ORDINANCE Ordinance of the Village of Deerfield to authorize OF THE VILLAGE OF DEERFIELD TO signage for a religious institution located in the I -1 Board of Trustees Meeting November 20, 2006 Page 4 of 8 AUTHORIZE SIGNAGE FOR A Office, Research and Restricted Industrial District RELIGIOUS INSTITUTION LOCATED (Congregation B'nai Jehoshua Beth Elohim at 1101 IN THE I -1 OFFICE, RESEARCH AND - 1201 Lake Cook Road in the Deerfield Business RESTRICTED INDUSTRIAL DISTRICT Center). First Reading. (B'NAI JEHOSHUA BETH ELOHIM AT 1101. — 1201 LAKE COOK ROAD IN THE DEERFIELD BUSINESS CENTER) — 1R Trustee Benton made a motion to accept the Consent Agenda and adopt the ordinances. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) ORDINANCE 0 -06 -52 GRANTING A VARIATION FOR CERTAIN PROPERTY COMMONLY KNOWN AS 1114 DAVIS requested a waiver of the First Reading OLD BUSINESS An Ordinance granting a variation from the established front yard setback requirements of Article 2.02 -D, Paragraph 1, of the Zoning Ordinance of the Village of Deerfield for the property at 1114 Davis Avenue. The petitioner if the ordinance. Trustee Benton made a motion to waive the First Reading of the ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) Trustee Struthers made a motion to adopt the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Seiden, Struthers, Wylie (4) NAYS: Feldman (1) ORDINANCE AMENDING THE An Ordinance amending the Zoning Ordinance of ZONING ORDINANCE OF THE the Village of Deerfield to regulate window signs in VILLAGE OF DEERFIELD TO the C -1 Village Center District and the C -2 outlying REGULATE WINDOWN SIGNS IN commercial district. First Reading C -1 VILLAGE CENTER DISTRICT AND THE C -2 OUTLYING COMMERCIAL Trustee Feldman commented that she finds the DISTRICT ordinance confusing and still has several questions about the regulations. She questioned the distance from windows, regulating the amount of window space that For Sale or For Rent signs can take, Board of Trustees. Meeting November 20, 2006 Page 5 of 8. not allowing second floor temporary signs in the C -2 outlying commercial district and the difference between window displays and storing boxes just inside the windows. She said that she had spoken with many storeowners who did not understand the letter they received. She believes the proposed ordinance is too complex and would prefer simpler regulations. Trustee Feldman made a motion to make the following changes to the proposed Zoning Ordinance amendment. Up to 25% of windows_ can be allowed for window signage at the discretion of the business owner. This would include neon signs..' Promotional and sales signs would be included in the 25 %. Community event, help wanted, political election, real estate and holiday signs.would be allowed in any amount. The setback would be reduced from 8' to 4'. Trustee Feldman believes these changes would truly promote the community. Trustee Seiden seconded the motion. Trustee Seiden commented that Trustee Rosenthal, the chairperson of the Window Signage Committee, was not in attendance. He made a motion to table further discussion and 'a vote until the December 4, 2006 Board of Trustees meeting. Trustee Wylie seconded the..motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) NEW BUSINESS ORDINANCE 0 -06 -53 AUTHORIZING An ordinance authorizing the sale and disposition THE SALE AND DISPOSITION OF of surplus property (squad cars and other SURPLUS PROPERTY OWNED BY equipment) owned by the Village of Deerfield. THE VILLAGE OF DEERFIELD Trustee Wylie made a motion to waive the First Reading of the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) Trustee Wylie made a motion to adopt the ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) AUTHORIZATION TO RETAIN The Director of Public Works and Engineering SERVICES FOR ON -CALL SNOW explained that she contacted Sciaretta Enterprises. REMOVAL SERVICES requesting a proposal to provide contract snow plowing and removal services on an as needed basis for the village. She noted that proposals were requested from other companies as well, but they Board of Trustees Meeting November 20, 2006 .Page 6 of 8 were unresponsive. Sciaretta has been used in the past and, since costs may exceed .$10,000, the board should approve the contract. Trustee Wylie made a motion to retain services for on -call snow removal from Sciaretta Enterprises for a two -year period at hourly rates noted in their October 12, 2006 proposal. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)' NAYS: None (0) ORDINANCE 0 -06 -54 DECREASING An ordinance decreasing the. number. of .Class E NUMBER OF CLASS E LIQUOR liquor licenses from fourteen (14) to thirteen (13), LICENSES FROM FOURTEEN (14) which reflects the closing of the Lotus Brasserie TO THIRTEEN G3) Restaurant in Lake Cook Plaza. Trustee Benton made a motion to waive the First Reading of the ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: . AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) Trustee Benton made a motion to adopt the ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) ORDINANCE LEVYING TAXES FOR CORPORATE PURPOSES FOR THE CURRENT FISCAL YEAR, COMMEN- CING THE FIRST DAY OF MAY 2006, AND ENDING THE THIRTIETH DAY OF APRIL, 2007 FOR THE VILLAGE An ordinance levying taxes for corporate purposes for the current fiscal year, commencing on the first day of May, 2006 and ending on the thirtieth day of April, i2007 for the Village of Deerfield, Lake and Cook counties, Illinois. First Reading. OF DEERFIELD, LAKE AND COOK Mr. Fialkowski explained that the annual property COUNTIES, ILLINOIS tax levy is part of the budget process.. He noted that the village portion of the levy is unchanged from last year's levy. The Library Fund increased by 5.9 %, resulting in an overall net levy increase of 2.68 %. ORDINANCE ABATING ALL 2006 An ordinance abating all 2006 tax levy TAX LEVY REQUIREMENTS FOR requirements for the series 2003 general obligation THE SERIES 2003 GENERAL refunding bonds. First Reading. OBLIGATION REFUNDING BONDS 1 1 Board of Trustees Meeting November 20, 2006 Page 7 of 8 ORDINANCE ABATING ALL An'ordinance abating all of the 2006 tax levy 2006 TAX LEVY REQUIREMENTS requirements for the series 1998 general obligation FOR THE SERIES 1998 GENERAL bonds. First Reading. OBLIGATION BONDS RESOLUTION 0 -06 -09 DECLARING A SURPLUS OF TAX INCREMENT. FINANCING FUNDS AND AMENDING THE FISCAL YEAR 2006 -07 ANNUAL BUDGET amount of $3,258,313 will be returned to d A resolution declaring a surplus of tax increment . financing funds and amending the fiscal year 2006- 07 annual budget. First Reading. Mr. Fialkowski explained that there is surplus money remaining from TIF 1. These funds, in the ie County for distribution to the various taxing bodies. Trustee Wylie made a motion to adopt the resolution. Trustee Feldman seconded the motion. The motion passed by the following vote: AYES: Benton; Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) AUTHORIZATION TO RETAIN Mayor Harris conducted interviews with three EXECUTIVE SEARCH FIRM FOR executive search firms for the purpose of assisting RECRUITMENT OF NEW VILLAGE the village in hiring a new village manager. Robert MANAGER Franz is schedule to retire in June, 2007. Trustee Seiden made a motion to retain The PAR Group of Lake Bluff, Illinois, in an amount not to exceed $15,400 plus $4,000 expenses.. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: None (0) T)TCC"T TCCTCIN LEAF PICK UP Mr. Franz noted that the village's leaf pick up program has ended for the season. He urged residents not to put leaves at the curb. Mr. Franz noted that the scavenger firm will take bagged leaves through December 11 `h and. 12th. THANKSGIVING SERVICE Mr. Franz invited all residents to attend the ecumenical Thanksgiving service at Holy Cross Church at 7:30 p.m. on Wednesday, November 22, 2006. Board of Trustees Meeting November 20, 2006 Page 8 of 8 JOINT CAMPAIGN Trustee Feldman announced there will be a Town Meeting hosted by School District 113 on Tuesday, November 28, 2006 at 7:00 p.m. at Highland Park High School to kick off a campaign discouraging teenage drinking and driving. �� ADJOURNMENT 1 1 1