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10/03/2006October 3, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Tuesday October 3, 2006 at 7:' )0 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet` Rosenthal William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were Acting Village Attorney Judy Kolman and Assistant Village Manager Phil Kiraly. PLEDGE OF ALLEGIANCE State Representative Karen May led those in attendance in reciting the Pledge of Allegiance. Representative May discussed the projects she is working on, including the possible special session to discuss the electric utility rate and holding a hearing on insurance coverage for autism. She explained she had allocated $75,000 for the moving of the playground at Deer Spring Park for accessibility and an additional $75,000 for construction expenses and handicapped accessibility in the village hall expansion. STORM UPDATE Mr. Kiraly noted there was a significant rain event Monday night which dropped more than 5" of rain in three hours. The village's water collection and waste water operations worked well, but there were some streets flooded because of leaves and other debris. The village is aware that there was water damage at a number of private properties. The police department received more than 3,200 calls and worked with public works to dispatch crews. There is a lot of frustration with power outages, and many homes are still without power. Mr. Kiraly assured residents that staff is working with ComEd to rectify the situation. He congratulated the public works department on a wonderful job. Trustee Rosenthal urged residents to use the non - emergency phone number for the police department because the 911 system was clogged with street flooding calls. Trustee Benton recommended that residents adopt a sewer near their home and take the time to clear leaves from it to allow better drainage, resulting in less street flooding. He noted it is a great way to help the public works department. PROCLAMATION Mayor Harris proclaimed October as National Domestic Violence Awareness Month in Deerfield. He urged all Deerfield residents to participate actively in the activities to support this cause. Board of Trustees meeting October 3, 2006 Page 2 of 5 Trustee Rosenthal made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes from the September 18, 2006 board of trustees meeting. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) BILLS AND PAYROLL The motion passed by the following vote: Trustee Benton made a motion to approve the Bills and Payroll. Trustee Wylie seconded the motion. AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) EARLY VOTING Lake County Clerk Willard Helander discussed a new voter assistance device which allows people who cannot mark a ballot . in the standard way to vote without assistance. She stressed the importance of registering to vote and noted that local registration is available through October 10, 2006. Residents can also register to vote at the Clerk's office until 14 days prior to the election. She explained that the county also offers early voting at the township or clerk's offices in lieu of voting by mail. RANDOM ACTS OF KINDNESS Dr. Lauren Gerber, Random Acts of Kindness Coordinator, spoke about the Random Acts of Kindness initiative. She explained that the school superintendents are very interested in implementing the program in the middle and high schools. There is a probationary club at Deerfield High School which has 40 students and a staff sponsor. The middle school has 20 Jr. Ambassadors. The Random Acts of Kindness open meetings are held the first Thursday of the month at the village hall. Dr. Gerber explained that they have a logo contest for the initiative and have received more than 300 submittals. The contest deadline is November 1, 2006. Dr. Gerber asked if the village logo could be incorporated into the Kindness program logo. She explained they would like to promote the initiative community wide, possibly having the logo being used as a vehicle sticker. Dr. Gerber noted that they will have a website, which is designed by two students, and will be interactive. She suggested it could be used for senior citizen residents in need of assistance. The trustees liked the idea of incorporating the Deerfield logo into the Kindness program, because it shows the village is supporting the initiative. Board of Trustees meeting October 3, 2006 Page 3 of 5 REPORT ON DEPARTMENTAL Village Planner Jeff Ryckaert reported that the OBJECTIVES, COMMUNITY department's temporary location in the fire station DEVELOPMENT is working out well. He discussed the numerous projects of the various commissions and task forces. He explained that the land records layer of the GIS system should be completed within six to nine months. The village center reap update is complete and contains the current layout of the buildings; streets and parking lots within the village center. Mr. Ryckaert noted the village has an easement from US Bank for the corner banner pole. REPORT ON. DEPARTMENTAL Clint Case, Code Enforcement Supervisor, OBJECTIVES- BUILDING DIVISION reported that the village is receiving fewer building permit applications for new houses. Building permits are off for the six month period and there are still a number of demolition permits out. Mr. Case explained that the department has completed 1,900 inspections over the past six months. Not including himself, they have two full - time, certified inspectors and two consultants. The turn- around time for permits is approximately 6 — 8 weeks, and most of their time is spent responding to residents and enforcement. Mr. Case briefly discussed commercial projects, including Takeda, Walgreens, the Hellenic American Academy, the Chicagoland Jewish High School and National City Bank. PUBLIC COMMENT Oscar Adler, 59 Eastman Drive, reported that Adler's Alley will feature an interview with State Representative Karen May on Tuesday nights through October on Channel 10. Willard Helander will be on the show at the end of the year: The Community Development Department will be on the show next year, and in December Mayor Harris will be on the show. He encouraged all residents to watch. Mr. Adler reported that there will be a Job Seeker's Workshop on October 14t" in the village hall. There will be a resume writing workshop at 9:00 a.m. and an interviewing skills workshop at 10:15. There have been a number of people who have successfully utilized the skills they learned at the seminar to get a job. He encouraged interested residents to make reservations by calling village hall. REPORTS There were no reports at this meeting. 1 1 1 Board of Trustees meeting October 3, 2006 . Page 4 of 5 CONSENT AGENDA ORDINANCE GRANTING A SPECIAL An ordinance granting a special use for Fitness USE FOR A FITNESS TRAINING Together, a fitness training studio at 740 Waukegan STUDIO AT 740 WAUKEGAN ROAD, Road, Building 44 in Deerfield Square. First BUILDING #4 IN DEERFIELD SQUARE Reading. ORDINANCE AMENDING ARTICLES 8.01 -D AND 8.01 -E OF THE ZONING ORDINANCE RE: PARKING IN THE C 1 DISTRICT -1R ORDINANCE ADOPTING BY REFERENCE APPENDIX C OF THE LAKE COUNTY WATERSHED . DEVELOPMENT ORDINANCE — I Consent Agenda. Trustee Benton secor vote: An ordinance amending articles 8.01 -1) and 8.01 -E of the Zoning Ordinance to indicate that when special uses are considered in the C -1 Village Center District, the special use standards in article 13.11 -D. apply. First Reading. An ordinance adopting appendix C of the Lake County Watershed Development ordinance. First Reading. Trustee Struthers made a motion to accept the ided the motion. The motion passed by the following AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS APPROVAL OF PLAT OF EASEMENT AND EASEMENT AGREEMENT WITH THE DEERFIELD PUBLIC LIBRARY sanitary line crosses the lot line by six feet. construction easement and guarantees that 1 will allow public access for the south door. Mr. Kiraly explained that staff has been working with the library since July to develop an easement agreement necessary for the village hall expansion. The library board has approved the draft. The The agreement accommodates the temporary he village will restore landscaping and paving and Trustee Rosenthal questioned what would happen if the library expands and the village must move the line. Mr. Kiraly explained that the only reason the line would have to be moved is if the library built to their property line, at which time the village would move the line at its own expense. In addition, there is a clause in the agreement allowing the library to tap into the sewer line. He explained there are no plans at this time to do that, however. Trustee Seiden made a motion to approve the plat of easement and easement agreement with the Deerfield Public Library. Trustee Wylie seconded the motion. The motion passed by the following vote: Board of Trustees meeting October 3, 2006 Page 5of5 AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO AWARD Three proposals were received for the removal of SLUDGE REMOVAL CONTRACT approximately 2,400 cubic yards of dried sludge which has accumulated in the Wastewater Reclamation Facility. The sludge must be disposed of in accordance with Illinois Environmental Protection Agency requirements. The Wastewater Reclamation Facility Forman and the Director of Public Works and Engineering request that the board waive the formal bidding procedure and award the 2006 sludge removal contract to Stewart Spreading. Trustee Benton made a motion to. waive the formal bidding process. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Trustee Struthers made a motion to award the 2006 sludge removal contract to Stewart Spreading at the unit price of $16.15 per cubic yard, up to a maximum of $40,000. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION FARMERS MARKET Trustee Wylie questioned when the next Farmers Market w e eld. Mr. Kiraly noted the last Farmers Market of the year will be held on October 4, 2006. ADJOURNMENT Th e g no furth r business to discuss, the eeti g as adjo ed at 8:30 P.M. Mayor 1 1 1