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November. 20, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to order
by Mayor Harris in the council chamber of the village hall on Monday, November 20, 2006 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Harriet Rosenthal
and that a quorum was present and in attendance. Also present.were Village Attorney Peter
Coblentz and Village Manager Bob Franz.
PLEDGE OF ALLEGIANCE Janice Hush from the American Association of
University Women led those in attendance in reciting
the Pledge of Allegiance. Ms. Hush briefly discussed the history of the organization and noted
that it is their 125th anniversary. Jean Schwaba added that there will be a networking luncheon in
January, in honor of their anniversary, at the Deerfield Hyatt. Illinois Supreme Court Justice Ann
Burke will be the Keynote Speaker. .. s . .
PROCLAMATION Mayor Harris proclaimed November 28, 2006 as
American Association of University Women Day in
Deerfield.
Trustee Seiden made a motion to accept the
proclamation. Trustee Struthers seconded the motion. The motion passed unanimously, and the
proclamation was presented to Ms. Hush.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes from the November 16, 2006 Board of
Trustees and Committee of the Whole meetings. Trustee Wylie seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
BILLS & PAYROLL
Trustee Wylie made a motion to approve the Bills
and Payroll dated November 20, 2006. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Board of Trustees Meeting
November 20, 2006
Page 2 of 8
TREASURER'S REPORT Bob Fialkowski presented highlights from the
Treasurer's Report representing the first six months
of the fiscal year. He noted that sales tax was down from 2005 but ahead of 2004 by 11 percent.
The November receipts are up from a year ago. The other revenues are doing well, and most are
ahead of projection. The hotel tax is fairly strong. The expenditures are doing fine and are well
within budget.
FINANCE DEPARTMENT OBJECTIVES Mr. Fialkowski noted that there is a new assistant
finance director and attributed several of the
department's achievements to his presence. He explained that the annual financial report is
complete, and the number of audit adjustments has decreased substantially. The department
implemented a number of the recommendations for improvement from previous years. They have
submitted the annual budget documentation and once again will receive the distinguished budget
award. Mr. Fialkowski noted that all staff is standardized with software and email, and the new
computers are secure.
The trustees congratulated the finance department on
receiving the GFOA Distinguished Budget Award.
BOARD /COMMISSION Mayor Harris recommended the following board
REAPPOINTMENTS and commission reappointments:
Tom Dahlberg — Appearance Review Commission
Berton Ring — Board of Building Appeals
James Warren — Board of Police Commissioners
Leonard Adams — Board of Zoning Appeals
Paul Diambri (Ch.), Phillip Elbling, William Steffey — Cable & Telecommunications Commission
Mitchell Feinberg, Penina Frankel, Ken Schmetterer, Lois Shane — Community Relations
Commission
Edwin Seidman (Ch.), Donald Anderson, Amy Parker — Energy and Recycling Commission
Jack Pohn (Co -Ch.) Gene DiClementi, Edwin Seidman — Family Days Commission
Jeffrey Marks (Ch.), Dorothy Fiedler — Fine Arts Commission
Jules Crystal (Ch.) — Manpower Commission
Mark Anfenson — Police Pension Board
Alan Bromberg (Ch.) — Safety Council
Gary Cooper, Jannes Zobus — Village Center Development Commission.
Trustee Benton made a motion to approve the board
and commission reappointments. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
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Board of Trustees Meeting
November 20, 2006
Page 3 of 8
PUBLIC COMMENT Mayor Harris read a letter from Joan Becker, 620
Homewood Avenue, Highland Park into the record.
She. complimented the Deerfield Police Department for their service during the recent inclement
weather.
There were no reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0 -06 -50 AMENDING An ordinance amending section 22 -164 of the
SECTION. 22 -164 OF THE DEERFIELD Deerfield Municipal Code to authorize a 4 -way
MUNICIPAL CODE TO AUTHORIZE A stop at Willow and Gordon. Second Reading.
4 -WAY STOP AT WILLOW & GORDON
ORDINANCE 0 -06 -51 APPROVING An ordinance approving an amendment to the
AMENDMENT TO SIGNAGE PLAN signage plan for Corporate 500 Center to allow
FOR CORPORATE 500 CENTRE TO four tenant ground signs. Second Reading.
ALLOW 4 TENANT GROUND SIGNS
ORDINANCE AMENDING ZONING
ORDINANCE OF THE VILLAGE OF
DEERFIELD'TO AUTHORIZE RELIG-
IOUS INSTITUTIONS AS A SPECIAL
USE IN THE I -1 OFFICE, RESEARCH
AND RESTRICTED INDUSTRIAL DIS-
TRICT (CONGREGATION B'NAI
JEHOSHUA BETH ELOHIM AT 1101-
1201 LAKE COOK ROAD IN THE
DEERFIELD BUSINESS CENTER)
ORDINANCE APPROVING A SPECIAL
USE FOR A RELIGIOUS INSTITUTION
AT 1141,1-181 AND 1201 LAKE COOK
ROAD AND AN AMENDMENT TO THE
SPECIAL USE PLANNED UNIT
DEVELOPMENT FOR DEERFIELD
BUSINESS CENTER TO AUTHORIZE
THE B'NAI JEHOSHUA BETH ELOHIM
SYNAGOGUE AND CHILD CARE
FACILITY
An ordinance amending the zoning ordinance of
the Village of Deerfield to authorize religious insti-
tuitions as a special use in the I -1 Office, Research
and Restricted Industrial District. (Congregation .
B'nai Jehoshua Beth Elohim at 1101 -1201 Lake
Cook Road in the Deerfield Business Center). First
Reading.
An Ordinance approving a special use for a
religious institution at 1141, 1181 and 1201 Lake
Cook Road and an amendment to the special use
planned unit development for Deerfield Business
Center to authorize the B'nai Jehoshua Beth Elohim
Synagogue and Child Care facility. First Reading.
ORDINANCE AMENDING ARTICLE An ordinance amending article 9.02C of the Zoning
9.02C OF THE ZONING ORDINANCE Ordinance of the Village of Deerfield to authorize
OF THE VILLAGE OF DEERFIELD TO signage for a religious institution located in the I -1
Board of Trustees Meeting
November 20, 2006
Page 4 of 8
AUTHORIZE SIGNAGE FOR A Office, Research and Restricted Industrial District
RELIGIOUS INSTITUTION LOCATED (Congregation B'nai Jehoshua Beth Elohim at 1101
IN THE I -1 OFFICE, RESEARCH AND - 1201 Lake Cook Road in the Deerfield Business
RESTRICTED INDUSTRIAL DISTRICT Center). First Reading.
(B'NAI JEHOSHUA BETH ELOHIM AT
1101. — 1201 LAKE COOK ROAD IN THE
DEERFIELD BUSINESS CENTER) — 1R
Trustee Benton made a motion to accept the Consent
Agenda and adopt the ordinances. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ORDINANCE 0 -06 -52 GRANTING A
VARIATION FOR CERTAIN
PROPERTY COMMONLY KNOWN
AS 1114 DAVIS
requested a waiver of the First Reading
OLD BUSINESS
An Ordinance granting a variation from the
established front yard setback requirements of
Article 2.02 -D, Paragraph 1, of the Zoning
Ordinance of the Village of Deerfield for the
property at 1114 Davis Avenue. The petitioner
if the ordinance.
Trustee Benton made a motion to waive the First
Reading of the ordinance. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Trustee Struthers made a motion to adopt the
ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Seiden, Struthers, Wylie (4)
NAYS: Feldman (1)
ORDINANCE AMENDING THE
An Ordinance amending the Zoning Ordinance of
ZONING ORDINANCE OF THE
the Village of Deerfield to regulate window signs in
VILLAGE OF DEERFIELD TO
the C -1 Village Center District and the C -2 outlying
REGULATE WINDOWN SIGNS IN
commercial district. First Reading
C -1 VILLAGE CENTER DISTRICT AND
THE C -2 OUTLYING COMMERCIAL
Trustee Feldman commented that she finds the
DISTRICT
ordinance confusing and still has several questions
about the regulations. She questioned the distance
from windows, regulating the amount of window space that For Sale or For Rent signs can take,
Board of Trustees. Meeting
November 20, 2006
Page 5 of 8.
not allowing second floor temporary signs in the C -2 outlying commercial district and the
difference between window displays and storing boxes just inside the windows. She said that she
had spoken with many storeowners who did not understand the letter they received. She believes
the proposed ordinance is too complex and would prefer simpler regulations.
Trustee Feldman made a motion to make the
following changes to the proposed Zoning Ordinance amendment. Up to 25% of windows_ can be
allowed for window signage at the discretion of the business owner. This would include neon
signs..' Promotional and sales signs would be included in the 25 %. Community event, help
wanted, political election, real estate and holiday signs.would be allowed in any amount. The
setback would be reduced from 8' to 4'. Trustee Feldman believes these changes would truly
promote the community. Trustee Seiden seconded the motion.
Trustee Seiden commented that Trustee Rosenthal,
the chairperson of the Window Signage Committee, was not in attendance. He made a motion to
table further discussion and 'a vote until the December 4, 2006 Board of Trustees meeting. Trustee
Wylie seconded the..motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
NEW BUSINESS
ORDINANCE 0 -06 -53 AUTHORIZING An ordinance authorizing the sale and disposition
THE SALE AND DISPOSITION OF of surplus property (squad cars and other
SURPLUS PROPERTY OWNED BY equipment) owned by the Village of Deerfield.
THE VILLAGE OF DEERFIELD
Trustee Wylie made a motion to waive the First
Reading of the ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Trustee Wylie made a motion to adopt the ordinance.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO RETAIN The Director of Public Works and Engineering
SERVICES FOR ON -CALL SNOW explained that she contacted Sciaretta Enterprises.
REMOVAL SERVICES requesting a proposal to provide contract snow
plowing and removal services on an as needed basis
for the village. She noted that proposals were requested from other companies as well, but they
Board of Trustees Meeting
November 20, 2006
.Page 6 of 8
were unresponsive. Sciaretta has been used in the past and, since costs may exceed .$10,000, the
board should approve the contract.
Trustee Wylie made a motion to retain services for
on -call snow removal from Sciaretta Enterprises for a two -year period at hourly rates noted in
their October 12, 2006 proposal. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)'
NAYS: None (0)
ORDINANCE 0 -06 -54 DECREASING An ordinance decreasing the. number. of .Class E
NUMBER OF CLASS E LIQUOR liquor licenses from fourteen (14) to thirteen (13),
LICENSES FROM FOURTEEN (14) which reflects the closing of the Lotus Brasserie
TO THIRTEEN G3) Restaurant in Lake Cook Plaza.
Trustee Benton made a motion to waive the First
Reading of the ordinance. Trustee Wylie seconded the motion. The motion passed by the
following vote: .
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Trustee Benton made a motion to adopt the
ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ORDINANCE LEVYING TAXES FOR
CORPORATE PURPOSES FOR THE
CURRENT FISCAL YEAR, COMMEN-
CING THE FIRST DAY OF MAY 2006,
AND ENDING THE THIRTIETH DAY
OF APRIL, 2007 FOR THE VILLAGE
An ordinance levying taxes for corporate purposes
for the current fiscal year, commencing on the first
day of May, 2006 and ending on the thirtieth day of
April, i2007 for the Village of Deerfield, Lake and
Cook counties, Illinois. First Reading.
OF DEERFIELD, LAKE AND COOK Mr. Fialkowski explained that the annual property
COUNTIES, ILLINOIS tax levy is part of the budget process.. He noted that
the village portion of the levy is unchanged from last
year's levy. The Library Fund increased by 5.9 %, resulting in an overall net levy increase of
2.68 %.
ORDINANCE ABATING ALL 2006 An ordinance abating all 2006 tax levy
TAX LEVY REQUIREMENTS FOR requirements for the series 2003 general obligation
THE SERIES 2003 GENERAL refunding bonds. First Reading.
OBLIGATION REFUNDING BONDS
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Board of Trustees Meeting
November 20, 2006
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ORDINANCE ABATING ALL An'ordinance abating all of the 2006 tax levy
2006 TAX LEVY REQUIREMENTS requirements for the series 1998 general obligation
FOR THE SERIES 1998 GENERAL bonds. First Reading.
OBLIGATION BONDS
RESOLUTION 0 -06 -09 DECLARING A
SURPLUS OF TAX INCREMENT.
FINANCING FUNDS AND AMENDING
THE FISCAL YEAR 2006 -07 ANNUAL
BUDGET
amount of $3,258,313 will be returned to d
A resolution declaring a surplus of tax increment .
financing funds and amending the fiscal year 2006-
07 annual budget. First Reading.
Mr. Fialkowski explained that there is surplus money
remaining from TIF 1. These funds, in the
ie County for distribution to the various taxing bodies.
Trustee Wylie made a motion to adopt the resolution.
Trustee Feldman seconded the motion. The motion passed by the following vote:
AYES: Benton; Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO RETAIN Mayor Harris conducted interviews with three
EXECUTIVE SEARCH FIRM FOR executive search firms for the purpose of assisting
RECRUITMENT OF NEW VILLAGE the village in hiring a new village manager. Robert
MANAGER Franz is schedule to retire in June, 2007.
Trustee Seiden made a motion to retain The PAR
Group of Lake Bluff, Illinois, in an amount not to exceed $15,400 plus $4,000 expenses.. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
T)TCC"T TCCTCIN
LEAF PICK UP Mr. Franz noted that the village's leaf pick up
program has ended for the season. He urged
residents not to put leaves at the curb. Mr. Franz noted that the scavenger firm will take bagged
leaves through December 11 `h and. 12th.
THANKSGIVING SERVICE Mr. Franz invited all residents to attend the
ecumenical Thanksgiving service at Holy Cross
Church at 7:30 p.m. on Wednesday, November 22, 2006.
Board of Trustees Meeting
November 20, 2006
Page 8 of 8
JOINT CAMPAIGN Trustee Feldman announced there will be a Town
Meeting hosted by School District 113 on Tuesday,
November 28, 2006 at 7:00 p.m. at Highland Park High School to kick off a campaign
discouraging teenage drinking and driving. ��
ADJOURNMENT
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